Room Scheduling System • Panel Overview
8
1
Data fields
on the previous page) — Five fields, of various type sizes,
each of which can display a variety of informational messages, defined using the Room
Agent software (see
on page 37. Four fields are above and one is below the
position of the
Reserve
Room Available
display shown in figure 3) or
Extend
button (
Room Unavailable
display) on the panel. Each field can be left
blank or can display any one of the following:
•
The room name
•
The meeting subject
•
The meeting organizer (full name or first initial and last name)
•
The meeting duration
•
The current date, time, or both, displayed in a variety of formats (such as 12-hour or
24-hour time)
2
Room available (green) flag
) — Indicates the room is free for the
selected block of time (see the Timeline [
]). When the room is free, the
Reserve
(
button may also be displayed (if it is programmed to appear using the Room Agent
software, see
.
Green LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
3
Room unavailable (red) flag
(see
) — Indicates the room is reserved for the
selected block of time (see the Timeline [
]). When the room is reserved, the
Extend
(
Release
Check
in
) buttons may also be displayed (if they are
programmed to appear using the Room Agent software, see
).
Red LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
NOTE:
These indicators reflect the reservation only, not if the actual scheduled
meeting has taken place.
4
Timeline
) — Indicates a 4-hour span of time, in half-hour increments,
starting from the current half hour. The panel displays the controls and indicators for a
selected half-hour block. Unless you have selected a different block, the current half
hour is the time block displayed. The bottom edge displays the availability of the room
for the entire 4 hours; green is free, red is reserved.
The block selected (white) is usually the current half-hour. To select a different block
of time for a proximately 5 seconds, touch the desired half-hour increment. The other
panel controls, such as
Reserve
) and
Release
), are displayed for the selected
block of time, whether the current or future half hour block.
NOTE:
The timeline increments are half-hour blocks, but the display of availability
and unavailability along the bottom edge is not limited to half hours. See the brief
meeting in the 9:00 block on the
Room Unavailable
