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Brother MFC 685CW - Color Inkjet - All-in-One, User Manual

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Brother MFC 685CW - Color Inkjet - All-in-One User Manual Download Page 193

Specifications

177

D

Print media

D

1

Use only transparencies recommended for inkjet printing.

2

For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately 
after they exit the machine to avoid smudging.

3

See 

Paper type and size for each operation

 on page 13.

Paper Input 

Paper Tray

„

Paper type:

Plain paper, inkjet paper (coated paper), glossy paper

2

, 

transparencies

1 2

 and envelopes 

„

Paper size:

Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes 
(commercial No.10, DL, C5, Monarch, JE4), 
Photo 2L 5"

×

7", Index card and Post card

3

.

Width: 3.5 in. (89 mm) - 8.5 in. (216 mm)

Height: 5.0 in. (127 mm) - 14.0 in. (356 mm)

For more details, see 

Paper weight, thickness and 

capacity

 on page 14.

„

Maximum paper tray capacity: Approx. 100 sheets of 
20 lb (80 g/m

2

) plain paper

Photo Bypass Tray

 (USA) 

Photo Paper Tray

 (Canada)

„

Paper type:

Plain paper, inkjet paper (coated paper) and glossy 
paper

2

 

„

Paper size:

Photo 4

×

6 in. and Photo L 3.5

×

5 in.

Width: 3.5 in. (89 mm) - 4.0 in. (101.6 mm)

Height: 5.0 in. (127 mm) - 6.0 in. (152.4 mm)

„

Maximum paper tray capacity: Approx. 20 sheets

Paper Output

Up to 50 sheets of 20 lb (80 g/m

2

) plain paper (face up print 

delivery to the output paper tray)

2

Summary of Contents for MFC 685CW - Color Inkjet - All-in-One

Page 1: ...USER S GUIDE MFC 685CW MFC 885CW Version A ...

Page 2: ...egister your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify ...

Page 3: ... the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubl...

Page 4: ... Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER ...

Page 5: ...her ca Description Item Ink Cartridge Standard black LC51BK Prints approx 500 pages Ink Cartridge cyan blue LC51C Prints approx 400 pages Ink Cartridge magenta red LC51M Prints approx 400 pages Ink Cartridge yellow LC51Y Prints approx 400 pages Premium Glossy Photo Paper Letter size 20 sheets 4 6 size 20 sheets BP61GLL BP61GLP Matte Inkjet Paper Letter size 25 sheets BP60ML USA only Inkjet Plain P...

Page 6: ... LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL ...

Page 7: ...evice or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This ...

Page 8: ...rn your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The repla...

Page 9: ...ransport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to yo...

Page 10: ...per and other media 12 Recommended media 12 Handling and using media 12 Choosing the right media 13 Loading paper and other media 15 Loading envelopes and post cards 17 Loading photo paper 18 Removing small printouts from the machine 19 Printable area 20 3 General setup 21 On Off key 21 Turning the machine off 21 Turning the machine on 21 On Off setting 21 Mode Timer 23 Paper settings 23 Paper Typ...

Page 11: ...5 Broadcasting Black White only 36 Canceling a Broadcast in progress 36 Additional sending operations 37 Sending faxes using multiple settings 37 Contrast 37 Changing fax resolution 38 Dual access Black White only 38 Real time transmission 38 Overseas Mode 39 Delayed Faxing Black White only 39 Delayed Batch Transmission Black White only 39 Checking and canceling waiting jobs 39 Setting your change...

Page 12: ...Ring 50 Caller ID 53 Connecting an external TAD telephone answering device 55 Connections 56 Recording outgoing message OGM on an external TAD 56 Special line considerations 57 Multi line connections PBX 58 External and extension telephones 58 Connecting an external or extension telephone 58 Using external and extension telephones 58 Using a non Brother cordless external telephone MFC 685CW only 5...

Page 13: ...ax Storage 75 Fax Preview 75 How to preview a received fax 75 How to preview an outgoing fax 77 PC Fax Receive 77 Changing the destination PC 78 Turning off Advanced Fax Operations 79 Changing Advanced Fax Operations 79 Remote Retrieval 80 Setting a Remote Access Code 80 Using your Remote Access Code 80 Remote Fax commands 81 Retrieving fax messages 82 Changing your Fax Forwarding number 82 11 Pri...

Page 14: ...hotoCapture Center Operations 96 Printing from a memory card or USB Flash memory drive without a PC 96 Scanning to a memory cards or USB Flash memory drive without a PC 96 Using PhotoCapture Center from your computer 96 Using a memory card or USB Flash memory drive 96 Memory cards or a USB Flash memory drive folder structure 97 Getting started 98 Entering PhotoCapture mode 99 Print Images 99 View ...

Page 15: ...8 Section VI Appendixes A Safety and Legal 120 Choosing a location 120 To use the machine safely 121 Important safety instructions 125 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only 126 Federal Communications Commission FCC Declaration of Conformity USA only 128 Industry Canada Compliance Statement Canada only 129 LAN connection 129...

Page 16: ...C 685CW only 153 Machine Information 155 Checking the serial number 155 Packing and shipping the machine 155 C Menu and Features 158 On screen programming 158 Menu table 158 Memory storage 158 Mode and menu keys 158 Menu table 159 Entering Text 174 D Specifications 175 General 175 Print media 177 Fax 178 Message Center 180 Digital Cordless Handset MFC 885CW only 181 Cordless handset BCL D10 181 Ba...

Page 17: ...Section I General I General Information 2 Loading documents and paper 10 General setup 21 Security features 30 ...

Page 18: ...up and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below a Turn on your PC Insert the Brother CD ROM into your CD ROM drive b If the model name screen appears click your model name General Information 1 Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typefa...

Page 19: ...view or download the PDF documents Internet access and PDF Reader software are required How to find Scanning instructions 1 There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning For Windows 2000 Professional Windows XP and Windows Vista ControlCenter3 For Windows 2000 Professional Windows XP and Windows Vista Network Scanning Scansoft...

Page 20: ...are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning For Mac OS X 10 2 4 or greater ControlCenter2 For Mac OS X 10 2 4 or greater Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User s Guide The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to fin...

Page 21: ...omer Service numbers for the USA and Canada click Support Information To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com To access Canada s Brother online shopping mall www brother ca for additional product and services information click Shop Online Canada For the latest news and product support information http...

Page 22: ...ch the dialing mode during a telephone call from Pulse to Tone 2 Fax and telephone keys Redial Pause Redials the last 30 numbers called It also inserts a pause when programming quick dial numbers Hold MFC 685CW Lets you place telephone calls on hold Hold Intercom MFC 885CW Lets you place telephone calls on hold Also press this key to speak on the intercom or to transfer an incoming call to the cor...

Page 23: ...ys d c In Fax mode you can press these keys to adjust the ring volume a Speed Dial Lets you look up and dial numbers that are stored in the memory d or c Press to scroll backward or forward to a menu selection Also press to choose options a or b Press to scroll through the menus and options Menu Access the main menu OK Choose a setting Clear Back Press to cancel the current setting 3 4 5 6 7 3 4 5...

Page 24: ...essages on the screen to help you set up and use your machine Also you can adjust the angle of the LCD display by lifting it 8 Ink Lets you clean the print head check the print quality and check the available ink volume 9 Fax Preview Lets you preview incoming and outgoing faxes on the LCD 10 Microphone Picks up your voice when you speak to another party using Speaker Phone 11 On Off You can turn t...

Page 25: ... Press Menu b Press a or b to choose General Setup c Press OK d Press a or b to choose Mode Timer e Press d or c to choose 30Secs f Press OK You can see the current setting on the LCD g Press Stop Exit 0 Max 1 2 3 4 Fax Fax Mem Mem 12 45 12 45 5 6 LAN Menu Fax Machine Info Initial Setup Print Reports Select Press OK General Setup General Setup General Setup Paper Size Paper Size Menu Select Press ...

Page 26: ... ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Make sure documents written with ink are completely dry a Fan the pages well Make sure you put the documents face down top edge first in the ADF until the display shows ADF Ready b Adjust the paper guides to fit the width of your documents c Unfold the ADF Document Output Support Flap 1 CAUTION DO NOT leave thic...

Page 27: ...nt cover CAUTION If you are scanning a book or thick document DO NOT slam the cover down or press on it Scannable area 2 The scannable area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 lb 2 kg Usage Document Size Top 1 Bottom 2 Left 3 Right 4 Fax Letter 0 1...

Page 28: ...t quality we suggest using Brother paper See table below We recommend using 3M Transparency Film when you print on transparencies Handling and using media 2 Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat The coated side of photo paper is shiny Avoid touching the shiny coated side Load photo paper with the shiny side faci...

Page 29: ...Yes A5 5 8 8 3 in 148 210 mm Yes Yes A6 4 1 5 8 in 105 148 mm Yes Cards Photo 4 6 in 10 15 cm Yes Yes Yes Photo L 3 1 2 5 in 89 127 mm Yes Photo 2L 5 7 in 13 18 cm Yes Yes Index Card 5 8 in 127 203 mm Yes Post Card 1 3 9 5 8 in 100 148 mm Yes Post Card 2 Double 5 8 7 9 in 148 200 mm Yes Envelopes C5 Envelope 6 4 9 in 162 229 mm Yes DL Envelope 4 3 8 7 in 110 220 mm Yes COM 10 4 1 8 9 1 2 in 105 24...

Page 30: ... Cut Sheet Plain Paper 17 to 32 lb 64 to 120 g m2 0 003 to 0 006 in 0 08 to 0 15 mm 100 1 Inkjet Paper 17 to 53 lb 64 to 200 g m2 0 003 to 0 01 in 0 08 to 0 25 mm 20 Glossy Paper Up to 58 lb Up to 220 g m2 Up to 0 01 in Up to 0 25 mm 20 2 Cards Photo 4 6 Up to 58 lb Up to 220 g m2 Up to 0 01 in Up to 0 25 mm 20 2 Index Card Up to 32 lb Up to 120 g m2 Up to 0 006 in Up to 0 15 mm 30 Post Card Up to...

Page 31: ...l the paper tray completely out of the machine Lift the output paper tray cover 1 b Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size c Fan the stack of paper well to avoid paper jams and misfeeds Note Always make sure that the paper is not curled d Gently put the paper into the paper tray print side down and top edge first Check that the paper is flat in the t...

Page 32: ...r side guides touch the sides of the paper Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems f Close the output paper tray cover g Slowly push the paper tray completely into the machine h While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper support flap 2 Note Do not use the paper...

Page 33: ...ted on the inside Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using How to load envelopes and post cards2 a Before loading press the corners and sides of the envelopes or post cards to make them as flat as possible Note If the envelopes or post cards are double feeding put one envelope or post card in the paper tray at a ...

Page 34: ...called the photo paper tray Use the photo bypass tray which has been assembled on the top of the output paper tray cover to print on photo 4 6 and photo L 3 5 5 size paper When you use the photo bypass tray you do not have to take out the paper that is in the tray beneath it a Press the photo bypass tray release button with your left thumb and push the photo bypass tray backward until it clicks in...

Page 35: ...eed problems Always make sure that the paper is not curled d When you have finished printing photos return the photo bypass tray to the normal printing position Press the photo bypass tray release button with your left thumb and pull the photo bypass tray forward until it clicks Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not b...

Page 36: ... envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Note The Borderless feature is not available for envelopes Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm 3 4 1 2 3 4 1 2 ...

Page 37: ...y On Off setting 3 You can customize the machine s On Off key The factory setting is Fax Receive Off MFC 685CW and Fax Receive On MFC 885CW Your machine will not work when it is switched off but it will clean the print head periodically If you turn this setting to Fax Receive On you can receive faxes or calls even when the machine is switched off See On Off key on this page a Press Menu b Press a ...

Page 38: ... head Fax Receive On 1 2 Fax Only Fax Tel Manual 3 Fax Receive Easy Receive Delayed Fax 4 Fax Forward 4 Paging 4 Fax Storage 4 Fax Preview 4 PC Fax Receive 4 Remote Retrieval 4 MC Fax Receive Recording Incoming Message Easy Receive Delayed Fax 4 Fax Forward 4 Paging 4 Fax Storage 4 Fax Preview 4 PC Fax Receive 4 Remote Retrieval 4 MFC 885CW On Off setting Receive mode Available operations Fax Rece...

Page 39: ...Press d or c to choose 0Sec 30Secs 1Min 2Mins 5Mins or Off Press OK e Press Stop Exit Paper settings 3 Paper Type 3 To get the best print quality set the machine for the type of paper you are using a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Paper Type d Press d or c to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK e Pr...

Page 40: ...egal A4 A5 or 4 x6 Press OK e Press Stop Exit Volume Settings 3 Ring Volume 3 You can choose a range of ring volume levels from High to Off While in Fax mode press d or c to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by...

Page 41: ...Press a or b to choose General Setup Press OK c Press a or b to choose Volume Press OK d Press a or b to choose Speaker e Press d or c to choose Low Med High or Off Press OK f Press Stop Exit You can also adjust the speaker volume by pressing Speaker Phone a Press Speaker Phone b Press d or c This setting will stay until you change it again c Press Speaker Phone Note You can adjust the speaker vol...

Page 42: ...rsation users can press d or c on the control panel to adjust the volume to Low or High When the handset is replaced the handset volume will remain until you change it again Volume Amplify On Temporary This setting is appropriate if some of the users are hearing impaired During a conversation users can press d or c on the control panel to adjust the volume to Low High or Amplify When the handset i...

Page 43: ...oose On and then press b to choose the next option f Do one of the following If all the users are hearing impaired press d or c to choose Permanent and then press OK If only some of the users are hearing impaired choose Temporary and then press OK g Press Stop Exit Automatic Daylight Savings Time 3 You can set the machine to change automatically for daylight savings time It will reset itself forwa...

Page 44: ...rightness of the LCD backlight If you are having difficulty reading the LCD try changing the brightness setting a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose LCD Settings Press OK d Press a or b to choose Backlight e Press d or c to choose Light Med or Dark Press OK f Press Stop Exit Setting the Dim Timer for the backlight 3 You can set how long the LCD back...

Page 45: ...choose LCD Settings Press OK d Press a or b to choose Off Timer e Press d or c to choose 1Min 2Mins 3Mins 5Mins 10Mins 30Mins or Off Press OK f Press Stop Exit Note When the display is off you can press any key to turn it back on Setting the Wallpaper 3 You can change the wallpaper a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose LCD Settings Press OK d Press a...

Page 46: ...eived faxes Sending faxes Copying PC printing Scanning PhotoCapture PC Fax Receive Cordless handset MFC 885CW only Intercom Transfer a call Register cordless handset Operation from control panel Note To print the faxes in memory turn off Memory Security You must turn off PC Fax Receive before you can turn on Memory Security See Turning off Advanced Fax Operations on page 79 If you forget the Memor...

Page 47: ...he memory security lock 4 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to choose Mem Security Press OK e Press a or b to choose Set Security Press OK f Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows Secure Mode Note If there is a power failure the data will stay in memory for approximate...

Page 48: ...Chapter 4 32 ...

Page 49: ...I Fax II Sending a fax 34 Receiving a Fax 42 Telephone Services and External devices 47 Dialing and storing numbers 60 Message Center 68 Advanced fax operations Black White only 73 Printing Reports 83 Polling 85 ...

Page 50: ...X See page 85 Overseas Mode See page 39 Scan Size See page 35 Set New Default See page 40 Factory Reset See page 40 When the option you want is highlighted press OK Faxing from the ADF 5 a Press Fax b Put the document face down in the ADF See Using ADF on page 10 c Enter the fax number using the dial pad Speed Dial or Search Note You can preview a fax message before sending it by pressing Fax Prev...

Page 51: ...e following To send a single page press 2 to choose No or press Black Start again The machine starts sending the document To send more than one page press 1 to choose Yes and go to step f f Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat steps e and f for each additional page Faxing A4 size documents from the scanner glass 5 When documents are A4 size yo...

Page 52: ...Groups you can broadcast faxes to as many as 210 MFC 685CW or 250 MFC 885CW different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax If the memory is full press Stop Exit to stop the job If more than one pag...

Page 53: ... default These settings will stay until you change them again See Setting your changes as the new default on page 40 Contrast 5 If your document is very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark do...

Page 54: ...smission 5 When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the machine will start dialing and sending If the memory is full or you are sending a color fax the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without ...

Page 55: ... data that is printed on each page Delayed Batch Transmission Black White only 5 Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time a Press Fax b Press a or b to choose B...

Page 56: ...eset Press OK c Press 1 to choose Yes d Press Stop Exit Sending a fax manually 5 Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax a Press Fax b Load your document c To listen for a dial tone do one of the following MFC 685CW Press Speaker Phone or pick up the handset MFC 885CW Press Speaker Phone on the machine d Dial the fax number e When you hear ...

Page 57: ... of Memory message while scanning a subsequent page you will have the option to press Black Start to send the pages scanned so far or to press Stop Exit to cancel the operation Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 38 ...

Page 58: ...ess OK c Press a or b to choose Receive Mode d Press d or c to choose Fax Only Fax Tel or Manual Press OK e Press Stop Exit The LCD will display the current receive mode Receiving a Fax 6 Do you use a Distinctive Ring subscriber service Yes Yes See Distinctive Ring Fax Only No Yes No No No Yes Manual Yes No Fax Tel Are you connecting an external telephone or external TAD telephone answering device...

Page 59: ...answering functions unless you are using the Distinctive Ring feature or you are using an external TAD To receive a fax in manual mode lift the handset of the machine or an external telephone When you hear fax tones short repeating beeps press Black Start or Color Start You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Rec...

Page 60: ...ill not ring at all g Press Stop Exit F T Ring Time Fax Tel mode only 6 If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the telephone company Only the machine rings and no other t...

Page 61: ... Start and then press 2 to receive If you answered at an extension telephone press l 5 1 See Using external and extension telephones on page 58 Note If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the fax receive code l 5 1 If you send faxes from a computer on the same telephone line and the machine intercepts...

Page 62: ...he end of a conversation you can ask the other party to fax you information before you both hang up a Ask the other party to place the document in their machine and to press the Start or Send key b When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start c Press 2 to receive a fax d Replace the handset Printing a fax from the memory 6 If you have chosen p...

Page 63: ...he dial tone enter a number using the dial pad Speed Dial or Search c Speaker phone speak clearly toward the microphone d To hang up do one of the following MFC 685CW Replace the handset or press Speaker Phone MFC 885CW Press Off on the cordless handset or press Speaker Phone on the machine Answering calls with the Speaker Phone 7 When the machine rings instead of lifting the handset press Speaker...

Page 64: ...hone banking follow the instructions below a Do one of the following MFC 685CW Pick up the handset or press Speaker Phone MFC 885CW Pick up the cordless handset and press Talk or press Speaker Phone on the machine b Press on the machine s control panel Any digits dialed after this will send tone signals When you hang up the machine will return to the Pulse dialing service Fax Tel mode when the pow...

Page 65: ...iting Caller ID RingMaster answering services alarm systems or other custom features on one telephone line may affect the way your machine works If you have Voice Mail on your telephone line please read the following carefully Voice Mail 7 If you have Voice Mail on the same telephone line as your Brother machine Voice Mail and the Brother machine will conflict with each other when receiving incomi...

Page 66: ... fax sending tones you must transfer the call to the Brother machine by pressing l 5 1 on the dial pad of the telephone Unanswered fax and voice calls will go to your Voice Mail To set the machine in MANUAL Mode see Choosing the Receive Mode on page 42 Distinctive Ring 7 Brother uses the term Distinctive Ring but different telephone companies have other names for this service such as Smart Ring Ri...

Page 67: ...k on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register 7 You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Note Ring Pattern 1 is often called short short and is th...

Page 68: ...r b to choose the stored ring pattern you want to use Press OK You hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you g Press Stop Exit Distinctive Ring is now set to on Turning off Distinctive Ring 7 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to choose...

Page 69: ...ist on page 54 Note This feature may not be available in certain areas of the USA and Canada The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area Setting up your area code USA only 7 When returning calls from the caller ID history your machine will automatically dial 1 plus the area code for all calls If...

Page 70: ...und and No Caller ID will appear on the display f Press a or b to scroll through the Caller ID memory to view the Caller ID information The LCD shows the caller s number or name and the date and time of the call g To finish viewing press Stop Exit Note You can also view the Caller ID list by pressing Fax See Caller ID history on page 61 Printing the Caller ID List 7 a Press Menu b Press a or b to ...

Page 71: ...e for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Note If you do not receive all your faxes shorten the Ring Delay setting on your external TAD If You Subscribe to your Telephone company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your tel...

Page 72: ... Receive turned on See Choosing the Receive Mode on page 42 Recording outgoing message OGM on an external TAD 7 Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception a Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they...

Page 73: ...hange the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the...

Page 74: ...end that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX External and extension telephones 7 Connecting an external or extension telephone 7 You can connect a separate telephone or telephone answ...

Page 75: ...or the chirping sounds then replace the handset See Easy Receive on page 45 Your caller will have to press Start to send the fax Telephone Answer code 7 If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T ring off by pressing 5 1 make sure you press ...

Page 76: ...ered when you enter a Speed Dial number a number has not been stored at this location Search 8 You can search for names you have stored in the Speed Dial memory a Press Speed Dial b Press a or b to choose Search Press OK You can also choose Speed Dial by pressing Fax c Press a or b to choose Alphabetical Order or Numerical Order Press OK Note Press l to make the LCD font size larger Press to make ...

Page 77: ...n choose one of these numbers to telephone fax to add to Speed Dial or delete from the history a Press Redial Pause You can also choose Outgoing Call by pressing Fax b Press a or b to choose the number you want to call Press OK c Do one of the following To make a telephone call press a or b to choose Make a phone call Press OK To send a fax press a or b to choose Send a fax Press OK Press Black St...

Page 78: ...e to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause 8 Press Redial Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Redia...

Page 79: ...ant to store Press OK c Press a or b to choose Add to Speed Dial Press OK d Press a or b to choose the 2 digit Speed Dial location you want to store the number in Press OK e Do one of the following Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 174 To store the number without a name press OK f Press OK to confirm the fax or teleph...

Page 80: ...ress Speed Dial b Press a or b to choose Set Speed Dial Press OK c Press a or b to choose the 2 digit Speed Dial location you want to change Press OK d Do one of the following Press a or b to choose Change Press OK Press a or b to choose Delete Press OK Press 1 to confirm Go to step h e Press a or b to choose Name Fax Tel1 or Fax Tel2 Press OK f Do one of the following If you chose Name enter the ...

Page 81: ...n page 62 and Broadcasting Black White only on page 36 a Press Speed Dial b Press a or b to choose Setup Groups Press OK c Press a or b to choose Group1 Group2 Group3 Group4 Group5 or Group6 for the Group name where you will store the fax numbers Press OK d Press a or b to choose the 2 digit location where you want to add to the Group Press OK e Press a or b to choose Add Number Press OK f Press a...

Page 82: ...the dial pad Press OK See Entering Text on page 174 For example type NEW CLIENTS f Press a or b to choose Complete Press OK g Press Stop Exit Deleting a Group 8 a Press Speed Dial b Press a or b to choose Setup Groups Press OK c Press a or b to choose the Group you want to delete Press OK d Press a or b to choose Delete Press OK Press 1 to confirm e Press Stop Exit Deleting a number from a Group 8...

Page 83: ...can use them both to dial 555 7000 if you press the following keys a Press Speed Dial b Press a or b to choose Search Press OK c Enter 03 Note If you stored 2 numbers in one Speed Dial location you will be asked which number you want to send to d Press a or b to choose Send a fax Press OK e Press a or b to choose Speed Dial Press OK f Press a or b to choose Search Press OK g Enter 02 h Press Black...

Page 84: ...ollow the steps below a Record your Message Center OGM Msg Ctr OGM b Press to activate the Message Center Outgoing message OGM 9 Recording your OGM 9 You can record the following two different types of OGM Msg Ctr OGM This message will be played when a call is received The caller will be able to leave a voice or fax message F T OGM This message is played when a call is received and your machine is...

Page 85: ... Exit Erasing your OGM 9 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Setup Msg Ctr Press OK d Press a or b to choose OGM Press OK e Press a or b to choose either Msg Ctr OGM or F T OGM Press OK f Press a or b to choose Erase OGM Press OK g Do one of the following Press 1 to erase the OGM Press 2 to exit without erasing h Press Stop Exit Fax Tel OGM Announcement 9 If...

Page 86: ...lay Record or Play The following commands are available when playing messages b Press Stop Exit Erasing incoming messages 9 To erase voice messages individually 9 a Press Play Record or Play The machine will sound a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps b To erase a specific message press Erase immediately after the tw...

Page 87: ...aver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you call your machine for remote retrieval if it rings three times you have no messages and can hang up to avoid a toll charge The toll saver feature is only available when Message Center mode is on When toll saver is On it overrides you...

Page 88: ...etup Msg Ctr Press OK d Press a or b to choose ICM Rec Monitr e Use d or c to choose Off or On Press OK f Press Stop Exit Recording a conversation MFC 685CW only 9 If you are using the handset you can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the incoming message maximum time up to 3 minutes The other party will hear an intermi...

Page 89: ...ax Operation Press OK d Press a or b to choose Fwd Page Store Press OK e Press a or b to choose Fax Forward Press OK f Enter the forwarding number up to 20 digits Press OK g Press a or b to choose Backup Print On or Backup Print Off Press OK Note If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is the safety feature in case there is a p...

Page 90: ...up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example press 1 8 0 0 5 5 5 1 2 3 4 g Do one of the following If your pager needs a PIN enter the PIN press press Redial Pause and then enter your fax number followed by Press OK For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 6 7 8 9 If you do not need a PIN press Redial Pause and then enter...

Page 91: ...w 10 How to preview a received fax10 If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key When the machine is in Ready mode a popup message will appear on the LCD to alert you of new faxes You can continue all operations Setting Fax Preview 10 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Advanced Fax Operation Press OK d Pr...

Page 92: ...ist 10 a Press Fax Preview b Press a or b to choose Delete All Press OK Then confirm the Delete by pressing 1 How to print all faxes in the list 10 a Press Fax Preview b Press a or b to choose Print All Press OK Key Description Enlarge the fax Reduce the fax a or b Scroll vertically d or c Scroll horizontally Rotate the fax clockwise Delete the fax Press 1 to confirm Go back to the previous page G...

Page 93: ...ore these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the recei...

Page 94: ...rror message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 138 When PC Fax Receive is turned on only black white faxes can be received into the memory and sent to the PC Color faxes will be received in real time and printed in color Changing the destination PC 10 a Press Menu b Press a or b to choo...

Page 95: ...ress 2 Print All Fax Yes i Press 1 No i Press 2 If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from anot...

Page 96: ...ones on page 58 f Press Stop Exit Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step e to restore the inactive setting l and press OK Using your Remote Access Code 10 a Dial your fax number from a touch tone telephone or another fax machine b When your machine answers enter your remote access code 3 digits followed by l a...

Page 97: ...ing the OGM by pressing 9 2 F T OGM 2 Record 1 Msg Ctr OGM After one long beep you can record the selected OGM You will hear the message played once You can stop recording the message by pressing 9 2 F T OGM 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is acc...

Page 98: ... fax messages Changing your Fax Forwarding number 10 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine a Dial your fax number b When your machine answers enter your remote access code 3 digits followed by l at once If you hear one long beep you have messages c When you hear two short beeps press 9 5 4 d Wait for the long beep enter th...

Page 99: ...s Stop Exit Fax Journal activity report 11 You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps on How to print a report on page 84 The factory setting is Every 50 Faxes a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Report Settin...

Page 100: ... and numbers stored in the Speed Dial memory in alphabetical or numerical order Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive User Settings Lists your settings Network Config Lists your Network settings How to print a report 11 a Press Menu b Press a or b to choose Print Reports Press OK c Press a or b to choose the report you want Press OK d Press...

Page 101: ...ling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed a Press Fax b Press a or b to choose Polling RX c Press d or c to choose On or Off Press OK d Press a or b to choose Broadcasting Press OK e Do one of the following Press a or b to choose Add Number and enter a number using a dial pad Press OK Press a or b to choose Spe...

Page 102: ...ed by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 39 Set up for polled transmit 12 a Press Fax b Load your document c Press a or b to choose Polled TX d Press d or c to choose On or Off Press OK e Press a or b to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings f Pre...

Page 103: ...Section III Copy III Making copies 88 ...

Page 104: ...on you want is highlighted press OK Note The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 23 Making a single copy 13 a Press Copy b Load your document See Loading documents on page 10 c Press Black Start or Color Start Making multiple copies 13 You can make up to 99 copies a Press Copy b Load ...

Page 105: ...n choose from a range of quality The factory setting is Normal Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed Best Use best mode to copy precise images such as photographs This provides the highest ...

Page 106: ... assemble them into a poster If you want to print a poster use the scanner glass Important Please make sure paper size is set to Letter or A4 You cannot use the Enlarge Reduce setting with the N in 1 and Poster features If you are producing multiple color copies N in 1 copy is not available P means Portrait and L means Landscape You can only make one poster copy at a time a Press Copy b Load your ...

Page 107: ...DF13 You can sort multiple copies Pages will be stacked in the order 123 123 123 and so on a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Stack Sort Press OK e Press d or c to choose Sort Press OK f If you do not want to change additional settings press Black Start or Color Start Note Page Layout options are not available with Sort Adjusting Bright...

Page 108: ...s press Black Start or Color Start Paper Options 13 Paper Type 13 If you are copying on special paper set the machine for the type of paper you are using to get the best print quality a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Paper Type e Press d or c to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK f If yo...

Page 109: ...he settings you have changed to the factory settings These settings will stay until you change them again a Press Copy b Press a or b to choose Factory Reset Press OK c Press 1 to choose Yes d Press Stop Exit Out of Memory message 13 If the Out of Memory message appears while scanning documents press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear...

Page 110: ...Chapter 13 94 ...

Page 111: ...Section IV Walk up Photo PrintingIV PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 96 Printing photos from a camera 112 ...

Page 112: ... Macintosh in the Software User s Guide on the CD ROM Using a memory card or USB Flash memory drive 14 Your Brother machine has media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card and USB Flash memory drives miniSD can be used with a miniSD adapter Memory Stick Duo can be used with a Memory Stick Duo a...

Page 113: ...n a valid DPOF format See DPOF printing on page 105 Please be aware of the following When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted The corrupted image will not be printed memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats ...

Page 114: ... key lights PhotoCapture light is on the memory card or USB Flash memory drive is properly inserted PhotoCapture light is off the memory card or USB Flash memory drive is not properly inserted PhotoCapture light is blinking memory card or USB Flash memory drive is being read or written to CAUTION DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface whi...

Page 115: ...hem If your photos are large files there may be a delay before each photo is displayed on the LCD a Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture b Press a or b to choose View Photo s Press OK c Press d or c to choose your photo Note Instead of scrolling through your photos you can use the dial pad to enter the number of the image from the ind...

Page 116: ...oto or Other Photo Press OK If you chose Paper Size press d or c to choose the paper size you are using Letter or A4 Press OK If you do not want to change the paper settings go to d d Press Color Start to print Print Photos 14 Before you can print an individual image you have to know the image number a Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCap...

Page 117: ... c to choose your photo Press OK d Press a or b to choose Auto Correct Press OK e Press OK and a or b to increase or decrease the number of copies f Do one of the following Press OK and change the print settings See page 106 If you do not want to change any settings press Color Start to print Note If Remove Red Eye appears on the LCD press to remove red eye from your photo Enhance Skin Tone 14 Enh...

Page 118: ...r photo Note There are some cases when red eye may not be removed When the face is too small When the face is turning too far up down left or right a Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture b Press a or b to choose Photo Effects Press OK c Press d or c to choose your photo Press OK d Press a or b to choose Remove Red Eye Press OK When Re...

Page 119: ... b to increase or decrease the number of copies f Do one of the following Press OK and change the print settings See page 106 If you do not want to change any settings press Color Start to print Search by Date 14 You can find your photos based on date a Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture b Press a or b to choose Search by Date Press...

Page 120: ...o print Slide show 14 You can view all your photos on the LCD using Slide show You can also choose a photo during the operation a Make sure you have put a memory card or USB Flash memory drive in the proper slot Press PhotoCapture b Press a or b to choose Slide show Press OK c Press Stop Exit to finish Slide show Printing a photo during a Slide show 14 a Press OK to stop at one image while Slide s...

Page 121: ...or Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want...

Page 122: ...number of photos that will be printed For Print All Photos Print Photos Photo Effects Trimming You can see the number of copies of each photo that will be printed For DPOF printing This does not appear Menu Selections Options 1 Options 2 Page Print Quality Does not appear for DPOF printing Normal Photo 107 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo 107 Paper Size Letter A4 4 x 6...

Page 123: ...hange additional settings press Color Start to print Paper and print size 14 a Press a or b to choose Paper Size b Press d or c to choose the paper size you are using Letter 4 x 6 5 x 7 or A4 Press OK c If you chose Letter or A4 press d or c to choose the Print Size d If you do not want to change additional settings press Color Start to print True2Life Does not appear when Photo Effects is chosen ...

Page 124: ... Press OK and then go to step f c Press a or b to choose White Balance Sharpness or Color Density d Press d or c to adjust the degree of the setting Press OK e Do one of the following If you want to customize another color enhancement press a or b to choose another option If you want to change other settings press a or b to choose Exit and then press OK f If you do not want to change additional se...

Page 125: ...Press a or b to choose Borderless b Press d or c to choose Off or On Press OK c If you do not want to change additional settings press Color Start to print Setting your changes as the new default 14 You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again a Press a or b to choose your new setting Press OK Repeat...

Page 126: ...y a Insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card or USB Flash memory drive into your machine WARNING DO NOT take out the memory card or USB Flash memory drive while PhotoCapture is blinking to avoid damaging the card USB Flash memory drive or data stored on the card b Load your document c Press Scan d Press a or b to choose Scan to Media Press OK...

Page 127: ...r USB Flash memory drive with a Hub has been put into the USB direct interface Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not c...

Page 128: ...D of your PictBridge compatible camera Depending on your camera some of these settings may not be available 1 See DPOF printing on page 113 for more details 2 If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings When your camera does not have any menu selections this setting is also used The names and availability of each ...

Page 129: ...rom your camera When the machine starts printing a photo the LCD will show Printing WARNING To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface DPOF printing 15 DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Elect...

Page 130: ...pplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode Printing Images 15 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera a Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface b Turn...

Page 131: ...t any problems Out of Memory This message will appear if you are working with images that are too large for the machine s memory Unusable Device This message will appear if you connect a camera which is not in PictBridge mode nor using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error message...

Page 132: ...Chapter 15 116 ...

Page 133: ...Section V Software V Software and Network features 118 ...

Page 134: ...indows Note If you have not installed the software see Viewing Documentation on page 2 a From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format b Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu c Click the heading you would like to view from the list at the left of the window For Macintosh ...

Page 135: ...Section VI Appendixes VI Safety and Legal 120 Troubleshooting and Routine Maintenance 132 Menu and Features 158 Specifications 175 Glossary 192 ...

Page 136: ...rigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to electrical outlets on the same circuit as large appliances or other equipment...

Page 137: ...e the faxes in memory see Transferring faxes to another fax machine on page 142 or Transferring faxes to your PC on page 142 WARNING There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock DO NOT handle the p...

Page 138: ...e under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this may cause injury DO NOT touch the paper feed roller Doing this may cause injury ...

Page 139: ...able substances or any type of spray to clean the inside or outside of the machine Doing this may cause a fire or electrical shock If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplu...

Page 140: ...ion line cord CAUTION Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and inju...

Page 141: ...he power cord DO NOT place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only 12 DO NOT place anything i...

Page 142: ...p Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company You may safely con...

Page 143: ...s resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equ...

Page 144: ...to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected C...

Page 145: ...lasse B est conforme à la norme NMB 003 du Canada Operation is subject to the following two conditions 1 this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of this device LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages ...

Page 146: ...pied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyright...

Page 147: ...ness Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd P...

Page 148: ...k that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 151 Make sure that the Media Type setting in the printe...

Page 149: ...you are using the paper support flap See Loading paper and other media on page 15 The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click Settings and uncheck Bi Directional Printing Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the p...

Page 150: ...Turn on Auto Reduction See Printing a reduced incoming fax on page 46 Telephone Line or Connections Difficulty Suggestions Dialing does not work No dial tone Check that the machine is plugged in and that the On Off key is on Check all line cord connections Canada only Change Tone Pulse setting See the Quick Setup Guide Send a fax manually and wait to hear the fax receiving tones before you press B...

Page 151: ...k lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner on page 149 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to on your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on t...

Page 152: ...hosen as the primary source In PaperPort 11SE with OCR click File Scan and choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 11 Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software ...

Page 153: ...ne and in Ready mode Print a Network Configuration list see Reports on page 84 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds ...

Page 154: ...ning Print data is left in the machine s memory Re start printing from your computer Print data is left in the machine s memory The USB cable was unplugged while the computer was sending the data to the machine Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or r...

Page 155: ...Full The memory card or USB flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again Near Empty One or more of the ink cartridges are running out of ink If a sending machine has a color fax the machine s handshake will ask that th...

Page 156: ...ff Advanced Fax Operations on page 79 Print the faxes that are in the memory See Printing a fax from the memory on page 46 The memory card or USB flash memory drive you are using does not have enough free space to scan the documents Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again Paper Jam Paper is jammed in the machine Open the Jam Cl...

Page 157: ...r the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 142 Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then reconnect it Unusable Device Disconnect device from front connect or turn machine off ...

Page 158: ...on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM c Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 77 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC d Do one of the following To transfer all faxes to your PC press 1 ...

Page 159: ... c Pull the jammed document up and to the left d Close the ADF cover e Press Stop Exit Note To avoid document jams close the ADF cover properly by pressing it down in the middle Document is jammed inside the ADF unit B a Take out any paper from the ADF that is not jammed b Lift the document cover c Pull the jammed document out to the left d Close the document cover e Press Stop Exit Printer jam or...

Page 160: ...ror message still appears on the LCD after you have removed the jammed paper please go to the next step d Remove the Jam Clear Cover 1 from the back of the machine Pull the jammed paper out of the machine CAUTION DO NOT place the jam clear cover face down as shown in the illustration Doing this may damage the cover and cause paper jams e Put the Jam Clear Cover back on Make sure the cover is set p...

Page 161: ...source and then move the print head to take out the paper g Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 h Push the paper tray firmly back into the machine Note Make sure you pull out the paper support until it clicks Dial Tone B Setting the dial tone to Detection will shorten the dial detect pause a Press Menu b Press a or...

Page 162: ...ty to Basic the ECM feature is only available for color fax sending Routine maintenance B Replacing the ink cartridges B Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you whic...

Page 163: ...cartridge d Remove the protective yellow cap 1 Improper Setup DO NOT touch the area shown in the illustration below Note If the protective yellow caps come off when you open the bag the cartridge will not be damaged e Each color has its own correct position Insert the ink cartridge in the direction of the arrow on the label f Lift the lock release lever and push it until it clicks and then close t...

Page 164: ...he cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother strongly recommends that you do not refill the ink cartridges provided with...

Page 165: ...r 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened with a non flammable glass cleaner b In the ADF unit clean the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Note In addition to cleaning the scanner glass and glass strip with a non flammable glass cleaner run your finger tip over the glass to see if ...

Page 166: ...e the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position b Clean the machine printer platen 1 Cleaning the paper pick up roller B a Pull the paper tray completely out of the machine b Unplug the machine from the AC power outlet and remove the Jam Clear Cover 1 CAUTION DO NOT place the jam clear cover face down as shown in the illustra...

Page 167: ...N DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty a Press Ink b Press a or b to choose Cleaning Press OK c Press a or b to choose Black Color or All Press OK The machine cleans the print head When cleaning is finished the machine will go back to standby mode automatically Note If you clean the print head at least five times and ...

Page 168: ... the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Brother Customer Service See Brother numbers on page i CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Note Checking the print alignment B You may need to...

Page 169: ...Although an ink volume icon appears on the LCD you can use the Ink key to see a large graph showing the ink that is left in each cartridge a Press Ink b Press a or b to choose Ink Volume Press OK The LCD shows the ink volume c Press Stop Exit Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM...

Page 170: ...e side cover Note If you cannot open the cover with your hand use a coin to open it b Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place c Connect the curled handset cord to the machine ...

Page 171: ...perly you could void your warranty CAUTION It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head a Open the ink cartridge cover b Pull the lock release...

Page 172: ...chine e Unplug the machine from the AC power outlet f Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected g Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover 3 h If your machin...

Page 173: ...in the illustration Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine l Close the carton and tape it shut MFC 685CW MFC 885CW ...

Page 174: ...ections and options Memory storage C Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time Note During a power failure the machine will retain messages that ar...

Page 175: ...time to return to Fax mode 23 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Sets the type of paper in the paper tray 23 Paper Size Letter Legal A4 A5 4 x6 Sets the size of the paper in the paper tray 24 Volume Ring Off Low Med High Adjusts the ring volume 24 Beeper Off Low Med High Adjusts the volume level of the beeper 25 Speaker Off Low Med High Adjusts the speaker v...

Page 176: ...CD Settings LCD Contrast Light Med Dark Adjusts the contrast of the LCD 28 Backlight Light Med Dark You can adjust the brightness of the LCD backlight 28 Dim Timer Off 10Secs 20Secs 30Secs You can set how long the LCD backlight stays on after the last key press 28 Off Timer Off 1Min 2Mins 3Mins 5Mins 10Mins 30Mins You can set how long the LCD stays on for after the last key press 29 Wallpaper You ...

Page 177: ...es fax messages without pressing the Black Start or Color Start key 45 Remote Codes On l51 51 Off Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off You can personalize these codes 59 Auto Reduction On Off Reduces the size of incoming faxes 46 Report Setting Transmission On On Image Off Off Image Initial setup for Transmission Verificat...

Page 178: ...0Sec 60Sec 120Sec 180Sec Choose the maximum length of incoming messages 71 ICM Rec Monitr On Off Allows you to turn the speaker volume for voice messages as they come in On or Off 72 Miscellaneous Mem Security Prohibits most functions except receiving faxes into memory 30 Compatibility Normal Basic Adjusts the modem speed to help resolve transmission problems 146 Distinctive Off Set On Uses the Te...

Page 179: ...ame BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Static Chooses the WINS configuration mode WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On Off Automatically allocates the IP address from ...

Page 180: ...S configuration mode WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On Off Automatically allocates the IP address from the link localaddress range Setup Wizard You can configure your print server Se...

Page 181: ...twork signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode Network I F Wired LAN WLAN You can choose the network connection type Factory Reset Yes No Restores all wired and wireless network settings to the factory default Level1 Level2 Level3 Level4 Options Descriptions See Network User s Guide on the CD ROM The factory settings are shown in Bold w...

Page 182: ...x Tel Manual Date Time Puts the date and time on the LCD and in headings of faxes you send See Quick Setup Guide Station ID Station ID Fax Station ID Name Set your name and fax number to appear on each page you fax Tone Pulse Canada only Tone Pulse Choose the dialing mode Dial Tone Detection No Detection You can shorten the dial tone detect pause 145 Register Handset MFC 885C W only Sets the machi...

Page 183: ...e a number from the Outgoing Call history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it 61 Caller ID hist Make a phone call Send a fax Add to Speed Dial Delete You can choose a number from the Caller ID history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it 61 Broadcasting Add Number Speed Dial Complete You can send...

Page 184: ...ck white or a color document into your E mail application See Software User s Guide on the CD ROM Scan to Image You can scan acolor picture into your graphics application Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black white or a color document into your computer Scan to Media when a memory card or USB Flash memory drive is inserted ...

Page 185: ... 25 400 You can choose the enlargement or reduction ratio for your type of document 89 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Choose the paper type that matches the paper in the tray 92 Paper Size Letter Legal A4 A5 4 x6 Choose the paper size that matches the paper in the tray 92 Brightness Adjusts the brightness of copies 91 Contrast Adjusts the contrast of cop...

Page 186: ...k or sort multiple copies 91 Page Layout Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3x3 You can make N in 1 or Poster copies 90 Set New Default Yes No You can save your copy settings 93 Factory Reset Yes No You can restore all settings to the factory settings 93 Level1 Level2 Level3 Options Descriptions Page The factory settings are shown in Bold with an asterisk 2 1 1 2 2 1 1 2 2 1 1 2...

Page 187: ...g table You can print an individual image 100 Photo Effects Auto Correct Enhance Skin Tone Enhance Scenery Remove Red Eye Monochrome Sepia You can adjust your photos with these settings 101 Search by Date You can search your photos from date 103 Print All Photos See the print settings in the following table You can print all photos in your memory card or USB Flash memory drive 104 Slide show The m...

Page 188: ...ose the paper and print size 107 Brightness Does not appear when Photo Effects is chosen Adjusts the brightness 108 Contrast Does not appear when Photo Effects is chosen Adjusts the contrast 108 True2Life Does not appear when Photo Effects is chosen On Off White Balance Adjusts the hue of the white areas 108 Sharpness Enhances the detail of the image Color Density Adjusts the total amount of color...

Page 189: ...mages or prevent unwanted cropping 109 Borderless On Off Expands the printable area to fit the edges of the paper 109 Set New Default Yes No You can save your print settings 109 Factory Reset Yes No You can restore all the settings to factory settings 109 Option1 Option2 Option3 Option4 Descriptions Page The factory settings are shown in Bold with an asterisk ...

Page 190: ...acters Making corrections C If you entered an incorrect letter and want to change it press d to move the cursor under the incorrect character Then pressClear Back Re enter the correct character You can also back up and insert letters Repeating letters C If you need to enter a letter that is on the same key as the letter before press c to move the cursor to the right before you press the key again ...

Page 191: ...er Tray 100 Sheets 20 lb 80 g m2 Printer Type Ink Jet Print Method Black Color Piezo with 94 1 nozzle Piezo with 94 3 nozzles LCD liquid crystal display MFC 685CW Wide 3 3 in 83 8 mm Color LCD 1 MFC 885CW Wide 4 2 in 106 7 mm Color LCD 1 Power Source AC 100 to 120 V 50 60 Hz Power Consumption MFC 685CW Off Mode Standby Operating Average 6 W Average 7 W Average 31 W MFC 885CW Off Mode Standby Opera...

Page 192: ...1 Temperature Operating Best Print Quality 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation 18 4 in 15 7 in 13 8 in 17 4 in 468 mm 398 mm 351 mm 14 6 in 370 mm 443 mm 7 1 in 180 mm 476 mm 18 7 in 14 6 in 370 mm 7 1 in 180 mm 15 7 in 398 mm 17 4 in 443 mm 13 8 in 351 mm ...

Page 193: ...nvelopes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 7 Index card and Post card 3 Width 3 5 in 89 mm 8 5 in 216 mm Height 5 0 in 127 mm 14 0 in 356 mm For more details see Paper weight thickness and capacity on page 14 Maximum paper tray capacity Approx 100 sheets of 20 lb 80 g m2 plain paper Photo Bypass Tray USA Photo Paper Tray Canada Paper type Plain paper inkjet paper coated paper and gloss...

Page 194: ...ntial Black only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot in 8 dot mm Vertical Standard 98 line in 3 85 line mm Monochrome 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Monochrome Color Photo 196 line in 7 7 line mm Monochrome Superfine 392 line in 15 4 line mm Monochrome Speed Dial 80 stations 2 numbers MFC 685CW 100 stations 2 numbers MFC 88...

Page 195: ...printed materials are subject to change without prior notice 2 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 3 Black White only Memory Transmission Up to 480 1 400 2 pages Out of Paper Reception Up to 480 1 400 2 pages ...

Page 196: ...80 Message Center D Message Center Yes ICM Recording Time Max 29 minutes Max 99 messages Max 180 secs 1 message Toll Saver Yes Recording Conversation MFC 685CW only Yes OGM Yes OGM Recording Time 20 secs ...

Page 197: ... handsets Frequency 5 8 GHz Technology FHSS Frequency Hopping Spread Spectrum Multi Handset Capability Up to 4 handsets 3 Dimensions Weight including battery 5 43 oz 154 g LCD liquid crystal display 16 Digit 3 Line 1 Line for Pict Backlit Orange Charge Indicator Yes LED Full Charge Time 12 hours While in Use TALK 4 hours 1 6 hours 2 While Not in Use Standby 200 hours 6 06 in 154 mm 1 24 in 31 6 mm...

Page 198: ...ocal laws it is illegal to dispose of this battery into your municipal waste stream Please call 1 800 8 BATTERY or visit www rbrc com for information on how to recycle this battery For Canada For more information on how to recycle this battery please call 1 800 8 BATTERY or visit www rbrc com Type BCL BT10 Rating Ni MH 3 6 V 730 mAh R ECYCL E 1 8 0 0 8 2 2 8 8 3 7 R B R C N i M H TM ...

Page 199: ... 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Copy Speed Black Up to 22 pages minute Letter paper 1 Color Up to 20 pages minute Letter paper 1 Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Black White Scans up to 600 1200 dpi Prints up to 1200 1200 dpi Color Scan...

Page 200: ...uch as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick Pro Not available for music data with MagicGate Memory Stick Duo with adapter MultiMediaCard Secure Digital 2 miniSD with adapter xD Picture Card 3 USB Flash memory drive 4 Resolution Up to 1200 2400 dpi File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG 5 Scan to Media JPEG PDF Color TI...

Page 201: ...ications 185 D PictBridge D Compatibility Supports the Camera Imaging Products Association PictBridge standard CIPA DC 001 VIsit http www cipa jp pictbridge for more information Interface USB direct interface ...

Page 202: ...dition Windows Vista Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP 1 Windows Vista Color Depth 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Resolution Up to 19200 19200 dpi interpolated 2 Up to 600 2400 dpi optical Scanning Speed Black Up to 3 59 sec Color Up to 5 66 sec Letter size at 100 100 dpi Document Size ADF Widt...

Page 203: ... paper Printer Driver Windows 2000 Professional XP XP Professional x64 Edition Windows Vista driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Resolution Up to 1200 6000 dpi 1 1200 2400 dpi 1200 1200 dpi 600 600 dpi 600 300 dpi 600 150 dpi Print Speed Up to 30 pages minute Black 2 Up to 25 pages minute Color 2 Printing Width 8 26 in 8 5 in borderless 3...

Page 204: ...SB 1 1 interface 2 Third party USB ports are not supported for Macintosh 3 See the Network User s Guide for detailed network specifications USB A USB 2 0 interface cable that is no longer than 6 feet 2 0 m 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication with your wireless LAN using Infrastructure mode or a wireless P...

Page 205: ...c OS X 10 2 4 10 4 3 Printing PC Fax 4 Scanning Removable Disk USB 3 10 100 BaseTx Ethernet Wireless 802 11b g PowerPC G4 G5 PowerPC G3 350MHz 128 MB 256MB 80 MB 480MB Mac OS X 10 4 4 or greater Printing PC Fax 4 Scanning Removable Disk USB 3 10 100 BaseTx Ethernet Wireless 802 11b g PowerPC G4 G5 Intel Core Processor 512MB 1GB Conditions 1 Microsoft Internet Explorer 5 5 or greater 2 For WIA 1200...

Page 206: ...dge The printing frequency The number of pages printed Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and Ink remaining in cartridge identified as empty It is necessary to leave a small amount of ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Repla...

Page 207: ...ight 2 Network Management software Support for Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mDNS Web Services TELNET SNMP TFTP LLT...

Page 208: ...an one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of...

Page 209: ...alls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that ...

Page 210: ...y from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real ti...

Page 211: ...wering machine to the EXT jack of your machine Telephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Tou...

Page 212: ... roller 150 print head 151 printer platen 150 scanner 149 Connecting external TAD 55 external telephone 58 two line external TAD or telephone 57 Consumable items 190 Control panel overview 6 ControlCenter See Software User s Guide on the CD ROM Copy brightness 91 color saturation 92 contrast 92 enlarge reduce 89 enter Copy mode 88 multiple 88 out of memory 93 page layout N in 1 90 paper size 92 pa...

Page 213: ...m PC See Software User s Guide on the CD ROM Fax stand alone receiving 42 at end of conversation 46 difficulties 132 134 Easy Receive 45 F T Ring Time setting 44 Fax Forwarding 81 Fax Preview 75 76 from extension telephone 58 59 into PC 77 Paging 74 printing from memory 46 Receive Mode choosing 42 reducing to fit on paper 46 retrieving from a remote site 81 82 Ring Delay setting 44 telephone line ...

Page 214: ... 158 Message Center mode erasing messages 70 Fax Tel announcement F T OGM 69 outgoing message Msg Ctr OGM 68 playing voice messages 70 recording a conversation 72 setting toll saver 71 setting up 68 69 71 Mode entering Copy 88 Fax 34 PhotoCapture 7 Scan 7 Multi line connections PBX 58 N Network Printing See Network User s Guide on the CD ROM Scanning See Software User s Guide on the CD ROM O On Of...

Page 215: ... 105 xD Picture Card 96 PictBridge DPOF Printing 113 Power failure 158 Presto PageManager See Help in Presto PageManager application Print checking alignment 152 checking quality 151 difficulties 132 134 drivers 187 fax from memory 46 paper jams 143 report 84 resolution 187 specifications 187 Printing on small paper 19 See Software User s Guide on the CD ROM Programming your machine 158 Q Quick Di...

Page 216: ... 42 recording OGM 56 with two line jack 57 Teen Ring 50 Telephone line connections 56 difficulties 134 interference 146 multi line PBX 58 roll over lines 57 two line telephone system 57 Text entering 174 special characters 174 Transferring your faxes or Fax Journal report 141 Transparencies 12 13 14 177 Troubleshooting 132 checking ink volume 153 document jam 143 error messages on LCD 138 if you a...

Page 217: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 218: ...the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and ma...

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