BT BF900 User Manual Download Page 1

Page: 1 / 63

BF900 multifunctional
plain paper fax

User guide

Summary of Contents for BF900

Page 1: ...BF900 multifunctional plain paper fax User guide ...

Page 2: ...a glance guide to your BF900 multifunctional fax machine Date of purchase Place of purchase Serial number on base of unit Purchase price Proof of purchase is required for warranty purposes so please keep your receipt For your records ...

Page 3: ...fax calls Type Org Lets you adjust the contrast for documents you are sending Resolution Lets you adjust the resolution for documents you are scanning printing and copying Photo Sets the ideal resolution if you are faxing photographs or shaded drawings Schedule Displays details of documents yet to be sent and which are stored in the memory One Touch buttons Lets you dial up to 64 stored numbers at...

Page 4: ... not used in the UK Telephone line cord socket Plug in the telephone line cord here Control panel Optional handset socket Not for use in the UK Power On Off Manual paper feed Lets you insert single sheets of paper by hand for printing Plain paper cassette Holds up to 150 page of A4 letter size or legal size plain paper When empty lift up to save space Printed document tray Receives the newly print...

Page 5: ...ng to a PC for printing scanning and faxing 43 Connecting to a switchboard 44 Optional extras 45 Maintenance 47 Help 49 Technical specification 54 Technical information 56 Index 59 Hints tips and important information In this user guide we ve included helpful tips useful notes and important information shown in grey boxes ...

Page 6: ...n amount of heat Whilst this is entirely safe we would advise against placing this product on antique veneered or wooden surfaces as damage to those surfaces may result Caution Do not block or cover any of the openings on the machine Avoid placing your BF900 in direct sunlight beside an air conditioner or where it is dusty or damp If you have a problem with the machine do not try to repair it your...

Page 7: ...ver release button and open the top of your BF900 Unpack the drum cartridge With the L mark to the left and the R mark to the right line up the drum cartridge with the slots on the inside of your BF900 as indicated by the green labels inside the machine and slide the whole cartridge down into place Unpack the toner cartridge Hold the cartridge in both hands and shake well using a rocking motion as...

Page 8: ... Document Feeder Tray Insert the two tabs into place directly below the control panel on the front of your BF900 7 Setting up Hold the toner cartridge by its handle ensuring the printed instructions on the cartridge unit are facing you and line up the pins at each corner with the slots on the inside of your BF900 Push the toner cartridge down until it clicks into place Lay the handle down flat Clo...

Page 9: ...nd fit the correct socket This is a chargeable service 6 Plug in the mains power cable Make sure the power switch on the side of the machine is set to O OFF Connect the mains lead to the back of the machine Connect the 3 pin plug to the mains power 7 Plug in the PC cables optional Insert the end of the printer cable and PC FAX RS232C cable into the connectors on the back of the machine The PC cabl...

Page 10: ...rd The phone will work whether your BF900 is connected to the mains power or not 9 Load the paper cassette tray Push the cassette tray to lower it flat Open the cover and pull out the extender Load paper into the tray Adjust the extender to fit the paper length Close the cover then adjust the paper guide on the right hand side to fit the paper width Cover Extender Telephone line cord ...

Page 11: ... FUNCTION MODE 0 9 Press 9 or the buttons to display PROG USER DATA 0 9 ENTER Press the ENTER button Display shows PROG USER DATA 1 6 Press 1 or the arrows to display YOUR TEL NO 1 6 ENTER Press the ENTER button Display shows TEL XXXXXXXXX PRESS ENTER Use the keypad to enter your fax number To enter a space press the PAUSE REDIAL button To delete the number press the CLEAR button Press the ENTER b...

Page 12: ...ther user information Press the STOP button to return to standby 13 Setting the date and time You can have the date and time printed at the very top of each fax you send The name can be up to 20 characters long The time is set using the 24 hour clock Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 9 or the buttons to display PROG USER DATA 0 9 ENTER Press the ENTER button Display s...

Page 13: ...wing you to enter other user information Press the STOP button to return to standby 15 Set the language if required Your BF900 is set to English for use in the UK You can select other languages by choosing the appropriate country UK FRANCE SPAIN ITALY AUSTRIA GERMANY NETHERLANDS Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 9 or the buttons to display PROG USER DATA 0 9 ENTER Pre...

Page 14: ...A ENTRY OK and then A Z ENTER Use the alphabet letters on the one touch buttons to enter the mailbox holder s name You can enter a space or delete a character by pressing the One Touch button 31 Press the ENTER button to confirm Display shows YOUR NAME DATA ENTRY OK to confirm and then display returns to MAILBOX NO PRESS ENTER ready for you to set another mailbox Press the STOP button to return to...

Page 15: ...es Additional memory can be purchased to a maximum of 7mb see Optional Extras page 45 Display messages Message Meaning 01 One Touch Dial number ECM Error Correction Mode TX Document sent RX Document received 001 Speed Dial number G3 Standard Mode SESS Session Number M90 90 of memory still available Pxx Page number 佢 Switch between Capitals and Lower case letters ...

Page 16: ... your original document The fax number is dialled Display shows CALLING When the call is answered the display shows FAX CONNECTION TRANSMITTING While the fax is being transmitted the display alternates between the number of pages being sent and the fax number you have dialled After the last page has been completed if the call is successful display shows TX OK Do not try to send or copy documents w...

Page 17: ...ent Pick up the telephone handset and dial the fax number you want When you hear the fax tones press the START button HOOK START Replace the handset Your document starts to go through Display flashes MANUAL TX and the fax number called Redialling the last number Load the document Press the REDIAL button Display shows PRESS START Press the START button The document is scanned into memory and the nu...

Page 18: ... touch button to set another batch dial or press STOP to return to standby 17 Using the BF900 Speed dialling You can store up to 100 numbers in the speed dial directory See page 23 on how to store speed dial numbers Load the document Set the TYPE ORG RESOLUTION and PHOTO settings if necessary Press the SPEED DIAL button Enter the 3 digit code 001 100 for the number you want to dial Press the ENTER...

Page 19: ... Follow the stops shown under To set up a batch dial above and put in a START TIME of 00 00 Press the ENTER button to confirm Delayed sending You can store a document in the memory and set a time for it to be sent later Load the document Select the RESOLUTION TYPE ORG and PHOTO settings if required Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 2 or the buttons to display DELAY TX...

Page 20: ...l the display shows OUT OF REDIAL PRESS STOP Press the STOP button to return the machine to standby and try sending the document again later FUNCTION ENTER 3 START STOP Receiving faxes Setting the reception mode If you have a telephone attached to your BF900 you can select whether you want to answer all calls manually or receive faxes automatically Automatic FAX mode Press the MODE button to displ...

Page 21: ...ored in the memory To print out once the problem has been solved press the START button If the memory becomes full your BF900 cannot receive any more information until more memory is released by printing or sending the stored documents FUNCTION ENTER 3 Press the ENTER button Display shows MAILBOX NO PRESS ENTER Use the keypad to enter the mailbox number you want Press the ENTER button Display show...

Page 22: ...or collated SORTER COPIES Use the keypad to set the number of copies you want Press the START button Display shows SCANNING The document will then be printed out The display will show PRINTING Storing numbers Using the one touch buttons to enter names When prompted by the display you can enter up to 10 characters for names stored in the directory To enter the letters use the alphabet characters lo...

Page 23: ...touch keys to enter a name Press the ENTER button Display shows DATA ENTRY OK followed by NETWORK ADDRESS 0 NO 1 YES FUNCTION ENTER 7 1 0 Please note If you do not want to enter any more information press the STOP button to return to standby The new number will be saved No network address Press 0 and the display shows MAILBOX 0 NO 1 YES To add a network address If you want to add a network address...

Page 24: ...et address and mailboxes can only be used with machines which comply with the international fax standards For how to send faxes to a mailbox or Net address please see page 29 1 ENTER STOP To store a Speed Dial number You can store up to 100 fax numbers which can be dialled by pressing just 3 buttons Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 7 or the buttons to display PROGRAM...

Page 25: ...are buttons 25 32 Each one can hold up to 40 fax numbers Only fax numbers already stored as One Touch or Speed Dial numbers can be entered under the Group Dial buttons Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 7 or the buttons to display PROGRAM TEL NO 0 9 ENTER Press the ENTER button Display shows PROGRAM TEL NO 1 5 Press 3 or the arrows to display GROUP DIAL 1 5 ENTER Press...

Page 26: ... Display shows GROUP DIAL PRESS OT 25 32 FUNCTION ULE 7 ENTER CLEAR TONE 3 STOP A Press the ONE TOUCH button 25 32 that you want to edit or delete Display shows 25 GROUP DIAL ENTER If the group has been given a name then the name will also be displayed Press the ENTER button Display shows 01 XXXX CLEAR ENTER Use the ARROW buttons to display the number you want to remove Press the CLEAR button to r...

Page 27: ... keypad to enter the time in 24 hour clock format that you want to send the batch transmission e g to send at 6 30pm enter 1830 Display shows START TIME 18 30 PRESS ENTER Press the ENTER button to confirm the setting Display returns to BATCH TX PRESS OT KEY You can now enter another One Touch button for Batch dialling Press the STOP button to return to standby 26 Using the BF900 If no number is st...

Page 28: ...NE and PHOTO settings for faxes take longer to send RESOLUTION PHOTO TYPE ORG or contrast Press the TYPE ORG button to select between NORMAL when the original document is clearly printed DARK when the original document is dark LIGHT when the original document is light Sending faxes advanced options Broadcasting You can send a single document to as many as 180 different numbers in one operation You...

Page 29: ...ou can use as a reference if you need to find or delete the document from the memory Display shows BROADCASTING SESSION NO XXX START FUNCTION ENTER Priority document If have an urgent document to send you can interrupt current transmissions and load your document for sending immediately The interrupted session will resume automatically when your document has been sent To set a priority document Pr...

Page 30: ...r of the fax machine that you want to receive the confirmation report This is the number of your BF900 Press the ENTER button to confirm the setting The display shows DATA ENTRY OK followed by RELAY INITIATE PRESS OT BUTTON You can now set up a relay for another one touch number or press the STOP button to return to standby Sending documents to mailboxes or network addresses A Mailbox lets you sen...

Page 31: ...all is answered the display shows FAX CONNECTION TRANSMITTING While the fax is being transmitted the display alternates between the number of pages being sent and the fax number you have dialled After the last page has been completed display shows TX OK To switch the international dial tone on or off Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press or the buttons to display DIAL OPT...

Page 32: ...cation counter shows 180 Press the ENTER button Display shows POLLING ID 0000 PRESS ENTER If required use the keypad to set the 4 digit password for the machine from which you want to poll Leaving the password as 0000 means that no password has been set Press the ENTER button Display shows TIME 00 00 PRESS ENTER You now have the following options FUNCTION ENTER 4 To delete a bulletin board documen...

Page 33: ...ny times as you have set the BF900 to re dial ENTER ENTER Don t set the time Your BF900 will begin polling as soon as you have finished these steps Press the ENTER button Display shows REPEAT POLLING 0 NO 1 YES If you choose NO Your BF900 will dial the number s immediately If the number is engaged it will automatically redial but if there is no document waiting to be retrieved the machine will not...

Page 34: ...e Dept ID s mailbox passwords and passwords to access documents saved in the memory You can change mailbox passwords and Department ID s which have already been set by following the special procedures shown here You can also use these steps to enter a password that will let you save incoming faxes direct the memory without printing in order to keep them confidential You must then use this password...

Page 35: ...phone number and number of pages received Automatic error reports If there is a problem with a fax you have been trying to send and it has not been successfully received an error report is printed detailing the problem where possible Please see page 37 34 Additional features FUNCTION ENTER 2 Mailboxes and passwords In addition to fax and phone numbers you can also store a mailbox number and a pass...

Page 36: ...ch Speed Dial code User Data List Lists the current settings for your BF900 File List Lists documents stored in the memory Reports available on request Using the Function menu you can print out the following To print a report or list Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 6 or the buttons to display PRINT REPORT 0 9 ENTER Press the ENTER button Use the keypad to the select...

Page 37: ...tiate transmission RELAY BC Relay broadcast transmission RELAY RX Relay document received into the memory PCFAX TX Fax sent from a connected PC b DEPT Department number This is a two digit number which individual users or groups of users can have to identify them as the sender Your BF900 lets you set up to 10 different department numbers See page 33 c SESS Session number A three digit reference nu...

Page 38: ...2400bps h PAGES Total number of pages successfully sent or received for each session i RESULT This will be one of the following OK Successful NG Transmission was not completed properly NO ANSWER Dialling did not work MEM FULL Memory became full during reception JAM Document jam in the Automatic Document Feeder STOP Fax stopped by user ...

Page 39: ...eceived Line Monitor OFF ON OFF Turns the speaker on or off When ON you can hear the fax tones generated during a transmission Memory Entry OFF ON OFF Prints a memory report after scanning each Report document into the memory Broadcast Report ON ON OFF Prints the result of a Broadcast Only shows whether the entire transmission was successful OK or not NG RX Time Date OFF ON OFF Prints the time and...

Page 40: ...riginal if necessary to fit on the paper No Reduction Your BF900 does not reduce the size of incoming faxes If the image length exceeds the paper length it will print onto a second page No Reduction with lower 10mm cut off Your BF900 does not reduce the size of incoming faxes If the image exceeds the printable length of 297mm the remaining image is printed on a second page Print 2 pages OFF ON OFF...

Page 41: ...ing you want Press the ENTER button to confirm the setting FUNCTION 8 ENTER 0 9 ENTER JOURNAL S Printer preferences Fonts You can choose from a six different fonts for printing which can be selected at your BF900 or if connected to a PC via your printer software To select a font Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 0 or the buttons to display SET PRINTER 0 9 ENTER Press ...

Page 42: ...s the ENTER button Display shows SET PRINTER 1 6 Press 1 or the arrows to display AUTO CASSETTE SELECT ON 1 6 ENTER Press the ENTER button and then the button to display ON or OFF If you select ON Press ENTER The display returns to standby FUNCTION 0 1 ENTER ENTER If you choose OFF Press the ENTER button and select OPTION TRAY Display shows OPTION TRAY FAX ENTER Press the ENTER button to select th...

Page 43: ...he ENTER button Display shows LINE NUMBER 064 1 127 ENTER Use the keypad to enter the number of lines you want Press the ENTER button to return to standby FUNCTION ENTER 0 5 To set the number of copies You can set your BF900 to print out between 1 99 copies of each document as standard Press the FUNCTION button Display shows FUNCTION MODE 0 9 Press 0 or the buttons to display SET PRINTER 0 9 ENTER...

Page 44: ...tton to confirm Display returns to standby For instructions on scanning faxing and printing from a PC via your BF900 see the separate user guide supplied with the software Connecting to a PC for printing scanning and faxing Software and cables are required See page 46 for details Printing Your BF900 can act as a 300dpi laser printer for your PC To connect for printing Plug your connection cable in...

Page 45: ...dby If you have chosen PBX the display shows PREFIX NO PRESS ENTER Use the keypad to enter the prefix number you need to dial in order to get an outside line Press the ENTER button Display shows PRE FIX NO 123 DATA ENTRY OK and then returns to standby To change the dial mode Most modern telephone equipment uses Tone dialling This should only be changed if Pulse dialling is required in order for yo...

Page 46: ...0dpi Optional extras Memory DEFAULT PRINTER FUNCTION of Fax Printer PCL4 600 GDI PCL4 PCL4 GDI 600 GDI 600 Machine Memory Memory dpi flag 300 dpi A4 Legal dpi A4 dip LG STD 1M 1 M 0 5 M off Y no no no no Add 2m 1 5 M 1 5 M on Y Y Y N R N R Add 4M 3 0 M 2 0 M on Y Y Y Y N R Add 6M 4 0 M 3 0 M on Y Y Y Y Y Memory PRINTER FUNCTION of Fax Printer PCL4 600 GDI PCL4 PCL4 GDI 600 GDI 600 Machine Memory M...

Page 47: ...udes your PC Connection Cable and software and is required for printing scanning and faxing from to your PC Additional memory is also required please see p45 for more details Modem upgrade to 33 6kps To order this upgrade please contact the Helpline number To order any optional extras please call the number shown on your BF900 ...

Page 48: ...ment feeder and scanner Use a soft damp cloth You can add a little mild soap or detergent if necessary Lift open the control panel Rotate the document feeder tray roller by hand and wipe it with the cloth Warning Always turn the mains power off before opening the front cover Warning Parts inside the fax machine can get very hot Switch off the mains power and wait for at least 10 minutes before att...

Page 49: ...tenance Remove the toner cartridge and the drum cartridge Turn the Transport Roller cog and wipe the Transport Roller clean of dirt and dust Replace the drum cartridge then the toner cartridge Close the cover ...

Page 50: ...ning in cartridge which holds a lesser amount of ink than the normal replacement toner cartridge You can expect to print significantly more pages with a standard replacement cartridge Press the cover release button and open the front cover of your BF900 Remove the empty toner cartridge To insert a new toner cartridge follow the steps shown on page 6 Paper jams Your BF900 displays two types of pape...

Page 51: ... to prevent light damage Replace the drum and toner cartridges Close the front cover Paper jammed in the Printed Document Tray Remove the paper by pulling it outward as shown Paper jammed in the Paper Cassette Tray Remove the paper by pulling it outward as shown Paper jammed in Manual Sheet Feeder Remove the paper by pulling it outward as shown Warning Parts inside the fax machine can get very hot...

Page 52: ...back of the machine as shown Paper jammed in Fusing unit Remove the paper by pulling it outward as shown Paper jammed in Additional Paper Cassette Lift up the standard Paper Cassette Press the Paper Lifting Plate of the Additional Cassette together with the loaded paper down into the locked position Remove all the paper from the Additional Cassette and then pull out the jammed sheet ...

Page 53: ... your BF900 Display shows CHANGE NEW DRUM Replace drum and reset the drum counter Display is blank Make sure the mains power cord is plugged in properly Check the power has been switched on at the mains and at the machine Check your mains power socket is working by plugging in another appliance Incoming faxes are not printed Try copying a page to check that the printer is working Check that the pa...

Page 54: ... light stays ON and the display shows CHECK PAPER and PRESS START Load more paper and press the START button If this does not work check that the cassette tray is installed properly Display shows TONER LOW Replace the toner cartridge Display shows ENGINE ERROR Switch off the machine for a minute then switch back on If ENGINE ERROR is still displayed call a service engineer to fix the problem ...

Page 55: ...pacity 1M Byte Option Memory 2 4 6M Byte for fax and printer call the number shown your your BF900 to purchase your memory upgrades Dialling Method One Touch Dialling 64 locations maximum 30 digits plus up to an 8 digit network address number Speed Dial 100 locations maximum of 30 digits location without network address Group Dial 16 groups one touch key 25 32 each key has two group dial each grou...

Page 56: ...ptional extras page 45 Print speed 6 PPM A4 Reduction Printing vertical Yes variable from 100 70 Smoothing Print Yes 600 x 600 DPI Max print width 208mm Printing Paper Size Plain paper A4 Letter Legal Paper weight 60 gsm to 90 gsm Paper cassette capacity 150 sheets 80 gsm Optional second paper cassette capacity 250 sheets 80 gsm Optional extra paper output capacity 250 sheets 80 gsm Operation envi...

Page 57: ...ved for use This apparatus has been approved for use with the following facilities storage of telephone fax numbers for retrieval by one touch or predetermined code if problems occur verify the stored numbers automatic call initiation operation in the presence or absence of initial or secondary proceed indication automatic dialling facilities automatic storage of the last number dialled automatic ...

Page 58: ...ded by BT may be assumed to have a REN of 1 unless otherwise stated on the base Even where the number of telephones has been limited there is no guarantee that the different types of telephone on the same line will ring The provided handset must only be connected to the socket on the side of the machine Another approved handset may be connected but the apparatus has been calibrated and approved fo...

Page 59: ...omers 9am to 5pm Monday to Friday SAFETY WARNINGS 1 Interconnection circuits should be such that the equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2 3 of EN 60950 for SELV circuits after making connections between circuits 2 Interconnection directly or by way of other apparatus of ports marked Safety Warning See instructions for use with ports marked o...

Page 60: ...16 speed dialling 17 35 Display 1 messages 14 Drum cartridge 5 6 50 52 DURATION 36 ECM 14 Enter 2 Error reports 34 Faxing from PC 43 FF 2 Fonts 40 43 Function 1 G3 14 Green memory light 2 Group dialling 17 25 26 35 Heat 5 Help 49 Helpline 5 Hook 1 International dial tone 30 Journal 1 Language 12 Light green 2 Lists 34 35 Load documents 15 Locating 56 M90 14 Mailboxes 34 adding 23 passwords 33 send...

Page 61: ...memory 45 from mailbox 20 preferences 40 report or list 35 upgrade 43 Priority document 28 Recall 1 Receiving faxes 19 Reception mode 19 Fax automatic 19 Manual tel 19 Red alarm light 2 Redial 15 Relaying a document 28 REMOTEID 36 Reports 34 35 Activity 35 36 Error 43 File List 35 Group Dial 35 One touch 35 Speed Dial 35 User Data 35 Resolution 1 27 55 RESULT 37 RS232C 8 54 RX 14 15 Safety 56 58 S...

Page 62: ...l Dir button 2 Telephone attached 16 phone calls 20 Telephone line 3 Telephone line cord 5 8 Time 11 36 Tone Pulse 44 Toner cartridge 5 6 48 Trays feeder 3 5 7 manual feed 3 paper cassette 3 9 41 45 printed document 3 5 7 receive 3 5 7 TX 14 15 Type org 2 27 User preferences 38 39 Weight 55 ...

Page 63: ...plc s respective standard conditions of contract Nothing in this publication forms any part of any contract TouchtoneTM is a registered trade mark of British Telecommunications plc in the UK British Telecommunications plc 1999 Registered Office 81 Newgate Street London EC1A 7AJ Registered in England No 1800000 Printed in Taiwan Issue No 1 3 99 2 Designed by The Art Design Partnership Limited CE co...

Search results

Summary of Contents for BF900

Reviews:

Related manuals for BF900

Brands by name

Popular brands

BT BF900, User Manual

Search results

Summary of Contents for BF900

Reviews:

Related manuals for BF900

Brands by name

Popular brands