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Brother Intelli FAX-2820, User Manual

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Brother Intelli FAX-2820 User Manual Download Page 91

Chapter 11

11 - 3

Machine too Hot

The inside of the machine is too hot.

Make sure you can hear the fan in the machine 
spinning and the exhaust outlet isn’t blocked by 
something.

If the fan is spinning, remove any obstacles that 
surround the exhuast outlet, and then leave the 
machine turned on but do not use it for several 
minutes.

If the fan is not spinning, you need to save the faxes 
before you follow the suggestions below.

(For FAX-2820 and MFC-7220) 
When you turn off the machine's power switch its 
memory will be cleared. To check whether the 
machine has faxes in its memory see 

Checking if the 

machine has faxes in its memory

 on page 11-6. If there 

are faxes you need to save them before following the 
suggestions below (To save the faxes, see 

Forwarding 

faxes to another fax machine

 on page 11-6. For 

MFC-7220 also see 

Transferring faxes to your PC 

(MFC-7220 and MFC-7225N only)

 on page 11-6).

Turn off the machine's power switch and then turn it on 
again. If the error message continues, leave the 
machine for several minutes and try it again.

(For FAX-2920 and MFC-7225N) 
Turn off the machine's power switch and then turn it on 
again. If the error message continues leave the 
machine for several minutes and then try it again. (The 
machine can be turned off for up to 4 days without 
losing faxes stored in the memory.)

No cartridge

The toner cartridge is not installed 
properly.

Reinstall the toner cartridge.

No Paper Fed

The machine is out of paper or paper is 
not properly loaded in the paper tray.

Refill the paper in the paper tray and then press 

Start

.

—

OR

—

Remove the paper and load it again and then press 

Start

.

No Response/Busy

The number you dialed does not 
answer or is busy.

Verify the number and try again.

Not Registered

You tried to access a One-Touch or 
Speed Dial number that is not 
programmed.

Set up the One-Touch or Speed Dial number. 
(See 

Storing One-Touch numbers

 on page 5-1 and 

Storing Speed-Dial numbers

 on page 5-2.)

ERROR MESSAGES

ERROR MESSAGE

CAUSE

ACTION

Summary of Contents for Intelli FAX-2820

Page 1: ...USER S GUIDE FAX 2820 FAX 2920 MFC 7220 MFC 7225N Version B ...

Page 2: ...e event of theft fire or warranty service Register your product on line at By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help u...

Page 3: ...lutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product Note You can check here for Brother driver updates For Customer Service Service Center Locator USA only For the location of a Brother authorized service ce...

Page 4: ... 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Toner Cartridge TN 350 Prints up to 2 500 pages Drum Unit DR 350 Telephone Line Cord LG3077001 Telephone Handset LE5803016 FAX 2820 FAX 2920 LE5803003 MFC 7220 MFC 7225N Handset Curled Cord LG6156001 FAX 2820 FAX 2920 LG6156003 MFC 7220 MFC 7225N IEEE 1284 Bi directional Cable MFC 7220 and MFC 7225N only F2A046...

Page 5: ...E LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL...

Page 6: ...are used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warran...

Page 7: ... original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement ...

Page 8: ... shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY W...

Page 9: ...personal injury Electrical Hazard icons alert you to a possible electrical shock Hot Surface icons warn you not to touch machine parts that are hot Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects Improper Setup icons alerts you to devices and operations that are not compatible with the machine Notes tell you how you should respond to ...

Page 10: ...dust to ignite inside the vacuum cleaner potentially starting a fire Please carefully clean the toner dust with a dry lint free cloth and dispose of it according to local regulations DO NOT use flammable substances near the machine Doing this might cause a fire or electrical shock CAUTION Lightning and power surges can damage this product We recommend that you use a quality surge protection device...

Page 11: ...e name up to 15 characters or leave it blank Press Menu Set 5 Press Stop Exit Storing Speed Dial numbers 1 Press Menu Set 2 3 2 2 Using the dial pad enter a three digit Speed Dial location number Press Menu Set 3 Enter the number up to 20 digits Press Menu Set 4 Enter the name up to 15 characters or leave it blank Press Menu Set 5 Press Stop Exit Dialing operations One Touch Dialing Speed Dialing ...

Page 12: ...the memory 5 Press Start Making copies Single copy 1 Press Copy to illuminate it in green 2 Load your document 3 Press Start Sorting copies using the ADF 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Stack Sort Press Menu Set 5 Press or to select Sort Press Menu Set 6 Press Start ...

Page 13: ...achines 1 12 Custom features 1 12 Do you have Voice Mail on the phone line 1 12 Why should there be problems 1 12 How can you avoid possible problems 1 12 Fax tones and handshake 1 13 ECM Error Correction Mode 1 13 2 Getting started Initial setup 2 1 Setting the Date and Time 2 1 Setting Tone and Pulse dialing mode For Canada only 2 1 Setting the Station ID 2 2 General Setup 2 3 Setting the Mode T...

Page 14: ...uch Dialing 3 1 Speed Dialing 3 2 Search 3 2 Fax Redial 3 3 How to Fax 3 3 Faxing from the ADF 3 3 Automatic transmission 3 3 Manual transmission 3 3 Sending a fax at the end of a conversation 3 4 Out of Memory message 3 4 Basic sending operations 3 4 Sending faxes using multiple settings 3 4 Contrast 3 5 Fax Resolution 3 5 Dual Access 3 6 Real Time Transmission 3 6 Broadcasting 3 7 Checking job s...

Page 15: ...rs 5 2 Changing One Touch Speed Dial numbers 5 2 Setting up Groups for Broadcasting 5 3 Dialing options 5 4 Access codes and credit card numbers 5 4 Pause 5 4 Tone or Pulse For Canada only 5 4 6 Remote Fax Options Setting Remote Fax Options 6 1 Setting up Fax Forwarding 6 1 Programming your pager number 6 2 Setting Fax Storage 6 2 PC Fax Receive MFC 7220 and MFC 7225N only 6 3 Turning off Remote F...

Page 16: ...ederal Communications Commission FCC Declaration of Conformity USA only 10 2 Important 10 2 Important about the interface cable 10 2 Industry Canada Compliance Statement Canada only 10 2 Disconnect device 10 3 LAN connection MFC 7225N only 10 3 Laser safety 10 3 FDA regulations 10 3 Important safety instructions 10 4 Trademarks 10 5 11 Troubleshooting and routine maintenance Troubleshooting 11 1 E...

Page 17: ...A 1 Do you have Voice Mail A 1 Before you choose the ring pattern to register A 2 Registering the Distinctive Ring pattern A 2 Turning off the Distinctive Ring A 2 Caller ID A 3 Viewing Caller ID List A 3 Printing Caller ID List A 3 Call Waiting A 4 Advanced receiving operations A 4 Operation from extension telephones A 4 For Fax Tel mode only A 4 Using a cordless external handset A 5 Changing the...

Page 18: ...MFC 7220 and MFC 7225N only S 5 Printer S 5 Interfaces S 6 Download the optional software from the Brother Web Site FAX 2820 and FAX 2920 users only S 6 At the same time you can download the manual for setting up and using the PC Fax software S 6 Computer requirements S 7 Consumable items S 8 Network LAN MFC 7225N only S 9 Optional External Wireless Print Scan Server NC 2200w MFC 7220 and MFC 7225...

Page 19: ...opic Courier Courier type face identifies the messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to a possible electrical shock Hot Surface icons warn you not to touch machine parts that are hot Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects Improper S...

Page 20: ...rea Do not place the machine near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect your machine to an AC power outlet controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to an AC power outlet on the same ci...

Page 21: ...ROM main menu will appear Note If this window does not appear use Windows Explorer to run the setup exe program from the root directory of the Brother CD ROM 4 Click Documentation 5 Click the documentation you want to read Quick Setup Guide Setup and Software Installation Instructions User s Guide 2 or 3 manuals User s Guide for stand alone operations Software User s Guide and Network User s Guide...

Page 22: ...ser s Guide for stand alone operations Software User s Guide and Network User s Guide MFC 7225N only How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning from a Macintosh on page 7 13 For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Using ControlCenter2 0 For Mac OS X 10 2 4 or greater on page 7 24 Netw...

Page 23: ...Chapter 1 1 5 Control panel overview FAX 2820 and FAX 2920 have the same keys MFC 7220 and MFC 7225N have the same keys 01 01 00 00 Fax 01 01 00 00 Fax ...

Page 24: ...ckward to a menu selection or Press to scroll through the menus and options 4 Dial Pad Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone For Canada only 5 Start Lets you start sending faxes or making copies 6 Stop Exit Stops an operation or exits...

Page 25: ...following conditions Temperature 68 F 86 F 20 30 C Humidity 50 70 Paper Xerox 4200 or Xerox 4024 20 lb Letter Make sure documents written with ink are completely dry Documents to be faxed must be from 5 8 to 8 5 in 147 3 to 215 9 mm wide and 3 9 to 14 in 100 to 356 mm long 1 Pull out the ADF document support 2 Fan the pages well Make sure you put the documents face down top edge first in the ADF u...

Page 26: ... type of paper especially for plain paper and transparencies For more information on paper specifications call your nearest authorized sales representative or the place where you purchased your machine Use labels or transparencies that are designed for use in laser printers If you are using special paper and the machine has problems feeding it from the paper tray try again using the manual feed sl...

Page 27: ...s made with a short grain Damaged curled wrinkled or irregularly shaped paper Do not use Envelopes that are of a baggy construction Envelopes that are embossed have raised writing on them Envelopes that have clasps on them Envelopes that are not sharply creased Envelopes that are pre printed on the inside Paper size Paper types No of sheets Paper tray A4 Letter Legal Executive A5 A6 B5 and B6 Plai...

Page 28: ... paper size Check that the guides are firmly in the slots Note For Legal size paper press in the inside latches and pull out the back of the paper tray 3 Fan the stack of paper well to avoid paper jams and mis feeds 4 Put paper in the paper tray 5 Put the paper tray firmly back in the machine and unfold the output paper tray support flap before you use the machine Maximum Paper Mark Output Paper T...

Page 29: ...r size 2 Using both hands put the one sheet of paper in the manual feed slot until you feel the front edge of the paper touch the paper feed roller Let go of the paper when you feel the machine feed the paper in a short distance Note When you put paper in the manual feed slot please remember the following The side to be printed on must be face up Put the leading edge top of the paper in first and ...

Page 30: ...s If you set Voice Mail and the Brother machine to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone n...

Page 31: ...es If the other person hangs up your machine will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machine s chirps overlap This must be for at least 2 to 4 seconds so both machines can understand how each is sending and receiving the ...

Page 32: ...two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the machine is idle in Fax mode When the machine is in Sleep mode the LCD shows Sl...

Page 33: ...age B 11 Press Menu Set 5 Press Stop Exit Note If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing 3 Station ID NOTICE For USA The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly conta...

Page 34: ... 1 2 Press or to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Menu Set 3 Press Stop Exit Setting the Mode Timer MFC 7220 and MFC 7225N only The machine has three temporary mode keys on the control panel Fax Scan and Copy You can change the number of seconds or minutes the machine takes after the last Scan or Copy operation before it returns to Fax mode If you select Off the machine stays ...

Page 35: ... or A4 paper size was selected as the paper size Menu Set 1 3 See Setting the Paper Size on this page Setting the Paper Size You can use eight sizes of paper for printing copies Letter Legal A4 B5 A5 B6 A6 and Executive and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the paper tray you will need to change the paper size setting at the same time ...

Page 36: ...n change the beeper volume The default setting is Med When the beeper is on the machine will beep when you press a key make a mistake or after you sent or received a fax 1 Press Menu Set 1 4 2 2 Press or to select Low Med High or Off Press Menu Set 3 Press Stop Exit Setting the Speaker Volume You can adjust the machine s one way speaker volume 1 Press Menu Set 1 4 3 2 Press or to select Low Med Hi...

Page 37: ...s or on the control panel to adjust the volume the two volume levels When the handset is replaced the handset volume will remain until you change it again Vol Amplify On Temporary This setting is appropriate if some of the users are hearing impaired During a conversation users can press or on the control panel to adjust the three volume levels Vol Amplify On Permanent Choose Vol Amplify On Permane...

Page 38: ... the users are hearing impaired select Temporary and then press Menu Set 4 Press Stop Exit Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting 1 Press Menu Set 1 5 2 Press or ...

Page 39: ...working temperature 1 Press Menu Set 1 6 2 2 Use the dial pad to enter the length of time the machine is idle before it goes into sleep mode 00 to 99 OR To turn off sleep mode press Start and Options simultaneously Press or toselect Off Press Menu Set 3 Press Stop Exit Note If you want to turn off sleep mode press Start and Options simultaneously in Step 2 If the machine is in sleep mode when you ...

Page 40: ...on Receiving telephone calls While TX Lock is on the following operations are NOT available Sending faxes Making telephone calls Copying PC printing MFC 7220 only Scanning MFC 7220 only Setting up the password Note If you have already set the password you will not need to set it again If you forget the TX Lock password please call Brother Customer Service See Brother numbers on page i 1 Press Menu...

Page 41: ... to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they won t be lost While Memory Security is on the following operations are available Receiving faxes into memory limited by memory capacity Fax Forwarding if Fax Forwarding was already on Paging if Paging was already on Remote Retrieval if Fax Storage ...

Page 42: ...Enter a four digit number for the new password Press Menu Set 5 If the LCD shows Verify re enter the new password Press Menu Set 6 Press Stop Exit Turning Memory Security on 1 Press Menu Set 1 8 1 2 Press or to select Set Security Press Menu Set 3 Enter the registered four digit password Press Menu Set The machine goes offline and the LCD shows Secure Mode Note If there is a power failure the data...

Page 43: ...y Toner Save and Sleep Time LCD Contrast Security TX Lock or Memory Security and Setting Lock Setting up the password Note If you have already set the password you will not need to set it again If you forget the Setting Lock password please call Brother Customer Service See Brother numbers on page i 1 Press Menu Set 1 8 2 2 Enter a four digit number for the password Press Menu Set If you are enter...

Page 44: ...enu Set 6 Press Stop Exit Turning Setting Lock on 1 Press Menu Set 1 8 2 2 Press or to select On Press Menu Set 3 Enter the registered four digit password Press Menu Set 4 Press Stop Exit Turning Setting Lock off 1 Press Menu Set 1 8 2 2 Enter the registered four digit password Press Menu Set twice 3 Press Stop Exit Note If you enter the wrong Password the LCD shows Wrong Password The machine will...

Page 45: ...in any of the following ways Manual dialing Press all of the digits of the phone or fax number One Touch Dialing Press the One Touch key of the location you want to call See Storing One Touch numbers on page 5 1 Note FAX 2820 and FAX 2920 only To dial One Touch numbers11 to 20 hold down Shift as you press the One Touch key Shift is not available for MFC 7220 and MFC 7225N Setup Send MFC 7220 and M...

Page 46: ...s not been stored at this location Search You can search for names you have stored in the One Touch and Speed Dial memories Press Search Speed Dial and the navigation keys to search See Storing One Touch numbers on page 5 1 and Storing Speed Dial numbers on page 5 2 To search alphabetically you can use the dial pad to enter the first letter of the name you are looking for Three digit number To sea...

Page 47: ...een press Fax 2 Put the document face down in the ADF 3 Dial the fax number Press Start The machine starts scanning the document Automatic transmission This is the easiest way to send a fax Do not pick up the handset or press Hook Hold Press Start immediately after dialing For an example of automatic faxing follow the steps in Faxing from the ADF on this page Manual transmission Manual transmissio...

Page 48: ...e pages scanned so far or to press Stop Exit to cancel the operation Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real Time Transmission on page 3 6 Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings cove...

Page 49: ...y for this fax only In Fax mode press Resolution and or to select the setting you want and then press Menu Set OR You can change the default setting 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 2 2 3 Press or to select the resolution you want Press Menu Set 1 Contrast Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standar...

Page 50: ...d so far or press Stop Exit to cancel the operation Real Time Transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the phone line is free the machine will start dialing and sending If the memory is full the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important ...

Page 51: ...t 4 After you have entered all the fax numbers press Start Note If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 260 MFC 7220 and MFC 7225N or 270 FAX 2820 and FAX 2920 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you bro...

Page 52: ...hile the machine is scanning dialing or sending it press Stop Exit Canceling a scheduled job You can cancel a fax job that is stored and waiting in the memory 1 Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than one job waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel T...

Page 53: ... settings are temporary to allow you to make changes for each fax you send However when you set up your Cover Page and Cover Page Comments you are changing the default settings so they will be available while faxing Composing your own comments You can set up two comments of your own 1 If it is not illuminated in green press Fax 2 Press Menu 2 2 8 3 Press or to choose 5 or 6 for your own comment Pr...

Page 54: ... 2 Press Menu Set 2 2 7 3 Press or to select to select On or Off Press Menu Set 4 If you selected On press or to select one of the standard or your own comments Press Menu Set Using a printed cover page If you prefer to use a printed cover page that you can write on you can print the sample page and attach it to your fax 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 2 7 3 Press ...

Page 55: ...nt waiting in the ADF OR Press 2 to scan the document into the memory Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Delayed Batch Transmission Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent...

Page 56: ... Fax 2 Load your document 3 Press Menu Set 2 2 6 4 Press or to select On or Off Press Menu Set 5 Press 1 to leave the paper document waiting in the ADF OR Press 2 to scan the document into the memory Note If you press 1 in Step 5 the document remains in the ADF until your machine is polled If you must use your machine before the polled transmission occurs you must first cancel this job If you pres...

Page 57: ...l jack on the same line You cannot use the telephone company s Voice Mail in this mode External TAD with an external telephone answering device only The external telephone answering machine device TAD automatically answers every call Voice messages are stored on the external TAD If it is a fax call the machine receives the Fax Use this mode if you have connected an answering machine to your machin...

Page 58: ... same line as the machine or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Operation from extension telephones on page A 4 and Easy Receive on page 4 3 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select how many times the line rings before the machine answers 00 04 Press Menu Set If you select 00 the line w...

Page 59: ...swer a fax call and hear calling beeps Just hold the handset and wait a few seconds Selecting On allows the machine to receive fax calls automatically even if you lift the machine s handset or the handset of an extension or external phone When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset and y...

Page 60: ...cument is too long the machine may still print on two pages If left and right margins are cut off turn on this setting When this feature is set to On the Letter Legal or A4 faxes people send to you may appear slightly shrunk even though your machine prints them on Letter Legal or A4 paper This is because the machine has to print the Station ID of the sending machine at the top of the page Receivin...

Page 61: ...rint darker OR Press to make the print lighter Press Menu Set 4 Press Stop Exit Polling Polling is the process of retrieving faxes from another fax machine Everyone who is involved in Polling needs to set up their machines for Polling Note If you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the Polling feature Setting up Polling Receive Polli...

Page 62: ...Sequential Polling Report will be printed 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 7 3 Enter the fax machines you want to poll using One Touch Speed Dial a Group or the dial pad You must press Menu Set between each fax number 4 Press Start Your machine will poll each number or Group number in turn to receive a fax The LCD shows Dialing 7 Polling RX ...

Page 63: ...c dialing To access numbers 11 to 20 FAX 2820 and FAX 2920 hold down Shift as you press the One Touch key The LCD shows the name if you stored it or the number Note Shift is not available for MFC 7220 and MFC 7225N 1 Press Menu Set 2 3 1 2 Press the One Touch key where you want to store a number 3 Enter the phone or fax number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up ...

Page 64: ...ne Touch Speed Dial numbers If you try to store a One Touch or Speed Dial number where a number has already been stored the LCD will show the name that has been stored there or number and will ask you to do one of the following 1 Press 1 to change the stored number OR Press 2 to exit without making a change How to change the stored number or name If you want to change a character use or to positio...

Page 65: ...ore the Group AND Press a One Touch key OR Press Search Speed Dial and enter the three digit location and then press Menu Set For example press One Touch key 1 for Group 1 3 Use the dial pad to enter the Group number 1 to 8 Press Menu Set For example press 1 for Group 1 Note The Group number must be between 1 and 8 4 To include One Touch or Speed Dial numbers in the Group press them as follows For...

Page 66: ...e Touch key 1 and 7000 on One Touch key 2 If you press One Touch key 1 One Touch key 2 and Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press One Touch key 1 and then press 7001 using the dial pad Pause Press Redial Pause to insert a 3 5 second pause be...

Page 67: ... fax message 1 Press Menu Set 2 5 1 2 Press or to select Fax Forward Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press or to select Backup Print On or Backup Print Off Press Menu Set Note If you select Backup Print On the machine will also print the fax at your machine so you will have a...

Page 68: ...wed by Press Menu Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 1 2 1 2 OR If you do not need a PIN press Redial Pause enter your fax number followed by Press Menu Set For example press Redial Pause 1 8 0 0 5 5 5 1 2 1 2 5 Press Stop Exit Note You cannot change a Paging number or PIN remotely If you have set Paging a backup copy of the received fax will automatically be printed at the...

Page 69: ...ckup Print On the machine will also print the fax 1 Press Menu Set 2 5 1 2 Press or to select PC Fax Receive Press Menu Set 3 Press or to select Backup Print On or Backup Print Off Press Menu Set 4 Press Stop Exit Note When Backup Print is off your fax messages are automatically erased from your machine s memory when they have been successfully sent your PC When Backup Print is on your fax message...

Page 70: ...e LCD will ask you the following question OR If you press 1 faxes in the memory will be erased or printed before the setting changes If you press 2 faxes in the memory will not be erased and the setting will be unchanged For MFC 7220 and MFC 7225N If received faxes are left in the machine s memory when you change to PC Fax Receive from another remote fax option Fax Forward or Fax Storage the LCD w...

Page 71: ...hine then use the Remote Access Code and remote commands to retrieve fax messages Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times Using your Remote Access Code 1 Dial your fax number from a telephone or another fax machine using touch tone 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by 3 The machine ...

Page 72: ... can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 6 7 Once you have registered the number Fax Forwarding will work You can select Off after you have retrieved or erased all your messages 3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s S...

Page 73: ...u hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long...

Page 74: ...n Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember Note When the Verification Report is turned Off or Off Image the Report will only print if there is a transmiss...

Page 75: ...ne will print the Journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it without erasing the jobs from memory If you select Every 50 Faxes the machine will print the Journal when the machine has stored 50 jobs Printing reports Following reports are available How to print a report 1 Press Reports 2 Press or to select the report you w...

Page 76: ...X 2820 and FAX 2920 only on page 2 3 The printable area of your machine begins at approximately 0 16 in 4 mm from both sides and 0 12 in 3 mm from the top or bottom of the paper Note This printable area shown above is for a single copy or a 1 in 1 copy using Letter or Legal size paper The printable area changes with the paper size Making a single copy 1 Press Copy to illuminate it in green 2 Load ...

Page 77: ...want to quickly change the copy settings temporarily for the next copy use the Options key You can use different combinations Note These settings are temporary and the machine returns to its default settings 60 seconds after it finishes copying unless you have set the Mode Timer to 30 seconds or less See Setting the Mode Timer FAX 2820 and FAX 2920 only on page 2 3 or Setting the Mode Timer MFC 72...

Page 78: ...r you choose your settings by pressing Menu Set the LCD shows Set temporarily Press Start if you have finished choosing settings Press Menu Selections Options Page Enlarge Reduce 50 70 78 83 85 91 94 97 100 104 141 200 Custom 50 200 Auto 8 4 Quality Auto Text Photo 8 5 Stack Sort Stack Sort 8 5 Contrast 8 5 Page Layout Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L 8 6 select select ...

Page 79: ...pies you want up to 99 4 Press Options and or to select Enlarge Reduce Press Menu Set 5 Press or to select the enlargement or reduction ratio you want Press Menu Set OR Use the dial pad to enter an enlargement or reduction ratio from 50 to 200 Press Menu Set For example press 5 3 to enter 53 6 Press Start Note Special Copy Options 2in1 P 2in1 L 4in1 P or 4in1 L are not available with Enlarge Reduc...

Page 80: ... 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Stack Sort Press Menu Set 5 Press or to select Sort Press Menu Set 6 Press Start Contrast You can adjust copy contrast to make copies darker or lighter 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99...

Page 81: ...copy feature with 100 copy size only P means Portrait and L means Landscape 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Options and or to select Page Layout Press Menu Set 5 Press or to select 2 in 1 P 2 in 1 L 4 in 1 P or 4 in 1 L Press Menu Set 6 Press Start to scan the document When using the ADF place do...

Page 82: ...ess Stop Exit Out of Memory message If the memory becomes full while you are making copies the LCD message will guide you through the next step If you get an Out of Memory message while scanning a subsequent page you will have the option to press Start to copy the pages scanned so far or to press Stop Exit to cancel the operation Note To gain extra memory you can turn off Fax Storage See Turning o...

Page 83: ...olCenter2 0 See Chapter 3 in the Software User s Guide on the CD ROM Using Remote Setup See Chapter 4 in the Software User s Guide on the CD ROM Using Brother PC FAX software See Chapter 5 in the Software User s Guide on the CD ROM Network Scanning Network Printing Note See also How to access the complete User s Guide MFC 7220 and MFC 7225N only on page 1 3 The Network User s Guide is for the MFC ...

Page 84: ...s approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinu...

Page 85: ... measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Call the dealer or an experienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to o...

Page 86: ...tion FDA regulations U S Food and Drug Administration FDA has implemented regulations for laser products manufactured on and after August 2 1976 Compliance is mandatory for products marketed in the United States The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States CAUTION Do not connect thi...

Page 87: ... outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug 9 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 0 If an extension cord is used with this product make sure that the total ampere ratings on the product...

Page 88: ...ing an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions G Caution To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Trademarks The Brother logo is a registered trademark ...

Page 89: ...d of its life Use the drum unit until you have a print quality problem then replace the drum unit with a new one See Replacing the drum unit DR 350 on page 11 27 Comm Error Poor phone line quality caused a communication error Send the fax again or connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your phone line Connection Fail ...

Page 90: ...user unit is too cold For FAX 2820 and MFC 7220 When you turn off the machine s power switch its memory will be cleared To check if faxes are in the machine s memory see Checking if the machine has faxes in its memory on page 11 6 If there are faxes you need to save them before following the suggestions below To save the faxes see Forwarding faxes to another fax machine on page 11 6 For MFC 7220 a...

Page 91: ...ge 11 6 Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several minutes and try it again For FAX 2920 and MFC 7225N Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several minutes and then try it again The machine can be turned off for up to 4 days without losing fa...

Page 92: ...other com Web site OR Clear the faxes from the memory See Out of Memory message on page 8 7 Paper jam Inside The paper is jammed inside the machine See Paper jams on page 11 7 Paper Jam Rear The paper is jammed in the back of the machine See Paper jams on page 11 7 Paper Jam Tray The paper is jammed in the paper tray of machine See Paper jams on page 11 7 Toner Life End The toner cartridge and dru...

Page 93: ...e 11 6 For MFC 7220 also see Transferring faxes to your PC MFC 7220 and MFC 7225N only on page 11 6 Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several minutes and try it again For FAX 2920 and MFC 7225N Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several mi...

Page 94: ...forwarded 2 Press Start Note You can transfer the Fax Journal report to another fax machine by pressing Menu Set 9 0 2 in Step 1 Transferring faxes to your PC MFC 7220 and MFC 7225N only You can transfer the faxes from your machine s memory to your PC 1 Press Stop Exit 2 Make sure you have installed MFL Pro Suite on your PC and then turn on PC Fax Receiving on the PC For details about PC Fax Recei...

Page 95: ...rol panel cover Press Stop Exit Paper jams To clear paper jams please follow the steps in this section Paper is jammed inside the machine 1 Pull the paper tray completely out of the machine 2 Pull the jammed paper out of the paper tray opening WARNING After you have just used the machine some parts inside the machine are extremely hot When you open the front cover or back cover of the machine neve...

Page 96: ...er cartridge and drum unit assembly or this may release the paper so you can pull it out of the paper tray opening 5 Put the drum unit and toner cartridge assembly back into the machine 6 Close the front cover 7 Put the paper tray in the machine CAUTION To prevent damage to the machine caused by static electricity do not touch the electrodes shown in the following diagram ...

Page 97: ...4 Pull the tab toward you to open the rear chute cover 5 Pull the jammed paper out of the fuser unit If the jammed paper cannot be pulled out easily push down on the blue tab with one hand as you gently pull out the paper with the other hand 6 Close the back cover 7 Put the drum unit and toner cartridge assembly back into the machine 8 Close the front cover ...

Page 98: ... Hold down the lock lever on the left and pull the toner cartridge out of the drum unit Take out the jammed paper if there is any inside the drum unit 4 Put the toner cartridge back into the drum unit until you hear it lock into place If you put it in properly the lock lever will lift automatically 5 Put the drum unit and toner cartridge assembly back into the machine 6 Close the front cover ...

Page 99: ...ntal streaks or with missing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax again Received faxes appear as split or blank pages If the received faxes are divided and printed on two pages or if you get an extra blank page your Paper Size setting may not be correct for the paper you are using See Setting the Paper Size on page 2 4 Make sure that auto ...

Page 100: ... you answered on an external or extension phone press your Fax Receive Code default setting is 51 When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID RingMaster Voice Mail an answering machine an alarm system or other custom feature on a single phone line with your machine it may create a problem sending or receiving faxes For Example ...

Page 101: ...n again If the error message continues leave the machine for several minutes and try it again Check the settings in your application software to make sure it is set up to work with your machine For FAX 2920 and MFC 7225N Turn off the machine s power switch and then turn it on again If the error message continues leave the machine for several minutes and then try it again The machine can be turned ...

Page 102: ...te through the parallel port are running automatically when you boot up the computer such as drivers for Zip Drives External CD ROM Drive etc Suggested areas to check Load Run command lines in the win ini file or the Setup Group 4 Check with your computer manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parallel Port Mod...

Page 103: ...es or printing received faxes turn off Toner Save mode in the machine itself See Toner Save on page 2 7 Set Toner Save mode to off in the Advanced tab in the printer driver See Advanced tab in Software User s Guide on the CD ROM MFC 7220 or MFC 7225N Network Difficulties MFC 7225N only I cannot print over the Network Make sure that your machine is powered on and is online and in Ready mode Print a...

Page 104: ... that meets our specifications Rough surfaced paper or thick print media may cause this problem Make sure that you choose the appropriate media type in the printer driver or in the machine s Paper Type menu setting See About paper on page 1 8 and Basic tab in the Software User s Guide on the CD ROM Install a new drum unit See Replacing the drum unit DR 350 on page 11 27 Toner specks Make sure that...

Page 105: ...know the exact position on the drum that is causing the poor print 3 Turn the black gear on the drum as you check the surface of the OPC drum The OPC drum is photosensitive so do not touch it with your fingers 4 When you find the substance on the drum surface that matches the print sample gently dab the surface of the OPC drum with a cotton swab that is lightly dampened with isopropyl alcohol Do n...

Page 106: ...ure the primary corona wire blue tab is at the home position The drum unit may be damaged Install a new drum unit See Replacing the drum unit DR 350 on page 11 27 The toner cartridge may be damaged Put in a new toner cartridge See Replacing the toner cartridge TN 350 on page 11 24 Make sure that a torn piece of paper is not inside the machine covering the laser scanner window The fixing unit may b...

Page 107: ... paper is loaded properly Check the paper type and quality See About paper on page 1 8 Turn over the stack of paper in the tray or rotate the paper 180 in the input tray Examples of poor print quality Recommendation B DEFGH abc efghijk A C D bcde 1 3 4 ...

Page 108: ...he ECM feature is not available Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty The machine should be adequately insured with the carrier 1 Turn off the machine s power switch 2 Unplug the machine from the telephone wall jack 3 Unplug the machine from the AC po...

Page 109: ...shut Routine maintenance Cleaning the outside of the machine 1 Pull the paper tray completely out of the machine CAUTION The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water CAUTION Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of t...

Page 110: ...he control panel cover 3 Moisten a small clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass strip and the white bar above it 4 Close the control panel cover I Cleaning the laser scanner window 1 Before you clean the inside of the machine turn off the machine s power switch Unplug the telephone line cord first and then unplug the power cord from the AC power ...

Page 111: ... the front cover 6 Plug the machine s power cord back into the AC power outlet first and then plug in the telephone line cord Turn on the machine s power switch WARNING Just after you have used the machine some internal parts of the machine are extremely HOT When you open the front cover of the machine never touch the shaded parts shown in the diagram below CAUTION To prevent damage to the machine...

Page 112: ...ges When the toner cartridge is running low the LCD shows Toner Low Actual page count will vary depending on your average type of document i e standard letter detailed graphics Note It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning Discard the used toner cartridge according to local regulations keeping it separate from domestic waste Be sure to seal t...

Page 113: ...g to local regulations WARNING Just after you use the machine some internal parts of the machine will be extremely HOT Never touch the shaded parts shown in the illustration CAUTION To prevent damage to the machine from static electricity do not touch the electrodes shown below CAUTION Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner...

Page 114: ...Using or attempting to use potentially incompatible toner and or toner cartridges in your machine may cause damage to the machine itself and or it may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party toner and toner cartridges To protect your investment and guarantee your print quality please continue ...

Page 115: ...hould be replaced You should clean the machine when you replace the drum unit See Cleaning the laser scanner window on page 11 22 Note The drum unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job The estimated dr...

Page 116: ...new drum unit 4 Reinstall the toner cartridge into the new drum unit If you put it in properly the lock lever will lift automatically 5 Install the drum unit and toner cartridge assembly in the machine 6 Press Options To confirm you are installing a new drum press 1 7 When the LCD shows Accepted close the front cover CAUTION To prevent damage to the printer from static electricity do not touch the...

Page 117: ...nu Set 4 2 OR For MFC 7225N press Menu Set 6 2 2 Press or to select Total Copy Print or List Fax 3 Press Stop Exit Checking the Drum Life You can view the machine s drum life on the LCD 1 For FAX 2820 FAX 2920 and MFC 7220 press Menu Set 4 3 OR For MFC 7225N press Menu Set 6 3 2 Press Stop Exit Note The drum life check will be accurate only if you have reset the drum counter when you installed a n...

Page 118: ...our telephone company for availability and rates What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes Note You must pay for your telephone company s Distinctive Ring service before you program t...

Page 119: ... When the voice number is called the machine will not answer Registering the Distinctive Ring pattern Very important After you have set the Distinctive Ring feature to ON the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You can not change the receive mode to another mod...

Page 120: ...chine See Printing Caller ID List on page A 3 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls When the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review...

Page 121: ...ake the call by using the Fax Receive Code When you press the Fax Receive Code 51 the machine starts to receive the fax See Easy Receive on page 4 3 If the machine answers a voice call and double rings for you to take over use the Telephone Answer Code 51 to take the call at an extension phone See Setting the F T Ring Time Fax Tel mode only on page 4 3 If you answer a call and no one is on the lin...

Page 122: ... digit code such as and 9 9 9 Remote Codes might not work with some telephone systems Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT in the left of the machine When you are using an external...

Page 123: ...Service You cannot use the Toll Saver setting If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your machine If your TAD is plugged into a wall jack both your machine and the TAD will try to control the phone line See illustration below When the TAD answers a call the LCD shows Ext Tel in Use Connections The external TAD must be plugged into the back o...

Page 124: ...system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the othe...

Page 125: ...ve two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone 1 Place the two line TAD and the two line telephone next to your machine 2 Plug one end of the telephone line cord for your machine into t...

Page 126: ...ime a telephone call is received If you are installing the machine to work with a PBX 1 It is not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incomi...

Page 127: ...tand the menu selections and options that are found in the machine s programs Once you become familiar with programming you can use the Menu table as a quick reference when you want to change your settings Note You can program your machine by pressing Menu Set followed by the menu numbers For example to set Beeper Volume to Low Press Menu Set 1 4 2 and or to select Low Press Menu Set Memory storag...

Page 128: ...arrow for the direction you want or Select an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu le...

Page 129: ...eturn to Fax mode 2 3 2 Paper Type Thin Plain Thick Thicker Transprncy Recycled Sets the type of paper in the paper tray 2 4 3 Paper Size A4 Letter Legal Executive A5 A6 B5 B6 Sets the size of the paper in the paper tray 2 4 4 Volume 1 Ring High Med Low Off Adjusts the ring volume 2 5 2 Beeper High Med Low Off Adjusts the volume level of the beeper 2 5 3 Speaker High Med Low Off Adjusts the speake...

Page 130: ... life of the toner cartridge 2 7 2 Sleep Time 0 99 05 Min Conserves power 2 8 7 LCD Contrast Light Dark Adjust the contrast of the LCD 2 8 8 Security 1 TX Lock FAX 2820 and MFC 7220 only Prohibits most operations except receiving faxes 2 9 1 Mem Security FAX 2920 and MFC 7225N only Prohibits most operations except receiving faxes into the memory 2 10 2 Setting Lock Prohibits the settings for Date ...

Page 131: ...ressing Start 4 3 4 Remote Code On 51 51 Off You can answer all calls at an extension or external phone and use codes to turn the machine on or off You can personalize these codes A 5 5 Auto Reduction On Off Reduces the size of incoming faxes 4 4 6 Print Density Makes printouts darker or lighter 4 5 7 Polling RX Sets up your machine to poll another fax machine 4 5 Main Menu Submenu Menu Selections...

Page 132: ...ission 3 11 5 Real Time TX Off On Next Fax On Next Fax Off You can send a fax without using the memory 3 6 6 Polled TX On Off Sets up your machine with an document to be retrieved by another fax machine 3 12 7 Coverpg Setup Off On Next Fax On Next Fax Off Print Sample Automatically sends a Cover Page you have programmed 3 10 8 Coverpage Msg You can set up your own comments for fax Cover Page 3 9 9...

Page 133: ...mote Fax Opt 1 Fwd Page Store Off Fax Forward Paging Fax Storage PC Fax Receive MFC 7220 and MFC 7225N only Sets the machine to forward fax messages to call your pager or to store incoming faxes in the memory so you can retrieve them while you are away from your machine The PC Fax Receive option on MFC models allow you to send faxes to your PC 6 1 6 2 6 3 Backup Print If you selected Fax Forward o...

Page 134: ...lay Print Report View or print a list of the last 30 Caller IDs stored in the memory A 3 3 Copy 1 Quality Text Auto Photo Selects the Copy resolution for your type of document 8 7 2 Contrast Adjusts the contrast for copies 8 7 4 Printer MFC 7225N only 1 Emulation Auto HP LaserJet BR Script 3 Selects the emulation mode See Software User s Guide on the CD ROM 2 Print Options 1 Internal Font Prints a...

Page 135: ... the WINS configuration mode 7 WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary WINS server 8 DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary DNS server 9 APIPA On Off Automatically allocates the IP address from the link local address range 2 Setup Misc 1 Ethernet Aut...

Page 136: ...uring its life 11 29 3 Drum Life You can check the percentage of drum life that remains available 11 29 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual You can choose the receive mode that best suits your needs 4 1 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 2 1 3 Station ID Fax Tel Name Program your name and fax number to appear on each page...

Page 137: ...tly and want to change it press to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right before you...

Page 138: ...rty calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater...

Page 139: ... in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A...

Page 140: ...process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs in...

Page 141: ...swers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 5 1 Temporary settings You can select certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receivi...

Page 142: ...t Temperature 68 F 86 F 20 30 C Humidity 50 70 Paper Xerox 4200 or Xerox 4024 20 lb Letter Paper Tray 250 Sheets 20 lb 80 g m2 Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning LCD Liquid Crystal Display 16 characters 1 line Power Source 100 120V AC 50 60Hz Power Consumption FAX 2820 and FAX 2920 Copying Average 475 W Sleep Average 10 W Standby Average 80 W MF...

Page 143: ...kg Noise Operating 53 dB A or less Standby 30 dB A or less Temperature Operating 50 F 90 5 F 10 32 5 C Storage 32 F 104 F 0 40 C Humidity Operating 20 to 80 without condensation Storage 10 to 90 without condensation 14 7 in 374 mm 10 3 in 262 mm 14 7 in 374 mm ...

Page 144: ...For more details see About paper on page 1 8 Paper Weight 16 43 lb 60 161 g m2 Maximum paper tray capacity One sheet at a time Paper Output Up to 100 sheets of letter size plain paper Face down print delivery to the output paper tray 1 Legal paper cannot be stacked on the output paper tray 2 For transparency or label we recommend removing printed pages from the output paper tray immediately after ...

Page 145: ...10 MFC 7220 and MFC 7225N 20 10 x 2 FAX 2820 and FAX 2920 Speed Dial 200 stations Broadcasting 270 stations FAX 2820 and FAX 2920 260 stations MFC 7220 and MFC 7225N Automatic Redial 1 time after 5 minutes Auto Answer 0 1 2 3 or 4 rings Communication Source Public switched telephone network Memory Transmission Up to 5001 4002 pages FAX 2820 and MFC 7220 Up to 6001 5002 pages FAX 2920 and MFC 7225N...

Page 146: ... System for Windows PCL6 and BR Script PostScript Level 3 MFC 7225N only Printer Driver Support for Windows 98 98SE Me 2000 Professional XP Windows NT Workstation Version 4 0 driver Support for Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Resolution Up to 1200 x 600 dots per inch dpi HQ1200 up to 2400 x 600 dpi MFC 7225N only Print Quality Normal printing mode Economy printing mode save toner usage P...

Page 147: ...only You can download the Brother Printer Driver and PC Fax software from the Brother Solutions Center so you can use your fax machine as a printer and send faxes from your PC Visit us at At the same time you can download the manual for setting up and using the PC Fax software Interface Recommended Cable Parallel MFC 7220 and MFC 7225N only A bi directional shielded parallel cable that is IEEE 128...

Page 148: ...tion 4 0 64 MB 128 MB 2000 Professional XP 128 MB 256 MB 150 MB 220 MB Apple Macintosh Operating System Mac OS 9 1 9 2 Printing Scanning1 and PC Fax Send Only All base models meet minimum Requirements 64 MB 80 MB 200 MB Mac OS X 10 2 4 or greater 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers go to the Brother So...

Page 149: ...l drum life such as temperature humidity type of paper toner you use and number of pages per print job Toner Cartridge Life TN 350 Starter Toner Cartridge Approx 1 500 pages Standard Toner Cartridge Approx 2 500 pages When printing letter or A4 size paper at 5 print coverage Require additional purchase Drum Unit Life Expectancy DR 350 Approx 12 000 pages ...

Page 150: ... 98SE Me 2000 XP Windows NT Workstation Version 4 0 Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 SMTP Client IPP FTP Server mDNS TELNET SNMP HTTP Mac OS 9 1 9 2 Brother Laser Driver over TCP IP Mac OS X 10 2 4 or greater mDNS Network Sc...

Page 151: ... the optional External Wireless Print Scan Server NC 2200w to the USB port of your machine will allow you to print and scan over a wireless network Network types IEEE 802 11b wireless LAN Support for Windows 98 98SE Me 2000 XP Windows NT Workstation Version 4 0 Mac OS X 10 2 4 or greater Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS DNS LPR LPD Port9100 SMB Print IPP RawPort mDNS...

Page 152: ...ptional Connecting the optional External Print Server NC 2100p to the Parallel port of your MFC will allow you to print over a wired Ethernet network Support for Windows 98 98SE Me 2000 XP Windows NT Workstation Version 4 0 Protocols TCP IP LPR LPD IPP FTP HTTP TELNET Port 9100 SMTP POP3 TFTP SNMP DHCP BOOTP RARP NetBEUI ...

Page 153: ...iew list A 3 Canceling Fax Forwarding 6 1 fax jobs in memory 3 8 jobs awaiting redial 3 8 Paging 6 6 Cleaning corona wire 11 24 drum unit 11 17 laser scanner window 11 22 scanner glass 11 22 CNG tones 1 13 Connecting external TAD A 5 external telephone A 5 two line external TAD or telephone A 8 Consumable items S 8 Control panel overview 1 5 1 6 ControlCenter2 0 See Software User s Guide on the CD...

Page 154: ... Fax Storage 6 2 printing from memory 4 5 turning on 6 2 Fax stand alone receiving 4 1 at the end of a conversation 4 4 compatibility 11 20 Easy Receive 4 3 Fax Forwarding 6 1 from extension phone A 4 Paging 6 2 Polling Receive 4 5 reducing to fit on paper 4 4 retrieving from a remote site 6 7 Ring Delay setting 4 2 Sequential Polling 4 6 sending 3 1 at the end of a conversation 3 4 automatic 3 3 ...

Page 155: ...ting up 5 1 using 3 1 Out of Area Caller ID A 3 Out of Memory message 3 4 P Paging 6 2 programming your pager number 6 1 Paper 1 8 S 3 Size 2 4 size of document 1 7 Type 2 4 PaperPort See Software User s Guide on the CD ROM PC Faxing See Software User s Guide on the CD ROM Phone line connections A 6 difficulties 11 11 multi line PBX A 9 roll over lines A 7 two line phone system A 7 Polling 4 5 Pow...

Page 156: ...scan S 5 setting for next fax 3 5 Ring Delay setting 4 2 S Safety Instructions vii 10 4 Setting Lock 2 12 Setup Date and Time 2 1 Station ID fax header entering text 2 2 Shipping the machine 11 20 Sleep Time 2 8 Speed Dial changing 5 2 setting up 5 2 using 3 2 T TAD telephone answering device external 4 1 A 5 A 8 connecting A 5 A 6 receive mode 4 1 recording OGM A 7 with two line jack A 8 Text ent...

Page 157: ...I 5 W Warranties iii Canada vi Notice Disclaimer iii USA iv Windows See Software User s Guide on the CD ROM World Wide Web i ...

Page 158: ...Code 1 Dial your fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your machine signals the kinds of messages it received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your machine when you finish Hang up 2 3 4 5 6 1 4 Press 9 7 1 1 long beep Fax...

Page 159: ...ress 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit code using numbers 0 9 or The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forwarding press 2 Select P...

Page 160: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 161: ...ter may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC Canada H9B 3H6 USA CAN Visit us on the World W...

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