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HP L1581A User Manual Download Page 17

User’s Guide

17

2

Presenting from a Networked Computer

This chapter explains how to give presentations from a computer that has a wired or 
wireless network connection to a projector.

■

“Preparing for Presentations” on page 17

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“Showing Presentations” on page 23

Preparing for Presentations

This section describes how to prepare your computer for networked presentations.

■

“To prepare your computer for networked presentations” on page 18

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“To set up your computer for a wired network connection (optional)” on page 18

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“To set up your computer for a wireless connection (optional)” on page 20

Summary of Contents for L1581A

Page 1: ...Smart Attachment Module 1 hp l1581a advanced connectivity module user s guide ...

Page 2: ...03 2004 Hewlett Packard Development Company LP Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The programs that control this product are copyrighted and all rights are reserved Reproduction adaptation or translation of those programs without prior written permission of Hewlett Packard Company is also prohibited Porti...

Page 3: ...networked presentations 18 To set up your computer for a wired network connection optional 18 To set up your computer for a wireless connection optional 20 Showing Presentations 23 To start a presentation 24 To stop showing your presentation 25 To include other presenters 26 To disconnect and free the projector 27 3 Presenting from a Wireless Handheld Organizer Preparing for Presentations 29 To pr...

Page 4: ... 5 Maintaining the System Managing the Projector 47 To find the projector s address 47 To manage the projector using the on screen menu 48 To manage the projector from the Web 49 Upgrading the System 51 To update the firmware 51 6 Fixing the System Troubleshooting Suggestions 53 Connection problems 53 Setup problems 56 Presentation problems 57 Memory card problems 59 Hardware problems 61 Testing t...

Page 5: ...5 User s Guide Contents Korea 66 International 67 Index ...

Page 6: ...User s Guide 6 Contents ...

Page 7: ... projector accessories You can purchase accessories at www hp com or through your projector dealer HP ceiling mount kit enables you to simply and discreetly install your projector on the ceiling HP mobile screens with built in handles are easy to carry and set up anywhere you need them HP power cables allow you to connect in any region HP cables allow you to connect all audio video equipment HP re...

Page 8: ...e shipping box is missing any of the following items contact HP Symbol Item Function 1 Advanced connectivity module Adds advanced presentation options to the projector 2 Software and documentation CD Contains software and documentation for the module 3 Setup support and warranty documentation Provides documentation to help get started and find support ...

Page 9: ...bol Item Function 1 Microphone input port Reserved for future use 2 USB ports Connects USB memory card mouse or keyboard 3 RS232 port Connects control equipment 4 LAN port Connects the projector to a network 5 CompactFlash card slots Accepts CompactFlash Type I and Type II cards ...

Page 10: ...tor for a wireless connection on page 15 To install the connectivity module 1 Turn off the projector and after it cools unplug the power cord 2 Open the lid 1 then remove the screw directly behind the back infrared receiver 2 3 Loosen the two thumb screws 3 from the faceplate of the connectivity module 4 Pull on the two thumb screws until the module releases from the projector 4 5 Remove the old c...

Page 11: ... the new module then connect power and turn on the projector If the projector displays a message saying you must update the firmware for the projector or accessory module see To update the firmware on page 51 The projector might not work properly if the components have incompatible firmware ...

Page 12: ...Flash wireless card into the slot with the top surface of the card facing up You can use only one CompactFlash wireless card To remove the card push the button next to the slot to pop out the button then push the button to eject the card After installing the card configure the card See To set up the projector for a wireless connection on page 15 For information about compatible computers and handh...

Page 13: ... s connection The light on the right shows network activity The projector normally attempts to get an IP address from a Dynamic Host Configuration Protocol DHCP server 3 If you want to view or change the projector s TCP IP network configuration open the on screen menu and select Setup Network If the network is not using a DHCP server talk to your network administrator to find the correct TCP IP ne...

Page 14: ...ork presenters You can also enter a projector password that presenters must provide when they connect 6 Click Apply to activate settings For more information about changing projector settings using a networked computer see To manage the projector from the Web on page 49 The projector can use a wired network connection for configurations such as these ...

Page 15: ...o the wired network port You must set up the projector according to the type of wireless configuration you want to support Ad Hoc connection This is a direct wireless connection to a computer The projector must not have a wireless connection to an access point Infrastructure connection This is a wireless connection to a wireless access point The access point can also be connected to the local netw...

Page 16: ...as specified by the network administrator Set the Wireless Network Type to Infrastructure Set the Network ID SSID and encryption options to match those of the access point If the network is using a DHCP server set IP Configuration Method to DHCP If it is not using a DHCP server talk to your network administrator to find the correct TCP IP network settings If you enable encryption the encryption ke...

Page 17: ...eparing for Presentations on page 17 Showing Presentations on page 23 Preparing for Presentations This section describes how to prepare your computer for networked presentations To prepare your computer for networked presentations on page 18 To set up your computer for a wired network connection optional on page 18 To set up your computer for a wireless connection optional on page 20 ...

Page 18: ... Wireless Presenter to Go software Follow the displayed instructions 4 Select the option to install the software on a computer 5 If you receive warning messages that state the hardware has not passed the Windows Logo Testing click Continue You might need to do this more than once 6 Click Finish To set up your computer for a wired network connection optional You do not have to change your computer ...

Page 19: ...rk connections in Windows help or the network administrator for more information 1 On your computer select Start Control Panel Network and Internet Connections 2 Double click Network Connections 3 Right click Local Area Connection and click Properties 4 Be sure TCP IP and other network settings are correct as specified by your network administrator ...

Page 20: ...e software can connect to a projector on any network If your computer has 802 11b wireless networking capability you can connect to a projector without using any cables You can make a wireless connection to the projector in two ways depending on the projector setup Ad Hoc connection This is a direct wireless connection to a projector The projector must have an optional wireless card installed and ...

Page 21: ...e 21 Presenting from a Networked Computer Infrastructure connection This is a wireless connection to a wireless access point The access point connect to the projector through a wired or wireless network connection ...

Page 22: ...t your normal wireless network check with the network administrator for the correct settings for the access point including the SSID encryption options and TCP IP settings Use the following instructions to configure the network settings Windows XP path provided See network connections in Windows help or ask the network administrator for more information 1 On your computer select Start Control Pane...

Page 23: ...r If a channel setting is available set the channel to Auto 7 Click OK 8 Right click Wireless Network Connection again and click Properties 9 Double click TCP IP For each type of connection use the following values For an Ad Hoc connection set the following properties Select Obtain an auto IP address Select Obtain DNS server address automatically For an Infrastructure connection check with your sy...

Page 24: ...Presenter Panel 5 Select the desired projector from the list If the projector is not shown in the list or if its icon is red especially if it is not on the local network click Other Projector and enter its network settings If no projectors are found in the list you are prompted to enter the network settings for the projector you want to use For an Ad Hoc wireless connection or a wired network conn...

Page 25: ...onnectivity module For information about requesting projector access and being a moderator see To include other presenters on page 26 If you want to use the remote control to control your presentation select the option to use the projector remote control This also activates a USB mouse or keyboard plugged into the projector To stop showing your presentation You can stop showing your computer scree...

Page 26: ...llaborate everyone has equal control by simply selecting the option to allow anyone to present For more control presenters can select the option to request permission to present In addition one person can become the moderator by clicking the moderator option The moderator controls presentation access of others by opening the list of users and using actions such as these To assign a person to prese...

Page 27: ...ector 1 If the Wireless Presenter to Go window is not open click the Wireless Presenter to Go icon in the taskbar 2 Do one of the following If you want to disconnect and quit click Exit If you want to disconnect from this projector and connect to a different projector click Disconnect ...

Page 28: ...28 User s Guide Presenting from a Networked Computer ...

Page 29: ...r wireless presentations You can make presentations from a handheld organizer over a wireless connection To do this you must install software on both a computer and the organizer This installation requires a Windows 2000 or XP computer to which you can sync the handheld organizer 1 Be sure your handheld organizer meets the minimum system requirements Pocket PC PPC 2002 or higher 1 MB of free space...

Page 30: ...next chapter You can do this from Microsoft PowerPoint using the steps below or you can do this by printing from any application using the steps on page 31 Creating presentations from PowerPoint The following steps require that you have installed the HP Wireless Presenter to Go Desktop software for mobile presentations 1 On your computer open an existing presentation and click the Wireless Present...

Page 31: ...he Wireless Presenter to Go program folder The Wireless Presenter to Go window provides several options To review the converted presentation click View To send the presentation to a memory card on your computer click Device To install Wireless Presenter to Go software on the handheld device click Install App To resend a presentation previously sent click Archive List Wireless Presenter to Go does ...

Page 32: ...vate syncing 7 In the Wireless Presenter to Go window set Device to match your type of device from the drop down box and select a user for Palm then click Transfer You can set other options as described earlier in the PowerPoint part of this topic Showing Presentations This section describes how to show presentations that you have loaded onto your handheld organizer To make a wireless connection o...

Page 33: ... sure the projector is turned on and its network connection is set up See Chapter 1 Setting Up the Projector on page 7 Be sure the Wireless Presenter to Go software is installed See To prepare your handheld organizer for wireless presentations on page 29 Pocket PC 1 On the Settings screen tap the Connections tab then tap the Connections icon 2 On the Advanced tab click the network card button 3 On...

Page 34: ... password enter it in the space provided c Tap Connect Your display shows a list of slides for the current presentation Palm a On the main screen tap Presenter b Enter a name to identify yourself If the projector has a password enter it in the space provided c Tap the projector name to connect Your display shows a list of slides for the current presentation 2 Prepare your presentation To change th...

Page 35: ... the on screen menu and select Input Connectivity module 5 To change slides click the next slide you want to show or press your device s navigation buttons For a Pocket PC tap the view icons to display the slides or the presenter notes on the handheld organizer For information about requesting projector access and collaborating with other presenters see To include other presenters on page 26 To di...

Page 36: ...36 User s Guide Presenting from a Wireless Handheld Organizer ...

Page 37: ...ted 2 Attach a compatible memory card to your computer The second table below lists the types of memory cards that are supported 3 Copy the presentation onto the memory card You can save it in the top level folder on the card or you can create subfolders and store it in one of them Fonts installed on your computer might not be available on the projector For best results do one of the following If ...

Page 38: ...e presentation PDB file See To create mobile presentations on page 40 Pictures JPG BMP PNG All JPG BMP PNG files in the same folder are considered a picture presentation Images are shown in alphanumeric order Supported types of memory cards CompactFlash CF Insert card in the CompactFlash slot in the accessory module Secure Digital SD Requires an SD to CompactFlash adapter or SD to USB adapter Mult...

Page 39: ...ware CD in the computer 2 Click the option to install the software for mobile presentations 3 When you are prompted for a type of handheld organizer you can leave the options deselected or you can select an option if you want to install software for that type of handheld organizer see To prepare your handheld organizer for wireless presentations on page 29 To prepare a PowerPoint presentation You ...

Page 40: ...udes PowerPoint 2002 under Save As Type If you want to enable or disable font embedding click the Font Embedding icon in the taskbar and select the desired option To create mobile presentations You can use HP Wireless Presenter to Go Desktop to create a mobile presentation from Microsoft PowerPoint see the previous topic for suggestions or any application that can print A mobile presentation file ...

Page 41: ...ltiMediaCard or Memory Stick Insert the adapter in the CompactFlash slot or connect it to the USB port on the accessory module Insert the SD MMC or MS card into the adapter USB card Insert the card into one of the USB ports in the accessory module To present from a memory card If only one memory card is inserted and it contains only one presentation that presentation begins automatically You do no...

Page 42: ... settings for memory card presentations press the up button to select Options then press the right button Press the down button to highlight a setting then press the right button to select that option You can change the following options Busy indicator An icon appears while each slide is loading Continuous loop After the last slide the first slide is displayed Automatic slide show Slides advance a...

Page 43: ... a presentation and show it using the projector buttons or the remote control If you connect a USB mouse or keyboard to a USB port on the accessory module you can use it to select and control the presentation See the following table 2 1 3 PC free presentations CF Memory 2004 B103 M4407 10 11 04a ppt 10 11 04b ppt 11 12 04 pdb Images 8 Options ...

Page 44: ...Left click and right click buttons remote control or USB mouse Left and right buttons projector remote control or USB keyboard Back button projector or remote control Enter key USB keyboard Showing a presentation Show previous or next slide Page Up and Page Down remote control or USB keyboard Left click and right click buttons remote control or USB mouse Left right up down buttons projector remote...

Page 45: ...ect Options then left or right button projector remote control or USB keyboard Click Options USB mouse Change a setting Page Up and Page Down to select setting then left click or right click button remote control Up and down buttons to select setting then left or right button projector remote control or USB keyboard Click the option USB mouse Close the Options menu Page Up or Down to select OK or ...

Page 46: ...46 User s Guide Presenting from a Memory Card ...

Page 47: ...er to access the projector s web interface To find the projector s address on page 47 To manage the projector using the on screen menu on page 48 To manage the projector from the Web on page 49 To find the projector s address Press the enter button on the projector or remote control to open the on screen menu The wired network IP address is shown as a series of numbers at the bottom of the menu Th...

Page 48: ...onnect to the projector Input This menu was named Connect in early firmware versions Connectivity module Shows the input signal from the current wired or wireless presenter Setup Enable sources Connectivity module Sets whether input sources connected to the connectivity module are searched or ignored when the projector searches for an input Help About the network Displays the current configuration...

Page 49: ...e URL bar and press the Enter key See To find the projector s address on page 47 for more information 2 Depending on the property you want to view or change go to the location indicated in the following table 3 Make any necessary changes and click Apply Managing projector properties Home tab Device Info Shows projector and module information Select Language Selects the language for these Web pages...

Page 50: ...ets an administrator password to control access to configuration parameters on these Web pages Access Control Limits host access to the projector Network Statistics Displays statistics for the projector Management tab Alerts Sets projector conditions that cause automatic email notifications Firmware Upgrade Upgrades the projector and module firmware Support Specifies support information Refresh ra...

Page 51: ...ine the wired IP address of the projector See To find the projector s address on page 47 for more information 3 Turn off the projector and allow it to cool 4 On a networked computer open Internet Explorer or Netscape Navigator enter the wired IP address of the projector in the URL bar and press the Enter key 5 Click the Management tab and on the left side of the screen select Firmware Upgrade 6 Cl...

Page 52: ...52 User s Guide Maintaining the System ...

Page 53: ...e projector see the projector manual Connection problems If you cannot connect to the projector in Wireless Presenter to Go Be sure the projector is plugged in and turned on If you are using a wireless connection on your computer or on the projector be sure the computer or projector is within range of each other or the wireless access point They should be within about 50 m 160 ft when indoors the ...

Page 54: ...ct using Wireless Presenter to Go the network settings and connections are good The projector s IP address or hostname you are using in the browser is probably incorrect Check whether the projector s IP address is shown in the on screen menu If the projector is set to use a DHCP server and no DHCP server is available no IP address is set for the projector You can disable DHCP and manually set an I...

Page 55: ... the on screen menu and select Quick choice Wireless Presenter To change the projector wireless settings you must use a browser to connect to the projector see To set up the projector for a wireless connection on page 15 for more information Try removing and reinserting the wireless card in the projector Computer wired connection Check the network cable connections at the computer and at the wall ...

Page 56: ...tact your network administrator to determine the proper settings for your network Setup problems If you cannot change settings using a Web browser If you cannot connect to the projector using a Web browser see the previous problem above If you cannot access or edit certain pages the Web interface has been protected by the Web administrator Contact the administrator If the administrator password ha...

Page 57: ...vice try uninstalling it before installing a new version Presentation problems If the projector does not show your computer display over a network or wireless connection In Wireless Presenter to Go be sure you have connected to the desired projector If the Wireless Presenter to Go window has a Start presentation button click it Your computer might be connected but not presenting Make sure you have...

Page 58: ...e using a wireless connection the signal strength might have dropped too low and interrupted your connection If you are in a session with a moderator the moderator might have stopped your presentation Another user might have connected to the projector and taken control of the projector You can prevent this by selecting a different access option in the Wireless Presenter to Go window If PowerPoint ...

Page 59: ...rPoint file then be sure the new font is embedded on the memory card If the FONTS folder on the memory card has been deleted no fonts are available for PPT presentations Right click each PPT file on the card and select Embed Fonts As an alternative to showing a PowerPoint PPT file you can show a mobile presentation PDB file which contains all necessary font information see To create mobile present...

Page 60: ...ation option Do not select the Palm compatibility option because it disables special effects In PowerPoint save the file as a type compatible with PowerPoint 2002 Click File Save As then change Save As Type If some pictures in a picture presentation are sideways The projector cannot rotate pictures Insert the memory card in a computer or camera and edit the pictures on the computer or camera If a ...

Page 61: ...tem If a presentation file is not listed or does not open Insert the card in a computer and check the file name The three letter extension of the file name must be one of the supported extensions See Supported types of presentations on page 38 The content of the presentation file may not be compatible with the type of file expected On a computer open the file and resave it in one of the supported ...

Page 62: ...d in future firmware versions It has no function with the current firmware Testing the Projector The on screen menu contains diagnostic tests you can use to verify the proper operation of the projector and the module To run the projector diagnostics 1 Open the on screen menu and select Help Diagnostics 2 Select a test to perform ...

Page 63: ...cts the following specifications are subject to change For the latest specifications visit the HP website at http www hp com Connectors LAN RJ 45 RS 232 Two CompactFlash slots Type II Mini phone microphone input reserved for future use Two USB 1 1 type A Presentation sources LAN port CompactFlash 802 11b wireless LAN card CompactFlash Secure Digital MultiMediaCard Memory Stick and USB memory cards...

Page 64: ...its protective case and do not store paper clips or other small objects inside the case Allow the projector to cool before removing any cover and touching internal components as instructed by the manual Keep paper and other combustible material away from the projector lens to prevent the possibility of fire Use only an approved power cord rated for the voltage and current marked on the product lab...

Page 65: ...interference will not occur in a particular installation If this module does cause harmful interference to radio or television reception which can be determined by unplugging the unit try the following Reorienting or relocating the receiving antenna Relocating the projector with respect to the receiver Connecting the projector s power cord to another power outlet Connections to peripheral devices ...

Page 66: ...66 User s Guide Reference Japan Korea ...

Page 67: ... Rules and Regulations of Class B Supplementary information The product herewith complies with the requirements of following Directives and carries the CE marking accordingly Low Voltage Directive 73 23 EEC EMC Directive 89 336 EEC 1 The product was tested in a typical configuration with Hewlett Packard Personal Computer peripherals This device complies with Part 15 of the FCC Rules Operation is s...

Page 68: ...68 User s Guide Reference ...

Page 69: ...enting from 23 connections troubleshooting 53 contents in the box 8 creating presentations for handheld 30 for memory card 40 D disconnecting on computer 27 dither 30 E embedding fonts 39 59 extended desktop 58 F firmware updating 51 fonts for PowerPoint 39 59 H handheld installing software 29 PowerPoint compatibility 31 presenting from 34 hardware troubleshooting 61 hiding presentations on comput...

Page 70: ...ector from 48 P pausing presentation on computer 25 PC free presentations 37 PowerPoint presentations on memory card 39 suggestions 39 troubleshooting 59 presentations creating for handheld 30 creating for memory card 40 from computer 17 23 37 from handheld 29 32 from memory card 41 preparing computer 17 preparing handheld 29 preparing memory card 37 see also starting presentations see also stoppi...

Page 71: ... troubleshooting 53 wireless configuring computer 20 configuring projector 15 finding projector settings 22 installing card 12 troubleshooting 53 Wireless Presenter to Go installing for memory card 40 installing on computer 18 installing on handheld 29 starting on computer 24 starting on handheld 34 troubleshooting 53 56 57 ...

Page 72: ...Index 72 User s Guide Index ...

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