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Brother MFC-6800, Owner'S Manual

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On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation 
keys. User-friendly programming helps you take full advantage of all the menu 
selections your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen 
prompts to help you program your MFC. All you need to do is follow the 
prompts as they guide you through the menu selections and programming 
options. Additionally, you can program settings more quickly by pressing 

Menu/Set

 and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the 
Owner’s Manual. To help you understand the menu selections and options that 
are found in the MFC programs, use the Menu Selection Table on page 3-3.

You can program your MFC by pressing 

Menu/Set

 followed by the menu 

number. For example: to set 

FAX RESOLUTION

 to 

FINE

, press 

Menu/Set

, 

2

, 

2

, 

2

  and 

 to select 

FINE

, and then press 

Menu/Set

.

or

Summary of Contents for MFC-6800

Page 1: ... OWNER S MANUAL MFC 6800 version B ...

Page 2: ...ference Model Number MFC 6800 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this Owner s Manual with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service 1996 2001 Brother Industries Ltd ...

Page 3: ...r is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product For Customer Service Dealers Service Centers USA Only For the name of a Brother authorized dealer or service center call 1 877 BROTHER Service Cent...

Page 4: ... disks IMPORTANT For technical and operational assistance you must call the country where you purchased the MFC Calls must be made from within that country In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Description Item Laser Fax Toner TN 250 Laser Fax Drum DR 250 Telephone Line Cord LG3077001 Paper Support LE1931008 Power Protector for A C Po...

Page 5: ...USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WH...

Page 6: ...ct a defect in materials or workmanship in this Product you can report it to a Brother Authorized Service Center During the Warranty Period supply Brother s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States For the name of your Brother Authorized Service Center call 1 800 521 2846 After contacting the Brother Authorized Service C...

Page 7: ...IED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and under standings that you may have with Brother or its representatives This Limited Warranty...

Page 8: ...rom packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice...

Page 9: ...ate the number of pages being sent and then press Menu Set 7 Press 1 to select additional settings OR Press 2 if you are ready to fax 8 Enter the fax number 9 Press Fax Start Real Time Transmission You can send faxes in real time 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Menu Set 2 2 6 3 Press to select ON or OFF and then press Menu Set OR For the next trans...

Page 10: ... then enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Fax Start When the LCD shows the name you want to call Making Copies Making a Single Copy 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Copy Sorting Multiple Copies Using the ADF 1 Place the original face up in the ADF 2 Use the dial pad to enter the number of cop...

Page 11: ... 5 ECM Error Correction Mode 1 6 2 Assembly and Connections 2 1 Packing List 2 1 Choosing a Location 2 2 Important Safety Instructions 2 3 Assembly 2 3 Installing the Drum Unit Assembly with Toner Cartridge 2 3 Setting Up the MFC 2 5 Loading Paper 2 7 Acceptable Paper 2 7 Paper Capacity of Feeder 2 8 Connecting an External Telephone 2 8 Connecting an External Telephone Answering Device TAD 2 9 Seq...

Page 12: ...ting Letters 4 3 Special Characters and Symbols 4 3 Setting the Ring Volume 4 4 Setting the Beeper Volume 4 4 Setting the Speaker Volume 4 4 Memory Storage 4 4 Turning On Automatic Daylight Savings Time 4 5 Toner Save 4 5 Sleep Mode 4 5 Setting Tone Pulse Dialing Mode For Canada Only 4 5 5 Setup Receive 5 1 Basic Receiving Operations 5 1 Choosing the Receive Mode 5 1 To Select or Change Your Recei...

Page 13: ...Checking Job Status 6 6 Canceling a Job While Scanning the Original 6 6 Canceling a Job in Memory 6 6 Basic Sending Operations 6 7 Contrast 6 7 Fax Resolution 6 7 Composing Electronic Cover Page 6 8 Composing Your Own Comments 6 8 Cover Page for Next Fax Only 6 9 Always Send Cover Page 6 9 Using a Printed Cover Page 6 10 Advanced Sending Operations 6 10 Overseas Mode 6 10 Delayed Timer 6 11 Delaye...

Page 14: ...e Distinctive Ring Pattern 8 3 Caller ID 8 3 Viewing Caller ID List 8 4 Printing Caller ID List 8 4 9 Remote Fax Options 9 1 Fax Forwarding Paging 9 1 Programming a Fax Forwarding Number 9 1 Programming Paging Number 9 1 Setting Fax Storage 9 2 Backup Print 9 2 Changing Remote Retrieval Access Code 9 3 Remote Retrieval 9 3 Using Remote Retrieval Access Code 9 3 Remote Commands 9 4 Retrieving Fax M...

Page 15: ...F 11 6 Special Copy Options Using the ADF 11 6 Special Copy Options Using the Scanner Glass 11 6 2 in 1 11 7 4 in 1 11 7 Poster 11 7 Paper Type 11 7 Changing Default Copy Settings 11 8 Copy Mode Type of Original 11 9 Copy Contrast 11 9 Paper Type 11 9 12 Using Brother Machine as a Printer 12 1 Special Printing Features 12 1 Windows Printing 12 1 Bi directional Parallel Interface 12 1 Printing from...

Page 16: ...etting For Windows 95 98 98SE Me Users Only 13 6 Duplex Printing 2 13 6 Manual Duplex 13 6 Binding Offset 13 6 Watermark 3 13 7 Print Watermark 13 7 In background 13 7 Watermark Text 13 8 Watermark Bitmap 13 8 Position 13 8 Page Setting 4 13 9 Device Options 5 13 10 Quick Print Setup 13 11 Administrator For Windows 95 98 98SE Me Users Only 13 11 Print Date Time 13 12 Support 13 13 Brother Solution...

Page 17: ... the Control Panel Keys 14 2 Scan Image 14 3 Scan OCR 14 3 Scan to E mail 14 3 Brother Control Center Features 14 4 Auto Configuration 14 4 Scanning Operations 14 4 Copy Operations 14 5 PC Fax Operation 14 5 Scanner Settings for Scan Copy and PC Fax Buttons 14 5 Global Settings 14 5 Setting Up the Scanner Configurations 14 6 To Access the Scanner Configurations Screen 14 6 Perform an Operation fro...

Page 18: ... Items in Folders 15 2 Links to Many Other Applications 15 3 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit 15 3 Importing Items from Other Applications 15 3 Exporting Items in Other Formats 15 4 Exporting an Image File 15 4 Accessing the Scanner 15 4 Scanning an Image into Your PC 15 5 Settings in the Scanner Window 15 5 Image 15 5 Contrast 15 6 Custom 15 6 PreScanning a...

Page 19: ...e 16 13 Count Cover Page 16 13 Sending a File as a PC FAX Using the Facsimile Style 16 14 Redial 16 15 Sending a File as a PC FAX Using the Simple Style 16 15 17 Using Automatic E Mail Printing 17 1 For Windows 95 98 98SE Me Only 17 1 Main Features 17 1 To Access the On Line Documentation 17 1 To Install Automatic E mail Printing Optional Application 17 1 18 Using the Brother MFC with a New Power ...

Page 20: ...3 Important 19 3 Industry Canada Compliance Statement 19 4 Important About the Interface Cable 19 4 Warranty 19 4 International ENERGY STAR Compliance Statement 19 4 Important Safety Instructions 19 5 Trademarks 19 7 20 Troubleshooting and Routine Maintenance 20 1 Troubleshooting 20 1 Error Messages 20 1 Document Jams and Paper Jams 20 5 Original is Jammed in the Top of the ADF Unit 20 5 Original ...

Page 21: ...tor 20 20 Replacing the Drum Unit 20 24 21 Glossary G 1 22 Specifications S 1 Product Description S 1 Fax S 1 Printer S 2 Computer Requirements S 3 Electrical and Environment S 3 Parallel Interface S 4 USB Universal Serial Bus Interface S 4 23 Index I 1 24 Remote Retrieval Access Card R 1 ...

Page 22: ...xx ...

Page 23: ... to perform For clarification and to help you choose the correct key presses we ve added illustrations of some LCD messages boldface Bold typeface identifies a specific key on the MFC control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on the LCD of the MFC Additionally your MFC has a Reports key P...

Page 24: ...s properly installed To get a response you must have set up your Station ID See Setting Station IDs page 4 2 When your TEST SHEET is received a Confirmation Sheet and Product Registration form will be sent back to your MFC Please fill out the form and return it to complete your registration To Complete Your MFC 6800 Registration On Line 1 Insert the MFL Pro Suite CD ROM into your CD ROM drive 2 Cl...

Page 25: ...and as a keyboard for entering information into the MFC For Canada Only The key lets you switch the dialing type during a telephone call from PULSE to TONE Broadcast Use this key when you want to broadcast the same fax to many different locations maximum of 150 locations at once Search Speed Dial Lets you look up numbers stored in the dialing memory Also lets you dial stored phone numbers by press...

Page 26: ...y Keys Temporary Settings Enlarge Reduce Lets you enlarge or reduce copies depending upon the ratio you select Contrast Lets you make a copy that is lighter or darker than the original Options You can quickly and easily select temporary settings Clear Settings Resets your temporary copy settings back to the factory default settings Use this key when you do not want to wait 45 seconds for the tempo...

Page 27: ...ll back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custom service please see Distincti...

Page 28: ...The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check the integrity of a fax transmission while it is in progress ECM transmissions are poss...

Page 29: ...her Customer Service at 1 877 BROTHER in USA 1 877 BROTHER in Canada or 1 514 685 6464 in Montreal See Ordering Accessories and Supplies on page ii for the correct item numbers Whenever you transport the MFC use the packing materials that came with MFC If you do not pack the MFC properly you may void your warranty Telephone Wire Cord Power Cord Drum Unit Assembly With Free Starter Toner Cartridge ...

Page 30: ...e recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm For PLUGGABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord Avoid placing your MFC in a high traffic ...

Page 31: ...swimming pool 2 Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Assembly Installing the Drum Unit Assembly with Toner Cartridge 1 Unpack the drum unit assembly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge To prevent damage to the drum do NOT exp...

Page 32: ...S E M B L Y A N D C O N N E C T I O N S 2 Open the top cover of the MFC by pulling the lever toward you and lifting the cover 3 Holding the drum unit by its handles insert it into the MFC 4 Close the top cover ...

Page 33: ...the power to your MFC on when you connect it to a telephone line Similarly you can protect yourself when you want to move your MFC by disconnecting the telephone line first and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning...

Page 34: ... N N E C T I O N S 4 Attach the plastic paper support to the MFC 5 Pull out the paper tray and the extension 6 If your paper size is A4 or Letter unfold the paper stopper by pulling it toward you For legal paper For A4 Letter paper ...

Page 35: ...per The MFC can handle paper that has the following specifications But please note that you can receive fax messages only on Letter Legal and A4 paper If you use legal or A4 change the Paper Size setting Menu Set 1 1 Paper Type Paper Size Cut sheet Letter A4 Legal B5 A5 Executive Custom size 2 75 8 5 5 14 inches 70 216 127 356 mm Envelopes DL C5 COM 10 Monarch Post Card 2 75 8 5 5 11 inches 70 216...

Page 36: ...g device directly to your MFC Connect the modular plug on the telephone s line cord to the jack labeled EXT on the left side of the MFC Whenever this phone or TAD is in use the LCD shows TELEPHONE Cut Sheet Envelopes Basis Weight 17 to 42 lb 64 to 158 g m2 20 to 24 lb 75 to 90 g m2 single thickness Caliper 0 003 to 0 008 in 0 08 to 0 2 mm 0 0033 to 0 0058 in 0 084 to 0 14 mm single thickness Moist...

Page 37: ...ions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes you must reset the setting on your external TAD to 4 rings If You Subscribe to Your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you s...

Page 38: ...ngs or less Two rings are recommended The MFC s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD see next page 5 Set the TAD to answer calls 6 Set the Receive Mode to EXT TEL TAD See Choosing the Receive Mode page 5 1 Outgoing Message OGM on External TAD Timing is important in recording this message 1 Record 5 seconds of silence at the beginning of your message ...

Page 39: ...acks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your MFC See Easy Receive page 5 3 Converting Telephone Wall Outlets There are...

Page 40: ...e telephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line ...

Page 41: ...cumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls 3 The MFC may be used with either pulse or tone dialing telephone service For Canada only Custom Feat...

Page 42: ...the prompts as they guide you through the menu selections and programming options Additionally you can program settings more quickly by pressing Menu Set and the menu number using the dial pad Menu Selection Table You can probably perform most of these programming operations without the Owner s Manual To help you understand the menu selections and options that are found in the MFC programs use the...

Page 43: ...et an option by pressing Menu Set when that option appears on the LCD Then the LCD shows next menu level Press to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED Access the Menu Go to next menu level Accept an option Scroll through the current menu level Back to previous menu level Forward to next menu level Exit the Menu Note Use...

Page 44: ...nsmissions 4 1 3 STATION ID Program your name fax number and telephone number to appear on each transmitted page 4 2 4 VOLUME 1 RING OFF LOW MED HIGH Adjusts ring volume 4 4 2 BEEPER OFF LOW HIGH Adjusts beeper volume 4 4 3 SPEAKER ON OFF Adjust speaker volume 4 4 5 AUTO DAYLIGHT ON OFF Changes for Daylight Savings Time automatically 4 5 6 TONER SAVE ON OFF Increases life of toner cartridge 4 5 7 ...

Page 45: ... FAX 1 SETUP RECEIVE 1 RING DELAY 00 01 02 03 04 05 Number of rings before MFC answers in FAX ONLY mode 5 2 2 EASY RECEIVE ON OFF Receive fax messageswithout pressing the Fax Start key 5 3 3 REMOTE CODE ON 51 OFF Activate the MFC from a remote location You can also personalize these codes 5 4 4 AUTO REDUCTION ON OFF Reduces size of image 5 3 5 PRINT DENSITY Makes prints darker or lighter 5 4 6 POL...

Page 46: ... Sets the time of day that delayed faxes will be sent 6 11 4 DELAYED FAX Sendsdocuments later 6 11 5 BATCH TX ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission 6 12 6 REAL TIME TX NEXT FAX ONLY ON OFF You can send a fax without using memory 6 5 7 POLLED TX ON OFF Sets up your MFC with a document to be retrieved by another fax machine 6 12 8 COV...

Page 47: ... SETUP GROUPS Sets up a Group number for broadcasting 7 2 4 SETUP REPORTS 1 TRANSMISSION ON ON IMAGE OFF OFF IMAGE Initial setup for Transmission Verification Report and Activity Report 10 1 2 ACT INTERVAL 6 12 24 Hours 2 4 7 Days OFF 10 2 5 REMOTE FAX OPT 1 FAX FWD PAGING OFF FAXFORWARD PAGINING Sets MFC to forward fax messages OR to call your pager 9 1 2 FAX STORAGE ON OFF Stores incoming faxes ...

Page 48: ...hone company Distinctive Ring subscriber service to register the ring pattern with the MFC 8 1 2 CALLER ID DISPLAY PRINT REPORT Vieworprintalist of the last 30 Caller IDs stored in memory 8 3 3 COPY 1 COPY MODE AUTO TEXT PHOTO Selects the Copy resolution for your type of original 11 9 2 CONTRAST Adjusts the contrast 11 9 3 PAPER TYPE THIN PLAIN THICK THICKER Identify the type of paper in the multi...

Page 49: ... every fax you send In the event of a power failure you may have to reset the date and time All other settings remain unaffected 1 Press Menu Set 1 2 2 Enter the last two digits of the year and then press Menu Set 3 Enter two digits for the month for example enter 09 for September or 10 for October and then press Menu Set 4 Enter two digits for the day for example 06 and then press Menu Set 5 Ente...

Page 50: ...rns to the date and time Entering Text When you are setting certain functions such as the Station ID you may need to type text into the MFC Most number keys have three or four letters printed above them The keys for 0 and don t have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want The telephone numb...

Page 51: ...rsor under the special character or symbol you want Then press Menu Set to select it Press for space Press for _ Press 0 for É À È Ê Î Ç Ë Ö 0 If you do not enter a fax number no additional information can be entered NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless suc...

Page 52: ... The default setting is LOW When the beeper is set to LOW or HIGH the MFC beeps every time you press a key or make an error and when fax sending or receiving has finished 1 Press Menu Set 1 4 2 2 Press to select your option 3 When the LCD shows the option you want press Menu Set 4 Press Stop Exit Setting the Speaker Volume You can turn off the volume of the MFC one way speaker 1 Press Menu Set 1 4...

Page 53: ...consumption while the machine is idle You can choose how long the MFC is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets itself after the machine receives a fax or PC data or makes a copy The default setting is 0 minutes 1 Press Menu Set 1 7 2 Use the Dial pad to enter the length of time the machine is idle before it drops into sleep mode 00 to 99 minutes ...

Page 54: ...al telephone is connected to the EXT jack you control the phone line and must answer every call yourself Use this mode if you receive very few faxes automatic receive With an External Telephone Answering Device If an external TAD telephone answering device is connected to the EXT jack the TAD automatically answers every call Voice messages are stored in the external TAD Fax messages are printed Us...

Page 55: ...sing the telephone company s Distinctive Ring service keep the Ring Delay default setting of 04 You can try increasing the Ring Delay to 05 rings however if you do not receive all your faxes you must reset it to 04 rings See Easy Receive page 5 3 and Operation from Extension Telephone page 5 4 1 Press Menu Set 2 1 1 2 Press to select how many times the line rings before the MFC answers 00 05 and t...

Page 56: ...on from Extension Telephone page 5 4 1 Press Menu Set 2 1 2 2 Use to select ON or OFF and then press Menu Set 3 Press Stop Exit Printing a Reduced Incoming Fax If you turn on Auto Reduction the MFC will choose the appropriate reduction percentage for the type of paper you loaded 1 Press Menu Set 2 1 4 2 Use to select ON or OFF and then press Menu Set 3 Press Stop Exit Note If Easy Receive is OFF a...

Page 57: ... page 5 3 If you answer a call at an extension or external phone and no one is on the line assume you re receiving a fax At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the LCD shows RECEIVING before you hang up Your caller will have to press Fax Start to send the fax Changing the Fax Receive ...

Page 58: ...or you can have someone poll your MFC All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu Set 2 1 6 2 Pres...

Page 59: ...ING Your MFC will poll each number or group number in turn for a document Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 6 6 1 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no job is waiting the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press to select the job you want to cancel...

Page 60: ...finished choosing settings and go to the next step Faxing from the ADF Automatic Document Feeder The ADF can hold up to 30 pages feeding each one individually through the MFC Use standard 20 lb 75g m2 paper when using the ADF Always fan the pages well before placing them in the feeder Recommended Environment Make sure documents written with ink are completely dry Before you send a fax press Fax Re...

Page 61: ...r Setting the Special Media Lever You can use the special media lever to select the Regular position or Special position To feed special types of originals such as coated paper or glossy paper move the special media lever to the Special position It will allow the original to feed through the ADF without slipping or jamming If the original double feeds try again by inserting a single sheet of origi...

Page 62: ... single page go to Step 7 OR To send multiple pages go to Step 6 6 Place the next page on the scanner glass and then press Menu Set The MFC starts scanning Repeat this step for each additional page 7 Press Fax Start to begin dialing To use the scanner glass the ADF must be empty If the original is a book or is thick do not slam the cover or press on it Press Stop Exit If the original was scanned i...

Page 63: ...omatic Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is busy the MFC will automatically redial up to three times at 5 minute intervals Dual Access You can place an original in the ADF and set temporary...

Page 64: ... in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Menu Set 2 2 6 3 To change the default setting press to select ON or OFF and then press Menu Set Go to Step 5 OR For the next fax tra...

Page 65: ...nning the Original You can cancel a job while you are scanning it into memory by pressing Stop Exit Eject the original by pressing Stop Exit again Canceling a Job in Memory You can cancel tasks you ve scheduled such as Polling Transmit or faxes waiting in Memory to be sent See Checking Job Status above 1 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no jobs are waiting the LCD shows NO ...

Page 66: ... 5 Enter a fax number 6 Press Fax Start to send a fax Fax Resolution When you have a document in the ADF or on the scanner glass you can use the Fax Resolution key to change the setting temporarily for this fax only Press Fax Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting 1 Press Menu Set 2 2 2 2 Press to select the resolution you want and then...

Page 67: ...g Your Own Comments below Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message functions will change the default settings Composing Your Own Comments You can set up two custom comments 1 Press Menu Set 2 2 9 ...

Page 68: ... you make a mistake press to back up and reenter the number of pages 7 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 8 8 Enter the fax number you re calling 9 Press Fax Start Always Send Cover Page Make sure the Station ID is set up see page 4 2 This feature does not work without the Sta...

Page 69: ...verseas Mode After you send a fax using this feature the feature turns itself off 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Menu Set 2 2 0 3 Press to select ON or OFF and then press Menu Set 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 5 Enter...

Page 70: ...which shows the time you entered last Press Menu Set to accept it or enter another time for this fax 1 Place the original face up in the ADF or on the scanner glass 2 Press Menu Set 2 2 4 3 Enter the time you want the fax to be sent in 24 hour format and then press Menu Set For example enter 19 45 for 7 45 P M 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND me...

Page 71: ...en press Menu Set 3 Press Stop Exit Setting Up Polled Transmit Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it 1 Place the original to be retrieved face up in the ADF or face down on the scanner glass 2 Press Menu Set 2 2 7 3 Press to choosePOLLED TX ON and press Menu Set 4 If you want to select additional settings press 1 The LCD returns ...

Page 72: ...then go to Step 6 to store the number without a name 5 Return to Step 2 to store another Speed Dial number OR Press Stop Exit Changing Speed Dial Numbers If you try to store a Speed Dial number in a location where a number is already stored the LCD shows the current name stored there then prompts you to either 1 Press 1 to change the stored number OR press 2 to exit without making a change 2 Enter...

Page 73: ...e 7 1 and Broadcasting page 7 5 1 Press Menu Set 2 3 2 2 PressSearch Speed Dial followedby the two digit location where you wish to store the Group number and then press Menu Set For example press Search Speed Dial 07 3 Use the dial pad to enter the Group number and then press Menu Set For example press 1 for Group 1 4 To include Speed Dial numbers in the Group enter them as if you were dialing Fo...

Page 74: ...ee Storing Speed Dial Numbers page 7 1 1 Place the original face down in the ADF or face down on the scanner glass 2 Press Search Speed Dial 3 To search for numbers alphabetically by name enter the first letter of the name and then press or OR To search for numbers numerically by Speed Dial number press 4 When the LCD shows the name you want to call press Fax Start Speed Dialing 1 Place the origin...

Page 75: ...7001 you could press Search Speed Dial 0 2 and then press 7 0 0 1 on the dialing pad Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second...

Page 76: ...these locations Use the Search Speed Dial to help you choose the numbers easily After the broadcast is finished a Broadcast Report will be printed automatically to let you know the results Enter the long dialing sequence numbers as you normally would Keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for other reasons a ...

Page 77: ...r has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your MFC What Does Brother s Distinctive Ring Do The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service You can dedicate the new phone number on your line...

Page 78: ... Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below The MFC will answer only calls to its registered number The first two rings are silent on the fax machine This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you program th...

Page 79: ...ch pattern as you scoll through the four patterns Be sure to choose the pattern assigned by the Telephone Company 5 Press Stop Exit Caller ID After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 16 ...

Page 80: ...ation to review those calls made to your MFC 1 Press Menu Set 2 0 2 2 Press to select DISPLAY and then press Menu Set If the name was not received it will not be displayed 3 Press to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name and number and the date and time of the call 4 Press to return to the Caller ID list...

Page 81: ...ess Stop Exit Programming Paging Number When Paging is selected your MFC dials the pager number you ve programmed and then dials your Personal Identification Number PIN this activates your pager so you know you have a fax message in the memory 1 Press Menu Set 2 5 1 2 Press until the LCD shows PAGING and then press Menu Set 3 Enter your pager phone number up to 20 digits followed by and then press...

Page 82: ... when you have a fax stored in memory 1 Press Menu Set 2 5 2 The LCD prompts you to choose a fax setting 2 Press to select ON or OFF and then press Menu Set 3 Press Stop Exit Backup Print If you have set FAX STORAGE to ON your MFC automatically prints a faxes as they are received into memory This is a safety feature in ease the power goes out so you won t lose your message You cannot change a Pagi...

Page 83: ...ton presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 3 The MFC signals the kinds of messages received 1 long beep Fax message s No long beeps No ...

Page 84: ...u have registered the number the MFC will change automatically to FAXFWD ON mode 2 Fax Forwarding 3 Paging 4 FAX FWD No 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See page 9 5 3 Erase faxes from the memory If you hear one long beep you can erase fax message s...

Page 85: ...achine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote telephone fax machine using touch tone 1 Dial your fax number 2 When you hear the beep immediately enter your Remote Retrieval Access Code 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine ...

Page 86: ...smission and whether the transmission was successful OK If you select ON or ON IMAGE the report will print for every fax you send If you typically send multiple faxes to the same destinations you may need more than the job numbers to know which faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Pres...

Page 87: ... then press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit Using the Reports Key Five reports are available Prints the Menu Table so you can see at a glance how to quickly program every menu selection Lists names and numbers stored in Speed Dial memory in numerical order Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Tra...

Page 88: ...N T I N G R E P O R T S To Print a Report Press Reports Press to select the report you want and then press Menu Set OR Enter the number of the report you want to print For example press 1 to print the Help List or ...

Page 89: ...up in the ADF 2 Press Copy Do NOT pull on the paper while copying is in progress Making Multiple Copies Using the ADF 1 Place the original face up in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Copy Imcoming faxes cannot be received on paper or into memory while the MFC is copying Note To stop the copy process and release the original press Stop Exit To sort ...

Page 90: ... number of copies you want up to 99 4 Press Copy Out of Memory Message If the memory becomes full while you are making copies the LCD shows a message If the OUT OF MEMORY message appears while you are scanning the first page of your original press Stop Exit to cancel You will need to clear some faxes from memory before you can continue Note To gain extra memory you can turn off Fax Storage see pag...

Page 91: ...onds expire Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Enlarge Reduce Contrast and Options keys the LCD shows Press if you want to select additional settings OR Press Copy if you are finished choosing settings Note To clear your settings and start over press Clear Settings The LCD shows copy settings ...

Page 92: ... AUTO 104 150 200 400 and then press Menu Set OR For more choices select ZOOM use the dial pad to enter any percentage between 25 and 400 and then press Menu Set 5 Press Copy OR Press for additional settings When selecting an enlargement or reduction ratio you need to know the size of the paper you registered in Menu 1 1 Selecting a Fixed Ratio Press Enlarge Reduce and ZOOM 400 200 150 104 EXE LTR...

Page 93: ...e of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs 1 Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and to select OPT COPY MODE and then press Menu ...

Page 94: ...t OPT SPECIAL and then press Menu Set 4 Press to select 2 IN 1 4 IN 1 or OFF and then press Menu Set 5 Press Copy OR Press for additional settings Special Copy Options Using the Scanner Glass You can save paper by copying either two or four pages onto one page or you can create poster size copy 1 Place the original face down on the scanner glass 2 Use the dial pad to enter the number of copies you...

Page 95: ...that you are using THIN 17lb 18 4lb For thin paper PLAIN 18 7lb 25 3lb For ordinary plain paper THICK 25 6lb 32lb For heavy weight paper or rough paper THICKER 32 3lb 42 1lb For heavier weight paper rough paper or bond paper TRANSPARENCY For transparency OHP Special Copy Options 2in1 4in1 or Poster are not available with Enlarge Reduce Poster is not available for multiple copies and requires using...

Page 96: ...y mode These settings will remain until you change them again by pressing Menu Set Adjust the Contrast and Quality settings By pressing a number you can adjust copy settings as shown in the following chart Press to scroll through the options for each setting Press Menu Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu Set and 3 or or or or...

Page 97: ...t copy contrast to make copies darker or lighter 1 Press Menu Set 3 2 2 Press to make a copy lighter OR Press to make a copy darker and then press Menu Set 3 Press Stop Exit Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you use most often THIN 17lb 18 4lb For thin paper PLAIN 18 7lb 25 3lb For ordinary plain paper THICK 25 ...

Page 98: ...her machine s parallel interface enables it to send memory and printer setup information to the computer Printing from Your PC Multi purpose Sheet Feeder The MFC s multi purpose sheet feeder can feed plain paper envelopes and organizer paper When the MFC receives data from your computer it begins the print process by loading paper from the multi purpose sheet feeder Select the print command from y...

Page 99: ...aighten it well or you may get a paper jam Very thin or very thick paper is not recommended If the paper double feeds sends two sheets at once hold the stack of paper except for the front sheet while the paper is feeding When you use manual duplexing it is possible that a paper jam may occur or the printer quality might not be satisfactory Loading Envelopes in Multi purpose Sheet Feeder You can lo...

Page 100: ...eet immediately after printing to prevent a paper jam or curled sheets Simultaneous Printing Faxing Your MFC can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the MFC is copying or receiving a fax on paper it pauses the PC printing operation and then resumes when copying or fax receiving is complete Fax sending continues...

Page 101: ...ptimum printing use a recommended type of paper especially plain paper and transparencies For more information on paper specifications consult your nearest authorized sales representative or the place where you purchased your MFC Use labels or transparencies that are designed for use in laser printers For the best print quality we recommend that you use long grained paper If you are using special ...

Page 102: ...r using a printer command language or page description language The printer drivers are on the supplied CD ROM The latest printer driver can also be downloaded from the Brother Solutions Center at Features in the PCL Printer Driver For Windows Users Only For more detailed information please see the on line Help in the printer driver Note The screens shown in this section are from Windows 98 The sc...

Page 103: ...P R I N T E R D R I V E R S E T T I N G S F O R W I N D O W S O N L Y 13 2 Basic Tab 1 Select the Paper size Multiple Page and Orientation 2 Select number of Copies and Media Type 1 2 ...

Page 104: ...r or enlarging the image size for printing on page on multiple sheets of paper Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border dash border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Copies The copies selection sets the nu...

Page 105: ...d for all the copies selected before the next page in the document is printed Media Type You can use the following types of media in your printer For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper select Plain Paper When using heavier weight paper envelopes or rough pape...

Page 106: ...by selecting one of the following icons 1 Print Quality 2 Duplex Printing 3 Watermark 4 Page Setting 5 Device Option Print Quality 1 Resolution You can change the resolution as follows 300 dpi 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode which reduces the print density 1 2 3 4 5 ...

Page 107: ...htness Contrast and Graphics Quality options manually Duplex Printing 2 Choosing the Duplex Printing icon displays the Manual Duplex features available Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the MFC prints all the even numbered pages first Then the printer driver stops and shows the instructions required to...

Page 108: ...your source file or select one of the preset Watermarks Print Watermark The Print Watermark feature offers printing choices of On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of your document ...

Page 109: ...lick the New button and select Text or Bitmap from the Watermark Style Watermark Text Enter your Watermark text into the Text Box and select the Font Size Darkness and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Position The position settings offer controls on where the W...

Page 110: ... the Scaling feature 1 Check Off if you want to print the document as it appears on your screen 2 Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror or Reverse Print feature for your page setting ...

Page 111: ... E R D R I V E R S E T T I N G S F O R W I N D O W S O N L Y 13 10 Device Options 5 Set one of the following Printer Functions Quick Print Setup Administrator For Windows 95 98 98SE Me Users Only Print Date Time ...

Page 112: ... mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section Administrator For Windows 95 98 98SE Me Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and password protected Note Record your password and keep it in a safe place for future reference If you forget your password these settings can not be acc...

Page 113: ...tting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage Note The Date and Time indicated in the selection box represents the format that will be printed The actual Date and Time printed on your document is automatically r...

Page 114: ...date Web sites Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and Tips for using your machine Web Update Web Update checks the brother web site for updated driver and automatically downloads and updates the driver on your computer Check Setting The Check Setting selection displays a list...

Page 115: ...er For Windows 2000 General Tab Printing Preferences In the General tab click the Printing Preferences button to access the Layout tab The Windows 2000 printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features and selections available for Windows 2000 ...

Page 116: ... T E R D R I V E R S E T T I N G S F O R W I N D O W S O N L Y Layout Tab 1 Orientation Select the Orientation which is how your document will be positioned on the paper Portrait or Landscape Portrait Landscape 1 2 ...

Page 117: ...an select 1 2 4 6 9 or 16 pages to be printed on one sheet of paper The image of each page will be reduced as needed to fit on the paper 2 in 1 4 in 1 Paper Quality Tab 1 Paper Source The paper source is set to Automatically Select because the FAX will select the appropriate paper source for you 1 2 ...

Page 118: ...n using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For OHP transparencies select Transparency Advanced Options Click the Advanced button in the Paper Quality tab to access the screen below 1 Paper Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application software Cop...

Page 119: ...3 Document Options Advanced Printing Features You can Enable or Disable Advanced Printing Features from this selection If you disable it Page Order Pages Per Sheet Copy and Collate will be disabled Halftoning This selection is for changing the dither pattern to achieve the best print results when printing graphics The choices are as follows Auto Select Super Cell Dither 6 6 Dither 8 8 ...

Page 120: ... N G S F O R W I N D O W S O N L Y Device Settings Tab Not Available Form To Tray Assignment The paper size is displayed If you want to change the paper size click the Advanced button in the Paper Quality tab and then select another paper size ...

Page 121: ...anually launch the specific applications The Brother Control Center provides three categories of operations 1 Scan directly to a file E mail word processor or graphic application of choice 2 Copy operations 3 PC Faxing using the Brother MFL Pro PC Fax software MFC 6800 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started ...

Page 122: ... key on the control panel to scan originals into your word processing graphics or E mail applications The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your PC Using the Control Panel Keys Before you can use the Scan to key on the control panel you must have connected the MFC to your Windows based PC and loaded the appropriate Brother Drivers for your ...

Page 123: ...plication for further editing 1 Place the original face up in the ADF 2 Press Scan to 3 Press to select SCAN OCR and then press Menu Set The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing Scan to E mail You can scan an color original into your E mail application as a file attachment Although the ...

Page 124: ...ication that is listed for the Word Processor Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selectin...

Page 125: ...ws printer driver installed on the PC PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother MFL Pro fax software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up window appears you can access the Scanner Settings window Click the Smart Click icon at the top right of the Brother Control Cent...

Page 126: ...l down list select Scan Size From the pull down list select Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To Access the Scanner Configurations Screen 1 Place the original face...

Page 127: ...the Brother machine s ADF then click OK to return to the Control Center screen Scan to File Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button If you wa...

Page 128: ...the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portab...

Page 129: ...Modify Settings button E mail Application E mail Application From the pull down list select your E mail application E mail Settings Click the EMail Settings button to set up links The Links Preferences window will appear File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX...

Page 130: ...t QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your Email phone book listing will be displayed so you can sele...

Page 131: ...11 Scan to Word Processor Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 132: ...o use the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear Select your setting and click OK Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up Decolumnized Output C...

Page 133: ...ropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your...

Page 134: ...propriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC 6800 Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy...

Page 135: ... Y 14 15 Send a Fax Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 136: ...S O N L Y FAX Settings Brother PC Fax FAX Resolution Fine 200 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears 2 Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button ...

Page 137: ...ed through the PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the On Line Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are i...

Page 138: ... computer to display it you can also double click a non PaperPort item to open it Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure in the Folder View You use this...

Page 139: ...utomatically installed with PaperPort when you install Multi Function Link Pro on your computer PaperPort can quickly convert the text on a PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your applicat...

Page 140: ...ull down menu in the PaperPort window The Export XXXXX As dialog box will be displayed 2 Select the drive and directory where you want to store the file 3 Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting 4 Select the OK button to save your file or Cancel to return to the PaperPor...

Page 141: ... White for text or line art Gray Scale For photographic images set the Color Type to Gray Error Diffusion or True Gray Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately three times larger than a file created with 256 Color Brig...

Page 142: ...2 11 in A4 210 297 mm Legal 8 1 2 14 in A5 148 210 mm B5 182 257 mm Executive 7 1 4 10 1 2 in Business Card 60 90 mm Custom User adjustable from 0 35 0 35 in to 8 5 14 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning Business Card Si...

Page 143: ... scanned into the PC and will appear in the Scanning Area of the Scanner window 3 To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the original you wish to scan 4 Place the original face up in the ADF again if you used the ADF in Step 1 5 Adj...

Page 144: ...xtBridge See Chapter 15 Scanner and Using ScanSoft PaperPort and TextBridge OCR Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your Windows computer Multi Function Link Pro Suite software and the MFL Pro Suite Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Paralle...

Page 145: ...OK This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the MFC Apply This uploads the data to the MFC but does not exit the remote setup application Print This command prints the selected items on the MFC ...

Page 146: ...FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 From the Start menu select Programs Brother Brother MFL Pro Suite and then select PC FAX Setting The Brother PC Fax Setup dialog box will appear 2 Enter the required User information This information is required to create the Fax Header and Cover Page 3 To save t...

Page 147: ...number needed to access an outside line This is sometimes required by the local PBX telephone system Include header To add header information to the top of the fax pages being sent check the Header box Address Book file You can select different database files for use with the Address Book You must enter the path and file name of the database file or use the Browse button to view the file system to...

Page 148: ... G U P A N D U S I N G P C F A X F O R W I N D O W S O N L Y User interface Select the User Interface for the Sending dialog box You have a choice of the Simple Style or the Facsimile Style Simple Style Facsimile Style ...

Page 149: ...ect the Facsimile Style user interface You can register any address or group on one of the ten Speed Dial buttons To register an address in a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click Add to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial location y...

Page 150: ...G U P A N D U S I N G P C F A X F O R W I N D O W S O N L Y The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book The Brother Address Book dialog box will appear ...

Page 151: ...x you can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click OK to save the member s information ...

Page 152: ...e Brother Address Book Group Setup dialog box appears 2 Type the name of the new group in the Group Name field 3 In the Available Names box select each member to be included in the Group and then click Add Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information 1 Select the Member or Group you want to edit 2 C...

Page 153: ...a Vcard is an electronic business card that contains the sender s contact information To export the current telephone book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file select Divide Character Tab or Comma T...

Page 154: ...to your Address Book To import an ASCII text file 1 From the Address Book select File point to Import and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Import from the Available Items column and then click Add Note If you selected Vcard in Step 1 the Save as type will be Vcard vcf Note Select the fields from the Available Items list in the same order they are...

Page 155: ...rt the data 5 Type the name of the file and then select Open Setting Up a Cover Page Access the Brother PC FAX Cover Page Setup from the FAX Sending dialog box by clicking See Sending a File as a PC FAX Using the Facsimile Style page 16 14 The Brother PC FAX Cover Page Setup dialog box will appear Note If you selected a text file in Step 1 the Files of type will be Text file csv ...

Page 156: ... you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included Note If you are sending a fax to multiple...

Page 157: ... a File as a PC FAX Using the Facsimile Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear ...

Page 158: ...On and then click the Cover Page icon to enter or edit the cover page information 6 Click Start to send the fax Redial If you want to redial a number click Redial button to scroll through the last five fax numbers and then click Start Sending a File as a PC FAX Using the Simple Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The ...

Page 159: ...iving party You can also use the Address Book to select destination fax numbers by clicking To button If you made a mistake entering a number click the Clear button to clear all entries 5 To send a Cover Page and note check the Cover Page On check box 6 When you are ready to send your fax click the Send icon 7 If you wish to cancel the fax click the icon Note You can also click the to create or ed...

Page 160: ...ive and print e mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content To Access the On Line Documentation To Install Automatic E mail Printing Optional Application 1 Insert MFL Pro CD ROM into your CD ROM drive 2 Click Install Software from the main CD ROM screen 3 Click Automatic E ...

Page 161: ...intosh must be set up with Mac OS 8 5 8 51 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with Your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser 2 Click the HL 1200 MFL Pro icon On the right side of the Chooser click the printer to which you want to print Close the Chooser Note Before you can connec...

Page 162: ...t Page Setup You can change the settings for Paper Size Orientation and Scaling and then click OK 4 From application software such as PaperPort click File menu and select Print Click Print to start printing Note If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print Option Setup allows you to change Duplex ...

Page 163: ...he following steps 1 Create a document in a Macintosh application 2 To begin the fax transmission select Print from the File menu The Printer dialog box appears When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button shows Send Fax and the Address button is available ...

Page 164: ...Fax Numbers box 6 If you want to you can add your new recipients to the Address Book at this time by clicking New to open the Address Book dialog box See Adding a New Member page 18 5 OR You can add a new group by clicking Group See Adding a New Group page 18 6 7 If you are finished addressing your fax click Send Fax The Facsimile dialog box will reappear Click OK to return to the Send Fax dialog ...

Page 165: ...you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears 2 Click New The following dialog box appears 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field up to 15 characters 5 Click OK to return to the Address Book dialog box ...

Page 166: ...he Group Name field type a name for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears 5 Click OK The Print Facsimile dialog box reappears 6 If you are ready to send your fax click Send Fax Follow the steps on page 18 3 for sending a fax ...

Page 167: ... 7 Using Brother TWAIN Scanner Driver with Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with applications that support the TWAIN specification You can use PaperPort for scanning ...

Page 168: ...cking the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear Scanning an Image into Your Macintosh G3 G4 or iMac 1 Place the original face up in the ADF or face down on the scanner glass 2 Adjust the following settings if needed in the scanner setup dialog box Resolution Color Type Brightness Contrast Sca...

Page 169: ...for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots True Gray also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and longest transfer time Colors Cho...

Page 170: ...rea Click and hold the mouse button as you drag the mouse to crop the image Business Card Size To scan business cards select the Business Card size setting 90 60 mm and then place the business card at the top center of a carrier sheet When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the Contrast Mode...

Page 171: ...Click OK If the scanned image is too light set a lower Brightness value and scan the document again If the image is too dark set a higher Brightness value and scan the document again Contrast The Contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black White is selected as the Gray Scale Increasing the Contrast level by dragging t...

Page 172: ...face up in the ADF or face down on the scanner glass 2 Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Insert the original face up in the ADF or face down on the scanner glass again 5 Adjust the settings for Resolution Col...

Page 173: ...telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line shou...

Page 174: ...s certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam...

Page 175: ...s and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the...

Page 176: ...s for a Class B digital device Warranty You must use the IEEE 1284 shielded parallel cable provided by Brother Industries Ltd See Ordering Accessories and Supplies page ii OR Attach a free filter core to your standard shielded printer cable To receive a free filter core with instructions call 1 877 BROTHER in USA or 1 877 BROTHER in Canada and order item number FCYL2 International ENERGY STAR Comp...

Page 177: ... power available consult your dealer or local power company 8 This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type p...

Page 178: ...empt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to Authorized Service Personnel A list of Authorized Service Centers has been included for your convenience or you may contact Customer Service for your nearest Brother Authorized Service Center See Brother Numbers page i 1...

Page 179: ...ies NT is a trademark of Northern Telecom Limited Macintosh and Quick Draw are registered trademarks and iMac and iBook are trademarks of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs IBM IBM PC and Proprinter are registered tra...

Page 180: ...e made from within that country ERROR MESSAGE CAUSE ACTION CHANGE DRUM SOON The drum unit is near the end of its life Use the drum unit until you have a print quality problem then replace the drum unit with a new one CHECK PAPER TheMFCisoutofpaperor paper is not properly loaded in the multi purpose sheet feeder Refill the paper or remove the paper and load it again and then press Fax Start CHECK P...

Page 181: ...s ready COVER OPEN PLS CLOSE COVER The top cover was not completely closed Open then close the cover DISCONNECTED The other party or other party s MFC terminated the call Try to fax or receive again or call the other party to see what happened DOC COVER OPEN The document cover is open Remove any paper from the ADF and close the document cover CHECK ORIGINAL Originals were not inserted or fed prope...

Page 182: ... does not answer or is busy Or you may have reached a number that is not connected to a fax machine Check the number and try again NOT REGISTERED You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See pages 7 1 to 7 2 PLS OPEN COVER A page piece of paper or paper clip etc may be jammed inside the MFC Open the top cover If you see any jammed paper or other i...

Page 183: ...talled Reinstall the drum unit TONER EMPTY Toner is used up and printing is not possible or the toner cartridge is not installed into the drum unit Replace the toner cartridge with a new one or install the cartridge into the drum unit See pages 20 19 to 20 23 TONER LOW If the LCD shows TONER LOW you can still print But the toner is depleted and the fax machine is telling you that the toner will so...

Page 184: ...ns to remove it Original is Jammed in the Top of the ADF Unit 1 Remove any paper from the ADF that is not jammed 2 Lift the ADF cover 3 Pull the jammed original out to the right 4 Close the ADF cover 5 Press Stop Exit Original is Jammed Inside the ADF Unit 1 Remove any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed original out to the right 4 Press Stop Exit ADF ...

Page 185: ...ause you may damage the MFC and cause toner to scatter on the next printed pages After you have used the MFC some internal parts of the machine are extremely HOT When you open the top cover of the MFC never touch the internal parts shown in the following picture Paper is Jammed in the Multi purpose Sheet Feeder 1 Push down the paper lever and then pull the jammed paper upward and out of the feeder...

Page 186: ... A N D R O U T I N E M A I N T E N A N C E Paper is Jammed near the Drum Unit 1 Open the top cover 2 Remove the drum unit 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the top cover Paper is jammed near drum unit ...

Page 187: ...orona wire see pages 20 19 or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother Customer Service at 1 800 284 4329 in USA or 1 877 BROTHER in Canada or 1 514 685 6464 in Montreal The MFC hears voice as CNG tone If your MFC is set to Easy Receive ON it is more sensitive to sounds Your MFC may ...

Page 188: ...ution to FINE or SUPERFINE See Fax Resolution page 6 7 Make a copy to verify the MFC s scanner operation Transmission Verification Report prints Results NG There is probably temporary noise or static on the phone line Try sending the fax again If the problem continues call the telephone company to check your phone line The receiving party says the picture is not clear Sometimes the resolution mode...

Page 189: ...arm system or any other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone...

Page 190: ...s the first couple of pages correctly then some pages have text missing Your computer is not recognizing the printer input buffer s full signal Please make sure to connect the printer cable correctly The MFC cannot print full pages of a document OUT OF MEMORY error message occurs Reduce the printer resolution Reduce the complexity of your document and try again Reduce the graphic quality or the nu...

Page 191: ...Start If there is paper in the multi purpose sheet feeder make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and place it back into the multi purpose sheet feeder Reduce the amount of paper in the multi purpose sheet feeder and then try again How can I load envelopes You can load envelopes from the multi purpose ...

Page 192: ...es and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Printed pages are stained with toner or have vertical stripes Dark Stripes or Toner Stains Clean the MFC s interior and the primary corona wire of the toner cartridge See Routine Maintenance page 20 17 and Cleaning the Drum Unit page 20 19 Make sure that the tab of the corona wire is at the home position If after cleaning y...

Page 193: ...e drum unit with a new one If the Marks do not disappear it may be that the drum was marked or damaged by excessive exposure to light In this case replace the drum unit with a new one Printed pages are blurred at the center or at either edge Blurred Page Certain environmental conditions such as humidity high temperatures etc may cause this condition to occur Make sure the MFC is placed on a flat h...

Page 194: ...ack 2 Unplug the MFC from the AC outlet WARNING Do not unplug the MFC after a print job until you hear the final click 3 Open the top cover 4 Remove the drum unit Caution Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit 5 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely 6 Close the top cover Remo...

Page 195: ...on with the original packing material 8 Pack the drum unit and toner cartridge assembly telephone line cord and AC cord in the original carton as shown below 9 Close the carton and tape it shut Note If you are returning the MFC to Brother as part of the Exchange Service pack only the MFC Keep all separate parts to use with your Exchange machine ...

Page 196: ... the Scanner Turn the MFC power switch OFF and lift the document cover Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth Lift the ADF unit Clean the white bar and the glass strip with isopropyl alcohol on a lint free cloth Document Cover White Film White Bar Glass Strip ...

Page 197: ...thes get dirty immediately wipe or wash it off with cold water 1 Open the top cover 2 Remove the drum unit assembly WARNING Just after you have used the MFC some internal parts of the machine are extremely HOT When you open the top cover of the MFC never touch the internal part shown in the following picture 3 Wipe the electric terminals with isopropyl alcohol on a cotton swab 4 Wipe the gears wit...

Page 198: ...ing the Toner Cartridge The MFC can print approximately 2 200 pages with one toner cartridge When the toner cartridge is running low the LCD shows TONER LOW The MFC is supplied with a starter toner cartridge that must be replaced after 1 000 pages Actual page count will vary depending on your average document type i e standard letter detailed graphics It is a good idea to keep a new toner cartridg...

Page 199: ...anel flashes on and off to indicate the toner is low The Toner Empty LED light stays on and the display show TONER EMPTY to indicate that the toner is empty Once this indication appears the machine will not resume printing until you have installed a new toner cartridge WARNING Just after you have used the MFC some internal parts of the MFC will be extremely HOT So please be careful Display Toner E...

Page 200: ...ld each side of the drum by its handles and gently lift the drum forward toward you Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 2 Gently turn the lever on the toner cartridge counterclockwise until it stops The toner cartridge cannot be removed unless the shutter is closed by turning the lever completely to the front Drum Unit D...

Page 201: ...il immediately before you install it into the MFC If a toner cartridge is left unpacked for a long period of time the toner life is shortened You can use only a genuine Brother toner cartridge TN 250 series which is specially formulated to ensure top print quality Using another brand of toner cartridge may void your MFC s warranty Note Handle the toner cartridge carefully If toner scatters on your...

Page 202: ...ge into the opening on the right side of the drum unit To ensure that the toner cartridge and the drum unit fit together correctly make sure that the toner cartridge guide arrow is exactly aligned with the guide arrow on the drum unit 7 Gently turn the lever on the toner cartridge clockwise until it stops 8 Reinstall the drum unit in the MFC and close the top cover Toner Cartridge Drum Unit Top Co...

Page 203: ...t may be damaged Handle the toner cartridge and the drum unit carefully because they contain toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water For best performance use only a genuine Brother toner cartridge The product should be used only in a clean dust free environment with adequate ventilation WARNING Just after you have used the MFC some inter...

Page 204: ...move the used drum unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 3 Remove the toner cartridge from the drum unit and keep it in a safe place For more information see Replacing the Toner Cartridge page 20 19 Drum Unit Toner Cartridge ...

Page 205: ...OT remove the clear plastic starter sheet Note Discard the used drum unit according to local regulations If you are not sure of them call your local Sanitation Department Be sure to seal the drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic garbarage Aluminum Bag New Drum Unit Used Drum Unit Starter Sheet ...

Page 206: ...ew drum unit by its handles install it Close the top cover 7 The MFC will eject the clear plastic starter sheet automatically Caution Do not touch the scanner window with your finger Handle the toner cartridge and drum unit carefully because they contain toner If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water Toner Cartridge Drum Unit Clear Plast...

Page 207: ...ob like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in an original All fax machines must use a minimum st...

Page 208: ...st 50 incoming and outgoing faxes TX means Transmit RX means Receive Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval functions fax tones The signals sent by sending and receiving fax machines while communicating information Fine mode ...

Page 209: ...incoming faxes Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation allows you to transfer a fax call answered at an extension phone to the MFC Remote Retrieval Access Code The four digit code 159 that allows you to call and access your MFC from a remote location Resolution The number of vertical and horizontal lines per inch See Standard Fin...

Page 210: ...process that causes less toner to be affixed to the page to extend the life of the toner cartridge This will make the print on received documents significantly lighter transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine Transmission Verification Report A listing of each transmission date time and number of pages User Settings A printed repo...

Page 211: ...per Size Letter Legal A4 Automatic Document Feeder ADF Up to 30 sheets 20 lbs Multi purpose Paper Cassette 200 sheets 20 lbs Gray Scale 64 levels Polling Types Standard or Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizontal Vertical 203 dot inch 8 dot mm Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo 392 line in...

Page 212: ...al printing mode Economy printing mode Print Speed Up to 10 pages minute when loading letter size or A4 paper from multi purpose sheet feeder Consumable Items Toner cartridge Life Expectancy Up to 2 200 pages new toner cartridges Up to 1 000 pages starter toner cartridges USA Canada and some other areas only when printing letter size or A4 paper at 5 print coverage Toner life expectancy will vary ...

Page 213: ...13 9 inches 459 458 354 mm Weight 24 2 lbs 11 kg Without Carton Processor Minimum Speed Minimum RAM Recommended RAM Available Hard Disk Space Minimum System Requirements Computer Platform Operating System Version 95 98 98SE Me NT Workstation 4 0 2000 Professional XP OS 8 5 8 51 Printing Only OS 8 6 9 2 Printing and Scanning Mac OS X v 10 10 1 Printing Only Windows Operating Systems Apple iMacTM iB...

Page 214: ... Input 20 0V S G 3 DATA 2 Input 21 0V S G 4 DATA 3 Input 22 0V S G 5 DATA 4 Input 23 0V S G 6 DATA 5 Input 24 0V S G 7 DATA 6 Input 25 0V S G 8 DATA 7 Input 26 0V S G 9 DATA 8 Input 27 0V S G 10 ACKNLG Output 28 0V S G 11 BUSY Output 29 0V S G 12 PE Output 30 0V S G 13 SLCT Output 31 INPUT PRIME Input 14 AUTO FEED Input 32 FAULT Output 15 N C 33 N C 16 0V S G 34 N C 17 0V S G 35 N C 18 5V 36 SLCT ...

Page 215: ...ing and configurating 14 1 to 14 16 C CALL PICKUP 8 3 Caller ID 8 3 8 4 Canceling Fax Forwarding 9 4 fax jobs in memory 5 6 jobs awaiting redial 6 6 Paging 9 4 scheduled job 5 6 cleaning drum unit 20 19 printer 20 18 scanner 20 17 control panel 1 3 copy contrast 11 9 default setting 11 8 keys 11 3 resolution 1 3 copy ies enlarging 11 4 multiple 11 1 photographs 11 5 11 9 quality 20 12 reducing 11 ...

Page 216: ... Receive Code 5 3 5 4 Remote Retrieval Access Code 9 3 troubleshooting 5 4 Fax Forwarding 9 1 changing remotely 9 4 9 5 programming a number 9 1 Fax Redial 6 4 Fax Storage 9 2 printing from 5 5 setting 9 2 fax stand alone receiving 5 1 erasing from memory 9 2 9 4 forwarding 9 1 9 4 polling 5 5 reducing to fit on paper 5 3 retrieving from a remote site 9 5 Ring Delay setting 5 2 sending automatic f...

Page 217: ...ettings 15 5 uninstall 15 1 viewing faxes and files 15 2 PBX 2 13 PC FAX For Macintosh 18 3 sending 18 3 address book 18 5 groups setting up 18 6 PC FAX For Windows 16 3 sending address book 16 7 cover page 16 12 facsimile style 16 14 group 16 9 setting up 16 3 simple style 16 15 phone line difficulties 20 10 roll over 2 11 two line 2 11 Polling 5 5 6 12 power cord 2 5 electrical outlet 2 5 failur...

Page 218: ...ering Device 1 6 2 10 2 12 5 1 Connecting 2 9 timer 6 11 Tone Signals on Pulse Line 7 4 toner cartridge installing 2 3 replacing 20 19 toner save 4 5 transparencies 2 7 triplex adapter 2 11 troubleshooting 20 1 error messages on LCD 20 1 if you are having difficulty 20 8 incoming calls 20 10 phone line connections 20 9 printer difficulties 20 11 printing or receiving faxes 20 8 sending faxes 20 9 ...

Page 219: ...te retrieval features Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 159 3 Your MFC signals the kinds of messages received 1 long beep Fax message s No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset your MFC when you finish 6 Hang up 1 4 Press 9 7...

Page 220: ...ess 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Retrieval Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature off pre...

Page 221: ... a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present a...

Page 222: ...unction center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the Wor...

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