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Brother MFC-8120, User Manual

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Brother MFC-8120 User Manual Download Page 16

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5

Setup Receive  ...................................................................... 5-1

Basic receiving operations................................................ 5-1

Choosing the Receive Mode ...................................... 5-1

To select or change your Receive Mode ................ 5-2

Setting the Ring Delay ............................................... 5-2
Setting the F/T Ring Time (Fax/Tel mode only).......... 5-3
Easy Receive.............................................................. 5-4
Printing a reduced incoming fax 

(Auto Reduction) .................................................... 5-5

Printing a fax from the memory .................................. 5-5
Setting the Print Density ............................................. 5-6

Advanced receiving operations ........................................ 5-7

Operation from extension telephones......................... 5-7
For Fax/Tel mode only................................................ 5-7
Changing the remote codes ....................................... 5-8
Polling......................................................................... 5-9

Setting up Polling Receive ..................................... 5-9
Setting up Sequential Polling Receive ................... 5-9

Telephone services ........................................................ 5-10

Distinctive Ring......................................................... 5-10

What does your telephone company’s 

‘Distinctive Ring’ do? ........................................ 5-10

What does Brother’s ‘Distinctive Ring’ do? .......... 5-10
Do you have Voice Mail?...................................... 5-11
Before you choose the ring pattern to register ..... 5-11

Registering the Distinctive Ring pattern ................... 5-12

Turning off the Distinctive Ring ............................ 5-12

Caller ID.......................................................................... 5-13

Viewing Caller ID List ............................................... 5-14
Clearing a Caller ID stored in the memory ............... 5-14
Printing Caller ID List................................................ 5-14

Call Waiting .................................................................... 5-15

6

Setup Send  ........................................................................... 6-1

How to enter Fax mode .................................................... 6-1
How to dial........................................................................ 6-1

Manual dialing ............................................................ 6-1
One-Touch dialing ...................................................... 6-2
Speed-Dialing ............................................................. 6-2
Search ........................................................................ 6-2

How to fax......................................................................... 6-3

Manual transmission................................................... 6-3
Automatic transmission .............................................. 6-3

Summary of Contents for MFC-8120

Page 1: ...U S E R S G U I D E MFC 8220 Version B ...

Page 2: ...ttp www brother com registration By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify you of ...

Page 3: ...Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips to learn how to get the most from your Brother product For Customer Service Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada onl...

Page 4: ... complete selection of the Brother accessories and supplies that are available for purchase In USA only 1 800 521 2846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Toner Cartridge TN 540 Standard prints up to 3 500 pages TN 570 High yield prints up to 6 700 pages Drum Unit DR 510 Telephone Line Cord LG3077001 Telephone Handset UF6857010 Handset Curl...

Page 5: ...OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM A...

Page 6: ...oftware used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited wa...

Page 7: ...i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill ...

Page 8: ...mage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No ora...

Page 9: ... sure you have unplugged the power cord from the AC power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock After you use the MFC some internal parts are extremely HOT To prevent injuries be careful not to put your fingers in the area shown in the illustration When you move the MFC grasp the side handholds that are at the bottom as shown in the illustration ...

Page 10: ...wer surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not...

Page 11: ...ot place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other e...

Page 12: ...ess or to select Next Fax Only and then press Set 5 For the next fax only press or to select Next Fax On and then press Set 6 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to fax 7 Enter the fax number 8 Press Start Receiving faxes Select Receive Mode 1 Press Menu 0 1 2 Press or to select Fax Only Manual Fax Tel or External TAD and then press...

Page 13: ...hen enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Start Making copies Single copy 1 Press Copy to illuminate it in green 2 Load the original document 3 Press Start Sorting multiple copies 1 Press Copy to illuminate it in green 2 Load the original document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to sel...

Page 14: ... Error Correction Mode 1 11 Connecting the MFC 1 11 Connecting an external telephone 1 11 Connecting an external telephone answering device TAD 1 12 Sequence 1 12 Connections 1 13 Recording outgoing message OGM on an external TAD 1 14 Special line considerations 1 15 Roll over phone lines 1 15 Two line phone system 1 15 Converting telephone wall outlets 1 16 Installing MFC external two line TAD an...

Page 15: ... 4 3 Making corrections 4 3 Repeating letters 4 3 Special characters and symbols 4 4 Setting Tone and Pulse dialing mode Canada only 4 4 General Setup 4 5 Setting the Mode Timer 4 5 Setting the Paper Type 4 5 Setting the Paper Size 4 6 Setting the Ring Volume 4 7 Setting the Beeper Volume 4 7 Setting the Speaker Volume 4 8 Setting the Handset Volume 4 8 Choosing the Handset Volume For Volume Ampli...

Page 16: ...eceive 5 9 Setting up Sequential Polling Receive 5 9 Telephone services 5 10 Distinctive Ring 5 10 What does your telephone company s Distinctive Ring do 5 10 What does Brother s Distinctive Ring do 5 10 Do you have Voice Mail 5 11 Before you choose the ring pattern to register 5 11 Registering the Distinctive Ring pattern 5 12 Turning off the Distinctive Ring 5 12 Caller ID 5 13 Viewing Caller ID...

Page 17: ...ver page for all faxes 6 13 Using a printed cover page 6 13 Broadcasting 6 14 Overseas Mode 6 15 Delayed Fax 6 16 Delayed Batch Transmission 6 16 Setting up Polled Transmission 6 17 Memory Security 6 18 Setting up the password 6 18 Turning Memory Security on 6 19 Turning Memory Security off 6 19 7 Auto Dial numbers and dialing options 7 1 Storing numbers for easy dialing 7 1 Storing One Touch Dial...

Page 18: ...port 9 3 10 Making copies 10 1 Using the MFC as a copier 10 1 Enter Copy mode 10 1 Making a single copy 10 2 Making multiple copies 10 2 Out of Memory message 10 3 Using the Copy keys Temporary settings 10 4 Enlarge Reduce 10 5 Quality type of original document 10 7 Contrast 10 8 Options 10 9 N in 1 copy Page Layout 10 10 Sorting copies 10 12 Changing the default copy settings 10 13 Quality 10 13 ...

Page 19: ...oving the print quality 12 15 Compatibility 12 18 Packing and shipping the MFC 12 19 Routine maintenance 12 22 Cleaning the scanner 12 22 Cleaning the printer 12 23 Cleaning the drum unit 12 24 Replacing the toner cartridge 12 25 How to replace the toner cartridge 12 26 Replacing the drum unit 12 30 Checking the drum life 12 33 Page Counter 12 33 13 Optional accessories 13 1 Memory board 13 1 Inst...

Page 20: ...s S 1 Product description S 1 General S 1 Print media S 2 Copy S 2 Fax S 3 Scanner S 4 Printer S 5 Interfaces S 5 Computer requirements S 6 Consumable items S 7 Network LAN board NC 9100h S 8 I Index I 1 R Remote Retrieval Access card R 1 ...

Page 21: ...notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the messages on the LC...

Page 22: ...working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 2 In USA Only 1 877 268 9575 When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your MFC Please fill in the form and return it to complete your registration On Line Registration USA and Canada 1 Insert the MFL Pro Suite CD ROM into your ...

Page 23: ...el Use the keys and display to control the MFC 7 Face down Output Tray Support Flap with Extension Support Flap Unfold it to prevent the printed paper from sliding off the MFC 8 Power Switch Switch the MFC on or off 9 Front Cover Open to install a toner cartridge or drum unit 10 Paper Tray Tray 1 Load paper here 6 Control Panel 5 ADF Document Support 4 Telephone Handset 3 ADF Document Output Suppo...

Page 24: ...ne cord supplied with the MFC into here 15 Handset Jack Plug in the handset curled cord here 16 USB Interface Connector Connect the USB Cable here 17 Parallel Interface Connector Connect the Parallel Cable here 18 External Telephone Line Jack Plug in the external telephone line here 12 Face up Output Tray Back Output Tray 11 AC Power Connector 13 Paper Guides 15 Handset Jack 16 USB Interface Conne...

Page 25: ...ys messages on the screen to help you to set up and use your MFC The LCD will change color depending on the MFC status 3 Mode keys Fax Lets you access Fax mode Copy Lets you access Copy mode Scan Lets you access Scan mode See Software User s Guide on the CD ROM 4 Navigation keys Menu Lets you access the Menu to program Set Lets you store your settings in the MFC Clear Back Deletes entered data or ...

Page 26: ...o inserts a pause in auto dial numbers 6 Start Lets you start sending faxes making copies or scanning 7 Stop Exit Stops a fax copy and scan operation or exits from the menu 8 Copy keys Temporary settings Enlarge Reduce Lets you reduce or enlarge copies depending upon the ratio you select Contrast Lets you make a copy that is lighter or darker than the original document Quality Lets you select the ...

Page 27: ...rming Up in Sleep mode The MFC is warming up for printing in Sleep mode Menu in Operation The Menu is in use Receiving Data from the Computer The MFC is either receiving data from the computer processing data in the memory or printing data Data Remaining in Printer Memory Print data remains in the MFC memory Green Warming Up The MFC is warming up for printing Ready The MFC is ready for use Receivi...

Page 28: ...1 800 284 4329 in USA or 1 877 BROTHER in Canada Cover open The cover is open Close the cover See Error messages on page 12 1 Toner empty Replace the toner cartridge with a new one See Replacing the toner cartridge on page 12 25 Paper error Put paper in the tray or clear the paper jam Check the LCD message See Troubleshooting on page 12 1 Out of memory Memory is full See Error messages on page 12 ...

Page 29: ... you set Voice Mail and the Brother MFC to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone number on you...

Page 30: ...r MFC is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your MFC will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at ...

Page 31: ... enough memory for this feature to work Connecting the MFC Connecting an external telephone Your MFC is equipped with a handset that you can use as a regular phone However you can also connect a separate telephone or telephone answering device directly to your MFC Connect the telephone s line cord to the jack labeled EXT on the back side of the MFC When this phone or TAD is in use the LCD shows Ex...

Page 32: ...lly follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes reduce the Ring Delay setting on your external TAD If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack...

Page 33: ...ine cord from your external TAD into the back of the MFC in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone jack 3 Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD 5 Set the TAD to answer calls 6 Set the Receive Mode to External TAD See C...

Page 34: ... tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start We recommend beginning your OGM with an initial 5 second silence because the MFC cannot hear fax tones over a resonant or loud voice You m...

Page 35: ...s are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an ...

Page 36: ...have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of...

Page 37: ...elephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for...

Page 38: ... guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as telephone calls Custom features on your phone line If y...

Page 39: ...Transparency Plain paper Recycled paper and Transparency Paper weights 16 to 43 lb 60 to 161 g m2 16 to 28 lb 60 to 105 g m2 16 to 28 lb 60 to 105 g m2 Paper sizes Width 2 75 to 8 66 in 69 8 to 220 mm Height 4 57 to 16 0 in 116 to 406 4 mm A4 Letter Legal B5 ISO Executive A5 A6 B6 ISO A4 Letter Legal B5 ISO Executive A5 B6 ISO Number of sheets Single Sheet 250 sheets 20 lb or 80 g m2 250 sheets 20...

Page 40: ...e acidic or alkaline paper Use long grain paper Use paper with a moisture content of approximately 5 Caution Do not use ink jet paper It may cause a paper jam and damage your MFC Plain Paper Xerox 4200DP 20 lb Hammermill Laser Paper 24 lb Transparency 3M CG 3300 Labels Avery laser label 5160 The output quality depends on the paper type and paper brand Visit us at http solutions brother com and che...

Page 41: ... paper with an embossed letterhead For optimum printing use a recommended type of paper especially for plain paper and transparencies For more information on paper specifications call your nearest authorized sales representative or the place where you purchased your MFC Use label or transparencies that are designed for use in laser printers For the best print quality we recommend using long graine...

Page 42: ...ll the paper tray completely out of the MFC 2 While pressing the paper guide release lever slide the adjusters to fit the paper size Check that the guides are firmly in the slots For Legal size paper press the universal guide release button and pull out the back of the paper tray Universal Guide Release Button ...

Page 43: ...flush against the paper stack 5 Put the paper tray firmly back in the MFC and unfold the support flap before you use the MFC When you put paper in the paper tray please remember the following The side to be printed on must be face down Put the leading edge top of the paper in first and push it gently into the tray To copy or receive faxes on Legal size paper unfold the support flap extension Up to...

Page 44: ...hen let go off the paper When printing envelopes and labels you should only use the manual feed tray When you put paper in the manual feed tray please remember the following The side to be printed on must be face up Put the leading edge top of the paper in first and push it gently into the tray Make sure that the paper is straight and in the proper position on the manual feed tray If it is not the...

Page 45: ...DF automatic document feeder Make sure original documents written with ink are completely dry The original documents to be faxed must be from 5 8 to 8 5 inches wide and 3 9 to 14 inches long Make sure you place the original documents face down top edge first Adjust the paper guides to fit the width of your original documents ...

Page 46: ... or 75 g m2 paper Always fan the original documents before putting them in the ADF and then stagger the pages in the ADF as shown DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric DO NOT pull on the original document while it is in progress 30 ...

Page 47: ...h the menu selections and programming options Menu table You can probably program your MFC without the User s Guide But to help you understand the menu selections and options that are found in the MFC programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Overseas Mode an...

Page 48: ... OR Press 0 for Initial Setup menu OR You can scroll more quickly through each menu level by pressing the arrow for the direction you want or Access the menu Go to the next menu level Accept an option Exit the menu by pressing repeatedly Go back to the previous menu level Scroll through the current menu level Go back to the previous menu level Go forward to the next menu level Exit the menu Select...

Page 49: ...n the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Set When you finish setting an option the LCD shows Accepted Use to scroll backward if you passed your choices or want to save keystrokes The current setting is always the option with ...

Page 50: ...nsparency Sets the type of paper in paper tray 1 4 5 2 Tray 2 With the optional tray 2 Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray 2 4 5 3 Paper Size Without the optional tray 2 1 Tray 1 With the optional tray 2 A4 Letter Legal Executive A5 A6 B5 B6 Sets the size of paper in paper tray 1 4 6 2 Tray 2 With the optional tray 2 A4 Letter Legal Executive A5 B5 B6 Sets th...

Page 51: ...the handset volume 4 8 5 Volume Amplify On Permanent Temporary Off For the hearing impaired you can set the volume to the Vol Amplify On setting on a permanent or temporary basis 4 10 5 Auto Daylight On Off Change for Daylight Savings Time automatically 4 10 6 Ecology 1 Toner Save On Off Increases the life of the toner cartridge 4 11 2 Sleep Time Conserves power 4 11 7 LCD Contrast Adjusts the con...

Page 52: ...sed for Fax mode 4 13 2 Fax 1 Setup Receive In Fax mode only 1 Ring Delay 04 03 02 01 00 Sets the number of rings before the MFC answers in Fax Only or Fax Tel mode 5 2 2 F T Ring Time 70 40 30 20 Sets the pseudo double ring time in Fax Tel mode 5 3 3 Easy Receive On Semi Off Receives fax messages without pressing the Start key 5 4 4 Remote Code On 51 51 Off You can answer all calls at an extensio...

Page 53: ...oll another fax machine 5 9 2 Setup Send In Fax mode only 1 Contrast Auto Light Dark Changes the lightness or darkness of faxes you send 6 5 2 Fax Resolution Standard Fine S Fine Photo Sets the default resolution for outgoing faxes 6 6 3 Delayed Fax Set the time of day in 24 hour format that the delayed faxes will be sent 6 16 4 Batch TX On Off Combines delayed faxes to the same fax number at the ...

Page 54: ...ly sends a Cover Page you have programmed 6 10 8 Coverpage Msg You can set up your own comments for fax Cover Page 6 11 9 Overseas Mode On Off Adjusts for overseas transmissions which can sometimes cause problems 6 15 3 Set Auto Dial 1 One Touch Dial Stores One Touch Dial numbers so you can dial by pressing one key and Start 7 1 2 Speed Dial Stores Speed Dial numbers so you can dial by pressing on...

Page 55: ...te Fax Opt 1 Fwd Page Store Off Fax Forward Paging Fax Storage Sets the MFC to forward fax messages to call your pager or to store incoming faxes in the memory so you can retrieve them while you are away from your MFC 8 1 2 Remote Access You must set your own code for Remote Retrieval 8 4 3 Print Fax Prints incoming faxes stored in the memory 5 5 6 Remaining Jobs Checks which jobs are in the memor...

Page 56: ...Copy Print List Fax Let you check the number of total pages the MFC has printed so far 12 33 5 Distinctive Off Set On Uses the Telephone Company s Distinctive Ring subscriber service to register the ring pattern with the MFC 5 12 6 Caller ID Display Print Report View or print a list of the last 30 Caller IDs stored in the memory 5 14 3 Copy 1 Quality Text Photo Auto Selects the Copy resolution for...

Page 57: ...ion 5 User Settings 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual You can choose the receive mode that best suits your needs 5 1 5 2 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 4 1 3 Station ID Fax Tel Name Program your name and fax number to appear on each page you fax 4 2 4 3 4 Tone Pulse Canada Only Tone Pulse Selects the dialing mode 4 ...

Page 58: ...255 000 255 000 255 Enter the Subnet mask 4 Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address 5 Host Name BRN_XXXXXX Enter the Host name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary Secondary Specifies the IP address of the primary or secondary server 8 DNS Server Primary Secondary Specifies the IP address of the primary or secondary se...

Page 59: ...the mail box name 5 Mailbox Pwd Password Enter the password to login to the POP3 server 3 Setup Mail RX 1 Auto Polling On Off Automatically checks the POP3 server for new messages 2 Poll Frequency 10Min 00 60 Sets the interval for checking for new messages on the POP3 server 3 Header All Subject From To None Selects the contents of the mail header to be printed 4 Del Error Mail On Off Deletes erro...

Page 60: ...uments to another fax machine 2 Relay Domain RelayXX Registers the Domain name 3 Relay Report On Off Prints the Relay Broadcast Report 6 Setup Misc 1 Netware On Off Select On to use the MFC on a Netware network 2 Net Frame Auto 8023 ENET 8022 SNAP Lets you specify the frame type 3 AppleTalk On Off Select On to use the MFC on a Macintosh network 4 DLC LLC On Off Select On to use the MFC on a DLC LL...

Page 61: ...7 Time Zone GMT 05 00 Sets the time zone for your country 7 Scan to E mail PDF TIFF Scans the original into your E mail application as a file attachment Main Menu Submenu Menu Selections Options 1 Options 2 Descriptions Page 2 Fax 1 Setup Receive In Fax mode only 5 Auto Reduction Tray 1 Tray 2 On Off Reduces the size of incoming faxes 5 5 The factory settings are shown in Bold with to accept to ex...

Page 62: ... be affected 1 Press Menu 0 2 2 Enter the last two digits of the year Press Set 3 Enter two digits for the month Press Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the MFC i...

Page 63: ...d fax number are the same enter the same number again 4 Use the dial pad to enter your name up to 20 characters Press Set See Entering text on page 4 3 5 Press Stop Exit The LCD will show the date and time The telephone number you enter is only used for Cover Page features See Composing the electronic Cover Page on page 6 10 You cannot enter a hyphen If the Station ID has already been programmed t...

Page 64: ...ax number press once between numbers To enter a space in a name press twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor under the incorrect character Then press Clear Back The letter above the cursor will be deleted Re enter the correct character Repeating letters If you need to enter a character that is on the same key a...

Page 65: ...tion Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and ...

Page 66: ...Min 2 Mins 5 Mins or Off 3 Press Set 4 Press Stop Exit Setting the Paper Type To get the best print quality set the MFC for the type of paper you are using 1 Press Menu 1 2 OR If you have the optional paper tray press Menu 1 2 1 to set the paper type for Tray 1 or Menu 1 2 2 to set the paper type for Tray 2 2 Press or to select Thin Plain Thick Thicker or Transparency 3 Press Set 4 Press Stop Exit...

Page 67: ...e time so your MFC can fit an incoming fax or reduced copy on the page 1 Press Menu 1 3 OR If you have the optional paper tray press Menu 1 3 1 to set the paper size for Tray 1 or Menu 1 3 2 to set the paper size for Tray 2 2 Press or to select A4 Letter Legal Executive A5 A6 B5 or B6 Press Set 3 Press Stop Exit If you are using the optional paper tray paper size A6 is not available If you select ...

Page 68: ... time you press these keys the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default setting is Med When the beeper is on the MFC beeps every time you press a key or make a mistake and after a fax is sent or received 1 Pres...

Page 69: ...you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Setting the Handset Volume 1 Press Menu 1 4 4 2 Press to select High or Low and then press Set 3 Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels Low and High The default setting is Low Press o...

Page 70: ...d During a conversation users can press Volume or on the control panel to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Low Volume Amplify On Permanent Choose Volume Amplify On Permanent if all of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volume to Lo...

Page 71: ...earing impaired press or to select Permanent and then press Set OR If only some of the users are hearing impaired select Temporary and then press Set 4 Press Stop Exit Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correc...

Page 72: ...n the MFC receives a Fax or PC data or makes a copy The default setting is 05 minutes While the MFC is in sleep mode you will see Sleep on the LCD If you try to print or copy in sleep mode there will be a short delay while the fuser warms up to working temperature 1 Press Menu 1 6 2 2 Use the dial pad to enter the length of time the MFC is idle before it goes into sleep mode 00 to 99 3 Press Set 4...

Page 73: ...per from the optional Tray 2 when paper is out in Tray 1 or 2when the size of the original document will fit best on the paper in Tray 2 1 Press Menu 1 8 2 Press or to select Tray 1 Only Tray 2 Only or Auto 3 Press Set 4 Press Stop Exit 1 Copies will automatically be printed from Tray 2 only if the Paper Size setting for Tray 2 is the same as Tray 1 2 Copies will automatically be printed from Tray...

Page 74: ...e optional Tray 2 if Tray 1 is out of paper or if incoming faxes will fit best on the paper in Tray 2 1 Press Menu 1 9 2 Press or to selectTray 1 Only Tray 2 Only or Auto 3 Press Set 4 Press Stop Exit If Auto Reduction is turned on incoming faxes will be printed from the tray that is set for Auto Reduction See Printing a reduced incoming fax Auto Reduction on page 5 5 General Setup 9 Tray Use Fax ...

Page 75: ...chine on the same line even if it is on a separate wall jack on the same line You can not use the telephone company s Voice Mail in this mode External TAD with an external answering device The external answering device TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode if you have an external answering machine on your phone lin...

Page 76: ...cribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Easy Receive on page 5 4 and Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 1 3 Press or to select how many times the line rings before the MFC answers 00 04 Press Set If you select 00 the line will not ring at all 4 Press Stop Exit Initial ...

Page 77: ...d no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any extension phone on the same line as the MFC See Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 2 3 Press or to select how long the MFC will ring to alert you that you have a voice call for 20 30 40 or 70 second...

Page 78: ... the call only if you have answered it at the MFC Selecting Off means you will have to activate the MFC yourself by pressing Start or by pressing 5 1 if you are not at your MFC See Operation from extension telephones on page 5 7 and For Fax Tel mode only on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 3 3 Use or to select On Semi or Off Press Set 4 Press Stop Exit If you...

Page 79: ...If you have the optional paper tray 2 press or to select Tray 1 or Tray 2 Press Set 4 Use or to select On or Off Press Set 5 Press Stop Exit Printing a fax from the memory If you have selected Paging or Fax Storage Menu 2 5 1 you can still print a fax from the memory when you are at your MFC See Setting Fax Storage on page 8 3 1 Press Menu 2 5 3 2 Press Start 3 After printing has finished press St...

Page 80: ...djust print density making your printed pages darker or lighter 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 6 3 Press to make the print darker OR Press to make the print lighter Press Set 4 Press Stop Exit Setup Receive 6 Print Density ...

Page 81: ...ould assume that you re receiving a manual fax At an extension phone on a separate telephone wall jack press 51 wait for fax receiving tones chirps and then hang up At an external phone connected to the MFC s EXT jack press 51 and wait for the phone to be disconnected before you hang up the LCD shows Receiving Your caller will have to press Start to send the fax For Fax Tel mode only When the MFC ...

Page 82: ...ated in green press Fax 2 Press Menu 2 1 4 3 Press or to select On or Off Press Set 4 Enter the new Fax Receive Code Press Set 5 Enter the new Telephone Answer Code Press Set 6 Press Stop Exit If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 999 Setup Receive 4 Remote Code ...

Page 83: ... Menu 2 1 7 3 Press or to select On or Off Press Set 4 Enter the fax number you are polling 5 Press Start The LCD shows Dialing Setting up Sequential Polling Receive Your MFC can ask for faxes from several fax units in a single operation Sequential Polling Receive Afterwards a Sequential Polling Report will be printed 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 7 3 Press or to s...

Page 84: ...ne number is ringing This is one way you can have a separate phone number for your MFC What does Brother s Distinctive Ring do The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes If you have Call Waiting Caller ID Voice Mail RingMaster an an...

Page 85: ...he directions below to register the new Distinctive Ring pattern they give you This is so your MFC can recognize its incoming calls Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered The ring patterns below are supported by your Brother MFC Register the one your telephone company gives you You can c...

Page 86: ...TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You cannot change the receive mode to any other mode while the Distinctive Ring is set to on 1 Press Menu 2 0 5 2 Press or to select Set Press Set 3 Press or to select the stored ring pattern you want to use Press Set You will hear each pattern as you scroll through the four patterns Ma...

Page 87: ...aller ID service area Private Call display means the caller has intentionally blocked transmission of information You can print a list of Caller ID information received by your MFC See Printing Caller ID List on page 5 14 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area The Caller ID feature lets you use the ...

Page 88: ...croll through the Caller ID memory to select the Caller ID you want to view and then press Set The LCD shows the caller s name or number and the date and time of the call 4 Press Stop Exit Clearing a Caller ID stored in the memory For effective use of the memory we recommend that you clear the Caller IDs stored in memory by pressing Clear Back when the LCD shows each caller ID number or name Print...

Page 89: ...our MFC without disconnecting the first caller 1 To answer a Call Waiting signal while you are talking on the phone ask the other party if you can put them on Hold to catch the other call 2 Press Search Speed Dial to switch to the second call 3 To switch back to the first call press Search Speed Dial again Either caller can hang up at any time However if you hang up you will disconnect both caller...

Page 90: ...e Before sending faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax How to dial There are four ways to dial Manual dialing Press all of the digits of the phone or fax number Setup Send ...

Page 91: ...e digit Speed Dial number See Storing Speed Dial numbers on page 7 3 Search You can search for names you have stored in the One Touch and Speed Dial memories Press Search Speed Dial and the navigation keys to search See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 3 To search alphabetically you can use dial pad to enter the first letter of the name you are lo...

Page 92: ...h Speed Dial or Search See One Touch dialing on page 6 2 and Speed Dialing on page 6 2 4 When you hear the fax tone press Start 5 Replace the handset Automatic transmission This is the easiest way to send a fax 1 If it is not illuminated in green press Fax Load the original document 2 Enter the fax number using the dial pad One Touch Speed Dial or Search See One Touch dialing on page 6 2 and Speed...

Page 93: ... option to press Start to send the pages scanned so far or to press Stop Exit to cancel the operation Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then to press Start before hanging up 2 If it is not illuminated in green press Fax Load the original document...

Page 94: ...e finished choosing settings and go to the next step Contrast If your original document is very light or very dark you may want to set the contrast Use Light to send a light original document Use Dark to send a dark original document 1 If it is not illuminated in green press Fax Load the original document 2 Press Menu 2 2 1 3 Press or to select Auto Light or Dark Press Set 4 Press 1 if you want to...

Page 95: ...efault setting 1 If it is not illuminated in green press Fax 2 Press Menu 2 2 2 3 Press or to select the resolution you want Press Set 4 Press Stop Exit Standard Suitable for most typed original documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the original docum...

Page 96: ...number and begin scanning the fax into memory even when the MFC is receiving sending or printing a fax from memory The LCD shows the new job number 1 If it is not illuminated in green press Fax Load the original document 2 Enter the fax number 3 Press Start to send the fax The MFC starts scanning the first page and the LCD shows the job number XXX of the fax You can repeat Steps 1 to 3 for the nex...

Page 97: ...transmission You can set Real Time TX to On for all original documents or for the next fax only 1 If it is not illuminated in green press Fax Load the original document 2 Press Menu 2 2 5 3 To change the default setting press or to select On or Off Press Set Go to Step 5 OR For the next fax transmission only press or to select Next Fax Only Press Set 4 Press or to select Next Fax On or Next Fax Of...

Page 98: ...nning dialing or sending it press Stop Exit Canceling a scheduled job You can cancel a fax job that is stored and waiting in the memory See Checking job status on page 6 9 1 Press Menu 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than one job waiting press or to select the job you want to cancel Press Set OR If you only have one job waiting go to Step 3 3 Press 1 to canc...

Page 99: ...e number of pages is left blank You can select a comment to include on your Cover Page 1 Comment Off 2 Please Call 3 Urgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long Use the chart on page 4 3 for help entering characters See Composing your own comments on page 6 11 5 User Defined 6 User Defined Most of the Se...

Page 100: ...n press Fax 2 Press Menu 2 2 8 3 Press or to choose 5 or 6 for your own comment Press Set 4 Use the dial pad to enter your customized comment Press Set See Entering text on page 4 3 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit Setup Send 8 Coverpage Msg ...

Page 101: ...n LCD shows Next Fax Only Press Set 4 Press or to select Next Fax On or Next Fax Off Press Set 5 Press or to select one of the standard or your own comments Press Set 6 Enter two digits to show the number of pages you are sending Press Set For example press 0 2 for 2 pages or enter 0 0 to leave the number of pages blank If you make a mistake press to back up and re enter the number of pages 7 Pres...

Page 102: ...4 If you selected On Press or to select one of the standard or your own comments Press Set 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit if you have finished choosing settings Using a printed cover page If you prefer to use a printed cover page that you can write on you can print the sample page and attach it to your fax 1 If it is ...

Page 103: ...er the broadcast is finished a Broadcast Report will be printed to let you know the results 1 If it is not illuminated in green press Fax Load the original document 2 Enter a number using One Touch Speed Dial a Group number Search or manual dialing using the dial pad Example Group number 3 When the LCD displays the fax number or name of the other party press Set You will be asked to press the next...

Page 104: ...6 Press Start If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 382 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use Dual Access and Delayed fax Enter ...

Page 105: ...cument into memory 4 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings 5 Enter the fax number 6 Press Start Delayed Batch Transmission Before sending the delayed faxes your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are schedule...

Page 106: ... 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to step 6 6 Press Start If you chose Memory in Step 4 the MFC starts scanning the original document If you press 1 in Step 4 the original document remains in the ADF until your MFC is polled If you must use your MFC before the polled transmission oc...

Page 107: ...faxes into memory limited by memory capacity Fax Forwarding Remote Retrieval While Memory Security is On the following operations are NOT available Sending faxes Printing received faxes Copy PC printing PC scanning Setting up the password 1 Press Menu 2 0 1 2 Enter a 4 digit number for the password Press Set If you are entering the password for the first time the LCD shows Verify 3 Re enter the pa...

Page 108: ... Security off 1 Press Menu Enter the registered 4 digit password and press Set 2 Memory Security is automatically turned off and the LCD shows the Date and Time If there is a power failure the data in the memory will remain for up to 4 days If you enter the wrong Password the LCD shows Wrong Password and stays offline The MFC will stay in Secure Mode until the registered password is entered Miscel...

Page 109: ...e One Touch dialing on page 6 2 One Touch keys are the 16 keys numbers 01 32 located on the left side of the control panel 1 Press Menu 2 3 1 2 Press the One Touch key where you want to store a number If you have not installed the optional LAN board NC 9100h go to Step 4 OR If you have installed the optional LAN board NC 9100h the MFC will ask you if the One Touch key is for a fax telephone number...

Page 110: ...s you are entering the digits Each key press of Redial Pause enters a 3 5 second pause when the number is dialed displayed by a dash on the screen 5 Use the dial pad to enter the name up to 15 characters Press Set You can use the chart on page 4 3 to help you enter letters OR Press Set to store the number without a name 6 Go to Step 2 to store another One Touch number OR Press Stop Exit When you d...

Page 111: ...Step 4 OR If you have installed the optional LAN board NC 9100h the MFC will ask you if the Speed Dial is for a fax telephone number or an E mail address Go to Step 3 3 Press or to select Fax Tel Press Set 4 Enter the phone or fax number up to 20 digits Press Set OR If you purchased the optional NC 9100h you can select E Address in Step 3 and then press Set 5 Use the dial pad to enter the name up ...

Page 112: ...e 2 Enter a new number Press Set To erase the whole number or whole name press Clear Back repeatedly until all digits or letters are deleted To erase one digit or letter use or to position the cursor under it and then press Clear Back If you want to insert characters use or to position the cursor where you want to insert them and then type 3 Follow the directions beginning at Step 6 in Storing One...

Page 113: ... and Changing One Touch and Speed Dial numbers on page 7 4 1 Press Menu 2 3 3 2 Decide where you wish to store the Group AND Press a One Touch key OR Press Search Speed Dial and enter the three digit location and then press Set For example press One Touch key 2 for Group 1 3 Use the dial pad to enter the Group number Press Set For example press 1 for Group 1 4 To include One Touch or Speed Dial nu...

Page 114: ...ng sequences by dividing them and setting them up on separate keys in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order that you entered it as soon as you press Start See Storing One Touch Dial numbers on page 7 1 For example you can store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch key 03 One Touc...

Page 115: ...send tone signals 3 When you hang up the MFC will return to the Pulse dialing service Telephone voice operations Making a telephone call 1 Pick up the handset OR Press Hook Hold 2 When you hear a dial tone dial the call using the dial pad One Touch Speed Dial and Search To hang up replace the handset Hold 1 Press Hook Hold to put a call on Hold 2 You can put down the handset without disconnecting ...

Page 116: ... Press Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Set 4 Press Stop Exit Remote Fax Options You can only use one remote fax option at a time Fax Forwarding OR Paging OR Fax Storage OR Off You can change your selection at any time Menu 2 5 1 If you have set Fax Forwarding Paging or Fax Storage a backup copy wi...

Page 117: ...ollowed by up to 20 digits Press Set Do not include the area code if it is the same as that of your MFC For example press 1 8 0 0 5 5 5 1 2 1 2 4 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 1 2 1 2 OR If you do not need a PIN press Redial Pause enter your fax number followed by P...

Page 118: ...e are faxes in the memory when you select Off in Menu 2 5 1 the LCD will ask if you want to erase the faxes in the memory If you press 1 all fax data is erased and Fax Forwarding Paging or Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 5 If there is a power failure you will not lose the faxes They will remain in t...

Page 119: ...nactive code 1 Press Menu 2 5 2 2 Enter a three digit code using numbers 0 9 or Press Set The preset cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 7 You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back i...

Page 120: ...ial your fax number from a telephone or another fax machine using touch tone 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by 3 The MFC signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages 4 The MFC gives two short beeps which tells you to enter a command The MFC will hang up if you wait longer than 30 seconds to enter a co...

Page 121: ...n accepted If you hear three short beeps you cannot change it because the conditions have not been met for example registering a fax forwarding or paging number You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 8 8 Once you have registered the number Fax Forwarding will work You can select Off after you have retrieved or erased all your messa...

Page 122: ...ved any faxes If it has you will hear one long beep If not you will hear three short beeps 98 Change the Receive Mode 1 External TAD If you hear one long beep you can change the Receive Mode 2 Fax Tel 3 Fax Only 90 Exit After a long beep you can exit Remote Retrieval Remote commands Operation details ...

Page 123: ...ssages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the long b...

Page 124: ...cessful OK If you select On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu 2 4 1 2 Press or to select Off Off Image On or On Image Press Set ...

Page 125: ...the time to begin printing in 24 hour format Press Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit F If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the Fax Activity Report early and then erase all job...

Page 126: ... List 3 Press Start 1 Help List Prints the Help List so you can see at a glance how to quickly program your MFC 2 Auto Dial Lists names and numbers stored in the One Touch and Speed Dial memory in numerical order 3 Fax Activity Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 4 Transmission Prints a Transmission Verification Report for your last trans...

Page 127: ... You can change the number of seconds or minutes that the MFC stays in Copy mode after a copy operation See Setting the Mode Timer on page 4 5 The printable area of your MFC begins at approximately 0 17 in 4 32 mm from both sides and 0 12 in 3 mm from the top or bottom of the paper Making copies While the MFC is copying incoming faxes will be received into the memory instead of being printed Unpri...

Page 128: ...l document while copying is in progress Making multiple copies 1 Press Copy to illuminate it in green Place the original document face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Start To stop copying and eject the original document press Stop Exit To sort the copies press the Options key See Sorting copies on page 10 12 ...

Page 129: ...en you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 3 OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 5 Then if this error message appears more than once you may wish to consider increa...

Page 130: ...ons These settings are temporary and the MFC returns to Fax mode 1 minute after it finishes copying If you want to use these temporary settings again place the next original document in the ADF within that time However if you have set the Mode Timer for Copy and Scan modes 0 to 30 seconds the MFC returns to the default settings after the number of seconds that has been set for Mode Timer See Setti...

Page 131: ...paper Custom 25 400 allows you to enter a ratio from 25 to 400 1 Press Copy to illuminate it in green Place the original document face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Enlarge Reduce Press Enlarge Reduce 100 104 EXE LTR 141 A5 A4 200 Auto Custom 25 400 50 70 A4 A5 78 LGL LTR 83 LGL A4 85 LTR EXE 94 A4 LTR 97 LTR A4 ...

Page 132: ...select Custom 25 400 and press Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Set For example press 5 3 to enter 53 5 Press Start OR Press other temporary copy keys for more settings Page layout Copy Options 2in1 4in1 P or 4in 1 L are not available with Enlarge Reduce ...

Page 133: ...own in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Quality 4 Press or to choose the type of original document Auto Text or Photo Press Set 5 Press Start OR Press other Temporary Copy keys for more settings Auto Suitable for original documents that contain both text and photographs Text Suitable for original documents containing only text Photo Suitable for co...

Page 134: ...opy to illuminate it in green Place the original document face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Contrast 4 Press to make a copy darker OR Press to make a copy lighter Press Set 5 Press Start OR Press other Temporary Copy keys for more settings ...

Page 135: ...ressing Set the LCD shows Press Start Press Start if you re finished choosing settings OR Press Options again or other Temporary Copy Keys for more settings Press Copy Options Menu Selections Options Factory Setting Page Page Layout Off 1 in 1 2 in 1 4 in 1 P 4 in 1 L Off 1 in 1 10 10 Stack Sort Stack Sort Stack 10 12 select Set select Set ...

Page 136: ...en Place the original document face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and or to select Page Layout Press Set 4 Press or to select 2 in 1 4 in 1 P 4 in 1 L or Off 1 in 1 Press Set 5 Press Start to scan the original document 2 in 1 P means Portrait and L means Landscape For 2 in 1 4 in 1 P or 4 in 1 L you cannot use the Enlarge Reduce ...

Page 137: ...10 11 MAKING COPIES 4 in 1 P 4 in 1 L ...

Page 138: ...ress Copy to illuminate it in green Place the original document face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and or to select Stack Sort Press Set 4 Press or to select Sort Press Set 5 Press Start OR Press Options again or other Temporary Copy Keys for more settings ...

Page 139: ... until you change them again Quality 1 Press Menu 3 1 2 Press or to select Text Photo or Auto Press Set 3 Press Stop Exit Contrast You can change the contrast to help an image look lighter or darker 1 Press Menu 3 2 2 Press to make darker OR Press to make lighter Press Set 3 Press Stop Exit Quality Auto Contrast ...

Page 140: ...d to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number o...

Page 141: ...hat you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If ...

Page 142: ...ed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does ...

Page 143: ...peration the supplied three pin plug must be inserted only into a standard three pin AC power outlet that is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power call a qualified ele...

Page 144: ...delines for energy efficiency Laser safety This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined wi...

Page 145: ...djustments or performance of procedures other than those specified in this guide may result in hazardous invisible radiation exposure WARNING Changes or modifications not expressly approved by Brother Industries Ltd may void the user s authority to operate the equipment Manufactured BROTHER CORP ASIA LTD BROTHER BUJI NAN LING FACTORY Gold Garden Industry Nan Ling Village Buji Rong Gang Shenzhen Ch...

Page 146: ...less proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this MFC 9 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power out...

Page 147: ...d If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product...

Page 148: ...ript Level 3 are registered trademarks or trademarks of Adobe Systems Incorporated PaperPort and TextBridge are registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Each company whose software title is mentioned in this guide has a Software License Agreement specific to its proprietary programs All other brand and product names mentio...

Page 149: ...ality problem then replace the drum unit with a new one The drum counter was not reset If LCD still shows this message after replacing the drum unit with new one follow the steps below 1 Open the front cover and then press Clear Back 2 Press 1 to reset Check Original The original documents were not inserted or fed properly or original document scanned from ADF was longer than about 36 inches 90cm ...

Page 150: ...e Ring to Off See Turning off the Distinctive Ring on page 5 12 Error Scanning Turn off and on the machine then try again The MFC cannot scan the original document correctly Please remove the original document from the ADF Turn the MFC power on and off and then try again Fuser Error Turn off and on Leave the machine for 10 min The temperature inside of the MFC is too hot or too cool Turn the MFC p...

Page 151: ...e MFC See Paper jams on page 12 5 Pls Open Cover A page piece of paper or paper clip etc may be jammed inside the MFC Open the front cover and pull out the drum unit If you see any jammed paper or other item gently pull it out reinsert the drum unit then close the front cover If the error message remains open and close the front cover again If the MFC cannot reset itself and return to the date and...

Page 152: ...he original document is jammed follow the steps below Original document was not inserted or fed properly or was too long 1 Open the control panel cover 2 Carefully pull the original document toward the front of the MFC 3 Close the control panel cover 4 Press Stop Exit NO OK ...

Page 153: ...ng diagram Clear the jammed paper as follows If the jammed paper is removed completely by using the information in the following steps you can install the paper tray first and then close the front cover and the MFC will resume printing automatically If a paper jam occurs when using the optional lower tray unit check for correct installation of the upper paper tray Always remove all paper from the ...

Page 154: ...TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 6 1 Pull the paper tray completely out of the MFC 2 Pull the jammed paper up and out of the MFC 3 Press the cover release button and then open the front cover ...

Page 155: ...r up and out of the MFC If you cannot remove the drum unit and toner cartridge assembly easily at this time do not use extra force Instead pull the edge of the jammed paper out of the paper tray If the jammed paper can not be pulled out easily turn the jam dial towards you so that you gently pull the paper out Jam Dial ...

Page 156: ...the following diagram 5 Open the back output tray Pull the jammed paper out of the fuser unit If the paper jam can be cleared go to Step 7 If you have to pull the paper toward the back of the MFC the fuser may get dirty with toner powder and it may scatter on the next printouts Print a few copies of the test page until the scattering of toner stops ...

Page 157: ...the MFC are extremely HOT Wait for the MFC to cool down before you touch the internal parts of the MFC 6 Open the jam clear cover fuser cover Pull the jammed paper out of the fuser unit 7 Close the jam clear cover fuser cover Close the back output tray HOT Back view Jam Clear Cover Fuser Cover Back Output Tray ...

Page 158: ...ke the toner cartridge out of the drum unit Take out the jammed paper if there is any inside the drum unit Then put the toner cartridge back in the drum unit 9 Put the drum unit and toner cartridge assembly back in the MFC 10 Put the paper tray in the MFC 11 Close the front cover ...

Page 159: ...ith missing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax again Received faxes appear as split or blank pages If the received data is divided and printed on two pages or if you get an additional blank page make sure that auto reduction setting is turned On See Printing a reduced incoming fax Auto Reduction on page 5 5 Phone Line or Connections Dial...

Page 160: ...ax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Easy Receive to Off See Easy Receive on page 5 4 Transferring a Fax Call to the MFC If you answered at the MFC press Start and hang up immediately If you answered on an external or extension phone press your Fax Receive Code default setting is 51 When your MFC answers hang ...

Page 161: ...iver is selected as the primary source In PaperPort click Scan in the File menu and select the Brother TWAIN driver Software Difficulties Cannot install software or print Run the MFC Pro Suite Repair and Install program on the CD ROM This program will repair and reinstall the software Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the printer d...

Page 162: ... print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your software Refer to your software application manual What paper can I use You can use plain paper envelopes transparencies and labels that are made for laser machines See About paper on page 2 1 How can I clear paper jams See Paper jams on page 12 5 Print Quality Difficulties Printed pages ar...

Page 163: ... 12 30 Ghost Make sure you use paper that meets our specifications Rough surfaced paper or thick print media may cause this problem Make sure that you choose the appropriate media type in the printer driver See About paper on page 2 1 Try using a new drum unit See Replacing the drum unit on page 12 30 Toner specks Make sure that you use paper that meets our specifications Rough surfaced paper may ...

Page 164: ...nit gear by hand while looking at the surface of the OPC drum Do not touch the photosensitive drum with your fingers 3 When you have located the mark on the drum that matches the print sample wipe the surface of the OPC drum with a cotton swab until the dust or paper powder on the surface comes off Do not try to clean the surface of the photosensitive drum with a sharp object e g ball point pen pa...

Page 165: ...he drum unit on page 12 30 Black lines down the page Printed pages have toner stains down the page Clean the primary corona wire of the drum unit Make sure the primary corona wire cleaner is at the home position The drum unit may be damaged Install a new drum unit See Replacing the drum unit on page 12 30 The toner cartridge may be damaged Put in a new toner cartridge See Replacing the toner cartr...

Page 166: ...may have been in the paper tray too long Turn over the stack of paper in the paper tray Also try fanning the paper stack and then rotating the paper 180 in the paper tray Try printing using the straight through output path See How to load paper on page 2 4 Wrinkles or creases Make sure that paper is loaded properly Check the paper type and quality See About paper on page 2 1 Try printing using the...

Page 167: ... not pack the MFC correctly you may void your warranty 1 Turn the MFC power switch off 2 Unplug the MFC from the telephone wall jack 3 Unplug the MFC from the AC power outlet 4 Unplug the parallel and USB cable from the MFC if it is connected 5 Open the front cover 6 Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit ...

Page 168: ...lastic bag and seal the bag 8 Close the front cover Fold down the face down output tray flap Remove the telephone line cord ADF document output support ADF document support handset and handset curled cord 9 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material ...

Page 169: ...elephone line cord AC cord handset handset curled cord and printed materials in the original carton as shown below 11 Close the carton and tape it shut If you are returning the MFC to Brother as part of the Exchange Service pack only the MFC Keep all separate parts to use with your Exchange machine ...

Page 170: ...he MFC from the AC power outlet 2 Lift the control panel cover 3 Clean the white bar and the glass cover Moisten a small piece of clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar of the scanner 4 Close the control panel cover Glass Cover Control Panel Cover White Bar ...

Page 171: ...s toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water 1 Turn the MFC power switch off unplug the MFC from the AC outlet and telephone cord and open the front cover 2 Remove the drum unit and toner cartridge assembly WARNING Just after you have used the MFC some internal parts of the machine are extremely HOT When you op...

Page 172: ... toner 1 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times 2 Return the blue tab and snap it into the Home position Caution If the blue tab is not at Home position printed pages may have vertical stripes 3 Reinstall the drum unit and toner cartridge assembly into the MFC See Replacing the drum unit on page 12 30 4 Close the front cov...

Page 173: ...page count will vary depending on your average type of original document i e standard letter detailed graphics Discard the used toner cartridge according to local regulations keeping it separate from domestic waste Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge If you have questions call your local waste disposal office We recommend that you clean t...

Page 174: ...e will be extremely HOT So never touch the shaded parts shown in the illustration 1 Open the front cover and pull out the drum unit Caution Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner To prevent damage to the MFC from static electricity do not touch the electrodes shown below HOT ...

Page 175: ... period of time the toner life is shortened Brother strongly recommends that you do not refill the toner cartridge provided with your MFC We also strongly recommend that you continue to use only Genuine Brother Brand replacement toner cartridges TN 540 and TN 570 Using or attempting to use potentially incompatible toner and or toner cartridges in your MFC may cause damage to the machine itself and...

Page 176: ...om side to side five or six times to distribute the toner evenly inside the cartridge 5 Remove the protective cover 6 Insert the new toner cartridge in the drum unit until it clicks into place If you put it in properly the lock lever will lift automatically Toner Cartridge Drum Unit ...

Page 177: ... drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the Home position before reinstalling the drum unit and toner cartridge assembly 8 Reinstall the drum unit and toner cartridge assembly and close the front cover Corona Wire Tab Home Position ...

Page 178: ... unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT So never touch the shaded parts shown in the illustration The drum unit is a consumable item and it is necessary to replace it periodically There are many factors ...

Page 179: ... Press the cover release button and then open the front cover 2 Remove the old drum unit and toner cartridge assembly Place it on a drop cloth or disposable paper to avoid scattering toner Caution To prevent damage to the printer from static electricity do not touch the electrodes shown below ...

Page 180: ... drum unit See Replacing the toner cartridge on page 12 25 6 Reinstall the new drum unit keeping the front cover open 7 Press Clear Back 8 Press 1 and when the LCD shows Accepted and close the front cover Caution If toner scatters and your hands or clothes get dirty immediately wipe it off or wash it with cold water Discard the used drum unit according to local regulations keeping it separate from...

Page 181: ...e Counter You can see number of total pages copy pages print pages and List Fax total fax print total list print pages that your MFC has printed 1 Press Menu 2 0 4 2 The LCD shows number of pages for Total Press or to see Copy Print and List Fax 3 Press Stop Exit Even if the remaining drum life is 0 you may continue to use the drum unit until you have a print quality problem Miscellaneous 3 Drum L...

Page 182: ...es Optional Memory 32 MB TECHWORKS 12457 0001 64 MB TECHWORKS 12458 0001 128 MB TECHWORKS 12459 0001 In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Latency 2 or 3 Clock Frequency 100MHz or more Capacity 32 64 128 MB Height 1 4 inches 35 mm or less Parity NONE DRAM Type SDRAM 4 Bank Some DIMMs might not work with this MFC For the latest information fro...

Page 183: ...y Do NOT unplug any internal connectors 1 Disconnect the telephone line cord and handset curled cord from the MFC turn the MFC power switch off unplug the MFC power cord from the AC power outlet and then disconnect the interface cable WARNING Turn the MFC power switch off before installing or removing the memory board 2 Remove the side cover Loosen the two screws and then remove the metal shield p...

Page 184: ...outwards 5 Press the DIMM straight into the slot press firmly Make sure the locks on each side of the DIMM click into place To remove a DIMM you must release the locks 6 Put the metal plate back on and secure the metal plate with the two screws 7 Put the side cover back on 8 Reconnect any additional interface cables that you removed 9 Reconnect the power cable and then turn on the MFC power switch...

Page 185: ...e the Internet FAX Network Scanner Network Printer and Network Management operations WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power For more details about how to configure the Network board please see the NC 9100h Network User s Guide on the CD ROM supplied with the MFC NC 9100h Print Fax Server ...

Page 186: ...ve an anti static wrist strap touch the bare metal surface on the back of the machine before handling the NC 9100h Avoid moving around the work area in order to eliminate static charge build up If possible do not work on a carpeted area Do not flex the board and do not touch the components on the card Tools Required Phillips Screwdriver Step 1 Hardware installation WARNING DO NOT touch the surface...

Page 187: ...urn the MFC power switch off before installing or removing the NC 9100h board 2 Remove the side cover Loosen the two screws and then remove the metal shield plate 3 Loosen the two screws and then remove the metal cover plate Cover Plate ...

Page 188: ... Put the metal shield plate back on and secure it with the two screws 6 Put the side cover back on 7 Reconnect any additional interface cables that you removed 8 Reconnect the power cable and then turn on the MFC power switch 9 Reconnect the telephone line cord and handset curled cord 10 Press the Test switch and print a network configuration page See Test switch on page 13 9 ...

Page 189: ...or an RJ45 Connector of the NC 9100h Verifying successful hardware Installation Plug in the AC power cord After initialization and warm up this may take several seconds the machine will come to a Ready state LED No light If both of the two LEDs are off then the print server is not connected to the network Link Speed LED is orange Fast Ethernet This Link Speed LED will be orange if the print server...

Page 190: ... accessory LT 5000 to use as a third paper source Tray 2 holds up to 250 sheets of 20 lb 80 g m2 paper If there is a valid connection to the network the LED will blink orange or green To set up the MFC on the Network see the NC 9100h Network User s Guide on the CD ROM Paper Tray 2 Holds approx 250 sheets of 20 lb 80 g m2 Basis Weight 16 to 28 lb 60 to 105 g m2 Moisture Content 4 to 6 by weight We ...

Page 191: ...d the keys make when they are pressed an error occurs or a fax has been received or sent Beeper volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Caller ID A subscriber service purchased from the telephone company that lets you see the number or name of the party calling you Your MFC stores the l...

Page 192: ...programmed information from memory or you can print a sample cover page to fax with your original documents Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Sends your fax at a later time that day Distinctive Ring A subscriber service purchased from the telephone company that provides another phone number on an existing phone line The Brother MFC ...

Page 193: ...s The signals sent by sending and receiving fax machines while communicating information Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch Speed Dial numbers that are stored as a Speed Dial number for Broadcasting Help list A printout of the complete Me...

Page 194: ...pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiti...

Page 195: ...ng device You can connect an external TAD to the EXT jack of your MFC Telephone Answer Code Fax Tel mode When the MFC answers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 51 Temporary Settings You can select certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used fo...

Page 196: ... fonts that are used in the Windows operating systems If you install the Brother TrueType fonts more types of fonts will be available for Windows applications User Settings A printed report that shows the current settings of your MFC ...

Page 197: ...er Tray 250 sheets 20 lb Manual Feed Tray Single sheet 20 lb Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning LCD Liquid Crystal Display 16 characters 2 lines Warm up Max 18 seconds at 73 4 F 23 C Power Source 120V AC 50 60Hz Power Consumption Average Operating Copying 400 W or less 25 C Peak Sleep Standby 1090 W or less 9 W or less 75 W or less 25 C Dimensio...

Page 198: ... A6 B6 ISO Weight 16 28 lb Paper Tray For more details see Paper specifications for each paper tray on page 2 1 Maximum paper tray capacity Approx 250 sheets of 20 lb plain paper Manual Feed Tray Paper size Width 2 75 8 66 Height 4 57 16 00 Weight 16 43 lb Paper Output Up to 150 sheets of plain paper Face down print delivery to the output tray Color Monochrome Monochrome Copy Speed Up to 21 copies...

Page 199: ...ine 392 line inch One Touch Dial 32 16 2 Speed Dial 300 locations Automatic Redial One time after 5 minutes Auto Answer 0 1 2 3 or 4 rings Communication Source Public switched telephone network Memory Transmission Up to 600 1 500 2 pages Out of Paper Reception Up to 600 1 500 2 pages 1 Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution JBIG code Specifica...

Page 200: ...dpi interpolated Up to 300 600 dpi optical Maximum 1200 x 1200 dpi scanning with Windows XP resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility original document Size ADF Width 5 8 to 8 5 ADF Height 3 9 to 14 0 Scanning Width 8 16 inches Gray Scale 256 levels Scanning directly to a networked PC is available with Windows 98 98SE Me 2000 Professional and XP Mac OS X...

Page 201: ...reater Resolution HQ1200 Max 2400 600 dpi Print Quality Normal printing mode Economy printing mode saves toner usage Print Speed Up to 21 pages minute letter size when loading paper from paper tray First Print Less than 10 seconds using letter size paper in paper tray Interface Recommended Cable Parallel A bi directional shielded parallel cable that is IEEE 1284 compliant and no longer than 6 feet...

Page 202: ...B 256 MB 180 MB Apple Macintosh Operating System Mac OS 8 6 9 2 Printing Scanning and PC FAX Send Only All base models meet minimum Requirements 32 MB 64 MB 50 MB 200 MB Mac OS X 10 1 10 2 1 10 3 or greater Printing Scanning 2 PC FAX Send and Remote Setup Only 128 MB 160 MB NOTE USB is not supported under Windows 95 or Windows NT WS 4 0 All registered trademarks referenced herein are the property ...

Page 203: ...0 pages when printing letter size or A4 paper at 5 print coverage Toner life expectancy will vary depending upon the type of average print job Drum Unit Life Expectancy DR 510 Up to 20 000 pages drum unit There are many factors that determine the actual drum life such as temperature humidity type of paper toner that you use and the number of pages per print job ...

Page 204: ...or Windows 95 98 Me NT 4 0 2000 XP Novell NetWare 3 X 4 X 5 X Mac OS 8 6 9 2 Mac OS X 10 1 10 2 1 10 3 or greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP IPX SPX AppleTalk DLC LLC NetBIOS RARP BOOTP DHCP APIPA WINS LPR LPD Port9100 SMTP POP3 SMB NetBIOS IP IPP SSDP mDNS FTP SNMP MIBII as well as Brother private MIB TELNET HTTP TFTP Included Utilities BRAdmin Professional and Web Based Mana...

Page 205: ...x redial 6 7 transmission 6 3 B Back light 1 7 1 8 Broadcasting 6 14 setting up Groups for 7 5 Brother accessories and supplies ii Brother numbers i Customer Service i fax back system ii Frequently Asked Questions FAQs i product support i test sheet sending 1 2 Warranties iii iv v vi C Caller ID 5 13 Out of Area 5 13 print list 5 14 Private Call 5 13 view list 5 14 Canceling Fax Forwarding 8 6 fax...

Page 206: ...ission 6 16 Delayed Fax 6 16 Dialing a pause 7 7 access codes and credit card numbers 7 6 automatic fax redial 6 7 Groups 6 14 stored numbers 7 1 Distinctive Ring 5 10 setting ring pattern 5 11 5 12 turning off 5 12 Drum unit checking remaining life 12 33 replacing 12 30 Dual Access 6 7 E Easy Receive 5 4 ECM Error Correction Mode 1 11 Ecology Sleep Time 4 11 Toner Save 4 11 Enlarge Reduce key cop...

Page 207: ...ity 12 18 contrast 6 5 delayed 6 16 difficulties 12 12 enter Fax mode 6 1 from ADF 2 7 from memory Dual Access 6 7 manual 6 3 overseas 6 15 Real Time Transmission 6 8 resolution 6 6 Fax Tel mode 5 1 answering at extension phones 5 7 double ringing voice calls 5 3 Fax Receive Code 5 8 receiving faxes 5 7 setting F T Ring Time 5 3 setting Ring Delay 5 2 Telephone Answer Code 5 7 FCC notices 11 1 G G...

Page 208: ...er number 8 2 Paper 2 1 2 3 S 2 how to load 2 4 jams 12 5 size 4 6 size of original document 2 7 type 4 5 Phone line connections 1 13 difficulties 12 11 multi line PBX 1 18 roll over lines 1 15 two line phone system 1 15 Polling 5 9 receiving 5 9 sending 6 17 sequential receiving 5 9 Power failure 3 1 Print area 10 1 difficulty 12 11 fax from memory 5 5 improving the print quality 12 15 jams 12 5 ...

Page 209: ...necting 1 13 Receive Mode 5 1 recording OGM 1 14 with two line jack 1 17 Text entering 4 3 special characters 4 4 Tone signals on Pulse line Canada 7 7 Toner cartridge conserving 4 11 replacing 12 25 12 26 Tray use setting copy 4 12 fax 4 13 Troubleshooting 12 1 error messages on LCD 12 1 if you are having difficulty 12 11 incoming calls 12 12 network 12 14 paper handling 12 14 phone line 12 11 12...

Page 210: ...g Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone When your MFC answers immediately enter your Remote Access Code 3 digits followed by Your MFC signals the kinds of messages it received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your MFC when you finish Hang up 2 3 4 5 6 1 4 Press 9 7 1 1 long beep...

Page 211: ...6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forwa...

Page 212: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 213: ...r may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web ht...

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