Managing Distribution Groups
140
Voice Mail Features (Option B Menu)
Cisco 7960/7940 Telephone User Guide
•
If you press
#
and the member does not exist, you will hear “The member
does not exist in this group, please try again.”
•
If you press
*
, you will be asked to reenter the extension number to
delete.
Play the Group Name
After accessing the voice mail system, if you pressed
4
to play the name of the
distribution group, the voice mail system plays the previously recorded name of this
group. If there is no recording for this group, you will hear “Unknown.”
Change the Group Name
If you pressed
5
to change the name of the distribution group, do the following:
1.
The voicemail system plays the prompt:
“Please record the name for this group after the tone, when your recording is
complete press the # key.”
2.
Record the new name for the group.
3.
Press the
#
sign.
NOTE:
To change the group name of a (corporate or company) distribution list, you must
be in the mailbox for your company's main number.
Deleting a Group
1.
Access the voice mail system.
2.
Press
16
for Mailbox Options.
3.
Press
6
for distribution groups.
4.
Press
4
to delete a group.
5.
Enter the number of the group to be deleted.
6.
Press
#
to confirm this is the correct group or * to reject the group.
If you entered the wrong group number and pressed
*
, you will be prompted
for the number of the group to delete. Enter a different group number or
press
*
again to return to the distribution group menu.
7.
Press
#
to finish the delete or press
*
to cancel the delete process and return
to the distribution group menu.
NOTE:
To delete group (corporate or company) distribution lists, you must be in the
mailbox for your company's main number.
