BT PAPERJET 45 User Manual Download

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BT PaperJet 45 UG – Edition 6 – 07.06.04 – 6161

BT PaperJet 45 continues ringing.

If you answer a call on another phone, and the fax machine continues to
ring, it means the BT PaperJet 45 has already answered the call. You can
interrupt the ringing of the fax by pressing

on the telephone.

Faxes are poor quality.

If you are sending faxes with fine detail or photographs, you may need to
change the resolution – press

FINE

PHOTO

. See page 19.

Is the original document poor quality? Try adjusting the contrast for light
or dark originals, see page 19.

Test your machine by making a copy.

Black lines appear on faxes and copies.

If lines appear on faxes you send or on copies, clean the scanner, see
page 56.

If lines appear on faxes you receive, ask the sender to clean their scanner.

Copy is blank.

Check the document is loaded the right way around – printed side facing
the front.

Machine begins to ring, pauses then rings again.

This is normal, the fax machine monitors the incoming call and if it
recognises it as a voice call the machine continues to ring.

Display shows

NO CONNECTION

REDIAL FAILED

Is the telephone line cord plugged in? Check the connections and try again.

Help

Summary of Contents for PAPERJET 45

Page 1: ...BT PaperJet 45 UG Edition 6 07 06 04 6161 User Guide BT PAPERJET 45 ...

Page 2: ...d photographs Cordless handset with up to 300m range outdoors and 50m indoors Add up to 4 additional cordless handsets Enlarge reduce and make multiple copies of original documents Quickdial directory lets you dial your 10 most important or frequently used numbers by pressing just two buttons Up to 99 name and number directory makes it simple to store and dial numbers for faxing and phoning Redial...

Page 3: ...ructions on the next few pages or see the Quick Start guide enclosed Need help If you have any problems setting up or using your BT PaperJet 45 please contact the Helpline on 0870 241 6538 Alternatively you may find the answer on the web at www bt com fax or in Help at the back of this guide Got everything BT PaperJet 45 machine DECT Cordless handset 3 x AAA NiMH rechargeable batteries Mains power...

Page 4: ...es 19 Receiving a fax via an external phone 20 Receiving faxes into the memory 20 Memory indicator 20 Fax mode 20 Manual reception 20 To set manual reception 21 Automatic reception 21 To set the number of rings 21 Groups 22 Create a group 22 View entries in a group 22 Delete an entry or the whole group 23 Broadcast faxing 23 Broadcast to individual numbers 23 Broadcast to a group 24 Delayed sendin...

Page 5: ...ist of original settings 38 Info button 38 Time and date 38 Header number 38 Header name 39 Ringer melody 39 Ringer volume 39 Loudspeaker volume 40 Connecting a telephone answering machine 40 Using additional cordless handsets Register a DECT handset 41 De register a cordless handset 41 Easylink 42 Installing a new ink film Ink level indicator 43 Plug n Print card indicator 43 Install a new ink fi...

Page 6: ... close enough to mains power and telephone sockets so that the cables will reach Make sure it is at least 1 metre away from other electrical appliances Always choose a smooth flat horizontal surface Avoid soft surfaces such as carpets As documents come out at the front make sure there are no obstructions in front of the machine Avoid direct sunlight as the ink film is heat sensitive Setting up 1 P...

Page 7: ...t arm upwards Pull the paper feed flap forward load the paper and close the flap Getting started 7 BT PaperJet 45 UG Edition 6 07 06 04 6161 WARNING Never place the handset on the cradle without its batteries This could permanently damage the handset Battery low warning If the display shows the battery is almost flat Battery performance To keep your handset batteries in the best condition leave th...

Page 8: ...n connect an answering machine to the same telephone socket as your BT PaperJet 45 Getting started 8 BT PaperJet 45 UG Edition 6 07 06 04 6161 Entering names Use the keyboard to enter text Connecting to a switchboard To set up switchboard PBX connection see page 60 If you want to receive faxes via a modem you must set your BT PaperJet 45 to MANUAL RECEPTION see page 21 If you are attaching a text ...

Page 9: ... To separate sockets You can connect other devices to the same line even if they are in different rooms Getting started 9 BT PaperJet 45 UG Edition 6 07 06 04 6161 ...

Page 10: ...7 06 04 6161 Getting to know your fax Fax machine Mains cable Top flap Handset Paper feed flap Document guide Control panel Scanner cover Plug n pring card slot Front ink roll compartment Printer roller Rear ink roll compartment 10 ...

Page 11: ... cancel selections END Press to end a call Handset Display Ringer off Battery charged On Call in progress Line in use Flashing incoming call On In range Disappears if the handset is out of range or not registered to your BT PaperJet 45 DIRECTORY Lets you store and dial names and numbers OK Confirms your selections TALK Press to answer or make a call Press and hold to open the redial list DOWN Scro...

Page 12: ...cific handset Clr Clr is used to delete numbers and letters Red indicator When flashing read the message in the display screen LEFT RIGHT Lets you select options move the cursor and adjust the volume Res Fine Photo Use to select the scan resolution for faxing and copying Info Press to select help pages Press and hold to start automatic installation of your fax machine and to print out the Easy Ins...

Page 13: ... day time and night time Ringer is switched off for fax and phone calls Appears when a text SMS message has been received Appears when there are unviewed calls in the Calls list Fine and Photo Resolution options for faxing and copying If no symbol is displayed the standard resolution for normal text documents is set Faxes are stored in the memory Ink roll capacity ...

Page 14: ...e will allow any DECT handset to take the call if you have more than one registered To nominate a particular handset press once and then press the number of the required DECT handset Redial You can redial up to the last 5 numbers called On the handset 1 Press then or to scroll through the numbers When the number you want is displayed press to dial On the fax machine 1 Press then or to scroll throu...

Page 15: ...entry 1 Press then or to scroll to the entry you want then press Edit a phonebook entry 1 Press or until the display shows 1 PHONE BK then press 2 Press or until the display shows 12 EDIT then press Scroll using or to display the entry you want 3 Press then to delete the existing name then re enter the new details and press to confirm 4 The number will be displayed use to delete and enter the new ...

Page 16: ...lephone number you want to store and press Call a Directory entry If sending a fax load the document 1 Press The first stored number is displayed Press or to scroll to the entry you want 2 Press or to dial the number Using the phone 16 BT PaperJet 45 UG Edition 6 07 06 04 6161 You can store a number during a phone conversation by following these steps If you have a lot of names and numbers stored ...

Page 17: ... be deleted 3 Enter any new characters and press to confirm The number is displayed 4 Press or to move the cursor and to delete The number to the left of the cursor will be deleted 5 Enter any new numbers and press to confirm Delete a Directory entry 1 Press then or to display the entry you want 2 Press then press to confirm Print Directories You can print out a list of your quickdial and main dir...

Page 18: ...ut the pages to separate them and tap down before inserting them into the document feeder for faxing or copying Move the document guide to the size of your document Insert the document with the text facing towards you into the document feed tray Faxing 18 The document feeder holds up to 10 pages of 65 90g m2 paper ...

Page 19: ... after the document has been faxed or copied your machine will reset to standard resolution Contrast You can adjust the brightness for sending or copying light or dark documents LOW lighter HIGH darker 1 Press then 2 Press or to select CONTRAST LOW MEDIUM or HIGH then press Sending faxes 1 Insert the document with the text facing towards you in the document feeder 2 If required set the contrast an...

Page 20: ... 45 has a memory capacity of approximately 15 standard pages Memory indicator If you have documents stored in the memory the display shows and CHECK PAPER or REFILL INK FILM as appropriate The red indicator also flashes When paper is inserted or a new ink film is installed the memory will print out the stored documents automatically Once printed the document is deleted from the memory If the memor...

Page 21: ...r BT PaperJet 45 checks the incoming call after the number of FAX RINGS it checks to see if the call is a fax or a voice call if it is a fax it is received automatically if it is a voice call the BT PaperJet 45 continues to ring until the TOTAL RINGS have been reached the BT PaperJet 45 then answers the call prior to the TOTAL CALLS being reached you can take the call on the DECT handset To set th...

Page 22: ...so you can Broadcast a fax to the whole group at the same time To Broadcast a fax to a group see page 24 Create a group 1 Press then 2 Press or to select a group number 1 5 and press 3 Press or to select ADD MEMBER then press 4 Press or to scroll to the directory entry you want Press to select the entry 5 Press or then to select other numbers then press to complete the group and return to standby ...

Page 23: ...e document to more than one recipient Broadcast faxing differs from Group faxing in that you can choose who receives your fax individually Broadcast to individual numbers 1 Insert the document with the text facing towards you into the document feeder If necessary select the Resolution or Now press then The document is stored in the memory 2 Enter the destination numbers Either use the keypad to en...

Page 24: ...ons listed in the group If your BT PaperJet 45 cannot get through first time to everyone in the group it will keep trying After the fax has been sent it will print out a confirmation report Delayed sending You can set a time for a fax to be sent to take advantage of cheaper rate calls or to fit in with another country s time zone 1 Press then Enter the time you want the document to be sent e g 183...

Page 25: ...Do not lift the handset Dial the number of the other machine then press and hold Polling with a code If a security code is needed in order to poll a document from another machine 1 Press then 2 Enter the code you have been given then press 3 Dial the telephone number for the other machine then press Set a document for polling 1 Load the document in the document feed tray 2 Press then 3 If you want...

Page 26: ...day night mode is switched on Change day and night periods Night time is pre set to 10pm 6am but you can change these times to suit your preferences 1 Press then 2 Enter the time you want your machine to begin the daytime settings e g 0800 for 8am Press to confirm 3 Enter the time you want your machine to begin the night time settings e g 2330 for 11 30pm Press to confirm Change day night settings...

Page 27: ...be less than or equal to the TOTAL RINGS 6 Press The display shows RINGER VOL 7 Press or and LOW MED and HIGH will be displayed and a sample heard 8 Press when the required setting is displayed Silent operation You can set your BT PaperJet 45 to not ring at all e g at nighttime Select 0 for FAX RINGS and the BT PaperJet 45 will perform Silent Reception by receiving faxes without ringing Select 0 f...

Page 28: ...ls include remote fax identitiy number of pages date and time of transmission duration of transmission resolution and whether the document was sent or received successfully 1 Press then 2 Press or to select printing or not then press to confirm 3 If you select YES press or to select NOW for an immediate printout or EVERY 10 to automatically print a journal after every ten faxes sent or received Di...

Page 29: ...e having problems sending a fax it may help to set the speed to 4800 BPS 1 Press then To set 4800 BPS press or to select YES then press Received fax size To make sure that received documents which are slightly longer than A4 size are printed on one page the pages are reduced vertically The original setting is On You can switch between On and Off 1 Press then 2 Press or to select YES ON or NO OFF t...

Page 30: ...towards you into the document feeder The default resolution is if you require press 2 Press and hold for 2 seconds Enter the number of copies you want up to a maximum of 15 then press twice For a quantity higher than 9 press to move the cursor and enter the required number between 10 and 15 Zoom You can enlarge or reduce the document you are copying from 200 down to 50 of original size 1 Insert th...

Page 31: ...l package Your BT PaperJet 45 lets you send and receive SMS text messages of up to 160 characters With its QWERTY keyboard compiling a message on your BT PaperJet 45 is simple and quick SMS 31 SMS stands for Short Messaging Service IMPORTANT You must subscribe to your Network Provider s Caller Display Service so that you can use SMS text messaging A quarterly fee may be payable please contact your...

Page 32: ...ption 1 Press and hold the display shows SMS SEND PLUS then press 2 Display shows TEXT Use the QWERTY keyboard to write your message max 160 characters Enter any numbers you need with the numerical keypad 3 If you want to print the text you are writing press then 4 To send the message press then enter the recipient s number or to send to a directory number press or redial list press then press 5 T...

Page 33: ...r to scroll to the text message you want then press to read 4 Press or to scroll through the message Hold down to skip to the beginning of the message or to skip to the end 5 To print the message press then 6 Press to return to the list of received texts Options while reading texts When you are reading a text you can scroll through a number of options 1 Press then or to select between PRINT SMS pr...

Page 34: ...ess or to select PRINT SMS YES or NO The press to confirm Deleting You should delete messages regularly so that you always have memory free to receive new messages The memory can hold up to 30 text messages When the memory is full no new text messages can be received 1 Press then or to display READ SMS then press 2 Stored messages is displayed Press or to scroll to the message you want and press 3...

Page 35: ...re you want to use then press 3 Continue to press until the display returns to standby That centre is now set Stop allow SMS reception If you are using an SMS compatible cordless handset on the same line it is impossible to predict whether your handset or your BT PaperJet 45 will receive an incoming message If you want you can stop your BT PaperJet 45 from receiving texts 1 Press then 2 Enter then...

Page 36: ...tails including the date and time of the call are stored in the Calls list You can display scroll through and dial numbers on the list and copy them into the directory Caller information not available With some incoming calls the telephone number of the caller is not available and cannot therefore be displayed In this case your BT PaperJet 45 provides you with some explanatory information UNAVAILA...

Page 37: ...or to scroll through the Calls list New entries are displayed with 3 Press to dial the number Delete entries from the Calls list 1 Press and hold for two seconds the Calls list is displayed 2 Press or to scroll through the Calls list to the entry you want 3 Press then or to select YES then press Copy a number from the Calls list to the directory 1 Press and hold for two seconds the Calls list is d...

Page 38: ...r to choose between pages 1 7 Page 1 provides an overview and index of the Help pages available Time and date You can adjust the time and date 1 Press then 2 Enter the time e g 0915 for 9 15am You are prompted to enter the day 3 Enter the date using DD MM YY format e g for 15th May 2004 then press Header number You can change the telephone number entered during setup This number appears on the hea...

Page 39: ...ss 3 Press or to select and hear the melody then press to confirm For the fax machine 1 Press then 2 Press to select and hear the melody then press to confirm 3 Press or to set the volume you want then press to confirm Ringer volume For the handset 1 Press or until the display shows 3 RING then press 2 Press or until the display shows 32 VOLUME and press 3 Press or to set the volume you want then ...

Page 40: ...ering machine If you want to use a telephone answering machine with your BT PaperJet 45 it is recommended that you connect it to the same socket see page 9 To enable the telephone answering machine to answer incoming calls you must set the number of rings on your BT PaperJet 45 to two or more than the number of rings set on the telephone answering machine A typical setup would be Telephone answeri...

Page 41: ...ess and the display shows AUTO 3 Press and the handset will search for the base signal 4 When the signal is detected the display shows REGIST followed by the handset number Follow the instructions provided with your handset if you are registering other GAP compatible handsets De register a cordless handset On your handset 1 Set the handset into registration mode following the instructions in the h...

Page 42: ... Internal press enter the handset number e g 2 then External press the number of the handset you want e g 2 then 42 BT PaperJet 45 UG Edition 6 07 06 04 6161 Easylink Using additional phones You can connect further telephones to the same telephone line see Setting up page 9 Other telephones must be set to Tone dialling You can transfer calls or faxes between the DECT handset fax machine and other ...

Page 43: ...cator will flash You will also receive a printed warning when the ink film is running low Plug n Print card indicator If the Plug n Print card is not inserted or replaced when a new ink film is installed the display shows CHANGE CARD When installing a new ink film you must insert the Plug n Print card that comes with it Install a new ink film 1 Remove any paper from the paper tray and the handset ...

Page 44: ...not have a Plug n Print card 3 Put your index fingers at each end of the rear ink film roll lift it up and place it next to the front ink film roll 4 Remove both rolls They cannot be re used 5 Remove the old Plug n Print card from the slot on the left of the ink film compartment Installing a new ink film ...

Page 45: ... roll into the compartment at the back of the machine 7 Place the small roll into the front ink film compartment keeping the blue cog on the right Make sure the pin on the left has slotted into place 8 Using the blue cog rotate the small roll forward to tighten the film so that it does not get creased Installing a new ink film ...

Page 46: ...5 UG Edition 6 07 06 04 6161 9 Snap out the new Plug n Print card and insert it into the slot 10 Close the cover until it clicks into place Replace the handset and add paper to the paper tray Installing a new ink film ...

Page 47: ... is jammed 1 Display shows PAPER JAM Open the control panel until it clicks into place Remove any free paper in the document and paper feed trays and the handset 2 Remove the jammed paper 3 Turn the ink film forward so it doesn t sag or become creased 47 ...

Page 48: ...d tray Document is jammed 1 Remove the handset 2 Open the paper feed flap and remove the paper Close the flap again 3 Remove any free paper from the document feed tray 4 Open the operation panel by lifting in the middle When you hear a first click the panel is in place 5 Open the scanner cover by pressing the two lugs in The cover will open downwards Help ...

Page 49: ...04 6161 6 Carefully remove the document from the front or back 7 Close the scanner cover on the left and right making sure it clicks back into place 8 Now close the panel so it clicks into place too Replace the handset 9 Insert paper Help ...

Page 50: ...usting the contrast for light or dark originals see page 19 Test your machine by making a copy Black lines appear on faxes and copies If lines appear on faxes you send or on copies clean the scanner see page 56 If lines appear on faxes you receive ask the sender to clean their scanner Copy is blank Check the document is loaded the right way around printed side facing the front Machine begins to ri...

Page 51: ...mber manually If the recipient is using an answering machine wait until you hear the tone after the recorded message then press When you answer the phone you hear the fax tones or silence Your machine is receiving a fax Press or if answering on an attached phone press then replace the handset Display shows EXTERNAL PHONE and the light flashes Indicates a separate phone connected to the BT PaperJet...

Page 52: ...ck call barring option 4 is not activated on your line if you have the call barring service rented from BT Cannot receive text Check receive Service Centre number is correct see page 31 Ensure you have subscribed to a Caller Display service and that it is active You can check this by noting if your phone displays data regarding your caller s number when you receive an incoming call You are only re...

Page 53: ...2 when prompted by the Fault Management Service select option 2 input your phone number on the handset and wait to speak to a customer adviser BT Business customers call 154 choose option 2 when prompted by the Fault Management Service select option 2 input your phone number on the handset and wait to speak to a customer adviser For other telephone service providers please contact their customer s...

Page 54: ...send This will enable you to opt out from receiving voice text messages Turns off the opt out option Turns on permanent voice text message delivery to your phone This means all incoming text is delivered as voice text Turns off permanent voice text message delivery If you are sending a message from a fixed line phone to another fixed line phone Forces a message sent to be delivered as voice text e...

Page 55: ... wires or mains cables where the insulation is missing or damaged unless they have been disconnected Do not attempt any repairs This could expose you to high voltages or other risks Contact the helpline for all repairs Do not expose to rain or any other form of moisture There is a risk of electric shock or fire If any liquid is accidentally spilled into your machine immediately remove the mains po...

Page 56: ... or polishes as these will damage the product Cleaning the exterior Simply clean the casing with a damp not wet cloth or anti static wipe Never use a dry cloth as this may cause a static shock Cleaning the scanner glass 1 Open the paper feed flap and pull out any paper Close the flap again 2 Remove the handset and open the control panel cover until it clicks into place General information ...

Page 57: ...anner cover by pressing in the two lugs The cover opens downwards 4 Use a soft lint free cloth to gently wipe the scanner glass on top A and the white strips B 5 Close the scanner cover on the left and right making sure it clicks into place General information ...

Page 58: ...esolve a problem over the phone the following will apply I The Helpline will require the customer to provide details of where the BT PaperJet 45 was purchased date of purchase and method of payment II If the fax was purchased within 28 days a brand new replacement BT PaperJet 45 will be despatched by courier to the customer III If the product was purchased more than 28 days ago and within the guar...

Page 59: ... the loan fax the balance of the original guarantee will transfer to this fax 5 This guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the fax In such circumstances the Customer will be sent a condition report wi...

Page 60: ...dialling and timed break recall If in doubt please consult your service provider Switchboard external line access code You may need to enter an access code e g 9 in order to get an outside line So that the switchboard has time to pick up an outside line you may also need to add a Pause after the access code Set access code 1 Press then Press or until the display shows PABX YES Press to confirm the...

Page 61: ... TTE This product is intended to be connected to analogue networks and private switching systems in the United Kingdom This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999 5 EC A copy of the certificate can be obtained from the Helpline 0870 241 6538 Technical information ...

Page 62: ...mmunications plc s respective standard conditions of contract Nothing in this publication forms any part of any contract British Telecommunications plc 2004 Registered Ofﬁce 81 Newgate Street London EC1A 7AJ Registered in England No 1800000 BT PaperJet 45 UG 06 04 5 Designed and produced by The Art Design Partnership Ltd Printed in Austria Visit us at www bt com BT PaperJet 45 UG Edition 6 07 06 0...

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