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Canon imageCLASS MF 3222, Basic Manual

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Canon imageCLASS MF 3222 Basic Manual Download Page 44

4-1

Sending Faxes (MF

3240 Only)

Sending Faxes

 

(MF3240 Only)

Follow this procedure to send a fax.

Set a Document

Enter the Fax Mode

Place the document on the platen 
glass.

For documents you can fax, see “Document 
Requirements,” on p. 2-1.

Press [FAX].

The FAX indicator lights and the machine enters fax 
standby mode.

What if...

●

You want to adjust the resolution and 
density:

See “Scan Settings,” on p. 4-3.

1

2

Summary of Contents for imageCLASS MF 3222

Page 1: ... guide store it in a safe place for future reference Before Using the Machine Document Handling Print Media Sending Faxes MF3240 Only Receiving Faxes MF3240 Only Copying Printing Scanning PC Faxing MF3240 Only Troubleshooting Machine Settings Appendix Maintenance Series What Can I Do with This Machine ...

Page 2: ...ccompanying CD ROM To view the manuals in PDF format Adobe Reader Adobe Acrobat Reader is required If Adobe Reader Adobe Acrobat Reader is not installed on your system please download it from the Adobe Systems Incorporated website Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions However as we are constantly improving our product...

Page 3: ...ith a single key One Touch Speed Dialing p 4 7 Specify a recipient with a two digit code Coded Dialing p 4 14 Specify multiple recipients with a single key Group Dialing p 4 21 Look up a particular recipient Address Book Dialing Advanced Guide Redial when the line is busy Redialing Advanced Guide AAAAA BBBBB CCCCC ...

Page 4: ...eatures continued Fas continued Send a fax to multiple recipients Broadcasting Advanced Guide Receive faxes in memory without printing out Memory Reception Advanced Guide Reject faxes without their numbers Reception Restriction Advanced Guide ...

Page 5: ... Zoom Ratio p 6 6 Sorts copies by page order Collate Copying Advanced Guide Copy two documents on one sheet 2 on 1 Combination Advanced Guide ABC ABC ABC ABC A A DDDD DDDD DDDD DDDD 4 CCCC CCCC CCCC CCCC 3 BBBB BBBB BBBB BBBB 2 AAAA AAAA AAAA AAAA 1 AAAA AAAA AAAA AAAA 1 AAAA AAAA AAAA AAAA 1 AAAA AAAA AAAA AAAA 1 AAAA AAAA AAAA AAAA 1 ABC ABC ABC ABC 1 DEF DEF DEF DEF 2 DEF DEF DEF DEF 2 ABC ABC ...

Page 6: ...Scanner Feature PC Fax Feature MF3240 Only Print a document from a PC Printing Software Guide Specify detailed scanning options to suit various images Scanning Software Guide Send a fax from a PC PC Faxing Software Guide ABC ABC ABC ABC ABC ABC ABC ABC ...

Page 7: ...vi How to Use This Guide x Symbols Used in This Manual x Illustrations Used in This Manual xi Legal Notices xii Trademarks xii Copyright xii Disclaimer xii 1 Before Using the Machine 1 1 Machine Components 1 1 Operation Panel 1 3 Main Operation Panel 1 3 Facsimile Operation Panel MF3240 Only 1 6 LCD Standby Mode 1 7 Fax Mode MF3240 Only 1 7 Copy Mode 1 7 Scan Mode 1 7 Toner Cartridge 1 8 Maintaini...

Page 8: ...uirements 3 1 Printable Area 3 2 Paper Guidelines 3 3 Loading Paper 3 4 Into the Multi Purpose Feeder 3 4 Setting Paper Size and Type 3 7 Selecting the Paper Output Area 3 10 Paper Type and Paper Output Area 3 11 Face Down Paper Output Area 3 12 Face Up Paper Output Area 3 13 4 Sending Faxes MF3240 Only 4 1 Scan Settings 4 3 Image Quality 4 3 Density 4 5 Speed Dialing 4 6 Registering Recipients fo...

Page 9: ...ntenance 10 1 Cleaning the Machine 10 1 Exterior 10 1 Interior 10 2 Scanning area 10 4 Replacing the Toner Cartridge 10 5 Redistributing Toner 10 5 Replacing the Toner Cartridge with a New One 10 6 Transporting the Machine 10 9 11 Troubleshooting 11 1 Clearing Paper Jams 11 1 LCD Messages 11 7 Common 11 7 Facsimile MF3240 Only 11 11 Printer 11 14 Error Codes MF3240 Only 11 15 If You Cannot Solve a...

Page 10: ...u 12 3 Setting Menu 12 5 COMMON SETTINGS 12 5 COPY SETTINGS 12 6 TIMER SETTINGS 12 7 FAX SETTINGS MF3240 Only 12 7 BROADCAST MF3240 Only 12 11 ADDRESS BOOK SET MF3240 Only 12 11 REPORT SETTINGS MF3240 Only 12 12 13 Appendix 13 1 Specifications 13 1 General 13 1 Copier 13 3 Printer 13 3 Facsimile MF3240 Only 13 4 Telephone MF3240 Only 13 5 Index 13 6 ...

Page 11: ...njury if not observed CAUTION Explains how to avoid actions that could injure you or damage your machine NOTE Explains operating restrictions and how to avoid minor difficulties In addition this guide uses distinctive notations to identify keys and information in the LCD The keys you press appear in square brackets Stop Reset Information in the LCD appears in angle brackets LOAD PAPER The numbers ...

Page 12: ...strations Used in This Manual Unless otherwise mentioned illustrations used in this manual are those taken from the imageCLASS MF3240 When there is any difference between MF3240 and MF3222 it is clearly indicated in the text e g MF3240 Only ...

Page 13: ...form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of Canon Inc Disclaimer The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKET...

Page 14: ...on the platen glass B Platen glass Place documents C Operation panel Controls the machine D Output tray Outputs printouts E Front cover Open this cover when installing the toner cartridge or clearing paper jams F Multi purpose feeder Feeds paper when you insert one by one manually G Paper cassette Holds the paper supply A B C D E F G ...

Page 15: ...nnect an external device J USB port Connect the USB Universal Serial Bus cable K Face up cover Open this cover when outputting paper face up or clearing paper jams L Power socket Connect the power cord M Extension cover Protects paper supply in the paper cassette from dirt and dust MF3240 Only H I J K L M ...

Page 16: ...shes when an error has occurred F Density key Press to adjust copy or fax density G Enlarge Reduce key Press to enlarge or reduce copy ratio H Numeric keys Enter letters and numbers I Stop Reset key Press to stop a current job Also press to return the machine to standby mode J Energy Saver key Press to set or cancel Sleep mode manually The key lights green when Sleep mode is set and goes off when ...

Page 17: ... modes in Additional Functions Q key Press to increase the value for various settings Also press to see the next item in the menu R OK key Press to accept a set function or mode S key Press to decrease the value for various settings Also press to see the previous item in the menu T LCD display Displays messages and prompts during operation Displays selection text and numbers when adjusting the set...

Page 18: ...eled J Start key Press to start copying and scanning K Collate 2 on 1 key Press to collate copies or press to set 2 on 1 copying L Image Quality key Press to select image quality for copy M Clear key Press to clear entered alphanumeric characters N Additional Functions key Press to select or cancel modes in Additional Functions O key Press to increase the value for various settings Also press to s...

Page 19: ...the unit is connected through a switchboard PBX C Address Book key Press to search pre registered destinations under one touch speed dialing keys or coded dialing numbers by name D Coded Dial key Press to perform coded dialing E Redial Pause key Press to redial the last dialed number when fax is standing by or press to insert a pause when entering a fax number F Hook key Press when you want to dia...

Page 20: ...the machine is plugged in the LCD displays PLEASE WAIT first and then displays INITIALIZING until standby display appears It is also possible to see standby display without having INITIALIZING shown If the machine remains idle for one minute the display returns to standby mode Auto Clear Function 3 1 1 2 2 0 0 5 S A T 1 0 5 0 F a x O n l y S T A N D A R D A B C 1 0 0 A 4 T E X T 1 A D E B C S C A ...

Page 21: ...arts the life of the toner cartridge will be shorter as they consume more toner To purchase the Canon genuine replacement toner cartridge contact your local authorized Canon dealer or the Canon help line ISO IEC 19752 is the global standard related to Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi function devices that may contain pri...

Page 22: ... in case you need to repack and transport the toner cartridge at a later date Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays Do not remove the toner cartridge from the machine unnecessarily Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is ...

Page 23: ...Setting Sleep Mode When the machine remains idle for a certain period of time it automatically enters Sleep mode 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select AUTO SLEEP then press OK 1 2 3 OK ...

Page 24: ...ect ON then press OK 5 Press or to select the desired interval then press OK You can set the interval from 3 to 30 minutes in one minute increments You can also enter values with the numeric keys 6 Press Stop Reset to return to standby mode 4 5 OK 6 ...

Page 25: ... Processing Data indicator lights or flashes an error code or message appears on the display and the Error indicator flashes no paper is loaded in the paper cassette paper is loaded in the multi purpose feeder a paper jam occurs in the machine The machine will leave Sleep mode when you press Energy Saver on the operation panel a fax is received the handset of the external telephone is off the hook...

Page 26: ... is advanced throughout the summer season This is called Daylight Saving Time 1 Press Additional Functions 2 Press or to select TIMER SETTINGS then press OK 3 Press or to select DAYLIGHT SV TIME then press OK 4 Press or to select ON then press OK 5 Press Stop Reset to return to standby mode 1 2 4 OK 5 3 ...

Page 27: ...ent after placing it face down on the platen glass NOTE Do not place the document on the platen glass until the glue ink or correction fluid on the document is completely dry Type Plain paper Thick documents Photographs Small documents e g index cards Special types of paper e g tracing paper transparencies etc Book Height max 35 mm Size W L Max 216 297 mm Weight Max 2 kg Quantity 1 sheet ...

Page 28: ...nning Area Make sure your document s text and graphics fall within the shaded area in the following diagram Note that the margin widths listed are approximate and there may be slight variations in actual use 2 mm 2 mm 1 mm 1 mm ...

Page 29: ...2 3 Document Handling Loading Documents 1 Lift up the platen glass cover 2 Place your document face down ...

Page 30: ...w mark 4 Gently close the platen glass cover The document is ready for scanning CAUTION When closing the platen glass cover be careful not to get your fingers caught as this may result in personal injury Do not press down the platen glass cover forcefully as this may damage the platen glass and cause personal injury NOTE Remove the document from the platen glass when scanning is complete ...

Page 31: ... and Type on p 3 7 Paper cassette Multi purpose feeder Size W L A4 B5 A5 Executive Envelope COM10 Monarch DL ISO C5 LTR 76 127 to 216 356 mm A4 B5 A5 Executive Envelope COM10 Monarch DL ISOC5 LTR LGL 76 127 to 216 356 mm Weight 64 to 128 g m2 64 to 163 g m2 Quantity Max 250 sheets 64 g m2 Max 1 sheet 64 g m2 Type Plain Paper Plain Paper L Heavy Paper Heavy Paper H Transparency ...

Page 32: ...3 2 Print Media Printable Area The shaded area indicates the approximate printable area of A4 size paper and envelope 5 mm 5 mm 5 mm 5 mm ...

Page 33: ...of paper do not print well Highly textured paper Very smooth paper Shiny paper Make sure the paper is free from dust lint and oil stains Be sure to test paper before purchasing large quantities Store all paper wrapped and on a flat surface until ready for use Keep opened packs in their original packaging in a cool dry location Store paper at 18 C 24 C 40 60 relative humidity Use only the transpare...

Page 34: ...aper in the paper cassette The recommended envelopes are COM10 MONARCH DL and ISO C5 Using other envelopes may affect the quality of the printout Make sure to set the correct paper size in the printer driver See the Software Guide When printing received documents it is possible to feed paper only from the paper cassette If paper is loaded into the multi purpose feeder REMOVE MP PAPER appears 1 Sli...

Page 35: ...When you load paper with a logo on position the paper with the print side up logo side and insert it so that the top of the paper feeds first in the multi purpose feeder When setting an envelope insert the envelope into the multi purpose feeder with the print side up and the right edge i e closer to the stamp first ...

Page 36: ...3 6 Print Media 3 Specify the size and the type of the paper you load For details on how to specify the paper size and type see Setting Paper Size and Type on p 3 7 ...

Page 37: ...sizes and or types of paper follow this procedure to change the settings The procedure is same for the paper cassette and multi purpose feeder except for selecting the paper cassette or multi purpose feeder in step 4 and 7 1 Press Additional Functions 2 Press or to select COMMON SETTINGS then press OK 1 2 OK ...

Page 38: ... then press OK 4 Press or to select CASSETTE or MP TRAY then press OK 5 Press or to select PAPER SIZE then press OK 6 Press or to select the paper size then press OK A4 B5 A5 EXECUTIVE COM10 MONARCH DL ISO C5 LTR LGL Multi purpose feeder Only OK 4 3 6 5 ...

Page 39: ...AIN PAPER or PLAIN PAPER L 1 for Plain paper 64 g m2 to 90 g m2 HEAVY PAPER or HEAVY PAPER H 2 for Heavy paper 105 g m2 to 128 g m2 or Envelope TRANSPARENCY for Transparency 1 If paper curls excessively when printed with PLAIN PAPER selected select PLAIN PAPER L 2 If print fixing is not sufficient when printed with HEAVY PAPER selected select HEAVY PAPER H 10 Press Stop Reset to return to standby ...

Page 40: ...ut tray on the front of the unit for face down paper output NOTE Do not open or close the face up cover while copying and printing Face down paper output delivers paper with the printed side down on the output tray Face up paper output delivers paper with the printed side up from the output area Select the area depending on your purpose by opening or closing the face up cover ...

Page 41: ... The Number of Output Sheets Plain Paper face up 1 sheet face down approx 60 sheets 64 to 90 g m2 Plain Paper L face up 1 sheet face down approx 30 sheets 64 to 90 g m2 Heavy Paper face up 1 sheet face down approx 30 sheets 105 to 128 g m2 Heavy Paper H face up 1 sheet face down approx 30 sheets 105 to 128 g m2 Transparencies face up 1 sheet face down 10 sheets ...

Page 42: ...n on the output tray Paper is stacked in printed order 1 Close the face up cover and attach the output tray NOTE Do not place the delivered paper back on the output tray Doing so may result in paper jams Do not place objects other than paper on the output tray Doing so may result in paper jams ...

Page 43: ...ng on transparencies or envelopes which tend to curl because the paper is delivered straight through out of the machine 1 Open the face up cover Remove the delivered paper one by one NOTE Do not pull the paper forcibly This machine has no face up output tray Remove the delivered paper with your hand Do not place an object in front of the face up paper output area to prevent a paper jam ...

Page 44: ...Set a Document Enter the Fax Mode Place the document on the platen glass For documents you can fax see Document Requirements on p 2 1 Press FAX The FAX indicator lights and the machine enters fax standby mode What if You want to adjust the resolution and density See Scan Settings on p 4 3 1 2 ...

Page 45: ...image may be reduced in size or divided into smaller parts when it is received What if You enter a wrong number Go back to the wrong digit with then press Clear to delete it Or press and hold Clear to delete the entire entry Then try again What if You press Stop Reset to cancel a job during scanning documents or after scanning documents The CANCEL DURING TX RX message appears Press to select Yes T...

Page 46: ...lity and density of the document you send The higher image quality you set the better the output will be but the longer the transmission will take Adjust the scan settings according to the type of document you are sending Image Quality 1 Press FAX 2 Press Image Quality 1 2 ...

Page 47: ...s 200 100 dpi FINE for fine print documents the resolution is twice that of STANDARD 200 200 dpi PHOTO for documents that contain photographs the resolution is twice that of STANDARD 200 200 dpi SUPER FINE for documents that contain fine print and images the resolution is four times that of STANDARD 200 400 dpi 3 OK ...

Page 48: ... Sending Faxes MF3240 Only Density 1 Press FAX 2 Press Density 3 Press or to adjust the density then press OK to make light documents darker to make dark documents lighter 3 OK 1 2 Ex D E N S I T Y L T D K ...

Page 49: ...aling p 4 14 Register a fax telephone number for coded dialing then to dial the number simply press Coded Dial and enter the two digit code assigned to that number You can register up to 100 coded dialing codes Group Dialing p 4 21 Register a group of fax numbers must be registered for one touch speed dialing and or coded dialing for group dialing then to send a document to all numbers in that gro...

Page 50: ...ional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select 1 TOUCH SPD DIAL then press OK 4 Press a one touch speed dialing key 01 to 07 for a registering fax number then press OK You can also select a one touch speed dialing number with or OK 4 1 3 2 ...

Page 51: ... OK 6 Enter the fax number you register max 50 digits including spaces and pauses with the numeric keys then press OK If you register another one touch speed dialing key repeat the procedure from step 4 7 Press Stop Reset to return to standby mode OK 7 6 5 Ex N A M E A C A N Ex T E L N U M B E R E N T R Y 0 1 2 X X X X X X X _ ...

Page 52: ...Touch Speed Dialing 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select 1 TOUCH SPD DIAL then press OK 4 Press the one touch speed dialing key 01 to 07 you want to edit then press OK OK 4 1 3 2 ...

Page 53: ...ng Faxes MF3240 Only 5 Press repeatedly to go to the wrong character then press Clear to delete it To delete the entire name press and hold Clear 6 Enter a new character with the numeric keys then press OK 5 OK 6 ...

Page 54: ...y 7 Press repeatedly to go to the wrong number then press Clear to delete it To delete all numbers press and hold Clear 8 Enter a new number with the numeric keys then press OK 9 Press Stop Reset to return to standby mode 7 OK 8 9 ...

Page 55: ...Touch Speed Dialing 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select 1 TOUCH SPD DIAL then press OK 4 Press the one touch speed dialing key 01 to 07 you want to delete then press OK OK 4 1 3 2 ...

Page 56: ...Faxes MF3240 Only 5 Press OK 6 Press and hold Clear to delete all numbers then press OK NOTE When deleting all numbers the registered name is cleared automatically 7 Press Stop Reset to return to standby mode 6 OK 7 ...

Page 57: ...al Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select CODED DIAL then press OK 4 Press or to select a coded dialing code 00 to 99 then press OK You can also enter a coded dialing code with the numeric keys after pressing Coded Dial 1 2 4 OK 3 ...

Page 58: ...ress OK 6 Enter the fax number you register max 50 digits including spaces and pauses with the numeric keys then press OK If you register another coded dialing number repeat the procedure from step 4 7 Press Stop Reset to return to standby mode OK 7 6 5 Ex N A M E A C A N Ex T E L N U M B E R E N T R Y 0 1 2 X X X X X X X _ ...

Page 59: ... Press or to select ADDRESS BOOK SET then press OK 3 Press or to select CODED DIAL then press OK 4 Press or to select the coded dialing code 00 to 99 that you want to edit then press OK You can also enter a coded dialing code with the numeric keys after pressing Coded Dial 1 2 4 OK 3 ...

Page 60: ...ng Faxes MF3240 Only 5 Press repeatedly to go to the wrong character then press Clear to delete it To delete the entire name press and hold Clear 6 Enter a new character with the numeric keys then press OK 5 OK 6 ...

Page 61: ...y 7 Press repeatedly to go to the wrong number then press Clear to delete it To delete all numbers press and hold Clear 8 Enter a new number with the numeric keys then press OK 9 Press Stop Reset to return to standby mode 7 OK 8 9 ...

Page 62: ... Press or to select ADDRESS BOOK SET then press OK 3 Press or to select CODED DIAL then press OK 4 Press or to select the coded dialing code 00 to 99 that you want to delete then press OK You can also enter a coded dialing code with the numeric keys after pressing Coded Dial 1 2 4 OK 3 ...

Page 63: ...Faxes MF3240 Only 5 Press OK 6 Press and hold Clear to delete all numbers then press OK NOTE When deleting all numbers the registered name is cleared automatically 7 Press Stop Reset to return to standby mode 6 OK 7 ...

Page 64: ...o select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Specify an empty one touch speed dialing key that you want to set as the group dial then press OK For details on selecting a one touch speed dialing key see Registering One Touch Speed Dialing on p 4 7 OK 4 1 3 2 ...

Page 65: ...coded dialing code under which the fax telephone number is registered To enter a number stored under a one touch speed dialing key press the desired one touch speed dialing key s To enter a number stored under a coded dialing code press Coded Dial then enter the two digit code for the number with the numeric keys For multiple entries press Coded Dial between each entry NOTE You can review the dest...

Page 66: ...or to select GROUP DIAL then press OK 4 Press or to select a group dial to edit then press OK The group name appears 5 Press OK 6 Select the speed dialing number you want to add to the group then press OK For details on entering the speed dialing number see Registering Group Dialing on p 4 21 7 Press Stop Reset to return to standby mode 6 2 3 4 1 OK 7 ...

Page 67: ...nation from Group 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group dial to delete then press OK The group name appears 5 Press OK 1 2 4 OK 3 ...

Page 68: ... 6 Press or to display the speed dial number you want to delete from the group 7 Press Clear 8 Repeat steps 6 and 7 if you want to delete another speed dialing number then press OK 9 Press Stop Reset to return to standby mode 6 7 9 ...

Page 69: ...3240 Only Changing Group Name 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group dial to edit then press OK 1 2 4 OK 3 ...

Page 70: ...ress repeatedly to go to the wrong character then press Clear to delete it To delete the entire character press and hold Clear 6 Enter a new name with the numeric keys then press OK 7 Press Stop Reset to return to standby mode 5 OK 6 7 ...

Page 71: ...roup Dialing 1 Press Additional Functions 2 Press or to select ADDRESS BOOK SET then press OK 3 Press or to select GROUP DIAL then press OK 4 Press or to select a group dial to delete then press OK The group name appears 5 Press OK 1 2 4 OK 3 ...

Page 72: ...lay a speed dial number 7 Press Clear 8 Repeat steps 6 and 7 until all speed dial numbers are deleted then press OK NOTE When deleting all speed dial numbers the group name is cleared automatically 9 Press Stop Reset to return to standby mode 7 9 6 OK ...

Page 73: ... Chapter 4 Reports and Lists MF3240 Only in the Advanced Guide Using One Touch Speed Group Dialing 1 Place the document on the platen glass 2 Press FAX 3 Adjust any necessary settings for your document For details see Scan Settings on p 4 3 4 Press the desired one touch speed or group dialing key 01 to 07 If you want to scan multiple pages set the documents one by one then press Start 5 Press OK t...

Page 74: ...y necessary settings for your document For details see Scan Settings on p 4 3 4 Press Coded Dial 5 Enter the desired two digit code 00 to 99 with the numeric keys If you want to scan multiple pages set the documents one by one then press Start 6 Press OK to start dialing 2 4 OK 5 Ex 0 1 2 X X X X X X X 0 1 C A N O N ...

Page 75: ...iving faxes For advanced receiving features see Chapter 1 Advanced Fax Features MF3240 Only in the Advanced Guide Enter the Setting Menu Enter the Receive Mode Press Additional Functions Select FAX SETTINGS with or then press OK Select RX SETTINGS with or then press OK Select RX MODE with or then press OK 1 2 ...

Page 76: ...ceive faxes NOTE For AnsMode make sure an answering machine is connected to the machine The NET SWITCH mode is available for certain countries only and requires subscription to a network switch service Press Stop Reset to return to standby display What if You press Stop Reset to cancel a job The CANCEL DURING TX RX message appears Press to select Yes The job is canceled and the display returns to ...

Page 77: ...es in the Advanced Guide Set a Document Enter the Copy Mode Place the document on the platen glass For documents you can copy see Document Requirements on p 2 1 Press COPY The COPY indicator lights and the machine enters copy standby mode What if You want to adjust the resolution and density See Scan Settings on p 6 3 1 2 ...

Page 78: ...ou enter a wrong number Press Clear and enter a new number What if You press Stop Reset to cancel a job while scanning documents The job is canceled immediately and the copy quantity is reset You press Stop Reset to cancel a job while printing The CANCEL COPYING message appears Press to select YES 3 4 Ex 1 0 0 A 4 T E X T 3 ...

Page 79: ...lues if Auto Clear function is activated or if you press Stop Reset Image Quality 1 Press COPY 2 Press Image Quality repeatedly to select the document type TEXT For text documents PHOTO For documents that contain fine text or photos TEXT PHOTO For documents that contain text and photos NOTE Copy density automatically changes to manual mode when TEXT PHOTO or PHOTO is set 1 2 ...

Page 80: ... adjust the density to the most appropriate level for the document either automatically or manually Adjusting Automatically 1 Press Density until AUTO appears then press OK NOTE The image quality is automatically set to TEXT OK 1 ...

Page 81: ...g Adjusting Manually 1 Press Density until the manual mode appears 2 Press or to adjust the copy density then press OK to make light documents darker to make dark documents lighter 2 1 OK Ex D E N S I T Y L T D K ...

Page 82: ...ress Enlarge Reduce 2 Press or to select the copy ratio then press OK 200 MAX 141 A5 A4 122 A5 B5 115 B5 A4 100 86 A4 B5 81 B5 A5 70 A4 A5 50 MIN NOTE When PAPER SIZE GROUP in the COPY SETTINGS menu is set to INCHES or A the preset copy ratios change as follows INCHES 50 64 78 100 129 200 A 50 70 100 141 200 2 1 OK ...

Page 83: ...copy ratios are from 50 to 200 1 Press Enlarge Reduce twice 2 Enter the copy ratio with the numeric keys then press OK You can use or to adjust the zoom ratio To increase the zoom ratio press To decrease the copy ratio press NOTE To return the copy ratio to 100 press Stop Reset OK 2 1 Ex Z O O M 5 0 2 0 0 1 0 0 ...

Page 84: ...ke sure that the printer driver is installed For details on printing features see Chapter 2 Printing in the Software Guide Start the Print Command Select the Printer From an open document on an application click File Print Select the printer icon for the machine Canon MF3200 Series 1 2 ...

Page 85: ...t Preferences Print the Document Click Preferences or Properties to open the dialog box After finished click OK Click Print or OK What if You want to cancel printing See Chapter 3 System Monitor in the Advanced Guide 3 4 ...

Page 86: ...installed For details on scanning features see Chapter 3 Scanning a Document in the Software Guide Set a Document Enter the Scan Mode Place the document on the platen glass For documents you can scan see Document Requirements on p 2 1 Press SCAN The SCAN indicator lights up and the machine enters scan standby mode 1 2 ...

Page 87: ...your computer and processed by the scan application For more information on the scan application settings see Chapter 3 Scanning a Document in the Software Guide What if You want to cancel scanning Press Stop Reset on the operation panel then click OK on the computer screen 3 ...

Page 88: ... details on PC Faxing features see Chapter 4 PC Faxing MF3240 Only in the Software Guide Start the Print Command Select the Fax From an open document on an application click File Print Select the fax icon Canon MF3200 Series FAX then click Print What if You want to adjust the fax properties Click Preferences or Properties and adjust the settings 1 2 ...

Page 89: ...ding Settings then click Add to Recipient List What if You want to send a fax with the cover sheet Click Cover Sheet tab and set the format for the cover sheet attachment Click OK in the Fax Sending Settings What if You want to cancel sending a fax See Chapter 3 System Monitor in the Advanced Guide 3 4 ...

Page 90: ...lar materials for cleaning they can stick to the components or generate static charges CAUTION Never use volatile liquids such as thinners benzene acetone or any other chemical cleaner to clean the machine These can damage the machine components Exterior 1 Disconnect the power cord 2 Wipe the machine s exterior with a clean soft lint free cloth dampened with water or diluted dishwashing detergent ...

Page 91: ...hick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged 4 Use a clean soft dry lint free cloth to remove any toner or paper debris from the machine s interior CAUTION Do not touch the fixing assembly A as it becomes very hot during use Do not touch the transfer roller B as this can damage the mach...

Page 92: ...oth sides of the toner cartridge to the guides B in the machine then gently slide the toner cartridge into the machine as far as it will go Be sure to position the arrow mark C on the toner cartridge towards the inside of the machine 6 Close the front cover CAUTION Be careful not to get your fingers caught 7 Reconnect the power cord A B B C ...

Page 93: ...ass cover 2 Clean the platen glass and the underside of the platen glass cover with a cloth dampened with water Then wipe the area with a soft dry cloth NOTE Do not dampen the cloth too much as this may tear the document or damage the machine 3 Close the platen glass cover CAUTION Be careful not to get your fingers caught ...

Page 94: ...the cartridge Redistributing Toner 1 Open the front cover 2 Remove the toner cartridge 3 Gently rock the toner cartridge five or six times to distribute toner evenly 4 Insert the toner cartridge into the machine as far as it will go Hold the toner cartridge and align the protrusions A on both sides of the toner cartridge to the guides B in the machine then gently slide the toner cartridge into the...

Page 95: ... your fingers caught Replacing the Toner Cartridge with a New One 1 Open the front cover 2 Remove the toner cartridge CAUTION Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged ...

Page 96: ...the toner cartridge five or six times to distribute toner inside 5 Place the toner cartridge on a flat and stable surface Fold the tab A on the sealing tape B as shown below and pull it out straight while supporting the toner cartridge Make sure that the tab itself is detached from the toner cartridge NOTE To avoid breaking the tape do not pull out the tape at an upward or downward angle B A ...

Page 97: ...rusions A on both sides of the toner cartridge to the guides B in the machine then gently slide the toner cartridge into the machine as far as it will go Be sure to position the arrow mark C on the toner cartridge towards the inside of the machine 7 Close the front cover CAUTION Be careful not to get your fingers caught A B B C ...

Page 98: ...ront cover 3 Remove the toner cartridge CAUTION To avoid exposing the toner cartridge to light place it in its protective bag or wrap it in a thick cloth Do not open the drum protective shutter on the toner cartridge Print quality may deteriorate if the drum surface is exposed to light or is damaged 4 Close the front cover CAUTION Be careful not to get your fingers caught 5 Pull out the paper cass...

Page 99: ...output tray 10 Make sure all the covers are closed 11 Grip the handles on both sides of the machine and lift it carefully as shown in the illustration below CAUTION Do not lift the machine by any of its attachments Dropping the machine can cause personal injury If you have a back problem make sure to check the weight of this machine before carrying See Specifications on p 13 1 1 2 2 ...

Page 100: ...the following if you experience repeated paper jams Fan and tap the paper stack on a flat surface before loading it in the machine Check that the paper you are using meets the requirements for use See Print Media on p 3 1 Make sure you have removed any scraps of paper from inside the machine NOTE Do not force jammed paper out of the machine Contact your local authorized Canon dealer or the Canon h...

Page 101: ...lity may deteriorate if the drum surface is exposed to light or is damaged When removing the jammed paper do not touch the transfer roller as its surface is very delicate and susceptible to finger oil and scratches which may lead to print deterioration NOTE Do not expose the toner cartridge to light for more than five minutes If necessary put the toner cartridge in its original protective bag or w...

Page 102: ...touch the inside of the machine as this may result in burns or electrical shock If you tear the paper remove any torn pieces to avoid further jams If loose toner comes into contact with your skin or clothing wash with cold water Warm water will set the toner 5 Gently pull the jammed paper out of the machine If the leading edge of the paper is visible but has not entered the imaging area pull the p...

Page 103: ...ull the jammed paper between the output rollers until the leading edge emerges from the machine 7 Carefully pull the jammed paper straight out through the rollers If the jammed paper is badly folded similar to the folds of an accordion ease the jammed paper loose and then pull it out of the machine Jammed paper cleared Go to Step 14 Jammed paper Not cleared Go to Step 8 8 Close the front cover 9 P...

Page 104: ...green paper release levers B back to their original position and close the face up cover A NOTE Be sure to push the paper release levers back to their original position If the levers are left pushed down the paper jam error will not be resolved Never push down the paper release levers while printing This could result in damage to the fixing assembly 12 Insert the paper cassette to the machine 13 O...

Page 105: ...oner cartridge towards the inside of the machine 15 Close the front cover CAUTION Be careful not to get your fingers caught NOTE After you replace the toner cartridge and close the front cover the machine should be ready for operating If the machine returns to the ready state for operating troubleshooting has been successful If the machine does not return to the ready state for operating confirm t...

Page 106: ... same size For the TX report or RX report the machine automatically prints the report s which was stored in memory CHECK PRINTER A problem has occurred in the printer Reset the machine by opening the front cover and then closing it If the message persists unplug the machine from the power supply and contact your local authorized Canon dealer or the Canon help line CLOSE COVER FRONT COVER The front...

Page 107: ...en reset the machine by opening the front cover and then closing it LOAD PAPER No paper is loaded in the paper cassette or multi purpose feeder or not inserted correctly Load paper in the paper cassette or multi purpose feeder See Loading Paper on p 3 4 Make sure the paper stack in the paper cassette does not exceed the capacity of the paper cassette Load paper in the multi purpose feeder one by o...

Page 108: ...ent and copy each part separately OUT OF TONER CHANGE TONER The toner cartridge is almost empty If CONT PRINTING is set to OFF in the RX SETTINGS of the FAX SETTINGS menu the Fax printing and printing reports are interrupted when the OUT OF TONER CHANGE TONER appears Replace with a new toner cartridge If you want to continue printing without replacing the toner cartridge set CONT PRINTING to ON in...

Page 109: ...ill not print faxes reports or lists when paper is loaded in the multi purpose feeder They will be stored in memory SYSTEM ERROR EXXX A system error has occurred XXX will be a three digit code that indicates a particular type of error Unplug the machine Wait for at least five seconds and reconnect the power cord If the message persists contact your local authorized Canon dealer or the Canon help l...

Page 110: ...for broadcasting Maximum number of recipients 50 were regis tered for group dialing Resend the document to other recipients if neces sary Register a different one touch speed dialing key for group dialing HANG UP PHONE External telephone is off the hook Hang up the phone LINE IS BUSY The telephone line is busy or there was no answer Check if the recipient s number is correct or the telephone cable...

Page 111: ...ore up to 256 fax jobs including sending and receiving jobs Based on the condition that the other party sends the fax by the imageCLASS MF3200 Series with ITU T Standard Chart No 1 standard mode Wait for the machine to send any faxes in mem ory Also print or delete any documents in mem ory NOT AVAILABLE You pressed the one touch speed dialing key that has already been registered when you specify a...

Page 112: ... or toner ran out paper jams occurred or incorrect paper size was loaded Load correct paper size in the paper cassette replace the toner cartridge or clear the paper jams For more information see the following Loading Documents on p 2 3 Replacing the Toner Cartridge with a New One on p 10 6 Clearing Paper Jams on p 11 1 REGISTERING KEY CANNOT REGISTER The selected one touch speed dialing key is al...

Page 113: ...on PRINTER DATA ERROR CHECK PRINTER The data from the PC was not printed Check if the software is installed properly or if the printer cable is properly connected PRINTING The printer is processing a print job No action required Wait for printing to finish ...

Page 114: ... s memory is full Print send or delete any documents stored in memory 0080 The recipient s machine did not respond within 35 seconds Resend the document Ask the other party to check their machine If you are making an overseas call add a pause to the number 008D The recipient s machine has run out of paper Ask the recipient to make sure that paper is loaded in their machine 00A0 Transmission was ma...

Page 115: ...name imageCLASS MF3240 MF3222 Serial number On the label located at the back of the machine Place of purchase Nature of problem Steps you have taken to solve the problem and the results CAUTION If the machine makes strange noises emits smoke or odd odor unplug it immediately and contact your local authorized Canon dealer or the Canon help line Do not attempt to disassemble or repair the machine yo...

Page 116: ...t the machine settings from the Setting Menu to customize the way the machine works To see the list of current settings print out User s Data List Printing User s Data List MF3240 Only 1 Press Additional Functions 2 Press or to select REPORT SETTINGS then press OK 1 2 OK ...

Page 117: ...12 2 Machine Settings 3 Press or to select LIST PRINT then press OK 4 Press or to select USER S DATA LIST then press OK 3 4 OK ...

Page 118: ...ng the Setting Menu 1 Press Additional Functions 2 Press or to select the menu you want to access then press OK COMMON SETTINGS COPY SETTINGS TIMER SETTINGS FAX SETTINGS BROADCAST ADDRESS BOOK SET REPORT SETTINGS MF3240 Only 1 2 OK ...

Page 119: ...n press OK 4 To register the settings or go to a submenu item press OK 5 When finished press Stop Reset to return to standby mode NOTE Press Stop Reset to exit from the menu If you press Stop Reset before pressing OK the setting will not be registered 3 OK 5 ...

Page 120: ...ing Item Description 1 DEFAULT SETTINGS Selects which standby display appears when the power cord is plugged COPY FAX SCAN 2 TONER SAVER MODE Sets whether to reduce toner consumption OFF ON 3 PAPER SETTINGS Sets the paper type and size on the paper cassette or multi purpose feeder See Setting Paper Size and Type on p 3 7 CASSETTE Sets the paper size and type for the paper cassette MP TRAY Sets the...

Page 121: ...ITY Sets the density for copying MANUAL 1 9 AUTO When AUTO is set Image Quality mode is automatically set to TEXT 2 IMAGE QUALITY Sets the document type for copying TEXT PHOTO TEXT PHOTO When PHOTO or TEXT PHOTO is set Density mode is automatically set to MANUAL 3 AUTO COLLATE Sets whether to collate the copies automatically OFF ON 4 PAPER SIZE GROUP Selects a paper size group for your machine AB ...

Page 122: ...MM YYYY YYYY MM DD MM DD YYYY 4 DAYLIGHT SV TIME Sets daylight saving time mode See Setting Daylight Saving Time MF3240 Only on p 1 13 ON OFF FAX SETTINGS MF3240 Only Setting Item Description 1 COMMON SETTINGS Registers your fax number name and country UNIT TELEPHONE Registers your fax number See Set the Machine for Sending Faxes MF3240 Only in the Starter Guide UNIT NAME Registers your name compa...

Page 123: ...the redial operation REDIAL TIMES Sets the number of retries 1 TIMES 10 TIMES REDIAL INTERVAL Sets period of time before redialing 2 MIN 99 MIN OFF After the first attempt at dialing fails redialing is not attempted TX TERMINAL ID Sets whether to show the sender information on each page sent ON OFF When ON is set the information registered in UNIT TELEPHONE and UNIT NAME are shown on each page sen...

Page 124: ...ge is larger than the size of paper loaded See Chapter 1 Advanced Fax Features MF3240 Only in the Advanced Guide ON Reduces the image to fit on the size of paper loaded OFF Retains the original size of the image CUT The image that is larger than 1 page record area is cut and not recorded RX PRINT Sets whether to store all received pages in memory before printing them out or print each page as it i...

Page 125: ...r to use remote receiving See Chapter 1 Advanced Fax Features MF3240 Only in the Advanced Guide ON OFF CONT PRINTING Sets whether to stop printing when toner has run out This function is only for Fax printing and printing reports OFF ON 4 COMMUNICATIONS Sets the communication setting TEL LINE TYPE Selects the telephone line type See Set the Machine for Sending Faxes MF3240 Only in the Starter Guid...

Page 126: ...luding spaces TEL NUMBER ENTRY Registers the recipient s fax number max 50 digits including spaces 2 CODED DIAL Registers the information on coded dialing Up to 100 destinations can be registered See Registering Coded Dialing on p 4 14 NAME Registers the recipient s name max 20 characters including spaces TEL NUMBER ENTRY Registers the recipient s fax number max 50 digits including spaces 3 GROUP ...

Page 127: ...ists TX RESULT REPORT Prints the fax transmission report manually RX RESULT REPORT Prints the fax reception report manually ACTIVITY REPORT Prints the fax transaction report manually MEMORY DATA LIST Prints the list of the reserved jobs in memory MEMORY IMAGE PRNT Prints the information and image of the first page of the reserved job 1 TOUCH LIST Prints the list of fax telephone numbers and names ...

Page 128: ... 5 Wh Energy Saver Mode Less than 5 0 Wh MF3222 Max Approx 780 W Working Less than 390 Wh Standby Less than 8 0 Wh Energy Saver Mode Less than 5 0 Wh Warm up Time Less than 8 sec temperature 20 C humidity 65 from when the power cord is plugged in the AC outlet until standby display appears Warm up time may differ depending on the condition and environment of the machine Weight MF3240 Approx 11 kg ...

Page 129: ...r opened Installation Space 649 mm W 984 mm D Environmental Conditions Temperature 15 C 30 C Humidity 10 80 RH Display Languages ENGLISH GERMAN FRENCH SPANISH ITALIAN SWEDISH NORWEGIAN DUTCH FINNISH DANISH PORTUGUESE CZECH SLOVENE HUNGARIAN RUSSIAN TURKISH Acceptable Documents p 2 1 Acceptable Paper Stock p 3 1 Printable Area p 3 2 Scanning Area p 2 2 General ...

Page 130: ...50 Zoom 0 50 2 00 1 increments First Copy Time Less than 11 sec A4 Copy Speed Direct A4 20 cpm No of Copies Max 99 copies Printer Printing Method Indirect electrostatic method On demand fixing Paper Handling Paper cassette 250 sheets 1 cassette 64 g m2 Multi purpose feeder 1 sheet Paper Delivery p 3 11 Print Speed See Copy Speed on p 13 3 Printing Resolution 600 dpi 600 dpi Number of Tones 256 Pri...

Page 131: ...ARD 8 pels mm 3 85 lines mm FINE 8 pels mm 7 7 lines mm PHOTO 8 pels mm 7 7 lines mm SUPER FINE 8 pels mm 15 4 lines mm Dialing Speed dialing One touch speed dialing 7 destinations Coded dialing 100 destinations Group dialing 50 destinations Address Book dialing with Address Book key Regular dialing with numeric keys Automatic redialing Manual redialing with Redial Pause key Sequential broadcast 1...

Page 132: ... 8 Kbps modem speed or lower depending on telephone line conditions 2 Based on ITU T Standard Chart No 1 MMR standard mode NOTE Specifications are subject to change without notice Telephone MF3240 Only Connection External telephone answering machine CNG detecting signal data modem ...

Page 133: ... 4 14 Using 4 31 Collate 2 on 1 key 1 4 COMMON SETTINGS 12 3 12 5 COPY key 1 3 COPY SETTINGS 12 3 12 6 Copying 6 1 D Daylight saving time 1 13 Density Copying 6 4 Faxes 4 5 Density key 1 3 Document Loading 2 3 Requirements 2 1 Scannning area 2 2 E Energy Saver key 1 3 Enlarge Reduce key 1 3 Error codes 11 15 Error indicator 1 3 Extension cover 1 2 External device jack 1 2 F Face down paper output ...

Page 134: ... 5 Multi purpose feeder 1 1 3 4 N Numeric keys 1 3 O OK key 1 4 One Touch Speed Dial keys 1 6 One touch speed dialing 4 6 Deleting 4 12 Editing 4 9 Registering 4 7 Using 4 30 Operation panel 1 1 1 3 Output tray 1 1 P Paper Guidelines 3 3 Loading 3 4 Printable area 3 2 Requirements 3 1 Paper cassette 1 1 Paper type and paper output area 3 11 PC Faxing 9 1 Platen glass 1 1 Platen glass cover 1 1 Pow...

Page 135: ...er 13 3 Telephone 13 5 Speed dialing 4 6 Standby mode Copy 1 7 Fax 1 7 Scan 1 7 Start key 1 3 Stop Reset key 1 3 System Monitor key 1 4 T Telephone line jack 1 2 TIMER SETTINGS 12 3 12 7 Timer settings 1 10 Tone key 1 4 Toner cartridge 1 8 Replacing 10 6 Transporting machine 10 9 Troubleshooting 11 1 TX SETTINGS 12 7 U USB port 1 2 User s Data List 12 1 Printing 12 1 Using speed dialing 4 30 Z Zoo...

Page 136: ...ANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON ESPAÑA S A c Joaquín Costa 41 28002 Madrid Spain CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2...

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