Canon imageFORMULA R40 User Manual Download Page 1

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User Manual

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Summary of Contents for imageFORMULA R40

Page 1: ...User Manual Please read this manual before operating this scanner After you finish reading this manual store it in a safe place for future reference ...

Page 2: ...N ELECTRONICS INC has determined that this machine meets the ENERGY STAR Program guidelines for energy efficiency The ENERGY STAR Office Equipment Program is an international program that promotes energy saving through the use of computers and other office equipment The program backs the development and dissemination of products with functions that effectively reduce energy consumption It is an op...

Page 3: ...opyright law and copyrighted items may not be reproduced without the express permission of the copyright holder except for personal or household use under limited circumstances Trademarks Canon and the Canon logo are registered trademarks of Canon Inc in the United States and may also be trademarks or registered trademarks in other countries imageFORMULA is a trademark of CANON ELECTRONICS INC Mic...

Page 4: ...LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL CANON ELECTRONICS INC IS NOT LIABLE FOR THE STORAGE AND HANDLING OF DOCUMENTS SCANNED WITH THIS PRODUCT OR THE STORAGE AND HANDLING OF RESULTING SCANNED IMAGE DATA IF YOU INTEND TO DISCARD THE ORIGINALS OF SCANNED DOCUMENTS YOU THE CUSTOMER ARE RESPONSIBLE FOR INSPE...

Page 5: ...future reference Manuals for the Scanner Documentation for this scanner consists of the following manuals Product Safety Guide Before using the scanner be sure to read and follow these instructions Setup Guide This describes setup procedures for the scanner Read this manual when you first use the scanner User Manual this manual This manual contains the operating procedures of the scanner PDF elect...

Page 6: ...ath or injury to persons if not performed correctly To use the scanner safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly To use the scanner safely always pay attention to these cautions IMPORTANT Indicates operational requirements and restrictions Be sure to read these ...

Page 7: ...ptureOnTouch 29 What is CaptureOnTouch 29 Setting the Scanner Driver 30 Configuration and Functions of the Scanner Driver 30 Setting Basic Scanning Conditions 33 More Advanced Scanning Methods Batch Separation 50 Batch Separation Insert blank page 50 Batch separation using patch code sheets 50 Maintenance 53 Daily Maintenance 53 Cleaning the Scanner 53 Cleaning the Inside of the Scanner 53 Cleanin...

Page 8: ...tion is not guaranteed with all USB interfaces even if present as standard equipment on the computer For details consult your local authorized Canon dealer Scanning speeds are lower if your computer s standard USB interface is USB Full Speed equal to USB 1 1 The USB cable you are using should be the one originally included with the scanner If the CPU memory interface card and other specifications ...

Page 9: ...Check the status of the power switch and USB cable When the scanner is properly connected to the computer the CaptureOnTouch icon appears on the taskbar as follows If the taskbar icon appears as the scanner is not properly connected to the computer Check the status of the power switch and USB cable Turning Off the Power Press and hold the power button until the indicator goes out IMPORTANT After t...

Page 10: ...oticeable degradation in scanning quality The following conditions are recommended for optimal scanning quality Room temperature 10 C to 32 5 C 50 F to 90 5 F Humidity 20 to 80 RH Avoid installing the scanner near equipment that generates a magnetic field e g speakers televisions or radios AC Adapter Connect only to a power outlet of the rated voltage and power supply frequency 120 V 60 Hz or 220 ...

Page 11: ...the power supply Clean the scanner using a slightly dampened cloth which has been well wrung out Never use alcohol benzene paint thinner or any other flammable substances If the scanner makes strange noises or gives off smoke heat or strange odors or the scanner does not function or other abnormalities occur when you use the machine immediately push the power button to turn it off and disconnect t...

Page 12: ...en not using the scanner for a long period of time such as overnight Also push the power switch to turn it OFF and disconnect the power cord from the power outlet for safety when the machine will not be used for an extended period of time such as during consecutive holidays Do not wear loose clothing or jewelry that may get caught in the scanner while you are using it as this may result in persona...

Page 13: ...this function detects the content of documents and determines the scanning resolution automatically Deskew The scanner is equipped with a deskew function that straightens images before saving them when documents are scanned askew The scanned images are straightened as opposed to the actual document sheets Ultrasonic Double Feed Detection Ultrasonic waves are used to detect pages that are fed at th...

Page 14: ...g the instructions on the screen Software Updates The latest software information is periodically acquired from the Internet and the software is automatically updated For details see the help of CaptureOnTouch Auto Start The scanner is equipped with an auto start function which enables scanning to be automatically started when a document placed in the feeder is detected Sleep Mode The scanner is d...

Page 15: ...tton again to turn off the power The power button lights or flashes as follows depending on the scanner status C Document Feed Tray Place the document D Document Guides Align the document guides with both edges of the document to ensure that the document feeds straightly Power Button Indication Description Lit Power is on Flashing slowly Sleep mode Flashing quickly An error paper jam front unit is...

Page 16: ...Open this when cleaning the inside of the scanner or replacing rollers E Document Eject Tray Pull this out to scan documents Scanned documents are output here When scanning multiple documents of varying sizes at one time pulling out and lifting up this tray locks the angle of the tray so the documents ejected onto the tray are aligned F Document Eject Stopper This prevents the document coming out ...

Page 17: ... Job No displayed in the Job No Indicator changes C Start Button This executes the job displayed in the Job No Indicator D Stop Button This stops active jobs E DFR Double Feed Release Button This is lit when a document double feed is detected Pressing this button cancels the double feed detection function allowing you to continue scanning Displayed Error Codes When a scanning error occurs the foll...

Page 18: ...ents so that they cover the entire span of the feed rollers by aligning the centers and leading edges of the documents It is recommended that documents exceeding 356 mm 14 size are fed one sheet at a time Scanning documents before the ink is dry can cause problems with the scanner Always make sure that the ink on a document is dry before scanning it Scanning documents that are written in pencil or...

Page 19: ...ed cards can be scanned Loading capacity 3 cards non embossed 1 card embossed CAUTION When scanning cards place them to be fed horizontally If you place cards to be fed vertically they may not be ejected properly and cards that get jammed may be damaged when you remove them Embossed cards may not be able to be scanned correctly depending on the type of embossment When scanning cards clear the Dete...

Page 20: ... document eject tray The document eject tray can be adjusted to 3 lengths Pull out the document eject tray according to the length of the document Also erect the document eject stopper on the front edge if necessary IMPORTANT Pull the document eject tray forward according to the various lengths 2 Pull out the feed support Open the feed extension support when placing long documents 3 Adjust the doc...

Page 21: ... system error or paper jam while the scanner is scanning resolve the problem make sure that the scanned image of the last page that was successfully fed has been stored and then resume scanning the remaining document pages After you finish scanning push in the document eject tray to prevent damage to the scanner while it is not being used When scanning multiple page documents that are fastened tog...

Page 22: ...UTION If the document is not placed properly inside the carrier sheet you may get a document jam or not get a scan image as intended IMPORTANT Insert documents straight into the center of the carrier sheet Proper scanning will not be possible if the document is too close to either side tilted or protruding from the carrier sheet The maximum thickness that can be scanned is 127g m2 If the thickness...

Page 23: ...rmally 356 mm 14 but you can scan documents up to 3 000 mm 118 1 long by setting the scanner to the Long Document mode IMPORTANT By selecting the Long Document mode and setting the Page Size on the scanner driver settings screen to Auto detection documents of up to 3 000 mm 118 1 in length can be scanned Note the following when using the Long Document mode When scanning in the Long Document mode i...

Page 24: ...nd scanning may be disabled IMPORTANT Log on to Windows as an Administrator 1 Click the Start button and then click Canon R40 and Canon imageFORMULA Driver Setting Tool imageFORMULA Driver Setting Tool starts Hint In Windows 8 1 it is registered at the following location 2 Click the Control tab 3 Click the Setting button of Hardware ...

Page 25: ...r Setting Tool 1 Open the scanner driver s Detail Settings screen See p 32 2 Click to display the Scanner Information dialog box The Scanner Information dialog box appears 3 Click Maintenance The Maintenance dialog box appears 4 Select Long Document mode 1 000 mm or Long Document mode 3 000 mm depending on the length of the document 5 Click to close the dialog box ...

Page 26: ... open the scanner driver settings screen and enable double feed detection It is also necessary to set Rapid recovery system to use the double feed detection ignore function Setting procedure 1 Set the scanning conditions 2 Place the document as described in the Scanning multiple documents procedure on p 20 1 Open the scanner driver s Detail Settings screen See p 30 2 Click the Feeding tab 3 Select...

Page 27: ...stem check box 5 Click to close the dialog box What to do when a double feed is detected When not using the double feed detection ignore function If a document double feed is detected during scanning document feeding stops when the double fed documents are ejected When this happens the following error code is displayed in the Job No Indicator of the operating panel Also a message screen is display...

Page 28: ...covery System screen appears to enable you to specify whether to continue scanning Double feed detection error code Buttons of Rapid Recovery System Screen Buttons of Operating Panel Description SAVE CONTINUE DFR button Saves the preview image as a scanned image and scans the rest of the document STOP Stop button Discards the preview image and stops scanning DISCARD CONTINUE Start button Discards ...

Page 29: ...Touch What is CaptureOnTouch CaptureOnTouch is a scanning application that enables you to scan a document with a simple operation merely by selecting the screen panel For details about the operations and functions see the help of CaptureOnTouch ...

Page 30: ...the following tabs Hint For details on the setting screen see the Help of the scanner driver Click the Help button of the driver to display help related to the corresponding tab or dialog box Basic tab Configure basic scanning conditions such as the mode page size resolution and scanning side In addition you can click the Area button and specify the area to be scanned Brightness tab Adjust the bri...

Page 31: ... Image processing tab Set the processing method for scanned images Feeding tab Specify scanner operations related to document feeding Others tab Configure special scan method and image processing settings ...

Page 32: ...CaptureOnTouch the following settings screen of the scanner driver appears Hint When the Advanced Settings screen is called from some applications the Advanced Settings screen may have the Simple mode and Advanced mode Simple Mode Advanced Mode ...

Page 33: ...remove or process the background color and background surrounding text to enhance the text for easy reading When Advanced Text Enhancement II is selected you can make the text in scanned images easier to read by adjusting the contrast on the Brightness tab Detect automatically detects whether the document is in color grayscale or black and white You can configure advanced settings related to the d...

Page 34: ...ly from the content printed in the document Scanning Side Select which of the sides of the document to scan If the scanning side is set to Skip blank page the images of blank pages are deleted when images are saved Confirming Basic Conditions for Scanning When you scan a document make sure you confirm the Color mode Dots per inch Page Size and Scanning Side basic conditions in the settings screen ...

Page 35: ...lect the scanning resolution Higher resolutions provide clearer images but result in larger file sizes and slower scanning When Detect automatically is specified the resolution is detected automatically from the content printed in the document Page Size Select the page size that matches the document to be scanned If Detect automatically is selected the edges of the document are detected and images...

Page 36: ...display the Add Delete Page Size dialog box Name and register the unregistered page size in Page Size Specifying the Scan Area Configure the following settings when you want to specify the area of the document to be scanned Specifying an area Specify the area of the document to be scanned in the Scan Area dialog box which is opened from the Area button on the Basic tab Select the Set Scanning Area...

Page 37: ...ting to Skip Blank Page on the Basic tab to delete the images of the blank pages in the document If Skip Blank Page is selected the Setting button is enabled and you can adjust the level for judging whether pages are blank Set the scanning side setting to Skip blank page to delete the images of the blank pages in the document If Skip blank page is selected you can adjust the level for judging whet...

Page 38: ...e processing and when a dialog box opens specify the color red blue or green to be ignored dropped out in Color dropout and that color will not be scanned When you want to enhance red Specify Red Enhance in the color dropout settings on the Image processing tab and red will be enhanced in the scanned image Click Image processing and when a dialog box opens specify Red Enhance for Color drop out Th...

Page 39: ... emphasis settings in the dialog box which appears When you want to make lines and text in scanned images thicker or thinner Drag the Character Emphasis slider in the Image processing tab to make lines and text in the scanned images thicker or thinner Click Image processing and in the dialog box that appears adjust letter and line thickness settings ...

Page 40: ...ocessed to enhance text readability Advanced Text Enhancement II is suitable for scanning a document with a uniform background color and light text and background If the background is non uniform such as a pattern the background may not be able to be completely removed and the text may become difficult to read If necessary you can make the text in scanned images easier to read by adjusting the con...

Page 41: ...mages to the text when scanning a mixture of pages with different text orientations Select Text orientation recognition in Document Orientation on the Others tab The text orientation on each page is detected and the scanned image is rotated in 90 degree increments to correct the orientation ...

Page 42: ...tion Hint When the Text Orientation Recognition check box is selected Document Orientation is unavailable When you want to rotate the images of a document placed horizontally to correct the orientation Specify the rotation angle in Document Orientation on the Others tab Click Image processing and specify the rotation angle in Document Orientation in the dialog box that appears ...

Page 43: ...s separated after the next document is placed and scanning is continued For more details about Blank Page and Patchcode see Batch separation using patch code sheets on p 50 When you want to use multistream settings for scanning Multi stream allows you to output multiple different scanned images with a single scan operation and output scanned images with different scanning conditions for each of th...

Page 44: ...g conditions for each of Back 1st to Back 3rd Hint The following shows the setting conditions that can be set in the multistream settings When you want to remove dots and notches that appear in documents You can remove dots and notches protruding from object outlines that appear in documents from scanned images Select the Erase Dot check box to automatically remove isolated black dots 3 x 3 dot si...

Page 45: ...ions notches protruding outside the contours are erased from the scanned images When you want to save a scanner driver setting When you finish configuring a setting click the Save button of User Preference to save the setting The saved setting is registered to the list You can delete a setting from the list with the Delete button and save or load a configuration file with the Back Up or Restore bu...

Page 46: ...46 Clicking the Add button registers the current setting to Favorite Setting List Use the Delete button to delete a setting from the list ...

Page 47: ...s for in case of binary tab is set to Advanced Text Enhancement or Advanced Text Enhancement II Setting value Contrast Detect Automatically Black and White Error Diffusion Advanced Text Enhancement Advanced Text Enhancement II 256 level Gray 24 bit Color Setting value Prescan Detect Automatically Black and White Error Diffusion Advanced Text Enhancement Advanced Text Enhancement II 256 level Gray ...

Page 48: ...alog box Some of the setting items are disabled as follows depending on the setting for Color Mode in the settings screen of the scanner driver Simple Mode Available for setting Advanced Mode Available for setting Setting value Check the image of the first page Detect automatically Black and White Error Diffusion Advanced Text Enhancement II 256 level Gray 24 bit Color Setting value Enable Back Si...

Page 49: ... the conditions below Detection Mode is not set to Color or Gray Setting value Edge emphasis Background smoothing Character Emphasis Prevent Bleed Through Remove Background Color drop out Erase Dot Erase Notch Detect automatically 1 1 Black and White Error Diffusion Advanced Text Enhancement II 256 level Gray 24 bit Color ...

Page 50: ...ation functions by using patchcodes By tucking patchcode sheets supplied with this scanner into a document and scanning it the scanner can automatically separate files by images of documents containing patchcode sheets or documents after the patchcode sheet Hint Patchodes are included with this product in PDF format Applications that can read PDF files are required to use this function The followi...

Page 51: ...al size If patchcodes are enlarged or reduced they may not be recognized correctly When copying provided patchcodes to create different sized patchcodes ensure that the patchcode fits inside the effective range shown in the following diagram Also when copying patchcodes ensure that they are the same size and shade as the original Keep the patchcode sheet clean Take particular care to keep the patc...

Page 52: ...atchcode sheet in front of the page that separates the files 3 In an application open the scanner driver settings screen and select Patchcode in Batch Separation on the Others tab Insert the patchcode sheets at the beginning of documents to change file separation ...

Page 53: ... with a cloth that has been dampened with water and thoroughly wrung out and then wipe the scanner dry with a clean dry cloth Cleaning the Inside of the Scanner Dust or paper particles inside the scanner may cause lines or smudges to appear on scanned images Use compressed air to periodically clean dust and paper particles from the document feed opening and the inside of the scanner After finishin...

Page 54: ...alfunction IMPORTANT Scratches on the sensor glass may cause marks on the images as well as feeding errors If there are scratches on the sensor glass contact your local authorized Canon dealer or service representative Take care to ensure the anti static brush in the front unit does not become deformed 4 Clean the rollers Clean the rollers while turning them Wipe the rollers with a cloth that has ...

Page 55: ... front unit by gently pushing it up on both sides until it clicks into place Make sure that the front unit is completely closed by pushing until you hear a click Adjusting the Reduction Ratio As the rollers installed in the scanner wear out scanned images may become stretched in the vertical direction If this happens you can reduce the amount of stretching of the image by adjusting the reduction r...

Page 56: ...e slider to change the value of Reduction ratio adjustment The adjustment value can be set within the range from 3 0 to 3 0 3 Click Apply 4 Click Close to close the imageFORMULA Driver Setting Tool 1 Open the scanner driver s Detail Settings screen See p 32 2 Click to display the Scanner Information dialog box ...

Page 57: ...00 pages have been fed total number of pages fed by the scanner a message prompting you to replace the rollers is displayed when the computer is started If this message begins to be displayed at startup purchase an exchange roller kit and replace the worn parts with the consumable parts included in the kit feed roller and retard roller See p 75 for details about the exchange roller kit Furthermore...

Page 58: ... you Hint The location of each of the consumable parts is shown below 2 When closing the front unit make sure that it is completely closed by gently pressing the left and right until you hear a click Replacing the Feed Roller 1 Open the roller cover Retard roller inside the front unit Feed Roller ...

Page 59: ... the feed roller 3 Install the new feed roller 4 Close the roller cover Replacing the Retard Roller 1 Open the roller cover 2 Pull the left lever that secures the retard roller to the scanner and remove the roller ...

Page 60: ...secure it to the scanner 5 Close the roller cover Resetting the counter IMPORTANT Log on to Windows as an Administrator 1 Click the Start button and then click Canon R40 and Canon imageFORMULA Driver Setting Tool imageFORMULA Driver Setting Tool starts Hint In Windows 8 1 it is registered at the following location ...

Page 61: ...Click Close to close the imageFORMULA Driver Setting Tool 1 Opens the scanner driver s Detail Settings screen See p 32 2 Click to display the Scanner Information dialog box 3 Click Maintenance to display the Maintenance dialog box 4 Click Reset 5 Click to close the dialog box ...

Page 62: ...dure below IMPORTANT Log on to Windows as an Administrator 1 Click the Start button and then click Canon R40 and Canon imageFORMULA Driver Setting Tool imageFORMULA Driver Setting Tool starts Hint In Windows 8 1 it is registered at the following location 2 Click the Control tab 3 Click the Setting button of Hardware 4 Clear the Turn off automatically after 4 hours check box ...

Page 63: ...s Information tab You can check the firmware s version information and scanner information Maintenance tab You can reset the counter of the roller or carry out the shrinkage rate control Control tab You can carry out the control settings of hardware and drivers and perform the read or write of the control settings From the configuration of the hardware you can set the automatic power off function ...

Page 64: ...64 ...

Page 65: ... the document guides to fit the documents as closely as possible and load the documents so that they feed straightly 2 Open the document feed extension support and place the document 3 Enable Automatically straightens skewed in the scanner driver settings 4 If many pages have been scanned since roller cleaning clean the rollers If documents still feed askew roller replacement or other maintenance ...

Page 66: ...appear on the application Solutions When Panel Feeding or Automatic Feeding is selected as the feeding method on the scanner driver s Detail Settings screen a scanning operation will not continue after all of the documents are fed as the scanner awaits additional documents to be fed You can finish the operation and send the scanned images to the application by pressing the Stop button on the opera...

Page 67: ...er sheet in the Feeding tab of the scanner driver settings screen and you scan a document with black edges without inserting it in a carrier sheet the size detection and deskew functions may fail In such cases disable the size detection and deskew functions or set Carrier sheet to None in the Feeding tab ...

Page 68: ...he cable with the supplied compliant cable 6 When the scanner is connected to the computer via a USB hub that is not Hi Speed USB 2 0 compliant remove the hub and connect the scanner directly to the computer If scanned image files cannot be opened in an application 1 Scanned images saved as multi page TIFF files can be opened only by programs that support this file format 2 Images saved as compres...

Page 69: ...tail Settings button on this screen You can set the file names of scanned images by setting all or some of the three items shown below A sample file name is displayed as the File name in the File name settings dialog box How do I scan cards Set a card in landscape orientation in the scanner Specify the same size as the card or Auto then scan For details see p 21 How do I print scanned data For bot...

Page 70: ...70 To use this function you need to install a plug in The plug in can be installed by selecting its checkbox when installing CaptureOnTouch ...

Page 71: ...ing scanning use the following procedures to clear them CAUTION Be careful when removing jammed paper take care not to cut your hand on the edges of the paper 1 Remove any documents that have been left in the feed Tray 2 Pull the OPEN lever and pull open the front unit toward you Hint The C error code appears in the operating panel when the front unit is open 3 Remove the jammed document Paper jam...

Page 72: ... click After removing the jammed paper check to see if the last page was scanned correctly and then continue scanning Hint When the Rapid recovery system check box is enabled in the scanner driver settings screen you can resume a scanning operation even if it is interrupted by a paper jam by removing the document and resuming from the document that was being fed when the interruption occurred As t...

Page 73: ...Start button and then Control Panel 2 Click Uninstall a program The Uninstall or change a program dialog box appears 3 From the Programs list select the software you want to remove and then click Remove The delete confirmation screen appears 4 Click Yes Uninstallation of the software is now complete No uninstaller is provided for OS X drivers To uninstall use Finder to delete the following files L...

Page 74: ...vel Grayscale Advanced Text Enhancement Advanced Text Enhancement II 24 bit Color Scanning resolution Primary Scan Lines x Secondary Scan Lines 100 x 100dpi 150 x 150dpi 200 x 200dpi 240 240dpi 300 x 300dpi 400 x 400dpi 600 x 600dpi Scanning Speed Conditions Core i7 3 4GHz CPU 16 GB memory A4 document size Grayscale Simplex 200dpi 40 pages min 300dpi 40 pages min Duplex 200dpi 80 images min 300dpi...

Page 75: ...notice due to product improvements Replacement parts Exchange roller kit product code 0697C003 Kit to replace the rollers feed roller retard roller For the replacement procedure see Replacing Consumable Parts on p 57 Contact your local authorized Canon dealer or service representative for detailed information about the replacement parts Dimensions 245 mm 9 65 291 mm 11 46 600 mm 23 62 382 mm 15 04...

Page 76: ... Double Feed Detection 26 F Feed roller 57 58 Front unit 58 J Job No display 17 Job Select button 17 L Long Document Mode 23 M Multi stream setting 43 O Operating Panel 17 P Paper jam 71 Power supply 9 R Reduction ratio adjustment 55 Resetting the counter 60 Retard roller 57 59 Roller 54 Cleaning 53 Replace 57 S Scan area 36 Scanner driver 30 Basic settings 33 Settings suitable for intended use 37...

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