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Brother MFC-9660, Owner'S Manual

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Brother MFC-9660 Owner'S Manual Download Page 117

   Setting Up and Using PC-FAX (For Windows

®

 Only)   

106

PRINTER/SCANNER

Setting Up Cover Page

Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking 

. 

(See 

User interface

, page 100)

The 

Brother PC-FAX Cover Page Setup

 dialog box will appear:

To

You can enter information in each box.

From

You can enter information in each box.

Comment

Type the comment you want to add to the cover page.

Select Cover Page Form

Select the cover page form you want.

If you are sending a fax to multiple recipients, the recipient information will not be 
printed on the Cover Page.

Summary of Contents for MFC-9660

Page 1: ...MFC 9660 OWNER S MANUAL ...

Page 2: ...ranty in the event that this product is used on public telecommunication lines in another country Use only GENUINE brother supplies DO NOT refill the toner cartridges Attempting to use refilled toner cartridges or the use of incompatible toners may cause damage to your product Any such damages will not be covered by warranty Warranty coverage does not apply to problems caused by the use of 3rd par...

Page 3: ...ific feature or function by checking the Index at the back of this manual Also throughout this manual you will see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses Symbols Used In This Manual Additionally the machine has a Reports key Press Reports and 1 to print a help list of bas...

Page 4: ...the LCD we have created step by step on screen prompts to help you program the machine All you need to do is to follow the prompts as they guide you through the function menu selections programming options and settings Additionally you can program settings more quickly by pressing Menu and the menu number using the dial pad For complete list of the function selections options and settings see Menu...

Page 5: ...n You can send faxes in real time 1 Place the original face down in the Automatic Document Feeder 2 Press Menu 2 2 5 3 Press or to select ON and then press Set OR For the next transmission only press or to select NEXT FAX ONLY and then press Set 4 For the next fax only press or to select ON and then press Set 5 Press 1 to select additional settings OR Press 2 if you are ready to fax 6 Enter the fa...

Page 6: ...ress the One Touch Key of the number you want to call OR Press Search Speed Dial press and then press the two digit Speed Dial number 3 Press Fax Start Search Dialing 1 Place the original face down in the Automatic Document Feeder 2 Press Search Speed Dial then enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Fax Start when the LCD shows the name you wa...

Page 7: ...stom Settings 14 Storing Numbers for Easy Dialling 17 Chapter 2 Sending a Fax Scanning Adjustment 19 Dialling a Number 20 Sending Operation 21 Chapter 3 Receiving a Fax Receive Mode Settings 23 Receiving a Fax 26 Chapter 4 Telephone Voice Operation Making Voice Calls with an External Telephone 28 Chapter 5 Printing Reports Transmission Report and Journal Setting 31 Using the Reports Key 32 ADVANCE...

Page 8: ...ous Printing Faxing 60 Printer Menu Functions 61 Acceptable Paper 62 Chapter 12 Printer Driver Settings For Windows Only Using the Brother MFC 9660 Printer Driver 63 Basic Tab 63 Advanced Tab 66 Accessories Tab 72 Support Tab 74 General Tab 75 Layout Tab 75 Paper Quality Tab 76 Advanced Options 77 Device Settings Tab 78 Chapter 13 Using the Windows Based Brother Control Centre For Windows only Bro...

Page 9: ... OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 110 Using Brother Printer Driver with your Apple Macintosh 110 Sending a Fax from your Macintosh Application 112 Using Brother TWAIN Scanner Driver with Your Apple Macintosh 116 Chapter 17 For DOS User MAINTENANCE Chapter 18 Troubleshooting and Maintenance Error Messages 122 Document Jams and Paper Jams 125 Packing and Shipping the Machine 133 Regular Maintenance 13...

Page 10: ...ications Fax Specifications 153 Printer Specifications 154 Computer Requirement 155 Electrical and Environment 155 Compilation and Publication Notice 156 Trademarks 156 Entering Text 157 About Fax Machines 158 Glossary 159 Index 162 ...

Page 11: ...ix ...

Page 12: ... and 36 cm long This machine can only scan an image 20 7 cm wide regardless of how wide the document is Make sure you insert documents face down top edge first Adjust the paper guides to fit the width of your document The Automatic Document Feeder can hold up to 30 pages feeding each one individually through the machine Use standard 64 gsm 90 gsm paper when using the Automatic Document Feeder if y...

Page 13: ...single copy Insert the document face down in the Automatic Document Feeder Press Copy To stop copying press Stop Exit Press Stop Exit again to release the original document See Making Copies page 50 5 Multiple Copies Insert the document face down in the Automatic Document Feeder Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies Press Copy 1 2 3 1 2...

Page 14: ...other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones Ensure the airflow from the fan on the right hand side of the machine is not impeded Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface Avoid using a telephone other than a cordless...

Page 15: ...in the mains lead of this appliance are coloured in accordance with the following code Green and yellow Earth Blue Neutral Brown Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured green and yellow must be connected to the terminal in the plug which is marked by the ...

Page 16: ...TAD setting The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message Do not use a toll saver ring setting on the TAD Connections 1 You may connect an external TAD to the machine as shown below 2 Set your ...

Page 17: ...GM by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax manually by pressing 51 and Start Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled In these cases you must inform callers that they must enter the remote ...

Page 18: ...diting Scan to OCR Press this key to start scanning a text document ScanSoft TextBridge will convert it to editable text and display it in your word processor application for further editing 4 Fax Keys LEDs Resolution Indicator Lights These LEDs show the resolution mode you selected Receive Mode Indicator Lights These LEDs show how the machine will handle incoming calls Broadcast Use this key when...

Page 19: ... Speed Dial Lets you look up numbers stored in the dialling memory Also lets you dial stored phone numbers by pressing and two digit number C Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine key lets you switch the dialling type during a telephone call from PULSE to TONE D Volume High Low Lets you adjust speaker and ring volume E Programm...

Page 20: ...Menu Selection Table If you have a basic understanding of how to program your MFC you can perform most of the programming settings without the Owner s Manual To help you understand the function selections options and settings that are available use the Menu Selection Table below To access the menu Selection Table below The factory setting option is shown in bold If you want to exit the Menu Mode p...

Page 21: ...g the Fax Start key 25 4 REMOTE CODE ON 51 51 OFF Activateordeactivatethe machine from a remote location You can also personalize these codes 42 5 AUTO REDUCTION ON OFF Reduces size of image 26 6 MEM RECEIVE ON OFF Automatically stores any incoming faxes in its memory if it runs out of paper 27 7 PRINT DENSITY Adjusts printing to be lighter or darker 26 8 POLLING RX STANDARD SECURE TIMER You call ...

Page 22: ...5 3 SET QUICK DIAL 1 ONE TOUCH DIAL Stores dial numbers in memory so as to dial them by pressing only one key 17 2 SPEED DIAL Stores dial numbers in memory so as to dial them by pressing only four keys 17 3 SETUP GROUPS Set up a Group for broadcasting 37 4 REPORT SETTING 1 TRANSMISSION ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission Verification Report and Journal period 31 2 JOURNAL PERI...

Page 23: ...ay and chose which Tray you want to use for receiving faxes or copying 16 3 DRUM LIFE You can check the remaining drum life on the screen 143 3 COPY 1 COPY MODE AUTO TEXT PHOTO Selects the Copy resolution for your type of document 55 2 CONTRAST Adjusts the contrast 55 4 PRINTER 1 PRINT OPTIONS 1 INTERNAL FONT You can print resident fonts to check and confirm font types 61 2 CONFIGURATION Printerse...

Page 24: ...nic Cover Page page 33 It is important that you enter the fax and telephone numbers in the internationally standardized format i e in accordance with the following strict sequence The plus character press key Your Country Code Your local area code minus any leading 0 A space Your number on the local exchange using spaces to aid readability as appropriate 1 Press Menu 1 2 2 Enter your fax number up...

Page 25: ...or OFF The machine comes with this volume set to LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end of sending or receiving a fax 1 Press Menu 1 3 2 2 Press or to select your setting 3 When the screen displays the setting you want press Set 4 Press Stop Exit Speaker Volume You can set the volume of the machine speaker 1 Press Menu...

Page 26: ...off the fuser inside the machine while the machine is idle You can choose how long the machine is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets when the machine receives a Fax or PC data or makes a copy The factory setting is 05 minutes While the machine is in sleep mode you will see SLEEP in the LCD When you try to print or copy in sleep mode there will...

Page 27: ...to turn ON or OFF 3 Press Set When the optional LOWER TRAY is set to ON you can set the tray usage The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper tray Choose UPPER or LOWER if you want to keep special paper in the other tray and control when it is used 4 To set tray usage for faxes press or to select FOR FAX and then press Set OR To set tray us...

Page 28: ...p Exit When you dial a One Touch dial number the screen displays the name you have stored or if you have not stored a name the number you have stored Storing Speed Dial Numbers You can store Speed Dial numbers which you dial by pressing only four keys There are 100 Speed Dial locations See Speed Dialling page 29 1 Press Menu 2 3 2 The screen prompts you to enter a location 2 Use the dial pad to en...

Page 29: ...to enter a two digit location 00 99 and press Set 2 Press 1 to change the number stored or press 2 to exit without making a change 3 Enter a new number If you want to erase the number press Clear when the cursor is to the far left of the digits If you want to change a digit use or to position the cursor under the digit you want to change then enter the new digit OR Press Clear to delete all charac...

Page 30: ...Step 6 OR Press 1 if you want to select additional settings The display returns to Setup Send menu 6 Enter a fax number and press Fax Start Fax Resolution When you have a document in the Automatic Document Feeder you can use the Resolution key to temporarily change the setting Press Resolution repeatedly until the LEDs show the setting you want OR You can change the default setting 1 Press Menu 2 ...

Page 31: ... and Speed Dial numbers Then while dialling you can combine two or more One Touch and or Speed Dial numbers and even include manual dialling using the dial pad You can use these numbers in any combination The combined number will be dialled in the order you entered it as soon as you press Fax Start For example You can store 555 on One Touch Dial key 01 and 7000 on One Touch Dial key 02 If you pres...

Page 32: ...ission Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending a fax 1 Insert the document face down in the Automatic Document Feeder 2 Press Hook for a dial tone 3 Enter the fax number you want to call You can dial the number by using One Touch Speed Dial Search or dial pad See Dialling a Number page 20 4 When you hear the fax tone press Fax Start Manual Tra...

Page 33: ...peat Steps 1 through 3 for the next fax Real Time Transmission When you are sending a fax the machine will scan documents into memory before sending Then as soon as the phone line is free the machine will start dialling and sending the fax If memory becomes full the machine will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document i...

Page 34: ...e calls The machine automatically answers every call If the call is a fax it prints the fax If the call is not a fax it signals you with an F T pseudo ring different from the phone company ringing to alert you to pick up the call Lift the external telephone s handset and then press Hook to answer If you select this setting you will need to set the Ring Delay and F T Ring Time features on the follo...

Page 35: ...hen the screen displays your selection 4 Press Stop Exit Setting the F T Fax Tel Ring Time Fax Tel Mode Only You need to determine how long the machine will notify you with its special F T pseudo ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the fax machine rings for 20 30 40 or 70 seconds no other phones on the same line ring the specia...

Page 36: ... several seconds When you see RECEIVING on the fax screen or when you hear chirps through the handset of an extension phone connected to another wall socket just replace the handset and the machine does the rest Selecting ON allows the machine to receive fax calls automatically even if you lift the handset of an external or extension phone Selecting OFF means you will have to activate the machine ...

Page 37: ...you change it again This setting also adjusts that of copy function 1 Press Menu 2 1 7 2 Press or to select your setting Each key press changes the print density to the next setting 3 When the screen shows the setting you want press Set 4 Press Stop Exit Lower Tray can be purchased If you receive faxes that are split on two pages change this setting to ON When you use Auto Reduction to reduce inco...

Page 38: ...EMORY RECEPTION switch is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray To print the last fax received put paper in the paper tray 1 Press Menu 2 1 6 2 Use or to select ON or OFF and press Set when the sc...

Page 39: ...r a dial tone dial the number using the dial pad 3 To hang up replace the external telephone s handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 17 and Storing Speed Dial Numbers page 17 1 Pick up the external telephone s handset 2 Press Search Speed Dial then enter the first letter of the name you re looking for by...

Page 40: ...the number by using One Touch Speed Dial Search or dial pad 2 The number you are dialling or the name you have stored for One Touch or Speed Dial is displayed on the LCD 3 Press Fax Start 4 Pick up the external telephone s handset and press Hook when you hear the caller at other end from the monitor speaker If you accidentally press Hook before lifting the external telephone s handset the call wil...

Page 41: ...s sends tone signals 3 When you hang up the machine returns to pulse dialling service Fax Tel F T Mode When you share one line for your telephone and fax machine in the Fax Tel F T Mode the machine can determine whether an incoming call is a fax or a telephone call See Select Receive Mode page 23 Hook Key This key is used to enter into a telephone conversation having picked up the handset of an ex...

Page 42: ...ges If you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report 1 Press Menu 2 4 1 2 Press or to select OFF OFF IMAGE ON and ON IMAGE 3 Press Set 4 Press Stop Exit Setting the Journal Period You can set the machine to print activity ...

Page 43: ...sts names and numbers stored in One Touch Dial or Speed Dial memory in numerical order Journal lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND REPORT SETTING REMOTE FAX OPT and MISCELLANEOUS You can print an accessories o...

Page 44: ... ID is set up See Setting the Station ID page 13 This feature does not work without the Station ID You can set the machine to send a cover page with a particular document This cover page will include the number of pages in your document 1 Insert the document face down in the Automatic Document Feeder 2 Press Menu 2 2 7 3 Press Set when the screen displays NEXT FAX ONLY 4 Press or to select ON or O...

Page 45: ...lect additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you have finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu 2 2 7 2 Press or to select PRINT SAMPLE and press Set when the screen displays your selection 3 Press Fax Start The...

Page 46: ...you want the fax to be sent in 24 hour format for example enter 19 45 for 7 45 PM and press Set 4 Press 1 to select DOC OR Press 2 to select MEMORY If you select 1 DOC the machine will not start scanning the document until the preset time The document must be left in the Automatic Document Feeder 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Pres...

Page 47: ...ial to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results 1 Insert the document face down in the Automatic Document Feeder 2 Enter a number using One Touch Speed Dial Search Group number or the dial pad Example Group number 3 Press Broadcast You will be prompted to enter the next number 4 Enter the next n...

Page 48: ... For example press One Touch key 02 to use as a Group 3 Use the dial pad to enter the Group number and then press Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialling For example for One Touch Dial key 05 press One Touch Dial key 05 For Speed Dial location 09 press Search Speed Dial then press 0 9 on the dial pad The LCD s...

Page 49: ... want to cancel Press Set when the screen displays your selection OR If you have only one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without cancelling To cancel another job return to Step 2 4 Press Stop Exit Memory Security This feature allows you to prevent unauthorised access to the machine When switched ON Memory Security prohibits most functions The following functions li...

Page 50: ...witched ON Changing the Memory Security Password 1 Press Menu 2 0 1 2 Press or to choose SET PASSWORD 3 Press Set The screen prompts you to enter the old password 4 Enter the current password 5 Press Set 6 Enter a 4 digit number as a new password 7 Press Set The screen prompts you to re enter the new password 8 Enter the new password again and press Set 9 Press Stop Exit If the password you enter ...

Page 51: ...display reverts to normal Memory Security is now switched OFF Then all the data saved in the memory will be printed out If you forget the Memory Security password please contact your Brother dealer for service or the help number given with the warranty documentation If the password you enter at Step 4 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return...

Page 52: ...ve to set Remote Activation to ON in Menu 2 1 4 to use 5 1 or 5 1 If you answer a call and no one is on the line assume you re receiving a fax At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the screen displays RECEIVING before you hang up Your caller will have to press Start to send the fax T...

Page 53: ...s or to select ON or OFF and press Set when the screen displays the setting you want 3 If you want to enter a new Remote Activation Code then press Set 4 If you want to enter a new Remote Deactivation Code then press Set 5 Press Stop Exit If you are always disconnected when accessing your external TAD remotely try changing the Activation Code from 5 1 to and the Deactivation Code from 5 1 to 1 1 1...

Page 54: ...e to receive a fax from it Setup for Polling Receive Standard 1 Press Menu 2 1 8 2 Press or to choose STANDARD and press Set 3 Enter the fax number you are polling and press Fax Start The screen displays DIALING XXX Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu 2 1 8 2 Press or to choose SECURE and press Set 3 En...

Page 55: ... operation You just specify several destinations in Step 4 Afterward a Sequential Polling Report will be printed 1 Press Menu 2 1 8 2 Press or to choose STANDARD SECURE or TIMER and press Set when the screen displays the setting you want 3 If you selected STANDARD go to Step 4 If you selected SECURE enter a four digit number and press Set and then go to Step 4 If you selected TIMER enter the time ...

Page 56: ...oose POLLING SECURE anyone who polls the machine must enter the polling secure code 1 Insert the document face down in the Automatic Document Feeder 2 Press Menu 2 2 6 3 Press or to choose SECURE and then press Set 4 Enter a four digit number and press Set The screen displays 5 Press 1 to select DOC if you want the machine to scan the printed document at the time it is polled OR Press 2 to select ...

Page 57: ...x in memory then dials the fax machine phone number you ve programmed and forwards the fax message You can change a Fax Forwarding number remotely See Changing the Fax Forwarding Number page 49 1 Press Menu 2 5 1 2 Press or to select ON or OFF and press Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and ...

Page 58: ...or convenience you can retrieve faxes from a touch tone phone by having them sent to a fax machine For example if your hotel room does not have a fax machine you can enter the number of the fax machine at the hotel s Front Desk 1 Dial your fax number from a touch tone phone 2 When the machine answers and beeps immediately enter your Remote Access Code the factory setting is 1 5 9 3 The machine sig...

Page 59: ...ON Press 6 Turn Fax Storage OFF Press 7 This is only possible if there are no faxes stored in the memory or if all faxes have been erased using Remote Control 9 6 3 Retrieve or Erase a Fax Press 9 6 then to Retrieve all faxes Press 2 then enter the number of remote fax machine and then press After the beep hang up and wait Erase all fax messages Press 3 If the data stored in the memory has not bee...

Page 60: ...The remote fax machine prints your fax messages Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote telephone fax machine using touch tone 1 Dial the machine s number 2 When you hear the beep immediately enter your Remote Access Code the factory setting is 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the...

Page 61: ... Feeder 2 Press Copy Making Multiple Copies 1 Insert the document face down in the Automatic Document Feeder 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 3 Press Copy Do NOT pull on the paper while copying is in progress To cancel press Stop Exit Press Stop Exit again to release the original document To stop press Stop Exit To release the or...

Page 62: ...u can quickly enlarge or reduce copies or improve the copy quality by using the Enlarge Reduce Contrast Copy Mode and Options keys These settings are temporary and the machine returns to its default settings when you finish copying Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish settings using the Enlarge Reduce Contrast Copy Mod...

Page 63: ...nd use the dial pad to enter an enlargement or reduction ratio between 50 and 200 For example press 5 3 to enter 53 5 Press Set 6 Press Copy OR Press or for additional settings Using the Contrast Key You can choose the brightness setting before making a copy 1 Insert the document face down in the Automatic Document Feeder 2 Using the dial pad enter the number of copies you want up to 99 3 Press Co...

Page 64: ...gs Using the Options Key The Options key changes the settings for number of copies stack sort and special copy options for the next copy only See the explanation below the table Press Options Sorting Multiple Copies Sorting uses more memory than Stacking as the whole document is scanned into memory to start with 1 Insert the document face down in the Automatic Document Feeder 2 Using the dial pad ...

Page 65: ...utomatic Document Feeder 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and or to select SPECIAL and then press Set 4 Press or to select 2 IN 1 4 IN 1 or OFF and then press Set 5 Press Copy OR Press or for additional settings 2 in 1 4 in 1 Special Copy Options 2 in 1 or 4 in 1 copy are not available with Enlarge Reduce ...

Page 66: ...nd 3 Copy Mode Type of Original You can select the Copy resolution for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs 1 Press Menu 3 1 2 Press or to choose the type of original AUTO TEXT or PHOTO and then press Set 3 Press Stop Exit OR Press fo...

Page 67: ...emory errors and print most full page 600 dpi graphic and text data including larger fonts with the machine s standard memory Printing From Your PC Paper Tray The machine s paper tray can feed plain paper and transparencies When the machine receives data from your computer it begins the print process by loading paper from the paper tray Select the print command from your PC Your PC sends a print c...

Page 68: ...d Manual Feed Slot The machine has a manual feed slot above the paper tray You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper tray See Acceptable Paper page 62 Use the manual feed slot to print or copy on labels envelopes organizer paper card stock or thicker paper See Printing on Thicker Paper and Card Stock page 59 When you ...

Page 69: ...er guide of the manual feed slot to the width of the paper you re using Loading more than One Sheet of Paper 1 Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps 1 and 2 above to load the first page The machine starts printing automatically 2 After the first page is printed the screen displays Insert the next sheet of paper to re...

Page 70: ... paper guides to the width of the paper you are using 5 Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into position 6 After the machine ejects the printed page return to Step 5 to insert the next sheet of paper The machine will wait until you insert the next sheet of paper Repeat Steps 5 and ...

Page 71: ... Simultaneous Printing Faxing Your machine can print data from your computer while sending or receiving a fax in the memory or while scanning information into the computer However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending continues during PC printing To prevent the possibility of tra...

Page 72: ...st of current settings for the printer 1 Press Menu 4 1 2 2 Press Fax Start The machine prints the settings 3 Press Stop Exit Restoring Factory Default Settings You can return the machine to original factory settings Permanent fonts are restored macros in the temporary settings are cleared You can change user settings using the Remote Printer Console program 1 Press Menu 4 2 The screen displays 2 ...

Page 73: ...ansparencies A4 Letter Paper Tray Up to 27 mm 1 06 inches in height up to the mark Approx 250 sheets of 75 gsm 20 lb or 10 transparencies Output Tray Approx 150 sheets of 75 gsm 20 lb A4 Letter paper Cut Sheet Basis Weight 60 to 105 gsm 16 to 28 lb Caliper 0 08 to 0 13 mm 0 003 to 0 005 inches Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield Cut Sheet Envelope Basis Weight 60 to 1...

Page 74: ... the Brother Solutions Centre at http solutions brother com Features in the Printer Driver For Windows 95 98 Me and Windows NT 4 0 Users For more detailed information please see the on line Help in the printer driver You can also change settings by clicking the illustration on the left side of the tab screen Basic Tab 1 Select the Paper Size Multiple Page and Orientation 2 Select number of Copies ...

Page 75: ...er or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Copies The Copies selection sets the number of copies that will be printed Collate The collate selection is active if more than one copy is selected With the collate check box selected one complete copy of your document will be printed and then repea...

Page 76: ...s select Transparencies Paper Source First Page The First Page selection sets the source of where the 1st page of your document will feed paper If you choose Tray1 Tray2 or Manual the tray you select will be highlighted on the driver screen Other Pages Feeds the remaining pages of your document from the selected source Same as First page Tray1 Tray2 Option Manual Auto Select Will feed the 1st page...

Page 77: ...ver Settings For Windows Only 66 PRINTER SCANNER Advanced Tab Change the tab settings by selecting one of the following icons 1 Print Quality 2 Duplex Printing 3 Watermark 4 Page Setting 5 Device Option 1 2 3 4 5 ...

Page 78: ...int settings With the Print Setting set to Manual you can change the Brightness Contrast and Graphics Quality options manually Duplex Printing Choosing the Duplex Printing icon displays the Manual Duplex features available Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the machine prints all the even numbered pages...

Page 79: ...ustom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of your document You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and select Text ...

Page 80: ...ark can be positioned on the page Page Setting You can change the print size of your document with the Scaling feature 1 Check Off if you want to print the document as it appears on your screen 2 Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror Print ...

Page 81: ...s Quick Print Setup Administrator For Windows 95 98 98SE Me Users Only Print Date Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section ...

Page 82: ...Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and Password protected Record your password and keep it in a safe place for future reference If you forget your password these settings can not be accessed ...

Page 83: ...ab The Accessories Tab includes the settings for configuring the printer driver for what size paper is being used for each paper source This tab also installs any additional options into the driver settings Paper Source Setting To configure the paper size for each paper source highlight the source from the Paper Source Setting list Select the Paper Size from the pull down box and click Update The ...

Page 84: ...not match the Paper Source Settings Available Options In order to access the optional 2nd paper tray the option must be installed in the driver Highlight the model number from the Available Options list and click Add The optional tray will then be listed in the Installed box Paper Source Setting list and the screen illustration will display the 2nd tray ...

Page 85: ...eb sites Brother Solutions Centre The Brother Solutions Centre is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and Tips for using the machine Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer Check Setting The Check Setting selection displays a list of yo...

Page 86: ...he following section describes the driver features and selections available for Windows 2000 General Tab Printing Preferences In the General tab click the Printing Preferences button to access the Layout tab Layout Tab Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Portrait Landscape ...

Page 87: ...lly Select Auto Upper Paper Tray Lower Paper Tray optional paper tray and Manual Feed Slot When Automatically Select is chosen the machine automatically will choose the tray with the appropriate size of paper The Auto option is for machines that can automatically detect the size of paper that is loaded in the paper source Auto is not active for the machine The paper size for each paper source must...

Page 88: ...of the document you are printing This size should be the same as the paper size that is set in your application software Copy Count Type the number of copies you want Graphic Print Quality You can change the resolution as follows 600 600 dots per inch 300 300 dots per inch Document Options Advanced Printing Features You can Enable or Disable Advanced Printing Features from this selection If you di...

Page 89: ...et for each source must match the actual size of paper loaded The available options are A4 A5 B5 JIS Executive Legal Letter Installable Options Printer Memory If you installed optional memory into the machine you must select the correct size of total memory in the machine for the driver to access the additional memory Lower Paper Tray If an optional lower tray is installed this selection must be s...

Page 90: ...ides three categories of functions 1 Scan directly to a file E mail word processor or graphic application of choice 2 Copy functions 3 PC Faxing using the Brother PC FAX Software AutoLoad the Brother Control Centre The Control Centre is initially configured to automatically load each time Windows is started When the Control Centre is loaded the Control Centre icon will appear in the task bar If yo...

Page 91: ...elled AutoLoad Pop up will appear 3 Uncheck the AutoLoad Pop Up option Using the Scan Keys with Windows PC You can use the Scan keys on the control panel to scan documents into your word processing graphics or E mail applications The advantage of using the Scan keys is that you avoid the mouse clicks required to scan from your PC If you have connected a Macintosh the Scan keys will not work with y...

Page 92: ...ess Scan to E mail 3 The machine will scan the document create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan to Image You can scan a picture into your graphics application for viewing and editing 1 Insert the document face down in the Automatic Document Feeder 2 Press Scan to Image 3 The machine will scan the document and send a image ...

Page 93: ...d for the Word Processor Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and r...

Page 94: ... FAX Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC FAX software Scanner Settings When the Pop Up screen is displayed you can access the Scanner Settings window Click the Configuration icon at the top right of the Brother Control Centre screen OR Click the Modify Settings button on any of the Configurati...

Page 95: ...0 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To access the Scanner Configurations screen 1 Insert the document face down in the Automatic Document Feeder 2 Right click the appropriate Control Centre button to display Configurations then click it The configur...

Page 96: ...e document as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF M...

Page 97: ... of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button E mail Application E Mail Application From the pull down list select your E mail application E mail Settings Click the E Mail Settings button to set up links The Link Preferences window will appear ...

Page 98: ...his checkbox to convert all files that have been processed through OCR to colour Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of E mail names and addresses ...

Page 99: ...xing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that...

Page 100: ...want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents User Defined Button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality...

Page 101: ... of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC 9660 Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings ...

Page 102: ... Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button FAX Settings Brother PC FAX FAX Resolution Fine 200 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears 2 Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restor...

Page 103: ...h it automatically Viewing Items in ScanSoft PaperPort for Brother PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items includ...

Page 104: ...erPort MAX files and other files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Links to Many Other Applications PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item on...

Page 105: ...anning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF Exporting Items in Other Formats You can export or save PaperPort items in several popular f...

Page 106: ...down in the Automatic Document Feeder 2 Adjust the following settings if needed in the Scanner Setup window Resolution Scan Type Black White Gray Error Diffusion True Gray Brightness Contrast Size 3 Select the Start button from the Scanner window When scanning is completed close the scanner window The PaperPort screen will appear showing the image you scanned highlighted in red Settings in the Sca...

Page 107: ...ocument again Contrast The contrast setting is adjustable only when you have selected one of the Scan Type settings but it is not available when Black White is selected as the Scan Type Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in gray ...

Page 108: ...ppear in the Scanning Area of the Scanner window 3 To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan 4 Insert the document face down in the Automatic Document Feeder again 5 Adjust the settings for Resolution Scan...

Page 109: ...The Resource Manager allows the single bi directional Parallel port on the machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing MFC Remote Setup The MFC Remote Setup application allows you to quickly set up the machine by taking advantage of the ease and speed of programming on your PC When you access this application the settin...

Page 110: ...file in any application on your PC and then send it as a PC FAX You can even attach a cover page All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 From the Start menu select Programs Brother MFC Software Suite and then select PC F...

Page 111: ...telephone system Include header To add header information to the top of the fax pages being sent check the Header box Addressbook file You can select different database files for use with the address book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file User interface To select User Interface for the sending dialog box Y...

Page 112: ... can register any address or group on one of the ten Speed Dial buttons To register an address on a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click the Add button to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial location you want to clear 2 Click the Cl...

Page 113: ... a Member in the Address Book In the Brother Address Book dialog box you can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button...

Page 114: ...lable Names box select each member to be included in the Group and then click Add Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information To edit a Member or Group 1 Select the Member or Group you want to edit 2 Click the icon 3 Edit the Member or Group information 4 Click OK to save your changes Deleting a Me...

Page 115: ...and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file Text select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is exported 4 Select the OK button to save the data 5 Type in the name of the file and then select Save If you are creating a Vcard you ...

Page 116: ...lick Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Import from the Available Items column and click Add 3 Select Divide Character Tab or Comma based on what file format you are importing 4 Select the OK button to import the data 5 Type the name of the file and select Open Select the fields from the Available Items list in the same order they are listed in the Import tex...

Page 117: ...terface page 100 The Brother PC FAX Cover Page Setup dialog box will appear To You can enter information in each box From You can enter information in each box Comment Type the comment you want to add to the cover page Select Cover Page Form Select the cover page form you want If you are sending a fax to multiple recipients the recipient information will not be printed on the Cover Page ...

Page 118: ... application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear 4 In the To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers by clicking To button If you made a mistake entering a number click the Clear butto...

Page 119: ...umber by using any of the following methods A Enter the number using the numeric keypad B Click any of the 10 Speed Dial buttons C Click the Address Book button and then select a Member or Group from the Address Book 5 If you make a mistake you can use the Clear button to clear all the entries 6 To include a cover page click the Cover Page On You can also click the icon to create or edit an existi...

Page 120: ...then click PC Fax RX Setup 2 The PC Fax RX Setup dialog box will appear 3 In Ring Delay select the number of rings before your PC answers incoming calls 4 In Save file to use the Browse button if you want to change the path where PC FAX files will be saved 5 Make sure File Format is checked for max Default Required to use with PaperPort 6 If you want to you can check the Play wave file when receiv...

Page 121: ...cintosh must be set up with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser 2 Click the HL 1200 MFL Pro icon On the right side of the Chooser click the printer to which you want to print Close the Chooser Before you can connect t...

Page 122: ...ge the settings for Paper Size Orientation and Scaling then click OK 4 From your Macintosh application software such as Simple Text click File menu and select Print Click Print to start printing If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print Option Setup allows you to change Duplex ...

Page 123: ...rinter is selected the top button shows Print and the Address button is greyed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button shows Send Fax and the Address button is available 4 Click Send Fax The Send Fax dialog box appears The Send Fax dialog box has two list boxes The left box shows all the previously Stored Fax Numbers the right box will show the D...

Page 124: ... new recipients to the Stored Fax Numbers at this time by clicking New See Adding a New Member page 114 OR You can add a new group by clicking Group See Adding a New Group page 115 7 If you have finished addressing your fax click Send Fax Click OK to return to the Send Fax dialog box You can select several stored numbers at once by using the Shift and Ctrl keys If you click Send Fax without addres...

Page 125: ...n while you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears 2 Click New The following dialog box appears 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field up to 15 characters 5 Click OK to return to the Address Book dialog box ...

Page 126: ...me for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears 5 Click OK The Print Facsimile dialog box reappears 6 If you are ready to send your fax click Send Fax Follow the steps on page 112 for sending a fax ...

Page 127: ...ompliant application software The first time you use the Brother Twain driver set it as default by choosing the Select Source Afterwards for each document you scan choose Acquire Image or select Scan The scanner setup dialog box will appear Scanning a Document into Your Macintosh G3 G4 or iMac 1 Insert the document face down in the Automatic Document Feeder 2 Adjust the following settings if neede...

Page 128: ...For photographic images set the image type to Grey Error diffusion or True Grey Grey Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots True Grey also is used for documents containing photographic images or graphics This mode is more ex...

Page 129: ...phs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the Contrast Mode and Resolution to determine which settings look best Adjust Image Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an average set...

Page 130: ...view of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image 1 Insert the document face down in the Automatic Document Feeder 2 Click PreScan The entire document will be scanned into your Macintosh will appear in the Scanning Area of the Scanne...

Page 131: ...r Settings menu that overrides the settings made by the RPC you may not have to use this utility program This utility program is useful for application software that does not control the printer s settings and features Installing the Remote Printer Console Before you install the program make sure you have the following hardware and software to install the program Follow these steps to install the ...

Page 132: ... Printer Console Main Program Type C DOS RPCX and press the Enter key to start the Remote Printer Console main program The Main Screen will appear on your computer screen Do not use this program from a DOS window running under Windows ...

Page 133: ...l soon run out Order a new toner cartridge now CHECK DOCUMENT Documents were not inserted or fed properly or document was too long Do not pull paper out until you see Document Jam page 125 CHECK PAPER CHECK PAPER 1 CHECK PAPER 2 With optional paper tray The machine is out of paper or paper is not properly loaded in the paper tray Refill the paper or remove the paper and load it again CHECK PAPER S...

Page 134: ...eed Dial number that is not programmed Set up the One Touch or Speed Dial number See Storing One Touch Dial Numbers page 17 and Storing Speed Dial Numbers page 17 OUT OF MEMORY May occur when the machine is used as a printer The machine memory capacity has been exceeded Press Reset to delete data remaining in the memory of the machine If you have installed the Windows driver try again after settin...

Page 135: ... you see any jammed paper or other item gently pull it out then close the front cover If the error message remains open and close the front cover again If the machine cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XX Please call your Brother dealer for service TONER EMPTY Toner is used up and printing is not possible or toner cartridge is not installed int...

Page 136: ...se the control panel and press Stop Exit Paper Jam Before you can clear a paper jam error you must find out where the paper is stuck Use the diagram below to help locate the position of the paper Do not force the jammed paper from the paper tray because you may damage the machine and cause toner to scatter After you have used the machine some internal parts of the machine are extremely HOT When yo...

Page 137: ...es to fit 4 Press down the paper to flatten it in the paper tray 5 Reinstall the paper tray Paper is Jammed near the Drum Unit 1 Open the front cover 2 Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper tray 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the front cover ...

Page 138: ... 2 Carefully pull out jammed paper When you have to pull paper out the back of the machine the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies of the test page until the pages print clearly 3 Close the rear cover ...

Page 139: ... may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect with an External Telephone to OFF See Fax Detect with an External or Extension Telephone page 25 Phone Line or Connections Dialling does not work Check for a dial tone Change TONE PULSE s...

Page 140: ...rt and hang up immediately If you answered at an extension phone press your Remote Activation Code default setting is 51 When the machine answers hang up General Printing Difficulties The machine does not print Make sure the machine is plugged in The toner cartridge and drum unit are installed properly The interface cable is securely connected between the machine and computer Check to see if LCD i...

Page 141: ...ure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper tray Reduce the amount of paper in the paper tray then try again Check the manual feed mode is not selected in the printer driver How can I clear paper jams See Paper Jam page 125 Copy Quality Difficulties Vertical streaks appear in copie...

Page 142: ...um Unit page 138 Make sure that you use paper that meets specifications See Acceptable Paper page 62 If you still have scattered toner and the display shows CHANGE DRUM SOON replace the drum unit with a new one The whole page is printed black Black Page Clean the machine s interior and the primary corona wire of the drum unit See Regular Maintenance page 136 and Cleaning the Drum Unit page 138 Als...

Page 143: ... page by wiping the scanner window with a clean soft cloth See Regular Maintenance page 136 If a blurred page occurs after cleaning and the display shows CHANGE DRUM SOON replace the drum unit with a new one Ghost images appear on printed page Ghost Images Adjust the print conditions by setting the Print Density function See Setting the Print Density page 26 Make sure that you use paper that meets...

Page 144: ...rinter cable and the power cord and pack them 2 Open the front cover 3 Remove the drum unit assembly 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely 5 Close the front cover Fold down the front output bin extension Remove the document tray and document support and pack them Remove the drum unit and toner cartridge assembly Leave the toner cartridg...

Page 145: ... If optional Lower Tray is connected unplug the modular cable from the modular jack of the Brother machine 7 Carefully pick up the machine and remove Lower Tray to pack it separately in the original carton with the original packing material Lower Tray ...

Page 146: ...ton with the original packing material 9 Place documents manual printed material and CD ROM document tray and document support drum unit and toner cartridge assembly the telephone line cord power cord and printer cable into the carton as shown below 10 Close the carton and tape it shut ...

Page 147: ... use water Cleaning the Scanner 1 Unplug the telephone line and then the power cord When you reconnect these lines later make sure to connect the power cord first then the telephone line 2 Lift the control panel cover 3 Clean the white bar and the glass cover Moisten a small piece of clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar ...

Page 148: ...Do not use isopropyl alcohol to clean the scanner window or the toner sensor Do not touch the scanner window with your finger Handle the drum unit carefully as it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water After you have used the machine some internal parts of the machine are extremely HOT When you open the front cover of th...

Page 149: ... primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 Return the tab to the home position mark position before reinstalling the drum unit 3 Install the drum unit into the machine See Replacing the Drum Unit page 143 4 Close the front cover If you do not position the tab at the home position printed pages may have vertical stripes Home Position Tab C...

Page 150: ...u clean the machine when you replace the toner Toner Empty Indicator When the toner cartridge is running low the display shows CHANGE TONER and the Toner Empty LED on the control panel flashes on and off to indicate the toner is low The Toner Empty LED light stays on and the display shows TONER EMPTY to indicate that the toner is empty Once this indication appears the machine will not resume print...

Page 151: ...of the drum unit assembly 3 Unpack the new toner cartridge Place the used toner cartridge into the aluminium bag and discard it according to local regulations Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash them with cold water Wait to unpack the toner cartridge until immediately before you install it into the machine If a toner cartr...

Page 152: ...Gently rock the toner cartridge from side to side five or six times 5 Remove the protective cover 6 Install the new toner cartridge into the drum unit until it clicks into place Toner Cartridge Drum Unit Toner Cartridge ...

Page 153: ...a wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the home position before reinstalling the drum unit assembly 8 Reinstall the drum unit into the machine and close the front cover Home Position Tab Corona Wire ...

Page 154: ... This indication takes the number of pages printed and the total printing time into consideration When the message appears we advise that a new drum be obtained for replacement at a convenient future time 1 Press Menu 2 0 3 2 The following indication appears on the LCD for 5 sec and the display returns automatically to MISCELLANEOUS menu 3 Press Stop Exit to exit Replacing the Drum Unit The machin...

Page 155: ...lace the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum After you have just used th...

Page 156: ... Press Clear to reset the drum life counter 8 Press 1 and when the display shows ACCEPTED and close the front cover Discard the used drum unit according to local regulations Be sure to seal the drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic rubbish If an unpacked drum unit is subjected to excessive direct sunlight o...

Page 157: ... grounding type plug and a 3 wire grounding type plug only for Australia Singapore Malaysia Hong Kong and India a plug having two or three pins This plug will only fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug 9 Do...

Page 158: ...nsive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 16 We do not advise the use of an extension lead IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications The label shown b...

Page 159: ...n order to shut off power completely CAUTION ADVARSEL VARNING VARO ADVARSEL ATTENTION VORSICHT ATENCIÓN INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED AVOID DIRECT EXPOSURE TO BEAM CLASS 3B LASER PRODUCT USYNLIG LASER STRÅLING NÅR KABINETLÅGET STÅR ÅBENT UNGDÅ DIREKTE UDSÆTTELSE FOR STRÅLING KLASSE 3B LASER OSYNLIG LASERSTRÅLNING HÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR ÄR URKOPPLADE STRÅLE...

Page 160: ...atest information from Brother visit http solutions brother com Installing the Optional Memory Board 1 Disconnect the telephone line cord unplug the machine power cord from the AC mains outlet and then disconnect the interface cable Model Name Optional Memory recommended MFC 9660 with Standard Memory 8MB 16 MB BUFFARO TECHNOLOGY 12323 0001 32 MB BUFFARO TECHNOLOGY 12324 0001 Type 100 pin and 32 bi...

Page 161: ... Accessories 150 2 Remove the screws securing the rear cover and remove the cover 3 Remove the screws securing the access plate and remove the plate 4 Disconnect the connector of the back up battery Back Up Battery Back Up Battery ...

Page 162: ...nnect the connector of the back up battery 7 Reinstall Refit the access plate and the rear cover using the removed screws 8 Reconnect the interface cable and then plug the power cord into the AC mains outlet Hold the memory board by its edges Do not touch the surface of the board Make sure the memory board is securely seated in the main controller board ...

Page 163: ...ds up to 250 sheets of 75 gsm paper Network LAN Board When you add the NC 8100h Print Fax Server you can connect the machine into your network LAN and use the machine for Internet Fax Network PC Fax Network Scanner Network Printer To manage these network features Brother supplies Network Management tools in the form of BRAdmin software and an embedded web server ...

Page 164: ...ed 33600 2400 bps Automatic fallback Printer type Laser printer Grey scale 64 levels Error Diffusion Polling types Standard Secure Delayed Sequential Contrast control Automatic Light Dark manual setting Resolution Horizontal 8 dots mm Vertical Standard 3 85 lines mm Fine Photo 7 7 lines mm Superfine Photo copy 15 4 lines mm Out of paper reception Up to 500 pages in memory One touch dial 32 station...

Page 165: ...ing Resolution 600 dots inch Print quality Normal printing mode Economy printing mode Print speed Up to 14 pages minute when loading A4 paper from the paper tray Print media Toner cartridge Life Expectancy Up to 6 000 pages high yield toner cartridges TN 6600 Up to 3 000 pages standard toner cartridges TN 6300 when printing A4 paper at 5 print coverage Toner life expectancy will vary depending on ...

Page 166: ... Macintosh Operating System CPU RAM Hard Disk Space Apple Macintosh QuickDraw G3 G4 iMac or iBook with OS8 5 8 5 1 Only Printer OS8 6 9 0 9 0 4 9 1 Printer Scanner All base models meet minimum requirements 50 MB Temperature Allowable 10 32 5 C Storage 0 40 C Warm up Approx 25 seconds at 23 C Power source 220 240V AC 50 60Hz Power consumption Operating Copying 350 W or less 25 C Peak 940 W Sleep Mo...

Page 167: ... Windows Windows NT Microsoft MS DOS Excel Word Paint and Draw are registered trademark of Microsoft in the U S and other countries NT is a trademark of Northern Telecom Limited Macintosh is a registered trademark and iMac is a trademark of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc Each company whose software title is mentioned in this manual has a Softw...

Page 168: ... to change it press to move the cursor after the last correct letter Then press Clear all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right Special characters a...

Page 169: ...conds and the screen continues to display RECEIVING To cancel the receiving mode press Stop Exit When the machine is in Fax Tel F T Mode it answers with a short beep After this beep the fax machine listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 ...

Page 170: ... MR and Modified Modified Read MMR JBIG if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Group Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains the s...

Page 171: ... to the date and time when the machine is idle Manual fax When you lift the external telephone s handset so you can hear the receiving fax machine answer before you press Fax Start to begin transmission Menu Mode The programming mode for changing the setting of the machine One Touch Dial Keys on the machine control panel where you can store numbers for easy dialling You must use a separate key for...

Page 172: ...stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 391 dpi Best for very small print and line art System Setup List A printed report that shows the current setting of the machine Temporary Setting You can select certain options for each fax transmission or copy without changing the default settings Timer A feature that l...

Page 173: ... 7 COOLING DOWN 122 Copy 2in1 4in1 54 Copy Enlarging Reducing 52 Copy Sort 53 Copy Contrast 55 Copy Mode 55 Copy Operations 50 Copy Quality 51 55 Corrections 157 COVER OPEN 123 Cover Page Message 34 D Date and Time 13 Deactivation Code 41 Delayed Batch Transmission 35 Device Options 70 Dialling a Number 20 Dialling Mode Tone Pulse 15 Difficulty 128 Document Size 1 Document Jam 125 DOS 120 Drum Uni...

Page 174: ...le 9 MFC Software Suite 98 N NO RESPONSE BUSY 123 NOT ASSIGNED 123 O One Touch Dial Changing 18 One Touch Dial Storing 17 One Touch Dialling 20 On Screen Programming ii Options 8 Options Key 53 ORDER FORM 32 Order Form 32 OUT OF MEMORY 51 Outgoing Message of external TAD 6 Overseas Mode 35 P Packing and Shipping 133 Page Setting 69 Paper 62 PAPER JAM 124 Paper Jam 125 Paper Tray 56 Paper Type 62 P...

Page 175: ...nstructions 146 Scan Image 81 Scan Keys 80 Scan to E mail 81 Scan to File 85 Scan to Word Processor 88 Scan OCR 81 Scanning into PC 95 ScanSoft PaperPort 92 Scroll 9 Search 20 28 Simultaneous Printing Faxing 60 Sleep Mode 15 Speaker Volume 14 Special Characters 157 Specifications 153 Speed Dial 17 Speed Dial Changing 18 Speed Dialling 20 Standard Resolution 19 Station ID 13 Storing Telephone numbe...

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Page 177: ...f messages received 1 long beep Fax message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the machine when you finish 6 Hang up Change Remote Access Code 1 Press Menu 2 5 3 2 Enter the 3 digit number The cannot be changed 3 Press Set 4 Press Stop Exit Change Receive Mode Press 9 8 then for TAD press 1 Fax Tel F T press 2 Fax press 3 Exit Remote Operation Press 9...

Page 178: ...fax machine where you want your fax message forwarded and then press Turn Fax Storage ON press 6 Turn Fax Storage OFF press 7 Retrieve Fax Press 9 6 Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check the Receiving Status Press 9 7 1 1 long beep Fax message s 3 short beeps no messages then to then to ...

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Page 180: ...This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries ...

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