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Brother MFC-3320CN User Manual Download Page 95

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   SETUP SEND

Sending a fax at the end of a conversation 
(FAX-1920CN only)

At the end of a conversation you can send a fax to the other party 
before you both hang up.

1

Ask the other party to wait for fax tones (beeps) and then to 
press 

Start

 before hanging up.

2

If it is not illuminated in green, press 

 (

Fax

). 

3

Load your original. (See 

Load originals

 on page 2-1.)

4

Press 

Black Start 

or

 Color Start

.

5

Replace the handset.

Summary of Contents for MFC-3320CN

Page 1: ...U S E R S G U I D E MFC 3320CN FAX 1920CN ...

Page 2: ...your product on line at www registermybrother com By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help ...

Page 3: ...ur one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product For Customer Service Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations...

Page 4: ...plete selection of the Brother accessories and supplies that are available for purchase In USA only 1 800 521 2846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Ink Cartridge black LC31BK Prints up to 500 pages Ink Cartridge cyan blue LC31C Prints up to 400 pages Ink Cartridge magenta red LC31M Prints up to 400 pages Ink Cartridge yellow LC31Y Prints...

Page 5: ...E LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL...

Page 6: ...this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to at...

Page 7: ... by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty pe...

Page 8: ...your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or wri...

Page 9: ...gged the power cord from the AC power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock After you use your machine the area shown in the illustrations is extremely HOT To prevent injuries be careful not to put your fingers in the area shown in the illustration To prevent injuries be careful not to touch the area shaded in the illustration To prevent injuries b...

Page 10: ...y surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near water for example near a bath tub wash bowl ki...

Page 11: ...ine on the carpet Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on the same ...

Page 12: ...Press Menu Set 0 1 2 Press or to select Fax Only Manual or Fax Tel and then press Menu Set Storing numbers Storing One Touch Dial numbers 1 Press Menu Set 2 3 1 2 Press the One Touch key where you want to store the number 3 Enter a number up to 20 digits and then press Menu Set 4 Enter a name up to 15 characters or leave it blank and then press Menu Set 5 Press Stop Exit Storing Speed Dial numbers...

Page 13: ...copy 1 Press Copy to illuminate it in green 2 Load your original See Load originals on page 2 1 3 Press Black Start or Color Start Sorting multiple copies Using the ADF 1 Press Copy to illuminate it in green 2 Load your original in the ADF 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options 5 Press or select Stack Sort and then press Menu Set 6 Press or select Sort a...

Page 14: ...g the machine 1 9 Connecting an external telephone 1 9 Connecting an external telephone answering device TAD 1 10 Sequence 1 10 Connections 1 11 Recording outgoing message OGM on an external TAD 1 12 Special line considerations 1 13 Roll over phone lines 1 13 Two line phone system 1 13 Converting telephone wall outlets 1 14 Installing machine external two line TAD and two line telephone 1 15 Multi...

Page 15: ...ring text 4 3 Inserting spaces 4 3 Making corrections 4 3 Repeating letters 4 3 Special characters and symbols 4 4 Setting Tone and Pulse dialing mode 4 4 General Setup 4 5 Setting the Mode Timer MFC 3320CN only 4 5 General Setup 4 5 Setting the Mode Timer FAX 1920CN only 4 5 Setting the Paper Type 4 6 Setting the Paper Size FAX 1920CN only 4 6 Setting the Paper Size MFC 3320CN only 4 7 Setting th...

Page 16: ...sation FAX 1920CN Only 5 10 Printing a fax from the memory 5 10 Advanced receiving operations 5 11 Operation from extension telephones 5 11 For Fax Tel mode only 5 11 Using a cordless external handset 5 12 Changing the remote codes 5 12 Polling 5 13 Setting up Polling Receive 5 13 Setting up Sequential Polling Receive 5 13 Telephone services 5 14 Distinctive Ring 5 14 What does your telephone comp...

Page 17: ...tion 6 8 Manual and automatic fax Redial 6 8 Color fax transmission 6 9 Dual Access Not available for color faxes 6 9 Real Time Transmission 6 10 Checking job status 6 11 Canceling a job while scanning dialing and sending the original 6 11 Canceling a scheduled job 6 11 Advanced sending operations 6 12 Broadcasting Not available for color faxes 6 12 Overseas Mode 6 13 Delayed Fax Not available for...

Page 18: ...ote Retrieval 8 5 Using your Remote Access Code 8 5 Remote commands 8 6 Retrieving fax messages 8 9 Changing your Fax Forwarding number 8 9 9 Message Center FAX 1920CN only 9 1 Message Center mode 9 1 Setting up the Message Center 9 1 Recording Message Center Outgoing Message 9 2 Listening to Outgoing Message OGM 9 2 Erasing Outgoing Message OGM 9 3 Activating Message Center mode 9 3 Message indic...

Page 19: ... 11 5 Enlarge Reduce 11 6 Paper Type 11 7 Paper Size 11 8 Brightness 11 8 Contrast 11 9 Sorting copies 11 9 N in 1 copy Page Layout 11 10 Changing the default copy settings 11 12 Copy Quality 11 12 Brightness 11 12 Contrast 11 12 Color Adjustment 11 13 Legal limitations 11 14 12 Walk Up PhotoCapture Center MFC 3320CN only 12 1 Introduction 12 1 PhotoCapture Center requirements 12 1 Basic flow 12 2...

Page 20: ... 5 Trademarks 13 7 14 Troubleshooting and routine maintenance 14 1 Troubleshooting 14 1 Error messages 14 1 Original jam 14 4 Original is jammed inside the front of the control panel 14 4 Original is jammed inside the back of the control panel 14 4 Printer jam or paper jam 14 5 Paper is jammed inside the front of the machine 14 5 Paper is jammed in the paper tray 14 5 Paper is jammed inside the pa...

Page 21: ...Copy S 3 PhotoCapture Center MFC 3320CN only S 3 Fax S 4 Scanner MFC 3320CN only S 5 Printer S 6 Interfaces S 7 Computer requirements S 7 Consumable items S 8 Network LAN S 9 15 Index I 1 16 Remote Retrieval Access card MFC 3320CN only R 1 17 Remote Retrieval Access card FAX 1920CN only R 3 18 ...

Page 22: ... and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New type face identifies the messages on the LC...

Page 23: ...s working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 2 In USA Only 1 877 268 9575 When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your machine Please fill in the form and return it to complete your registration On Line Registration USA and Canada 1 Insert the MFL Pro Suite CD ROM into...

Page 24: ...INTRODUCTION 1 3 Control panel overview FAX 1920C MFC 3320CN 5 6 7 8 9 2 1 4 15 13 12 11 10 5 6 7 8 9 1 2 3 14 13 12 11 10 ...

Page 25: ...can quickly and easily select temporary settings for copying Quality Use this key to temporarily change the quality for Copying 6 Fax and telephone keys Redial Pause Redials the last number you called It also inserts a pause in auto dial numbers Hook Press before dialing if you want to make sure a fax machine answers and then press Black Start or Color Start Hold FAX 1920CN only Lets you place tel...

Page 26: ...ry It also lets you dial stored numbers by pressing and a two digit number Press to scroll backward to a menu selection or Press to scroll through the menus and options Also you can use these keys to do a numerical search for the names of stored numbers in fax mode B Mode keys Fax Lets you access Fax mode Copy Lets you access Copy mode Scan MFC 3320CN only Lets you access Scan mode C Liquid Crysta...

Page 27: ...key as explained below See On Off Setting on page 4 12 On Off Setting Receive Mode Available Operations Fax Receive Off default No machine operations will be available Fax Receive On Fax Only Fax Tel FAX 1920CN only External TAD MFC 3320CN only MC Msg Ctr FAX 1920CN only Fax Receive Easy Receive Delayed Fax Remote Fax Options Remote Retrieval You cannot receive a fax with Black Start or Color Star...

Page 28: ...s If you set Voice Mail and the Brother machine to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone n...

Page 29: ...If your machine is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your machine will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machine s chirps overlap This ...

Page 30: ...and receive fax messages that are continuously being checked by the machine Your machine must have enough memory for this feature to work Connecting the machine Connecting an external telephone If your machine does not have a handset you can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below Connect the modular plug on the telephone li...

Page 31: ... instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes reduce the Ring Delay setting on your external TAD If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you s...

Page 32: ...XT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone jack 3 Set your external TAD to four rings or less The machine s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD 5 Set the TAD to answer calls 6 For MFC 3320CN set the Receive Mode to External TAD See Choosing the Receive Mode MFC 3320CN only on page 5 1 For FA...

Page 33: ...nes of automatic transmissions before they stop 2 Limit your speaking to 20 seconds 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You ...

Page 34: ... and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your machine will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ...

Page 35: ...n RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into...

Page 36: ...hone next to your machine 2 Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line ...

Page 37: ... being activated each time a telephone call is received If you are installing the machine to work with a PBX 1 It is not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be s...

Page 38: ...ADF Originals must be between 3 5 and 8 5 inches wide and 5 and 14 inches long Make sure you place the originals face down top edge first Adjust the paper guides to fit the width of your original Recommended environment Temperature 68 F 86 F Humidity 50 70 Paper 20 lb LTR Loading originals and paper Originals are Face Down in the ADF Paper Guides ...

Page 39: ...b paper when using the ADF Fan the paper and then stagger the pages in the ADF as shown DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric Make sure originals written with ink are completely dry DO NOT pull on the original while it is in progress Approx 1 2 inch ...

Page 40: ...ed side of glossy paper is shiny Avoid touching the shiny coated side Load glossy paper with the shiny side facing up toward you Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next original Use only transparencies recommended for ink jet prin...

Page 41: ... JIS 100 of 20 lb up to 0 39 in Legal 50 of 20 lb Inkjet Paper Letter 20 Glossy Paper Letter 20 Transparencies Letter 10 Envelopes DL COM 10 C5 Monarch JE4 10 Photo Card 4 x 6 L 3 5 x 5 2L 5 x 7 30 Index Card 5 x 8 30 Cut Sheet Paper Weight Plain Paper 17 to 32 lb Inkjet Paper 17 to 53 lb Glossy Paper Up to 58 lb Index card Up to 32 lb Thickness Plain Paper 0 003 to 0 006 in Inkjet Paper 0 003 to ...

Page 42: ...per support Do not use paper or envelopes that are damaged curled wrinkled or irregularly shaped that are extremely shiny or highly textured that were previously printed by a printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not...

Page 43: ...n A5 A6 JIS_B5 Executive Printer 0 12 in 0 12 in 0 12 in 0 12 in Photo Card 4 x 6 Printer 0 12 in 0 12 in 0 12 in 0 12 in Copy 0 12 in 0 12 in 0 12 in 0 12 in L 3 5 x 5 2L 5 x 7 Printer 0 12 in 0 12 in 0 12 in 0 12 in Index Card 5 8 Printer 0 12 in 0 12 in 0 12 in 0 12 in Envelopes DL C5 COM10 Monarch JE4 Printer 0 39 in 0 79 in 0 12 in 0 12 in Printable area depends on the Printer driver settings...

Page 44: ...k of paper well to avoid paper jams and mis feeds 2 Unfold the paper support and press and slide the paper guide to fit the paper width 3 Gently insert the paper Make sure the print side is towards you and the paper is below the maximum paper mark Paper Support Paper Guide Paper Print Side Maximum Paper Mark ...

Page 45: ...ss the corners and sides of the envelopes to make them as flat as possible 2 Press and slide the paper guide to fit the width of the envelopes Insert them into the paper tray with the address side toward you and pointed in the direction below If the glossy sheets are double feeding put one sheet in the paper tray at a time If the envelopes are double feeding put one envelope in the paper tray at a...

Page 46: ...programming options Menu table You can probably program your machine without the User s Guide if you use the Menu table that begins on page 3 3 These pages will help you understand the menu selections and options that are found in the machine s programs Memory storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Con...

Page 47: ...ection you want or Then set an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Exit the me...

Page 48: ... Ring High Med Low Off Adjusts the ring volume 4 7 2 Beeper High Med Low Off Adjusts the volume level of the beeper 4 8 3 Speaker High Med Low Off Adjusts the speaker volume 4 8 4 Handset FAX 1920CN only High Low Adjusts handset volume 4 9 5 Volume Amplify FAX 1920CN only On Permanent Temporary Off For the hearing impaired you can set the volume to the VOL AMPLIFY ON setting on a permanent or temp...

Page 49: ... machine rings two extra times if there are no messages to get so you can hang up and not pay for the call 5 6 2 F T Ring Time 70 Sec 40 Sec 30 Sec 20 Sec Sets the pseudo double ring time in Fax Tel mode 5 7 3 Easy Receive On Semi FAX 1920CN only Off Receives fax messages without pressing the Black Start or Color Start key 5 8 5 9 4 Remote Code On 51 51 Off You can answer all calls at an extension...

Page 50: ... delayed faxes to the same fax number at the same time of day into one transmission 6 16 5 Real Time TX Off On Next Fax Only You can send a fax without using the memory 6 10 6 Polled TX On Off Sets up your machine with an original to be retrieved by another fax machine 6 15 7 Overseas Mode On Off Adjusts for overseas transmissions which can sometimes cause problems 6 13 3 Set Quick Dial 1 One Touc...

Page 51: ...aging Off Fax Forward Paging Sets the machine to forwardfaxmessages or to call your pager 8 1 8 2 2 Fax Storage On Off Stores incoming faxes in the memory so you can retrieve them while you are away from your machine 8 3 3 Remote Access You must set your own code for Remote Retrieval 8 4 4 Print Fax Backup Print Prints incoming faxes stored in the memory 5 10 8 3 6 Remaining Jobs Checks which jobs...

Page 52: ...the ring pattern with the machine 5 14 2 Caller ID Display Print Report View or print a list of the last 30 Caller IDs stored in the memory 5 18 3 Call Waiting ID FAX 1920CN only On Off Lets you use the telephonecompany s Call Wating Caller ID subscriber service 5 19 3 Copy 1 Quality Best Normal Fast Selects the Copy resolution for your type of original 11 12 2 Brightness Adjusts the brightness 11...

Page 53: ... Print Quality Normal Fine Photo Selects the print quality 12 9 2 Paper Size Letter Glossy 4 x 6 Glossy Letter Plain Letter Inkjet 4 x 6 Inkjet Selects the paper and print size 12 9 3 Brightness Adjusts the brightness 12 10 4 Contrast Adjusts the contrast 12 10 Main Menu Submenu Menu Selections Options Descriptions Page The factory settings are shown in Bold 1 See the complete Software User s Guid...

Page 54: ...o Card 1 Quality B W 200 x 100 dpi B W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi Selects the Scan resolution for your type of original 2 23 1 2 B W File Type TIFF PDF Selects the default file format for black and white scanning 2 23 1 3 ColorFile Type PDF JPEG Selects the default file format for color scanning 2 23 1 Main Menu Submenu Menu Selections Options Descriptions Page The factory s...

Page 55: ...Name BRN_XXXXXX Enter the Host name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary 000 000 000 000 Specifies the IP address of the primary or secondary server 8 DNS Server Primary 000 000 000 000 Specifies the IP address of the primary or secondary server 9 APIPA On Off Automatically allocates the IP address from the link local address range Main Menu Su...

Page 56: ...n Off Automatically checks the POP3 server for new messages 2 Poll Frequency 10 Min Sets the interval for checking for new messages on the POP3 server 3 Header All Subject From To None Selects the contents of the mail header to be printed 4 Del Error Mail On Off Deletes error mails automatically 5 Notification On MDN Off Sends notification messages 4 Setup Mail TX 1 Sender Subject Displays the sub...

Page 57: ... on the CD ROM 2 Time Zone GMT XX XX Sets the time zone for your country 7 Scan to E mail 1 Quality B W 200 x 100 dpi B W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi Selects the scan quality 2 B W File Type TIFF PDF Selects the B W file type 3 ColorFile Type PDF JPEG Selects the color file type 5 Test Print FAX 1920CN only 6 Test Print MFC 3320CN only You can print a test sample page to chec...

Page 58: ... Puts the date and time on the LCD and in headings of faxes you send 4 1 3 Station ID Fax Name Program your name and fax number to appear on each page you fax 4 2 4 Tone Pulse Tone Pulse Selects the dialing mode 4 4 0 Local Language Canada only English French Allows you to change the LCD Language for your country See Quick Setup Guide Main Menu Submenu Menu Selections Options Descriptions Page The...

Page 59: ... Menu Set 0 2 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the m...

Page 60: ... 2 Enter your fax number up to 20 digits Press Menu Set 3 Use the dial pad to enter your name up to 20 characters Press Menu Set 4 Press Stop Exit The LCD will go back standby mode automatically You cannot enter a hyphen If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing 3 Station ID Fax Name ...

Page 61: ... numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is o...

Page 62: ...rotection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message...

Page 63: ... last 1 Press Menu Set 1 1 2 Press or to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off 3 Press Menu Set General Setup Setting the Mode Timer FAX 1920CN only The machine has two temporary mode keys on the control panel Fax and Copy You can change the number of seconds or minutes the machine takes after the last Copy operation before it returns to Fax mode If you select Off the machine stays in th...

Page 64: ...your machine can fit an incoming fax on the page 1 Press Menu Set 1 3 2 Press or to select Letter or Legal Press Menu Set 3 Press Stop Exit The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select Glossy 4 Color If the glossy paper you are using repels the black ink select Glossy 3 Color which simulates black ink by combining the t...

Page 65: ...e when your machine is idle not being used You can turn the ring Off or you can select the ring volume level 1 Press Menu Set 1 4 1 2 Press or to select Low Med High or Off Press Menu Set 3 Press Stop Exit OR In Fax mode press or to adjust the volume level Every time you press these keys the machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key p...

Page 66: ... Menu Set 3 Press Stop Exit Setting the Speaker Volume You can adjust the machine s one way speaker volume 1 Press Menu Set 1 4 3 2 Press or to select Low Med High or Off Press Menu Set 3 Press Stop Exit OR In Fax mode you can adjust the speaker volume by pressing Hook and then selecting a speaker volume level Press or to adjust the volume level The LCD shows the setting you are choosing Each key ...

Page 67: ...ess Menu Set 3 Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels LOW and HIGH The default setting is LOW Press or to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again 4 Handset ...

Page 68: ...ng impaired During a conversation users can press Volume or on the control panel to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Low Volume Amplify On Permanent Choose Vol Amplify On Permanent if all of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volum...

Page 69: ...ng impaired press or to select Permanent and then press Menu Set OR If only some of the users are hearing impaired select Temporary and then press Menu Set 4 Press Stop Exit Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set ...

Page 70: ... Off Your machine will not work when it is switched Off but it will purge the ink head periodically If you turn this setting to On you can receive faxes or calls even when the machine is switched Off 1 Press Menu Set 1 6 2 Press or to select On or Off 3 Press Menu Set 4 Press Stop Exit 6 On Off Setting ...

Page 71: ... telephone calls You cannot have an answering machine on the same line even if it is on a separate wall jack on the same line You cannot use the telephone company s Voice Mail in this mode External TAD with an external answering device The external answering device TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode if you have ...

Page 72: ... Press Menu Set 0 1 3 Press or to select Fax Only Fax Tel External TAD or Manual Press Menu Set 4 Press Stop Exit If you are changing the Receive Mode while in another operation the LCD will return to that operation 1 Receive Mode Current Receive Mode Fax Fax Only F T Fax Tel TAD External TAD Mnl Manual ...

Page 73: ...ave an answering machine on the same line even if it is on a separate wall jack phone socket on the same line You cannot use the telephone company s Voice Mail in this mode Manual manual receive with Distinctive Ring You control the phone line and must answer every call yourself Use this mode when you are using a computer modem on the same line or if you don t receive many fax messages or with Dis...

Page 74: ...the Receive Mode while in another operation the LCD will return to that operation 1 Receive Mode Current Receive Mode Fax Fax Only F T Fax Tel Mnl Manual MC Msg Ctr If the Message Center Mode is On it overrides your Receive Mode setting The screen shows MC Msg Ctr Press and hold until it lights OFF If the Message Center Mode is Off the Receive Mode returns to your own setting See Message Center FA...

Page 75: ...g service keep the Ring Delay setting of 4 See Easy Receive FAX 1920CN only on page 5 9 or Easy Receive MFC 3320CN only on page 5 8 Also see Operation from extension telephones on page 5 11 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select Ring Delay Press Menu Set 4 Press or to select how many times the line rings before the machine answers 00 01 02 03 or 0...

Page 76: ...an hang up to avoid a toll charge 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select Toll Saver Press Menu Set 4 Press or to select On Press Menu Set 5 Press Stop Exit When Toll Saver is On it overrides your Ring Delay setting Toll Saver must be off for the machine to operate using your Ring Delay setting See Setting the Ring Delay on page 5 5 The Toll Saver ...

Page 77: ...or on any extension phone in a separate wall jack on the same line as the machine See Operation from extension telephones on page 5 11 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 2 3 Press or to select how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Menu Set 4 Press Stop Exit Setting the Fax Tel Announcement FAX 1920CN only...

Page 78: ... rest Selecting Off means you ll have to activate the machine yourself by lifting the handset of an external or extension phone and then press Black Start or Color Start on the machine OR by pressing 51 if you are not at your machine See Operation from extension telephones on page 5 11 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 3 3 Use or to select On or Off Press Menu Set ...

Page 79: ...the call only if you ve answered it at the machine Selecting Off means you ll have to activate the machine yourself by pressing Black Start or Color Start or by pressing 5 1 if you are not at your machine See Operation from extension telephones on page 5 11 and For Fax Tel mode only on page 5 11 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 3 3 Use or to select On Semi or Off ...

Page 80: ...re you both hang up 1 Ask the other party to place the original in their machine and to press Start Tell the other party to wait until your machine sends receiving tones chirps before hanging up 2 When you hear the other machine s CNG tones beeps press Black Start or Color Start 3 If you picked up the handset replace it Printing a fax from the memory If you set Fax Storage to ON for Remote Retriev...

Page 81: ... only on page 5 7 If you answer a call and no one is on the line you should assume that you re receiving a manual fax Press 51 and wait for the chirp or until the machine s LCD displays Receiving and then hang up Your caller will have to press Start to send the fax For Fax Tel mode only When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up ...

Page 82: ...e codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 51 The preset Telephone Answer Code is 51 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 4 3 Press or to select On or Off Press Menu Set 4 If you want to enter a new Fax Receive Code Press Menu Set 5 If you want to enter a new Telephone Answer Code Press Menu Set 6 Press Stop Exit If ...

Page 83: ...ted in green press Fax 2 Press Menu Set 2 1 6 3 Enter the fax number you are polling 4 Press Black Start or Color Start The LCD shows Dialing Setting up Sequential Polling Receive Your machine can ask for faxes from several fax units in a single operation Sequential Polling Receive Afterwards a Sequential Polling Report will be printed 1 If it is not illuminated in green press Fax 2 Press Menu Set...

Page 84: ...ou to have more than one number on the same phone line If you need more than one phone number it is cheaper than paying for an extra line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your machine What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature...

Page 85: ...he directions below to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives y...

Page 86: ... Distinctive Ring pattern Very important After you have set the Distinctive Ring feature to ON the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You can not change the receive mode to another mode while the Distinctive Ring is set to on 1 Press Menu Set 2 0 1 2 Press or ...

Page 87: ...Menu Set 2 0 1 2 Press or to select Off Press Menu Set 3 Press Stop Exit If you turn off Distinctive Ring the machine will stay in Manual receive mode You will need to set the Receive Mode again See To select or change your Receive Mode on page 5 2 1 Distinctive ...

Page 88: ...ith different carriers Call your local telephone company to determine the kind of service available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls When the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your machine 1 Press Menu Set 2 0 2 2 Press or to s...

Page 89: ...lays the telephone number or name if available of Call Waiting Callers on your fax machine s LCD To set the Call Waiting Caller ID to On or Off 1 Press Menu Set 2 0 3 2 Press or to select On or Off Press Menu Set To answer a Call Waiting signal 3 To answer a Call Waiting signal while you re talking on the phone ask the other party if you can put them on Hold to catch the other call The LCD shows t...

Page 90: ...c document feeder Enter Fax mode Before sending faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax How to dial There are four ways to dial Manual dialing Press all of the digits of the phone or fax number Setup Send ...

Page 91: ... For MFC 3320CN or 3 to 4 For FAX 1920C hold down Shift as you press the One Touch Key Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 3 If the LCD shows Not Registered when you press the One Touch key number has not been stored on it If the LCD shows Not Registered when you enter the Speed Dial number a number has not been st...

Page 92: ...r the first letter of the name you are looking for Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black Start to send the pages scanned so far or to press Stop Exit to cancel the operation If the memory is full a...

Page 93: ...olor Start Automatic transmission FAX 1920CN Only This is the easiest way to send a fax 1 If it is not illuminated in green press Fax 2 Load your original See Load originals on page 2 1 3 Enter the fax number using the dial pad One Touch Speed Dial or Search See How to dial on page 6 1 4 Press Black Start or Color Start Do not pick up the hand set of the external phone or press Hook to listen for ...

Page 94: ...al using the machine s control panel 5 When you hear the fax tone press Black Start or Color Start 6 If you picked up the handset of the external phone replace it Manual transmission FAX 1920CN only Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 If it is not illuminated in green press Fax 2 Load your original See Load originals on page 2 1 3 Pic...

Page 95: ...u can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then to press Start before hanging up 2 If it is not illuminated in green press Fax 3 Load your original See Load originals on page 2 1 4 Press Black Start or Color Start 5 Replace the handset ...

Page 96: ...Press 2 if you have finished choosing settings and go to the next step Contrast If your original is very light or very dark you may want to set the contrast Use Light to send a light document or make the fax darker Use Dark to send a dark document or make the fax lighter 1 If it is not illuminated in green press Fax 2 Load your original See Load originals on page 2 1 3 Press Menu Set 2 2 1 4 Press...

Page 97: ...is busy press Redial Pause and then press Black Start or Color Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Black Start or Color Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial one time after five minut...

Page 98: ...e machine is sending from memory or receiving faxes The LCD shows the new job number and available memory When you send a color fax the machine will send it in real time even if Real Time TX is set to Off Your machine normally uses Dual Access However to send a color fax the machine will send the original in real time even if Real Time TX is Off The number of pages you can scan into the memory wil...

Page 99: ...t available for color faxes on page 6 9 1 If it is not illuminated in green press Fax 2 Load your original See Load originals on page 2 1 3 Press Menu Set 2 2 5 4 To change the default setting press or to select On or Off Press Menu Set Go to Step 6 OR For the next fax transmission only press or to select Next Fax Only Press Menu Set 5 Press or to select Next Fax On or Next Fax Off Press Menu Set ...

Page 100: ...emory by pressing Stop Exit You can also cancel a job while the machine is dialing or sending the original by pressing Stop Exit Canceling a scheduled job You can cancel a fax job that is stored and waiting in memory 1 Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press or to select the job you want to cancel Press Menu Set OR If you o...

Page 101: ...s in the same broadcast you must press Menu Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily See Setting up Groups for Broadcasting on page 7 5 After the broadcast is finished a Broadcast Report will be printed to let you know the results Enter the long dialing sequence numbers as you would normally but remember that each One Touch and Speed Dial number c...

Page 102: ...erence on the phone line we recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off 1 If it is not illuminated in green press Fax 2 Load your original See Load originals on page 2 1 3 Press Menu Set 2 2 7 4 Press or to select On or Off Press Menu Set 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send...

Page 103: ...als on page 2 1 3 Press Menu Set 2 2 3 4 Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings 6 Enter a ...

Page 104: ...oose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to Step 7 7 Press Black Start The machine starts scanning the document 8 If you place the original in the ADF wait for the fax to be polled If you press 1 in Step 5 the original remains in the ADF until your machine is polled If you must use your machine before the polled tran...

Page 105: ... memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time 1 If it is not illuminated in green press Fax 2 Load your original See Load originals on page 2 1 3 Press Menu Set 2 2 4 4 Press or to select On or Off Press Menu Set 5 Press Stop Exit 4 Batch TX ...

Page 106: ...e Touch key the LCD shows the name if you stored it or the number One Touch keys are the 4 MFC 3320CN or 2 FAX 1920CN keys numbers 05 08 MFC 3320CN or 03 04 FAX 1920CN located on the left side of the control panel 1 Press Menu Set 2 3 1 2 Press the One Touch key where you want to store a number 3 Press or to select Type Fax Tel or E Address Press Menu Set Quick Dial numbers and dialing options If ...

Page 107: ...enters a 3 5 second pause when the number is dialed and a dash appears on the screen 5 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 3 to help you enter letters OR Press Menu Set to store the number without a name 6 Go to Step 2 to store another One Touch number OR Press Stop Exit When you dial a quick dial number the LCD shows the name you v...

Page 108: ...00 99 for MFC 3320CN 01 to 40 for FAX 1920CN For example press 05 Press Menu Set 3 Press or to select Type Fax Tel or E Address Press Menu Set 4 Enter the phone or fax number up to 20 digits Press Menu Set 5 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 3 to help you enter letters OR Press Menu Set to store the number without a name 6 Go to S...

Page 109: ...e stored number If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first the digits or letters The characters above and to the right of the cursor will be deleted If you want to change a character use or to position the cursor under the character you want to change and then type over it 2 Enter a new number Press Menu Set 3 Follow the directions beginn...

Page 110: ...nto a Group Each Group uses up a One Touch key or a Speed Dial location Finally you can have up to six small Groups or you can assign up to 103 numbers FAX 1920CN or up to 107 numbers MFC 3320CN to one large Group See Storing Speed Dial numbers on page 7 3 and Changing One Touch and Speed Dial numbers on page 7 4 1 Press Menu Set 2 3 3 2 Decide where you wish to store the Group AND Press a One Tou...

Page 111: ...tion 09 press Search Speed Dial then press 09 on the dial pad The LCD shows 02 09 5 Press Menu Set to accept the numbers for this Group 6 Use the dial pad and the chart on page 4 3 to enter a name for the Group Press Menu Set For example NEW CLIENTS 7 Press Stop Exit You can print a list of all One Touch and Speed Dial numbers See Printing reports on page 10 3 Group numbers will be marked in the G...

Page 112: ...be dialed in the order that you entered it as soon as you press Black Start or Color Start See Storing One Touch Dial numbers on page 7 1 For example you can store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch key 03 One Touch key 02 and Black Start or Color Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual d...

Page 113: ...time If you re sending a fax automatically and the line is busy the machine will automatically redial one time five minutes after the transmission Tone or Pulse If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 If you have the FAX 1920...

Page 114: ...OR Press Hook 2 When you hear a dial tone dial the call using the dial pad One Touch Speed Dial and Search See How to dial on page 7 9 3 To hang up replace the handset Hold FAX 1920CN only 1 Press Hook Hold to put a call on Hold 2 You can put down the handset without disconnecting the call 3 Pick up the machine handset to release the call from Hold Picking up an extension handset will not release ...

Page 115: ...r to select Fax Forward Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press Stop Exit Remote Fax Options You cannot use Paging and Fax Forwarding at the same time After you have selected the Paging or Fax Forwarding feature Fax Storage is set to On automatically If you bring the Paging or ...

Page 116: ...r followed by up to 20 digits Press Menu Set Do not include the area code if it is the same as that of your machine For example press 1 8 0 0 5 5 5 1 2 1 2 4 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Menu Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 1 2 1 2 OR If you do not need a PIN press Redial Pause enter your fax num...

Page 117: ...off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 10 Backup Print If you ve set Fax Storage to On your machine automatically prints faxes as they are received into the memory This is a safety feature in case the power goes off so you won t lose your messages If there are faxes in the memory when you turn Fax Storage OFF the LCD will ask i...

Page 118: ...s inactive code 1 Press Menu Set 2 5 3 2 Enter a three digit code using numbers 0 9 or Press Menu Set The preset cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 11 You can change your code at any time by entering a new one If you want to make your code inactive press...

Page 119: ...3 The machine signals if it has received fax messages 1 long beep Fax messages 2 long beep Voice messages FAX 1920CN only 3 long beep Fax Voice messages FAX 1920CN only No beeps No messages 4 The machine gives two short beeps which tells you to enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid co...

Page 120: ...a message you will hear the previous message 2 Skip next While playing the ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM FAX 1920CN Only If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there are no voice message to erase This code erases all recorded message...

Page 121: ...messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 8 9 3 Erase faxes from the memory If you hear one long beep you can erase fax messages from the memory 97 Check the receiving status MFC 3320CN only 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If n...

Page 122: ...REMOTE FAX OPTIONS 8 8 98 Change Receive Mode FAX 1920CN only If you hear one long beep you can change the Receive Mode 1 Msg Ctr 2 Fax Tel 3 Fax Only Remote commands Operation details ...

Page 123: ...messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the ...

Page 124: ...8 3 You must record an outgoing message in order to use the Message Center mode See Recording Message Center Outgoing Message on page 9 2 Setting up the Message Center You must set up the Message Center in the following order 1 Record Message Center Outgoing Message Msg Ctr OGM See Recording Message Center Outgoing Message on page 9 2 2 Press and hold until it lights to activate the Message Center...

Page 125: ...ick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for fax tones then press the Start button 5 Replace the handset The Message Center will play your OGM 6 Press Stop Exit Listening to Outgoing Message OGM 1 Press Menu Set 2 7 1 2 Press or to select Msg Ctr OGM ...

Page 126: ...ss 2 to exit without erasing 5 Press Stop Exit Activating Message Center mode Press and hold until it lights and the LCD shows When light is out the Message Center is OFF See Setting up the Message Center on page 9 1 Message indicator The light flashes when you have new messages waiting for your review The LCD displays the total number of voice and fax messages stored in the Message Center memory ...

Page 127: ...uring playback the LCD shows the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Press FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop Exit Printing a fax message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play Record Afte...

Page 128: ...nd followed by two short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop Exit To erase messages all at once 1 Press Erase 2 Press or to select erasing all voice messages Voice all document messages Fax or all voice and fax messages Msg Press Menu Set 3 Press 1 to e...

Page 129: ... 2 7 2 2 Press or to select the maximum time setting for incoming messages 30 60 120 or 180 seconds Press Menu Set 3 Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off When you turn the monitor Off you will not hear messages as they come in 1 Press Menu Set 2 7 3 2 Use or to select Off or On Press Menu Set 3 Press Stop Exit 2 ICM Max Ti...

Page 130: ... external TAD when someone calls and your machine is set to Fax Tel receive mode Although callers hear your announcement they cannot leave a message By choosing F T OGM not Msg Ctr OGM you can record the announcement using the same steps as for the Message Center outgoing message See Recording Message Center Outgoing Message on page 9 2 You can also listen to and erase the F T OGM the same way by ...

Page 131: ...elect On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press or to select Off Off Image On or On Image Press Menu Set 3 Press St...

Page 132: ...tdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the machine will print the report at the selected time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you selected has passed the machine will print the Journal early and t...

Page 133: ...1 to print the Help List 3 Press Black Start 1 Help List Prints the Help List so you can see at a glance how to quickly program your machine 2 Quick Dial Lists names and numbers stored in the One Touch and Speed Dial memory in numerical order 3 Fax Journal Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 4 Transmission Prints a Transmission Verificati...

Page 134: ...Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the machine stays in Copy mode See Setting the Mode Timer MFC 3320CN only on page 4 5 or Setting the Mode Timer FAX 1920CN only on page 4 5 Making copies Copy Ratio The LCD shows the default copy setting Quality No of Copies ...

Page 135: ...uide you through the next step If the Out of Memory message appears press Stop Exit to cancel or Black Start or Color Start to copy scanned pages You will need to clear some jobs from the memory before you can continue When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 To stop copying press Stop Exit To ...

Page 136: ...ts default settings 60 seconds after it finishes copying If you want to use these temporary settings again place the next original in the ADF within that time However if you have set the Mode Timer for copy and Scan Only for MFC Models modes to 0 or 30 seconds the machine returns to the default settings after the number of seconds that has been set for mode timer See Setting the Mode Timer MFC 332...

Page 137: ...e copy quality Fast Normal or Best Press Menu Set 6 Press Black Start or Color Start OR Press other Temporary Copy keys for more settings Press Quality and or Normal Recommended mode for ordinary printouts Good copy quality with adequate copy speed Fast Fast copy speed and lowest ink consumption Use FAST to save time original to be proof read large originals or many copies Best Use this mode to co...

Page 138: ...s OR Press or to select more settings Press Copy Options Menu Selections Options Factory Setting Page Enlarge Reduce 50 78 LGL LTR 93 A4 LTR 100 104 EXE LTR 186 4 6 LTR 200 Custom 25 400 100 11 6 Paper Type Plain Inkjet Glossy 4 Color or 3 Color Transparency Plain 11 7 Paper Size Letter Legal 4 W 6 H Letter 11 8 Brightness 11 8 Contrast 11 9 Stack Sort Stack Sort Stack 11 9 Page Layout Off 1 in 1 ...

Page 139: ...ect Enlarge Reduce Press Menu Set 5 Press or to select the enlargement or reduction ratio you want Press Menu Set OR You can select Custom and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 53 6 Press Black Start or Color Start OR Press or for more settings Press Options and or to select Enlarge Reduce 100 104...

Page 140: ... type of paper you are using Plain Inkjet Glossy or Transparency Press Menu Set 6 If you selected Glossy press or to select Glossy 4 Color or Glossy 3 Color Press Menu Set 7 Press Color Start or Black Start OR Press or for more settings The print quality of black ink depends on the type of glossy paper you are using Black ink is used when you select Glossy 4 Color If the glossy paper you are using...

Page 141: ... H Press Menu Set 6 Press Black Start or Color Start OR Press or for more settings Brightness You can adjust the copy brightness to make copies darker or lighter 1 Press Copy to illuminate it in green 2 Load your original See Load originals on page 2 1 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Brightness Press Menu Set 5 Press to make a lig...

Page 142: ...contrast OR Press to increase the contrast Press Menu Set 6 Press Black Start or Color Start OR Press or for more settings Sorting copies You can sort multiple copies Pages will be stacked in the order 123 123 123 and so on 1 Press Copy to illuminate it in green 2 Load your original See Load originals on page 2 1 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options an...

Page 143: ...riginal See Load originals on page 2 1 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Page Layout Press Menu Set 5 Press or to select 2 in 1 4 in 1 P 4 in 1 L or Off 1 in 1 Press Menu Set 6 Press Black Start or Color Start to scan the original 2 in 1 For FAX 1920C you cannot select 4 in 1 P and 4 in 1 L P means Portrait and L means Landscape For...

Page 144: ...l Copies you must use letter legal or A4 paper If you selected Glossy in the Paper Type setting 2 in 1 and 4 in 1 copies are not available 2 in 1 or 4 in 1 copies in color are not available with Multiple Copies For FAX 1920C 2 in 1 copies in color is not available For FAX 1920C 4 in 1 copies is not available P L 4 in 1 L MFC 3320CN only ...

Page 145: ...l Best or Fast Press Menu Set 3 Press Stop Exit Brightness 1 Press Menu Set 3 2 2 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 3 Press Stop Exit Contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast OR Press to decrease the contrast Press Menu Set 3 Press Stop Exit 1 Quality 2 Brightness...

Page 146: ...s Menu Set 3 4 2 Press or to select Red Green or Blue Press Menu Set 3 Press to increase the color saturation OR Press to decrease the color saturation Press Menu Set 4 Return to Step 2 to select the next color OR Press Stop Exit 4 Color Adjust ...

Page 147: ...ed Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyr...

Page 148: ...at The image file extension must be JPG Other image file extensions JPEG TIF GIF and so on will not be recognized Walk up PhotoCaputure Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available IBM Microdrive is not compatible with the machine The machine can read up to 999 files in a media card Use only Smart media cards ...

Page 149: ... Print the index which shows thumbnails views of photos stored on your media card Even if the machine is not connected to the computer you can know the individual image number on the media card Press or to select Print Index and then press Menu Set Press Color Start to start printing index sheet See Printing the Index Thumbnails on page 12 5 4 To print the images press or to select Print Images an...

Page 150: ...a card is inserted properly PhotoCapture light is OFF the media card is not properly inserted PhotoCapture light is BLINKING the media card is being read or written to There are separate slots on your machine for a CompactFlash card a SmartMedia card Memory Stick and SD Card Use only Smart media cards with a 3 3v voltage rating SmartMedia MemoryStick SD Card CompactFlash ...

Page 151: ...nto the proper slot the LCD shows 3 Press PhotoCapture The LCD shows Do NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card The media active message will be shown for 60 seconds and then disappear Even in that case you can enter the PhotoCapture m...

Page 152: ...page Index page with 6 or 4 images per line This will show all the pictures on the media card 1 Make sure you inserted the media card Press PhotoCapture See page 12 3 2 Press or to select Print Index Press Menu Set 3 Press or to select 6 Images Line or 4 Images Line Press Menu Set 4 Press Color Start to start printing Index Index 4 Images line 6 Images line Print time for 4 Images line will be slo...

Page 153: ...l you have entered all the image numbers that you want to print 4 After you have selected all the image numbers Press Menu Set again and go to Step 5 OR To print without changing any settings press Color Start Print the Index first See Printing the Index Thumbnails on page 12 5 If your media card is with DPOF information the LCD shows DPOF Print Yes please go to DPOF printing on page 12 8 You can ...

Page 154: ...cted another size go to Step 7 OR To print without changing settings press Color Start Print Size 6 If you selected Letter press or to select the print size 4 X 3 5 X 3 5 6 X 4 7 X 5 or 8 X 6 Press Menu Set and go to Step 7 OR To print without changing settings press Color Start Printed Position Number of Copies 7 Use the dial pad to enter the number of copies you want Press Menu Set 8 Press Color...

Page 155: ...sh SmartMedia or Memory Stick or SecureDigital with DPOF information is put into your machine you can print the selected image easily 1 Insert your media card into the proper drive slot 2 Press PhotoCapture 3 Press or to select Print Images to select individual images Press Menu Set 4 If there is a DPOF file on the card the LCD shows 5 Press or to select DPOF Print Yes Press Menu Set 6 Press Color...

Page 156: ...owed by the number of the setting you want to change See details on the following pages Print Quality 1 Press Menu Set 4 1 2 Press or to select Normal Fine or Photo Press Menu Set 3 Press Stop Exit Paper Size 1 Press Menu Set 4 2 2 Press or to select Letter Glossy 4 X 6 Glossy Letter Plain Letter Inkjet or 4 X 6 Inkjet Press Menu Set 3 If you selected Letter press or to select the print size 4 X 3...

Page 157: ...OR Press to make a darker print Press Menu Set 3 Press Stop Exit Contrast You can choose the contrast setting More Contrast will make an image look sharper and more vivid 1 Press Menu Set 4 4 2 Press to increase the contrast OR Press to decrease the contrast Press Menu Set 3 Press Stop Exit 3 Brightness 4 Contrast ...

Page 158: ...ss or to adjust the degree of White Balance Press Menu Set 5 Repeat Step 4 and Step 5 to adjust the degree of Sharpness and Color Density OR Press Stop Exit White Balance This setting adjusts the hue of the white areas of an image Lighting Camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using t...

Page 159: ...s Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture Cropping If your photo is too long or wide to fit the available space on your selected layout part of the image will be automatically cropped The default setting is On If you want to print whole image turn this setting to O...

Page 160: ...contain a JPG file Out Of Memory This message will appear if you are working with images that are too large for the machine s memory Unsupported Card This message will appear if you insert a media card that is not supported Using PhotoCapture Center from your PC You can access the media card that is in the media drive slot of the machine from your PC See Using PhotoCapture Center from your PC See ...

Page 161: ...jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the ...

Page 162: ...t you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If yo...

Page 163: ...re designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipm...

Page 164: ...érique de la classe B est conforme à la norme NMB 003 du Canada LAN connection Caution Caution Do not connect this product to a LAN connection that is subject to over voltages International ENERGY STAR Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Indu...

Page 165: ...s product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounded plug a plug having a th...

Page 166: ...nter please call In USA 1 800 284 4357 or In Canada 1 877 BROTHER See Brother numbers on page i 15 Unplug this product from the AC power outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normall...

Page 167: ...arks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of ScanDisk Corporation Memory Stick is a registered trademark of Sony Corporation MagicGate is a trademark of Sony Corporation E...

Page 168: ...e ink cartridges on page 14 19 Check Original The original was longer than about 35 4 inches See Using the automatic document feeder ADF on page 2 1 Check Paper Size Paper is not the correct size Reload the correct size of paper Letter or Legal and then press Black Start or Color Start Check Paper The machine is out of paper Add paper and then press Black Start or Color Start The paper is jammed i...

Page 169: ...olor fax will be received into memory as a black and white fax Replace the ink cartridges See Replacing the ink cartridges on page 14 19 Insert Original The original was not inserted properly See Load originals on page 2 1 Low Temperature The print heads are too cold Allow the machine to warm up Machine Error XX The machine has a mechanical problem Call Brother Customer Service In USA 1 800 284 43...

Page 170: ...ax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the data in the memory See Out of Memory message on page 11 2 Printing operation in process Reduce print resolution OR Clear the data in the memory See Out of Memory message on page 11 2 Paper Jam The paper is jammed in the machine See Printer jam or paper jam ...

Page 171: ...any paper from the ADF that is not jammed 2 Pull the jammed original out toward the front of the machine 3 Press Stop Exit Original is jammed inside the back of the control panel 1 Remove any paper from the ADF that is not jammed 2 Open the control panel cover 3 Pull the jammed original out toward the back of the machine 4 Close the control panel cover Control Panel Cover ...

Page 172: ... paper jam Remove the jammed paper depending on where it is jammed in the machine Paper is jammed inside the front of the machine 1 Pull the paper toward you Paper is jammed in the paper tray 1 Remove any paper from the paper tray that is not jammed Paper Tray ...

Page 173: ...Pull up the jammed paper to remove it Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine If it is difficult to pull the jammed paper try to pull it while holding down the Paper Release Lever Paper Release Lever Paper Tray ...

Page 174: ... machine 1 Open the control panel cover by lifting it toward you and then lift the top cover toward the back 2 Remove the jammed paper 3 Close top cover and the control panel cover If the jammed paper is under the Print Head unplug the machine and then you can move the Print Head to remove the paper Jammed paper ...

Page 175: ...fter that the ink may become clogged Cartridge expiration dates are printed on the package Make sure the Printer Driver matches the type of paper you are using See Media Type on page 1 6 in Software User s Guide on the CD ROM Try using the recommended types of paper See About paper on page 2 3 The recommended environment for your machine is between 68 F to 91 F Printing appears dirty or ink seems ...

Page 176: ... and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Easy Receive to Off See Easy Receive FAX 1920CN only on page 5 9 Sending a Fax Call to the machine If you answered at the machine press Black Start and hang up immediately If you answered on an extension phone press your Fax Receive Code default setting is 51 When your machine answer...

Page 177: ...time you restart Windows You can ignore this message or you can turn it off as follows Double click tool warnOff REG from the supplied CD ROM The Scan key on the MFC s control panel will not work unless you restart your PC with the MFC connected To turn it back on Double click tool WarnOn REG from the supplied CD ROM PhotoCapture Center Difficulties MFC 3320CN only Removable Disk does not work pro...

Page 178: ...d by touching it with your hand or a cloth 1 Press Ink 2 Press or to select Cleaning Press Menu Set 3 Press or to select the color you want to clean Press Menu Set The machine will clean the print head When cleaning is finished the machine will go back standby mode automatically Print Quality Check If the print quality is not good you can print a Print Quality Check Sheet to help you find the sett...

Page 179: ... as shown below press 2 No The LCD will ask you if the print quality is OK for each color 6 Press 2 No for any color with a problem The LCD shows Press 1 Yes The machine will start cleaning the colors 7 After cleaning is finished press Black Start or Color Start The machine will start printing the Print Quality Check Sheet again and then return to STEP A 8 If STEP A is OK press 1 to proceed to STE...

Page 180: ...ss 2 No to select it 10 For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 11 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 12 Repeat Steps 1 and 2 in Print Quality Check to print another sample Print Quality Check Sheet and then check it 13 Press Stop Exit When an ink head nozzle is clogged the print...

Page 181: ...e After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother Customer Service See Brother numbers on page i Caution Do NOT touch the print head Touching the print heads may cause permanent damage and may void...

Page 182: ...es on page 14 19 After attaching the white shipping cover press all the ink cartridge covers down Caution If you are not able to find the shipping cover do NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the shipping cover or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty 2 Unpl...

Page 183: ...Output support and ADF Document support If your machine is a fax model remove the handset and handset curled cord 7 Wrap the machine in the bag and place it in the original carton with the original packing material If you are packing the machine for the Brother Exchange Service keep these items and return only the machine ProtectiveYellow Bar ...

Page 184: ...he original carton as shown below Do not pack the used ink cartridges in the carton 9 Close the carton If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine ...

Page 185: ...a lint free cloth Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen Be careful not to touch the paper feed star wheels flat cable and encode film When you want to clean your machine printer platen wipe it with a lint free cloth that is dry Glass Strip White Bar Do NOT Touch Do NOT Touch Flat Cable Clean Here Paper ...

Page 186: ...olor cartridges in the appropriate order When the ink cartridges are running low you must use the Ink key to begin the cartridge replacement Steps 1 to 3 If the ink is empty skip to Step 3 1 Press Ink 2 Press or to select Replace Ink Press Menu Set 3 Open the control panel cover and then lift the top cover 4 Push the appropriate colored ink cartridge covers and remove the used ink cartridge 5 Open...

Page 187: ...press 1 OR If you did not remove the ink cartridge press 2 The LCD prompts you to verify that the ink cartridge was a new one Example Changed to new Blck 1 Yes 2 No 10 If the ink cartridge you installed is not a brand new one please be sure to press 2 OR For each new cartridge press 1 on the dial pad to automatically reset the ink dot counter for that color The ink dot counter enables the machine ...

Page 188: ...tallation Use unopened ink cartridges by the expiration date written on the cartridge package Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Using or attempting to use potentially incompatible inks and or cartridges in your machine may cause da...

Page 189: ...ing a power failure Batch Transmission Black and white faxes only As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission Brightness Changing the Brightness makes the whole image lighter or darker Beeper Volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location...

Page 190: ...coming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone on the fax number that is plugged into a separate wall jack External phone A TAD telephone answering device or telephone that is plugged into t...

Page 191: ... can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax MFC 3320CN only When you lift the handset of your external telephone or press Hook so you can hear the receiving fax machine answer before you pre...

Page 192: ... photos from your digital camera at high resolution for photo quality printing Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in O...

Page 193: ...ular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of the machine Telephone Answer Code Fax Tel mode only When the...

Page 194: ...ARY G 6 True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density User Settings A printed report that shows the current settings of the machine ...

Page 195: ...b Printer Type Ink Jet Print Method Piezo with 75 4 nozzles LCD Liquid Crystal Display 16 characters 1 line Power Source 120V AC 50 60Hz Power Consumption FAX 1920CN Minimum Standby Peak Under 4 watts 9 W or less 25 C 32 W or less MFC 3320CN Minimum Standby Peak Under 5 watts 13 W or less 25 C 35 W or less Dimensions 17 1 inch 434 mm 17 1 inch 434 mm 19 7 inch 493 mm 13 6 inch 346 mm 14 4 inch 366...

Page 196: ...per size Letter Legal Executive A4 A5 A6 JIS_B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo card Index card For more details see Paper specifications for the paper tray on page 2 4 Maximum paper tray capacity Approx 100 sheets of 20 lb plain paper Use only transparencies recommended for inkjet printing Paper Output Up to 50 sheets of Letter plain paper Face up print delivery to the output p...

Page 197: ...1200 dpi Available Media CompactFlash Microdrive is not compatible Compact I O card such as Compact LAN card and Compact Modem card are not supported SmartMedia 3 3V Not available for use with ID Memory Stick Not available for music data with MagicGate SD Secure Digital Memory Card File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG TIFF Scan to Card JPEG PDF Color TIFF PDF Bla...

Page 198: ... 3320CN Speed Dial 100 stations Broadcasting 154 stations FAX 1920CN 158 stations MFC 3320CN Automatic Redial 1 time in 5 minutes Auto Answer 0 1 2 3 or 4 rings Communication Source Public switched telephone network Memory Transmission Up to 480 1 400 2 pages MFC 3320CN Up to 480 1 350 2 pages FAX 1920CN Out of Paper Reception Up to 480 1 400 2 pages MFC 3320CN Up to 480 1 350 2 pages FAX 1920CN 1...

Page 199: ...400 2 400 dpi interpolated Up to 600 1 200 dpi optical Maximum 1200 x 1200 dpi scanning with Windows XP resolution up to 2400 x 2400 dpi can be selected by using the Brother scanner utility Scanning Speed Color up to 9 sec Mono up to 4 sec Letter size in 100 100 dpi Original Size ADF Width 3 5 to 8 5 ADF Height 5 to 14 Scanning Width 8 26 in Gray Scale 256 levels Mac OS X scanning is supported in ...

Page 200: ...ized dpi when Photo mode is selected in the printer driver Color Printing The MFC uses Brother s OP Technology to automatically vary the printing resolution for producing the highest quality output Brother s OP Technology is automatically activated during color printing using Photo mode and selects the print resolution appropriate for the printing task up to 4800 x 1200 optimized dpi when printing...

Page 201: ...ments 32 MB 64 MB 80 MB 200 MB Mac OS X 10 1 10 2 1 or greater Printing 5 Scanning 2 4 PC FAX Send and Remote Setup 6 Only 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers go to the Brother Solutions Center at http solutions brother com 1 Application Software is different for Windows and Macintosh 2 Scanning is sup...

Page 202: ... 500 page Black cartridge at 5 coverage Approximately 400 page Color cartridge at 5 coverage with 600 x 150 dpi resolution Fast These numbers are based on consecutive printing the numbers will vary based on print frequency and number of pages The machine periodically cleans the print head to maintain print quality This process consumes a small amount of ink ...

Page 203: ...tion TCP IP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 SMTP POP3 SSDP mDNS FTP Internet Fax T37 Simple Mode SMTP POP3 E mail Services are required for Internet Fax Network Printing and PC FAX are available for Mac OS 8 6 9 2 Mac OS 10 2 4 or greater Mac OS 8 6 9 2 Quick Draw over TCPIP Mac OS X 10 2 4 or greater mDNS Network Scanning and Remote Setup are not available for Mac Media drive ...

Page 204: ... 19 view list 5 18 Canceling Fax Forwarding 8 6 fax jobs in memory 6 11 jobs awaiting redial 6 11 Paging 8 6 Cleaning print head 14 11 printer platen 14 18 scanner 14 18 CNG tones 1 8 Connecting external TAD 1 10 external telephone 1 9 two line external TAD or telephone 1 15 Consumable items S 8 Control panel overview 1 3 Copy brightness 11 8 color adjustment 11 13 contrast 11 12 default settings ...

Page 205: ...hone using 5 11 External telephone 1 9 F Fax codes changing 5 12 8 4 Fax Receive Code 5 9 5 11 Remote Access Code 8 4 Telephone Answer Code 5 11 Fax Forwarding 8 1 changing remotely 8 6 8 9 programming a number 8 1 Fax Storage 8 3 Backup Print 8 3 Fax Forwarding Paging 8 1 printing from memory 5 10 turning on 8 3 Fax stand alone receiving 5 1 5 3 at end of conversation 5 10 difficulties 14 8 Easy ...

Page 206: ...igation keys 3 2 Hold 7 9 I Ink cartridges checking ink volume 14 14 replacing 14 19 Ink Dot Counter 14 19 J Jacks convert to RJ11 jack triplex adapter 1 13 EXT external telephone 1 10 TAD answering machine 1 10 L LCD liquid crystal display 3 1 3 2 M Maintenance routine 14 18 Manual dialing 7 9 receive 5 1 transmission 6 5 Memory Storage 3 1 Menu Selection Table 3 1 Message Center mode 9 1 erasing...

Page 207: ...inting images 12 6 Printing Index 12 5 SmartMedia 12 1 specifications S 3 Polling 5 13 Power failure 3 1 Print area 2 6 difficulties 14 8 drivers S 6 fax from memory 5 10 improving quality 14 11 paper jam 14 5 resolution S 6 specifications S 6 Q Quality key copying 11 3 R Receive Mode External TAD 5 1 5 3 Fax Only 5 1 5 3 Fax Tel 5 1 5 3 Manual 5 1 5 3 Redial Pause 6 8 Reducing copies 11 6 incomin...

Page 208: ... Text entering 4 3 special characters 4 4 Toll Saver 5 6 Tone signals on Pulse line 7 8 Troubleshooting 14 1 checking ink volume 14 14 error messages on LCD 14 1 if you are having difficulty incoming calls 14 9 phone line difficulties 14 9 printer difficulties 14 9 printing or receiving faxes 14 8 sending faxes 14 9 original jam 14 4 paper jam 14 5 print quality 14 11 True2Life PhotoCapture Center...

Page 209: ...eatures Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your machine signals the kinds of messages it received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your machine when you finish Hang up 2 3 4 5 6 1 4...

Page 210: ...6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature Off press 1 Select Fax ...

Page 211: ...w Fax Tel OGM press 2 2 and then speak after the beep Press 9 to stop Changing Remote Access Code When you are at the machine Press Menu Set 2 5 3 Enter a three digit number from 000 to 999 The cannot be changed Press Menu Set Press Stop Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next messages press 2 Stop playing the messages press 9 Record a ...

Page 212: ...de Dial your fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your fax machine signals the kinds of messages it received 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Voice and Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset the fax machin...

Page 213: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 214: ...er may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web h...

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