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Brother MFC-9010CN Software User'S Manual Download Page 191

Scanning (For USB cable users) 

183

11

Scan to File

11

You can scan a black and white or a color document into your PC and save it as a file in a folder of your 
choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen 
of ControlCenter3 or ControlCenter2. (For Windows

®

, see 

E-mail

 on page 64. For Macintosh, see 

SCAN

 

on page 158.)

a

Load your document.

b

Press (

Scan

).

c

Press 

a

 or 

b

 to choose 

Scan to PC

.

Press 

OK

.

d

Press 

a

 or 

b

 to choose 

File

.

Press 

OK

.

e

Press 

Black Start

 or 

Color Start

.

The machine starts the scanning process.

Note

• Scan type depends on the settings of the DeviceButton tab, 

Black Start

 or 

Color Start

 do not change the 

settings.

• If you want the scanned data in color, choose color in scan type on the 

Device Button

 tab of the 

ControlCenter3 or ControlCenter2 configuration. If you want the scanned data in black and white, choose 
black and white in scan type on the 

Device Button

 tab of the ControlCenter3 or ControlCenter2 

configuration.

• If you would like to display the folder window after scanning the document, select 

Show Folder

 on the 

Device Button

 tab of the ControlCenter3 or ControlCenter2 configuration. (See 

SCAN

 on page 60.)

• If you would like to change the file name of scanned documents, enter the file name in 

File Name

 section 

on the 

Device Button

 tab of the ControlCenter3 or ControlCenter2 configuration. To change the 

machine’s 

Scan

 key settings for ControlCenter3, right-click the each ControlCenter buttons, click 

ControlCenter Configuration

 and click the 

Device Button

 tab. To configure the Software button in 

ControlCenter2, choose the 

Software Button

 tab (click each of the ControlCenter buttons while holding 

down the Ctrl key and choose 

Software Button

) in the configuration menu for each of the SCAN buttons.

• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by 

moving the scroll bar on the 

Device Button

 tab of the ControlCenter3 or ControlCenter2 configuration.

 

Summary of Contents for MFC-9010CN

Page 1: ...SOFTWARE USER S GUIDE MFC 9010CN MFC 9120CN MFC 9320CW Not all models are available in all countries Version 0 USA ...

Page 2: ...registered in the United States and other countries Adobe Flash PageMaker Photoshop PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other ...

Page 3: ...Output Color 9 Restoring default printer settings 9 Status Monitor 10 Monitoring the machine s status 10 Printer driver settings 11 Features in the Windows printer driver 12 Basic tab 13 Paper Size 13 Orientation 14 Copies 14 Media Type 14 Print Quality 15 Color Mono 15 Settings Dialog 16 Multiple Page 18 Manual Duplex Booklet 18 Paper Source 19 Advanced tab 20 Scaling 20 Reverse Print 20 Use Wate...

Page 4: ...g the scanner glass 51 Using ScanSoft PaperPort 11SE with OCR by NUANCE 53 Viewing items 54 Organizing your items in folders 55 Quick links to other applications 55 ScanSoft PaperPort 11SE with OCR lets you convert image text into text you can edit 55 Importing items from other applications 56 Exporting items into other formats 56 Uninstalling ScanSoft PaperPort 11SE with OCR 56 3 ControlCenter3 5...

Page 5: ...ok 91 Brother Address Book 92 Setting up a member in the Address Book 92 Speed Dial setup 93 Setting up a group for broadcasting 94 Editing member information 94 Deleting a member or group 94 Exporting the Address Book 95 Importing to the Address Book 96 PC FAX receiving 98 Enabling PC FAX Receiving software on your machine 99 Running the PC FAX Receiving software on your PC 99 Setting up your PC ...

Page 6: ...Settings 119 Removing the Printer driver for Macintosh 124 Using the BR Script3 Driver PostScript 3 language emulation printer driver 125 Features in the BR Script 3 PostScript 3 language emulation printer driver 131 Choosing page setup options 131 Choosing printing options 132 Cover Page Mac OS X 10 4 x or greater 133 Layout 133 Secure Print Mac OS X 10 5 x only 135 Printer Features 135 Sending a...

Page 7: ...le 163 CUSTOM SCAN 164 File types 165 User defined button 165 Scan to Image 166 Scan to OCR 167 Scan to E mail 168 Scan to File 169 COPY PC FAX PC FAX is on MFC 9120CN and MFC 9320CW only 170 DEVICE SETTINGS 172 Remote Setup MFC 9120CN and MFC 9320CW only 172 Quick Dial MFC 9120CN and MFC 9320CW only 173 Status Monitor 173 10 Remote Setup 174 Remote Setup MFC 9120CN and MFC 9320CW only 174 ...

Page 8: ...efore using Network Scanning 184 Network license 184 Configuring Network Scanning For Windows 185 Configuring Network Scanning For Macintosh 188 Using the Scan key 189 Scan to E mail 189 Scan to Image 190 Scan to OCR 191 Scan to File 192 Scan to FTP MFC 9120CN and MFC 9320CW only 193 Scan to Network MFC 9120CN and MFC 9320CW only 196 How to set a new default for the file size For Scan to FTP and N...

Page 9: ...ction I Windows I Printing 2 Scanning 36 ControlCenter3 57 Remote Setup MFC 9120CN and MFC 9320CW only 82 Brother PC FAX Software MFC 9120CN and MFC 9320CW only 84 Firewall settings For Network users 103 ...

Page 10: ...have supplied Install the drivers by following the Quick Setup Guide The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com Windows Printing The dedicated printer drivers for Microsoft Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2008 1 are available on the CD ROM supplied with ...

Page 11: ...s menu in your software application and then click OK to begin printing Where XXXX is your model name If you are using a LAN cable to connect your machine then LAN will be in the printer driver name Note Macintosh See Features in the printer driver Macintosh on page 114 b Your computer sends the data to the machine c When the machine finishes printing all the data the LCD shows the machine status ...

Page 12: ...d turn over the stack When you use the manual duplex function it is possible that there may be paper jams or poor print quality If there is a paper jam see Paper jams in the User s Guide If you have a print quality problem see Improving the print quality in the User s Guide Manual duplex printing 1 The machine prints all the even numbered pages on one side of the paper first Then the Windows drive...

Page 13: ... sending or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during PC printing However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and then continues printing when copying or fax receiving has finished ...

Page 14: ...emory To use this function you need to set your password in the printer driver dialog box If you turn the power switch Off the secured data saved in memory will be cleared a Press Secure Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c Press a or b to choose the job ...

Page 15: ...Mode BR Script is an original Brother page description language and a PostScript language emulation interpreter This printer supports PostScript 3 The BR Script interpreter of this printer allows you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Language Reference 3rd edition Addison Wesl...

Page 16: ...ress Stop Exit Printing the Print Configuration List 1 You can print a list of current printer settings a MFC 9120CN and MFC 9320CW Press Menu 4 2 2 MFC 9010CN Press Menu 3 2 2 b Press Black Start or Color Start The machine prints the settings c Press Stop Exit Test Print 1 If you are having problems with print quality you can do a test print a MFC 9120CN and MFC 9320CW Press Menu 4 2 3 MFC 9010CN...

Page 17: ... Note For more information about the color settings see Color Mono on page 15 c Press OK d Press Stop Exit Restoring default printer settings 1 You can return the machine s printer settings to the factory settings a MFC 9120CN and MFC 9320CW Press Menu 4 4 MFC 9010CN Press Menu 3 4 b To restore the default settings press 1 to choose 1 Reset To exit without making a change press 2 to choose 2 Exit ...

Page 18: ...so a link to the Brother Genuine Supplies website Click Visit the Genuine Supplies website button for more information on Brother genuine supplies Note For more information about using the Status Monitor software right click the Status Monitor icon and choose Help Monitoring the machine s status 1 The Status Monitor icon will change color depending on the machine status A green icon indicates the ...

Page 19: ...uter Paper Size Orientation Copies Media Type Print Quality Color Mono Multiple Page Manual Duplex Booklet Paper Source Scaling 1 Reverse Print Use Watermark 1 Header Footer Print 1 Toner Save Mode Secure Print Administrator 1 User Authentication 1 Color Calibration Improve Print Output 1 These settings are not available with the BR script printer driver for Windows ...

Page 20: ...p text in the printer driver Note The screens in this section are from Windows XP The screens on your PC will vary depending on your operating system You can access the Printing Preferences dialog box by clicking Printing Preferences in the General tab of the Printer Properties dialog box ...

Page 21: ...ation Copies Media Type Print Quality and Color Mono 1 b Choose the Multiple Page and Manual Duplex Booklet 2 c Choose the Paper Source 3 d Confirm your current settings in the window 4 e Click OK to apply your chosen settings To return to the default settings click Default then OK Paper Size 1 From the drop down box choose the Paper Size you are using 1 2 3 4 ...

Page 22: ...e following types of media in your printer For the best print quality select the type of media that you wish to use Note When using ordinary plain paper 60 to 105 g m2 16 to 28 lb choose Plain Paper When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper When you use envelopes choose Envelopes If the toner is not fixed to the envelope cor...

Page 23: ...kes longer to print while lower print quality takes less time to print Color Mono 1 You can change the Color Mono settings as follows Auto The printer checks the content of your documents for color If color is detected it prints in color If no color content is detected it prints in monochrome Color When your document contains color and you want to print it in color select this mode Mono Select thi...

Page 24: ... of a particular image by clicking Settings When you have finished adjusting the image parameters such as brightness and contrast you can import those settings as a print configuration file Use the Export function to create a print configuration file from the current settings Export You can adjust the print configuration of a particular image by clicking Settings When you have finished adjusting t...

Page 25: ... the scroll bar left makes your image darker Contrast 2 Darker sections are darker while lighter sections will be lighter as you increase the contrast Red 3 Increase the intensity of Red in the image Green 4 Increase the intensity of Green in the image Blue 5 Increase the intensity of Blue in the image Saturation 6 Increase the saturation when you wish to print a more vivid image or decrease the s...

Page 26: ...lick OK the odd numbered pages will be printed see Manual duplex printing on page 4 If you choose Manual Duplex and click Duplex Settings you can change the following settings Duplex Type There are six types of duplex binding directions available for each orientation Binding Offset If you check the Binding Offset option you can also specify the offset for binding in inches or millimeters Booklet B...

Page 27: ... Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards Note The printer automatically turns on the Manual Feed mode when you put paper in the manual feed slot even if another setting is selected ...

Page 28: ...caling 1 Reverse Print 2 Use Watermark 3 Header Footer Print 4 Toner Save Mode 5 Secure Print 6 Administrator 7 User Authentication 8 Other Print Options 9 Scaling 1 You can change the print image scaling Reverse Print 1 Check Reverse Print to reverse the data from up to down 1 4 2 3 6 5 7 8 9 ...

Page 29: ...Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button Watermark Settings 1 Transparent 1 Check Transparent to print the watermarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document ...

Page 30: ...on on the page by selecting the watermark and clicking the Edit button If you want to add a new watermark click the Add button and then choose Use Text or Use Bitmap File in the Watermark Style Title Enter a title you like in the field Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Choose Color Bitmap Enter the file name and location of your bitmap image i...

Page 31: ... Save Mode for printing photo or grayscale images Secure Print 1 Secure documents are documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them To send a secured document a Click Settings of th...

Page 32: ...ck the copy pages selection to prevent multiple copy printing Multiple Page Scaling Lock Lock the scaling setting and multiple page setting Color Mono Lock Lock the Color Mono settings as Mono to prevent color printing Watermark Lock Lock the current settings of the Watermark option to prevent changes being made Header Footer Print Lock Lock the current settings of the Header Footer Print option t...

Page 33: ...nt to enter your ID and PIN each time you print check the Enter ID Name PIN for each print job Other Print Options 1 You can set the following in Printer Function Color Calibration Improve Print Output Color Calibration 1 The output density of each color may vary depending on the temperature and humidity of the environment the printer is in This setting helps you to improve color density by lettin...

Page 34: ...ting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement select Thicker Paper in Media Type settings Note This operation will increase the...

Page 35: ...1 This feature recognizes the paper size set from the control panel menu for each paper tray by clicking Auto Detect 3 Serial No 2 By clicking Auto Detect 3 the printer driver will probe the printer and display its serial number If it fails to receive the information the screen will display Note The Auto Detect 3 function is not available under the following printer conditions The printer power sw...

Page 36: ...s Center http solutions brother com is a web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your printer Genuine Supplies Website 2 You can visit our website for original genuine Brother supplies by clicking this button 1 2 3 4 5 ...

Page 37: ...s will print the pages that show how the internal settings of the printer have been configured Check Setting 4 You can check the current driver settings About 5 This will show the list of the printer driver files and version information ...

Page 38: ...f the Brother MFC XXXX BR Script3 Properties dialog box Layout tab You can change the layout setting by choosing the settings for Orientation Page Order and Pages Per Sheet Orientation Orientation selects the position of how your document will be printed Portrait Landscape or Rotated Landscape Page Order Specifies the order in which the pages of your document will be printed Front to Back prints t...

Page 39: ...tting will automatically pull paper from any paper source tray or manual feed slot that has a paper size defined in the printer driver that matches your document Tray1 This setting will pull paper from Tray1 Manual Feed This setting will pull any size of paper from the Manual Feed Slot Color Choose how to print color graphics either Black White or Color ...

Page 40: ... calculations for color matching to be performed on the host computer before it sends the document to the printer click ICM Handled by Host System If you want the calculations for color matching to be performed on your printer click ICM Handled by Printer using printer calibration Scaling Specifies whether to reduce or enlarge documents and by what percentage TrueType Font Specifies the TrueType f...

Page 41: ...types of media in your printer For the best print quality select the type of media that you wish to use Secure Print Secure Print allows you to secure documents that are password protected when they are sent to the printer Only the people who know the password will be able to print them Since the documents are secured at the printer you must enter the password using the control panel of the printe...

Page 42: ...osing Mono will allow you to keep printing as long as the Black toner does not reach the end of its life Color Mode The following options are available in Color Matching mode Normal This is the Default color mode Vivid The color of all elements are adjusted to become a more vivid color None If you want to apply the color management settings of your application choose this setting The printer drive...

Page 43: ...n setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement select Thicker Paper in Media Type settings Note This operation will increase the temperature of the machine s fusing process Ports tab 1 If you want to change the ...

Page 44: ...software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 11SE viewer that Brother included with your machine but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These appl...

Page 45: ...ngs if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Reduce Noise 4 Brightness 5 Contrast 6 Document Size 7 i Click Start When scanning is finished click Cancel to return to the PaperPort 11SE window Note After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is required when you want to c...

Page 46: ...to g of Scanning a document into the PC on page 36 b Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed c Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box d Press and hold down the left mouse button and drag it over the portion you want to scan 1 Scanning area Note You c...

Page 47: ...he Resolution drop down list Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose and the available colors Image Type Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi 24bit Color Web Use for attaching the scanned image to web pages 100 x 100 dpi 24bit Color Text Use for scanning text d...

Page 48: ... with 256 Color It requires the most memory and has the longest transfer time Reduce Noise 2 You can improve and enhance the quality of your scanned images with this selection The Reduce Noise setting is available when using 24bit Color and scan resolutions of 300 300 dpi 400 400 dpi or 600 600 dpi Brightness 2 Adjust the setting 50 to 50 to get the best image The default value is 0 representing a...

Page 49: ... 2 Choose one of the following sizes A4 8 3 x 11 7 in 210 x 297 mm JIS B5 7 2 x 10 1 in 182 x 257 mm Letter 8 1 2 x 11 in 215 9 x 279 4 mm Legal 8 1 2 x 14 in 215 9 x 355 6 mm It is available with the ADF A5 5 8 x 8 3 in 148 x 210 mm Executive 7 1 4 x 10 1 2 in 184 1 x 266 7 mm Business Card 3 5 x 2 4 in 90 x 60 mm To scan business cards choose the Business Card size and then place the business ca...

Page 50: ...n see the actual paper size you chose on the screen Width shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG User adjustable from 0 35 x 0 35 in to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm ...

Page 51: ...ent you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 45 a Load your document b Start the ScanSoft PaperPort 11SE software that was installed during the MFL Pro Suite installation to scan a document Note The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 11SE The scanning steps may vary when using ...

Page 52: ... Choose the picture type 2 k Choose the Page size from the drop down list 4 l If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture type from Advanced Properties Click OK after you choose a setting Note The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Scanner Utili...

Page 53: ...om the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 43 b Choose Flatbed in the Paper source drop down list 1 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Scanning area c Choose the picture type 2 d Click Preview The whole image is ...

Page 54: ...quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture type from Advanced Properties Click OK after you choose a setting g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 11SE window or your application window ...

Page 55: ...ke effect Running the utility You can run the utility by choosing the Scanner Utility located in the Start All Programs Brother MFC XXXX where XXXX is your model name Scanner Settings Scanner Utility Note If you scan the document at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to...

Page 56: ...te Windows Vista The User Account Control screen appears do the following For users who have administrator rights Click Allow For users who do not have administrator rights Enter the administrator password and click OK ...

Page 57: ...e document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 51 a Load your document b Open your software application to scan the document c Do one of the following Windows Photo Gallery Click File then Import from Camera or Scanner Windows Fax and Scan Click File New then Scan d Choose the scanner you want to use e Click Import T...

Page 58: ... Contrast Note The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Scanner Utility For more information see Scanner Utility on page 47 g Click the Scan button in the Scan dialog box The machine starts scanning the document ...

Page 59: ... box to scan the image a Follow the steps from a to e of Scanning a document into the PC on page 49 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the following settings if needed in the Scanner dialog box 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area d Click Preview The whole image is scan...

Page 60: ...the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window ...

Page 61: ... graphics and text documents It allows you to mix or stack documents of different formats for printing faxing or filing This chapter only introduces the basic functions of the software For more details see the ScanSoft Getting Started Guide To view the complete ScanSoft PaperPort 11SE Getting Started Guide choose Help from PaperPort 11SE menu bar and click Getting Started Guide When you install MF...

Page 62: ...l files PaperPort 11SE s max and other files will be displayed and include an icon that indicates the application that the specific file type is associated or created with Non graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images Page View displays a close up of a single page You can open a PaperPort 11SE item by double clicking its icon or the thumb...

Page 63: ...g link to them The bar at the bottom of the PaperPort 11SE desktop shows which programs you can use with PaperPort 11SE To send an item from PaperPort 11SE to another program simply drag and drop the item from the PaperPort 11SE desktop to the program icon on the Send To bar PaperPort 11SE automatically converts the item to the preferred format If PaperPort 11SE does not automatically recognize on...

Page 64: ... The Save XXXXX as dialog box is displayed b Choose the drive and folder where you want to store the file c Enter the new file name and choose the file type d Click Save to save your file or Cancel to return to PaperPort 11SE without saving it Uninstalling ScanSoft PaperPort 11SE with OCR 2 Windows 2000 Professional 2 a Click the Start button Settings Control Panel then Add Remove Programs b Choos...

Page 65: ...word processor or graphics application of your choice 1 b Access to the Custom Scan settings Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your PC 3 d Access the PC FAX applications available for your device 4 e Access the settings available to configure your device 5 f You can choose which machine ControlCenter3 will c...

Page 66: ... the Model drop down list you must have the MFL Pro Suite Software installed on your PC for that model For the Modern user interface you need to install Adobe Flash Player 8 or greater If you do not have Flash Player 8 or greater you will be prompted so you can download the latest Flash Player ...

Page 67: ...erface Turning the Auto Load feature off 3 Once you start ControlCenter3 from the Start menu the icon will appear on the tasktray You can open the ControlCenter3 window by double clicking the icon If you do not want ControlCenter3 to run automatically each time you start your PC a Right click the ControlCenter3 icon in the task tray and choose Preferences The ControlCenter3 preference window appea...

Page 68: ... on your PC E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter3 gives you the ability to configure the hardware Scan key on your ma...

Page 69: ...Secure PDF is available for Scan to Image Scan to E mail and Scan to File Image example Microsoft Paint 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing To change the default settings right click the Image button click ControlCenter Configuration and click the Software Button tab If you want to scan and then crop a portion of a page after...

Page 70: ...lso available for Scan to E mail and Scan to OCR The window may vary depending on the function If you choose Secure PDF from the File Type list click the icon to open the Set PDF Password dialog box Enter your password in the Password and Re type Password box and then click OK After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF If...

Page 71: ...oftware Button tab To change the word processing application choose the destination word processing application from the Target Application drop down list You can add an application to the list by clicking the Add button To delete an application click the Delete button in the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Sc...

Page 72: ...m the E mail Application drop down list You can add an application to the list by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter3 a default list of compatible E mail applications will appear in the drop down list If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list Yo...

Page 73: ...Name box File name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type drop down list You can save the file to the default folder shown in the Destination Folder or choose your preferred folder by clicking the icon To display where the scanned image is saved when scanning is finished check the Show Folder box To let yo...

Page 74: ...age directly into any image viewer editor software You can choose any image editor application on your PC Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail addresses chosen ...

Page 75: ... Network Graphics png PDF pdf Secure PDF pdf XML Paper Specification xps Note The XML Paper Specification is available for Windows Vista or when using applications which support XML Paper Specification files If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File ...

Page 76: ... configuration window Scan to Image 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 77: ...aved it will be automatically be saved with your document the next time you scan to a Secure PDF If you want to change it click the icon and set the new password Note Secure PDF is also available for Scan to E mail and Scan to File Scan to OCR 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan...

Page 78: ...are OCR Language Resolution Scan Type Document Size Brightness and Contrast settings Scan to E mail 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field ...

Page 79: ...Type Resolution Scan Type Document Size Brightness and Contrast settings Scan to File 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field ...

Page 80: ...ion Folder box or choose your preferred folder by clicking the icon Check Show Folder to show where the scanned image is saved after scanning Check Show Save As Window to specify the destination of the scanned image after every scan Choose the Resolution Scan Type Document Size Brightness and Contrast settings and enter the file name if you want to change ...

Page 81: ...anced copy functions such as N in 1 printing To use the Copy buttons configure the printer driver by right clicking the button and choosing the ControlCenter Configuration Enter a name in Please enter a name for the Copy Button text field up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings to be used Before...

Page 82: ...ControlCenter3 74 3 Note You must configure each of the copy buttons before they can be used ...

Page 83: ...g this button the PC FAX receive software is activated and your PC starts receiving fax data from your Brother machine After activating the PC FAX option the icon name changes to View Received which when clicked will open an application and display the received faxes Before using the PC FAX Receive option you must select the PC FAX Receive option from the control panel menu of the Brother machine ...

Page 84: ...option lets you view and store your faxes on your PC It is automatically installed when you install the MFL Pro Suite By clicking the Receive button the PC FAX receiving function is activated and starts to receive fax data from your Brother machine Before you use the PC FAX Receive function you must select the PC FAX Receive option from the control panel menu of the Brother machine See Enabling PC...

Page 85: ...99 Address Book 3 The Address Book button lets you add amend or delete contacts from your address book To edit this address book click the Address Book button to open the dialog box See Brother Address Book on page 92 Setup 3 By clicking the Setup button you can configure the user settings of the PC FAX application See Setting up user information on page 84 ...

Page 86: ...etup Program See Remote Setup on page 82 Quick Dial MFC 9120CN and MFC 9320CW only Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 82 Status Monitor Allows you to open the Status Monitor Utility See Status Monitor on page 10 User s Guide Lets you view the User s Guide the Software User s Guide and the Network User s Guide ...

Page 87: ...79 3 Remote Setup MFC 9120CN and MFC 9320CW only 3 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus Note For details see Remote Setup on page 82 ...

Page 88: ...dow in the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices allowing you to get immediate notification of errors such as paper empty or paper jam See Status Monitor on page 10 ...

Page 89: ...ControlCenter3 81 3 User s Guide 3 The User s Guide button lets you view the Software User s Guide and the Network User s Guide in HTML format ...

Page 90: ...Setup Note If your machine is connected via a Network you have to enter your password The default password is access You can use BRAdmin Light or Web Based Management to change this password See the Network Users Guide for details OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Can...

Page 91: ...rrent configuration settings to a file Import Lets you read the settings from a file Note You can use the Export button to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 See Firewall settings For Network users on page 103 If t...

Page 92: ...Windows 2000 Professional Windows XP and Windows Vista you must log on with Administrator rights The PC FAX software can only send Black White fax documents Setting up user information 5 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 88 a Click the Start button All Programs Br...

Page 93: ... below Outside line access Enter a number to access an outside line here This is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and Dial Prefix set in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sen...

Page 94: ...ose the user interface from two choices Simple style or Facsimile style Simple style 5 Facsimile style 5 Setting up a cover page 5 From the PC FAX dialog box click the icon to access the Brother PC FAX Cover Page Setup screen The Brother PC FAX Cover Page Setup dialog box appears ...

Page 95: ... the cover page From Choose the sender information you want to add to the cover page Comment Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style Count cover page...

Page 96: ...inter and then click Print The Facsimile style user interface appears Note If the Simple style user interface appears change the user interface selection setting See Sending setup on page 85 d Enter a fax number using any of the following methods Use the dial pad to enter the number Click any of the 10 Speed Dial buttons Click the Address Book button and then choose a member or group from the Addr...

Page 97: ... click Redial to scroll through the last five fax numbers choose a number and then click Start Sending a file as a PC FAX using the Simple style user interface 5 a Create a file in any application on your PC b Click File then Print The Print dialog box appears c Choose Brother PC FAX v 2 as your printer and then click Print The Simple style user interface appears Note If the Facsimile style user i...

Page 98: ... To field Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover page and note check Cover Page On Note You can also click the icon to create or edit a cover page f Click the send icon Note If you want to cancel the fax click the cancel icon ...

Page 99: ...k file you must enter the path and file name of the database file which contains the address book information Click the Browse button to choose the database file If you choose Outlook or Outlook Express you can use the Outlook Outlook Express Address Book Windows 2000 XP or Windows Mail Address Windows Vista by clicking the Address Book button in the FAX Sending dialog box Outlook Express Address ...

Page 100: ... Book The Brother Address Book dialog box appears Setting up a member in the Address Book 5 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to ...

Page 101: ...r group on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 5 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add Clearing a Speed Dial button 5 a Click the Speed Dial button you want to clear b Click Clear Note You can select a speed dial from the PC FAX interface to make sending a doc...

Page 102: ...ield c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK Note You can have up to 50 members in a group Editing member information 5 a Choose the member or group you want to edit b Click the edit icon c Change the member or group information...

Page 103: ...ress book member you want to create the vCard for Exporting Address Book entries 5 Note If you are creating a vCard you must first choose the member If you choose vCard in step a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to step e From the Address Book click File Export then R...

Page 104: ...rom the Address Book click File Import then Text From the Address Book click File Import then vCard and go to step e From the Address Book click File Import then Remote Setup Dial Data and go to step e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text fi...

Page 105: ...Brother PC FAX Software MFC 9120CN and MFC 9320CW only 97 5 e Enter the name of the file and then click Open Note If you chose Text file in step a Files of type will be Text file txt csv ...

Page 106: ...stalled when you install the MFL Pro Suite and works on locally or network connected machines When enabled your machine will receive faxes in its memory Once it has received the fax it will automatically be sent to your PC If you turn your PC off your machine will continue to receive and store your faxes in its memory The machine LCD will display the number of stored faxes received for example PC ...

Page 107: ...t On or Backup Print Off Press OK e Press Stop Exit Note If you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When Backup Print is off your fax messages are automatically erased from...

Page 108: ...here PC FAX files are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receivi...

Page 109: ...llow the steps below a In the PC Fax RX Setup dialogue box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or Node name of your machine Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose the correct Br...

Page 110: ...n received the icon will change to The icon will change to once the received fax has been viewed a Double click to run PaperPort b Open the Fax Received folder c Double click any new faxes to open and view them Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2006 16 40 21 tif ...

Page 111: ...re manufacturer UDP Port number information for Firewall configuration 1 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926 Port number 137 also supports printing and Remote Setup over the network Windows XP SP2 6 a Click the Start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows Fire...

Page 112: ...mber for this service Enter 54925 5 Make sure UDP is selected 6 Click OK e Click the Add button f Add port 54926 for Network PC Fax by entering the information below 1 In Description of service Enter any description for example Brother PC Fax 2 In Name or IP address for example 192 168 0 12 of the computer hosting this service on your network Enter Localhost 3 In External Port number for this serv...

Page 113: ...or this service Enter 137 4 In Internal Port number for this service Enter 137 5 Make sure UDP is selected 6 Click OK i Make sure that the new setting is added and is checked and then click OK Windows Vista 6 a Click the Start button Control Panel Network and Internet Windows Firewall and click Change settings b When the User Account Control screen appears do the following For users who have admin...

Page 114: ...below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK g Click the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK ...

Page 115: ...i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check File and Printer Sharing box in the Exceptions tab and then click OK ...

Page 116: ...Section II Apple Macintosh II Printing and Faxing 109 Scanning 148 ControlCenter2 156 Remote Setup 174 ...

Page 117: ...ered After the document is printed the data will be cleared from the memory To use this function you need to set your password in the printer driver dialog box a Press Secure Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c Press a or b to choose the job Press OK d E...

Page 118: ...ipt 3 Mode BR Script is an original Brother page description language and a PostScript language emulation interpreter This printer supports PostScript 3 The BR Script interpreter of this printer allows you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Language Reference 3rd edition Addiso...

Page 119: ...st d Press Stop Exit Printing the Print Configuration List 7 You can print a list of current printer settings a MFC 9120CN and MFC 9320CW Press Menu 4 2 2 MFC 9010CN Press Menu 3 2 2 b Press Black Start or Color Start The machine prints the settings c Press Stop Exit Test Print 7 If you are having problems with print quality you can do a test print a MFC 9120CN and MFC 9320CW Press Menu 4 2 3 MFC ...

Page 120: ...bout the color settings see Print Settings on page 119 c Press OK d Press Stop Exit Restoring default printer settings 7 You can return the machine s printer settings to the factory settings Fonts and macros loaded to the machine s memory will be cleared a MFC 9120CN and MFC 9320CW Press Menu 4 4 MFC 9010CN Press Menu 3 4 b To restore the default settings press 1 to choose 1 Reset To exit without ...

Page 121: ...the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences Hiding or showing the window 7 After starting the Status Monitor you can hide or show the window To hide the window go to the menu bar Brother Status Monitor and choose Hide Brother Status Monitor To show the window click the Status Monitor icon in the dock or click the Status M...

Page 122: ...system version Choosing page setup options 7 You can set the Paper Size Orientation and Scale a From an application such as Apple TextEdit click File then Page Setup Make sure MFC XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Orientation and Scale then click OK b From an application such as Apple TextEdit click File then Print...

Page 123: ...15 7 Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu Choosing printing options 7 To control special printing features choose Print Settings from the Print dialog box ...

Page 124: ...page to your document use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Paper Feed 7 You can choose Auto Select Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards ...

Page 125: ...n each side of the paper Layout Direction When you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function Reverse Page Orientation Mac OS X 10 5 x Check Reverse Page Orientation to reverse the data from up to down ...

Page 126: ...d at the machine you must enter the password using the control panel of the machine to print them To send a secured document a Check Secure Print b Enter your password user name and job name and click Print c You must print the secured document from the control panel of the machine See Secure Key on page 109 To delete a secured document You need to use the control panel of the machine to delete a ...

Page 127: ...led Paper Envelopes Env Thick Env Thin Label Print Quality You can choose the following print quality settings Normal 600 600 dpi 600 dpi class Recommended for ordinary printing Good print quality with good print speeds Fine 2400 dpi class 2400 dpi class The finest print mode Use this mode to print precise images such as photographs Since the print data is much larger than in normal mode processin...

Page 128: ... Cyan Magenta or Yellow toner reaches the end of its life choosing Mono will allow you to keep printing as long as the Black toner does not reach the end of its life Toner Save Mode You can conserve toner use with this feature When you set Toner Save Mode to On print appears lighter The default setting is Off Note We do not recommend Toner Save for printing Photo or Gray Scale images Reverse Print...

Page 129: ...lack graphic cannot be printed correctly choose this setting Improve Gray Color You can improve the image quality of shaded areas by ticking the Improve Gray Color check box Improve Print Output This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this set...

Page 130: ...click the Settings button to access more advanced settings Brightness 1 Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your image darker Contrast 2 Darker sections are darker while lighter sections will be lighter as you increase the contrast Red 3 Increase the intensity of Red in the image Green 4 Increase the intensity of Green in the image Blue ...

Page 131: ... Printing 7 Manual duplex Select Paper Handling Mac OS X 10 3 9 to 10 4 x Choose Even numbered pages and print and then choose Odd numbered pages and print Mac OS X 10 5 x Choose Even Only and print and then choose Odd Only and print ...

Page 132: ...he Go menu choose Applications Utilities then choose the printer you want to remove and remove it by clicking the Delete button e Restart the Macintosh For Mac OS X 10 5 7 a USB cable users If you are using a USB cable disconnect it from your machine Network users Go to step b b Restart the Macintosh c Log in as an Administrator d From the Apple menu choose System Preferences Click Print Fax then ...

Page 133: ...steps You need to install the BR Script3 printer driver using the following instructions Note If you use a USB cable and Mac OS only one printer driver for a machine can be registered in Printer Setup Utility Mac OS X 10 3 9 to 10 4 x or Print Fax in System Preferences Mac OS X 10 5 x If a Brother Laser driver is already listed in the Printer list you will need to remove it and then install the BR...

Page 134: ...Printing and Faxing 126 7 c Open the Printer Setup Utility icon d Click Add Mac OS X 10 3 9 Go to step e Mac OS X 10 4 x Go to step f e Choose USB ...

Page 135: ...nd make sure that Brother is shown in Printer Model Print Using Select the printer name that shows BR Script in the Model Name Model and then click Add Mac OS X 10 3 9 Mac OS X 10 4 x g Choose Quit Printer Setup Utility from the Printer Setup Utility menu ...

Page 136: ...Printing and Faxing 128 7 Mac OS X 10 5 x a Choose System Preferences from the Apple menu b Click the Print Fax icon c Click the button which is located below the Printers section ...

Page 137: ... the Default icon which is located at the top of the dialog box e Choose your machine from the Printer Name list and Select a driver to use in Print Using f Choose the model name which shows BR Script3 in Print Using and then click Add ...

Page 138: ...Printing and Faxing 130 7 g Choose Quit System Preferences from the System Preferences menu ...

Page 139: ...tation and Scale a From an application such as Apple TextEdit click File then Page Setup Make sure MFC XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Orientation and Scale then click OK b From an application such as Apple TextEdit click File then Print to start printing Mac OS X 10 3 9 to 10 4 x ...

Page 140: ...2 7 Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu Choosing printing options 7 To control special printing features choose Printer Features from the Print dialog box ...

Page 141: ...following cover page settings Print Cover Page If you want to add a cover page to your document use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Layout 7 ...

Page 142: ...ut Border If you want to add a border use this function Reverse Page Orientation Mac OS X 10 5 x Check Reverse Page Orientation to reverse the data from up to down Duplex Printing 7 Manual duplex Select Paper Handling Mac OS X 10 3 9 to 10 4 x Choose Even numbered pages and print and then choose Odd numbered pages and print Mac OS X 10 5 x Choose Even Only and print and then choose Odd Only and pr...

Page 143: ...int and check the Secure Print box Enter a password in the Password box and click Print For more information about Secure Print See Secure Key on page 109 Printer Features 7 Mac OS X 10 3 9 to 10 4 x Feature Sets Set 1 Print Quality You can choose the following print quality settings Normal 600 dpi class Recommended for ordinary printing Good print quality with good print speeds Fine 2400 dpi clas...

Page 144: ... the documents are secured at the machine you must enter the password using the control panel of the machine The secured document must have a Password and Job Name Password Choose the password for your secured document that you send to the machine from the drop down box Job Name Choose the Job name for your secured document that you sent to the machine from the drop down list Toner Save You can co...

Page 145: ...t processing speed faster than color mode If your document contains color selecting Mono mode prints your document in 256 levels of gray Note If the Cyan Magenta or Yellow toner reaches the end of its life choosing Mono will allow you to keep printing as long as the Black toner does not reach the end of its life Color Mode You can change the color mode as follows Normal This is the Default color m...

Page 146: ...llows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose...

Page 147: ...od print speeds Fine 2400 dpi class The finest print mode Use this mode to print precise images such as photographs Since the print data is much larger than in normal mode processing time data transfer time and printing time will be longer Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Recycled Paper Envelopes Env Thick ...

Page 148: ...mode if your document has only black and grayscale text and or objects Mono mode makes the print processing speed faster than color mode If your document contains color selecting Mono mode prints your document in 256 levels of gray Color Mode You can change the color mode as follows Normal This is the Default color mode Vivid The color of all elements are adjusted to become a more vivid color None...

Page 149: ... allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choo...

Page 150: ...ly 7 Macintosh 7 You can send a fax directly from a Macintosh application Note Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print Mac OS X 10 3 9 to 10 4 x ...

Page 151: ...Printing and Faxing 143 7 Mac OS X 10 5 x For more page setup options click the disclosure triangle beside the Printer pop up menu c Choose Send Fax from the pop up menu ...

Page 152: ...t pop up menu e Enter a fax number in the Input Fax Number box and then click Print to send the fax Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 153: ...an electronic business card from the Mac OS X Address Book application a Click Address Book b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work fax or home Fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 154: ...c When you are finished addressing your fax click Print Note The vCard used must contain a work fax or home Fax number Using Mac OS X 10 5 x Addresses panel 7 You can address a fax number using Addresses button a Click Addresses ...

Page 155: ...Printing and Faxing 147 7 b Choose the fax number from Addresses panel and then click To c When you are finished addressing your fax click Print ...

Page 156: ...nt application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source For each document you scan after this choose Acquire Image Data or Start The menu option that lets you choose the Scanner driver may vary depending on your application Note The method of choosing the default driver or scanning a document may vary depending on the application you ar...

Page 157: ...can the image a Load your document b Click PreScan The whole image is scanned into your Macintosh and appears in the Scanning Area c Drag the mouse pointer over the portion you want to scan d Put the document in the ADF again Note If you put the document on the scanner glass in step a skip this step e Adjust the settings for Resolution Scan Type Brightness and Contrast in the Scanner Setup dialog ...

Page 158: ...es or graphics This mode is more exact because it uses up to 256 shades of gray 8 Bit Color Uses up to 256 colors to scan the image 24 Bit Color Uses up to 16 8 million colors to scan the image Although using 24 Bit Color creates an image with the most accurate colors reproduction the image file size will be about three times larger than a file created using the 8 Bit Color option It requires the ...

Page 159: ... guidelines on the machine Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 Double Custom User adjustable from 0 35 0 35 in to 8 5 14 in or 8 9 8 9 mm to 215 9 355 6 mm After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Height Enter the height of the custom size Note...

Page 160: ...ion or True Gray Contrast You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray areas You can also enter a value in the box to set the Contrast Note The Contrast setting is only available if you have set Scan Type to Gray Error Diffusion or True Gray Reduce N...

Page 161: ...on in NewSoft Presto PageManager 7 Features 8 OCR In one step you can scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program of your choice Annotation Add removable notes stamps and drawings to images Treeview Window View and arrange your folder hierarchy for easy access Thumbnail Window View files ...

Page 162: ...l Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL http uk newsoft eu com France Company name 5CA Postal Address Not Open Telephone 089 965 01 09 For callers from within France this is not a toll free call Callers will be charged at m 1 35 m 0 34 per minute E mail Address fr nsc newsoft eu com URL http fr newsoft eu co...

Page 163: ... Address Not Open Telephone 0807505598 For callers from within Spain only this is not a toll free call Callers will be charged at Euro 0 94 per minute E mail Address sp nsc newsoft eu com Other countries E mail Address tech newsoft eu com English ...

Page 164: ...trolCenter2 has the following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh 3 d Access the settings available to configure your device 4 e You can choose which machine ControlCenter2 will connect with fro...

Page 165: ...ur Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose PREFERENCES The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 166: ... E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and t...

Page 167: ...e type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Image example Apple Preview 9 The Scan To Image feature lets you scan an image directly into your graphics application for image editing To change the default settings click the button while holding down the Ctrl key and choose Software Button If you...

Page 168: ...e from the pop up menu You can delete an application that you have added Just choose the Application Name and click the Delete button Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re type Password bo...

Page 169: ...e the word processing application choose the destination word processing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Note The Scan to OCR function is avai...

Page 170: ...ur preferred E mail application from the E mail Application pop up menu You can add an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choose a...

Page 171: ...ile name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destination of the scanned image ever...

Page 172: ...You can choose any image editor application on your Macintosh as a destination Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text You must install Presto PageManager for this feature Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list o...

Page 173: ...EG jpg TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf Secure PDF pdf Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File User defined button 9 To customize a button click the button while holding down the Ctrl key and the configuration window appears Follow t...

Page 174: ... Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Brightness and Contrast settings ...

Page 175: ...Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings Note The Scan to OCR function is available for English French German Dutch Italian Spanish Portuguese Danish and Swedish Japanese Traditional Chinese and Symplified Chinese ...

Page 176: ...me in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 177: ...he file to the default folder or choose your preferred folder by clicking the Browse button Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As window If you want to scan and then crop a portion of a page after pre scannin...

Page 178: ...CN and MFC 9320CW only You can configure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters Choose the Copy Ratio Resolution Scan Type...

Page 179: ...Sending a fax MFC 9120CN and MFC 9320CW only on page 142 Mac OS X 10 5 x For more options click the triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax MFC 9120CN and MFC 9320CW only on page 142 ...

Page 180: ...Quick Dial MFC 9120CN and MFC 9320CW only Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 174 Status Monitor Allows you to open the Status Monitor Utility Remote Setup MFC 9120CN and MFC 9320CW only 9 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus Note For details see Remote Setup on page 17...

Page 181: ...k Dial window in the Remote Setup Program so you can easily register or change the Quick Dial numbers on your Macintosh Status Monitor 9 The Status Monitor button allows you to monitor the status of one devices allowing you to get immediate notification of errors such as a paper jam See Status Monitor on page 113 ...

Page 182: ... HD Library Printers Brother Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print...

Page 183: ...hine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For network users only If the Secure Function Lock is set to on you cannot use Remote Setup ...

Page 184: ...Section III Using The Scan key III Scanning For USB cable users 177 Network Scanning 184 ...

Page 185: ... of your choice using Scan see Using ControlCenter3 on page 57 or Using ControlCenter2 on page 156 Scan to USB MFC 9320CW only 11 You can scan black white and color documents directly to a USB Flash memory drive Black and white documents will be stored in the TIFF TIF PDF PDF or Secure PDF PDF file formats Color documents may be stored in JPEG JPG PDF PDF Secure PDF PDF or XPS XPS file formats The...

Page 186: ...u cannot choose JPEG or XPS If you choose Secure PDF the machine will ask you to enter a 4 digit password using numbers 1 9 before it starts scanning h The file name is set automatically However you can create a name of your choice using the dial pad You can only change the first 6 digits of the file name Press OK Note Press Clear Back to delete the letters you entered i Press Black Start or Color...

Page 187: ... be stored in the TIFF file format and the data will not be compressed Changing the default resolution and file type 11 a Press Menu 5 2 1 b Press a or b to choose Color 100 dpi Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi or B W 200x100 dpi Press OK c Do one of the following For black white file format Press a or b to choose PDF Secure PDF or TIFF P...

Page 188: ...nge the scan configuration For Windows see E mail on page 64 For Macintosh see SCAN on page 158 a Load your document b Press Scan c Press a or b to choose Scan to PC Press OK d Press a or b to choose E mail Press OK e Press Black Start or Color Start The machine starts scanning the document creates a file attachment and launches your E mail application displaying the new message waiting to be addr...

Page 189: ...the scanning process Note Scan type depends on the settings of the DeviceButton tab Black Start or Color Start do not change the settings If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration If you want the scanned data in black and white choose black and white in scan type on the Device Button tab of the Con...

Page 190: ...se color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration If you want the scanned data in black and white choose black and white in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration Windows If you want to change between color black and white scanning choose color or black and white in the scan type option on the Devi...

Page 191: ...k and white in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration If you would like to display the folder window after scanning the document select Show Folder on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration See SCAN on page 60 If you would like to change the file name of scanned documents enter the file name in File Name section...

Page 192: ...clients will not be shown on the LCD For Windows If your PC is protected by a firewall and is unable to network scan you may need to configure the firewall settings to allow communication through port number 54925 and 137 See Before using the Brother software on page 103 Before using Network Scanning 12 Network license 12 This product includes a PC license for up to 5 Users This license supports t...

Page 193: ...hen Scanners and Cameras Windows XP Click the Start button Control Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras Windows Vista Click the Start button Control Panel Hardware and Sound then Scanner and Cameras b Do one of the following Windows 2000 Select your Brother machine from the list and click Properties Windows XP Right click the Scanner Dev...

Page 194: ...who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Click the Network Setting tab and choose the appropriate connection method Specify your machine by address Enter the IP address of the machine in IP Address and then click Apply ...

Page 195: ...d The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like Max 15 characters e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanned and sent t...

Page 196: ...the list of the available machines Click Browse to show the list c Click OK Note To use Scan To button features on the machine click the check box for Register your computer with the Scan To functions at the machine Then enter the name you want to be displayed on the machines LCD for your Macintosh You can use up to 15 characters You can avoid receiving unwanted documents by setting a 4 digit PIN ...

Page 197: ...sing Scan see Using ControlCenter3 on page 57 Scan to E mail 12 When you choose Scan to E mail PC your document will be scanned and sent directly to the computer you designated on your network ControlCenter3 or ControlCenter2 will activate the default E mail application on the designated computer You can scan and send a black and white or color document from the computer as an attachment You can c...

Page 198: ...Scan configuration For Windows Wee E mail on page 64 For Macintosh see SCAN on page 158 a Load your document b Press Scan c Press a or b to choose Scan to PC Press OK d Press a or b to choose Image Press OK e Press a or b to choose the destination computer you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destination computer on the cont...

Page 199: ...art or Color Start The machine starts the scanning process Note Scan type depends on the settings of the Device Button tab Black Start or Color Start do not change the settings If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration If you want the scanned data in black and white choose black and white in scan t...

Page 200: ... do not change the settings If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration If you want the scanned data in black and white choose black and white in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration If you would like to change the file name of scanned documents ent...

Page 201: ... or change the settings in FTP Network Scan Profile in Administrator Settings You can configure up to ten FTP server profiles and you can choose what profile numbers 1 to 10 to use for Scan to FTP settings in FTP Network Scan Settings Note If you want to find the IP address of your machine press Menu and choose Print Reports Network Config and then press Black Start or Color Start to print the rep...

Page 202: ...the FTP server for the machine up to 32 characters f Enter the Password for access to the FTP server up to 32 characters g Enter the destination folder where your document will be stored on the FTP server for example brother abc up to 60 characters h Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that wil...

Page 203: ...e PDF Secure PDF JPEG or XPS Press OK and go to step h g Press a or b to choose PDF Secure PDF or TIFF Press OK Note If you choose Secure PDF the machine will ask you to enter a 4 digit password using numbers 1 9 before it starts scanning h Do one of the following If you want to start scanning press Black Start or Color Start and go to step k If you want to change the file name go to step i i Pres...

Page 204: ...ble when Scan to Network profiles are configured by using Web Based Management To use Web Based Management type http xxx xxx xxx xxx where xxx xxx xxx xxx is the IP address of your machine into your browser and then you can configure or change the settings in FTP Network Scan Profile in Administrator Settings You can configure up to ten Scan to Network profiles and you can choose what profile numb...

Page 205: ...me you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed ADF scanner counter plus the file extension For example Estimate098765 pdf You can also manually enter a File Name up to 32 characters g Choose the scan quality from th...

Page 206: ... LCD will prompts you to enter a PIN number Enter the 4 digit PIN number and then press OK If the profile is complete you will automatically go to step i If the profile is not complete for instance the quality or file type are not chosen you will be prompted to enter any missing information in the following steps f Choose one of the options below Press a or b to choose Color 100 dpi Color 200 dpi ...

Page 207: ...t or Color Start do not change the settings How to set a new default for the file size For Scan to FTP and Network 12 You can set your own default setting for the file size For a higher quality scan choose the large file size For a smaller file size choose the small file size a Press Menu 1 8 2 b Press a or b to choose 1 Color or 2 Gray Press OK c Press a or b to choose Small Middle or Large Press...

Page 208: ...88 group 94 receiving 98 sending 85 simple style 89 M Manual duplex printing 18 N Network PC FAX Macintosh Send only 142 Windows 84 P PaperPort 11SE Windows importing 56 OCR 55 Presto PageManager Macintosh 153 Print quality 15 Printer driver Macintosh 114 Windows 12 PS printer driver Macintosh 131 Windows 30 R Remote Setup Macintosh 174 Windows 82 S Scan Macintosh into Macintosh 148 OCR 153 Presto...

Page 209: ... on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk an...

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