I-Fax
-
6-
4: How to send an I-fax
Sending an Internet fax is the same as sending a normal fax. If you have already programmed the
addresses of the destination Internet fax machines as One Touch or Speed-Dial locations, you can send
the Internet fax by loading the document into the machine, use the Fax
Resolution
key to set the
preferred resolution and select a Speed-Dial number and pressing
Mono/Colour Start
. If you wish to
manually enter the Internet fax address load the document into the machine and press
Shift
and
1
simultaneously to change into the “alphabet” dialling mode.
4.1 - Manually entering text
13
Press
Shift
and
1
simultaneously to change into the “alphabet” dialling mode.
As you enter the Internet fax address, the address will appear character by character on the LCD panel. If
you specify more than 22 characters, the LCD panel will scroll the name to the left character by character.
Press
Mono Start
or
Colour Start
to send the document. After the document is scanned, it is transmitted
to the recipient Internet fax machine automatically via your SMTP server. You can cancel the send
operation by pressing the
Stop/Exit
button during scanning. After the transmission is finished, the
machine will return to standby mode. Some E-mail servers do not allow you to send large E-mail
documents (the system administrator will often place a limit on the maximum E-mail size). You can enable
the Limit Size of the Sent Mail feature. The machine will display
Out of Memory
when trying to send E-
mail documents over 1 Mbyte in size. The document will not be sent and an error report will be printed.
The document you are sending should be separated into smaller documents that will be accepted by the
mail server. You can enable this feature through the Web Management utility or the LAN function mode.
4.2 - Receiving E-mail or Internet fax
13
There are 2 ways you can receive E-mail messages:
•
POP3 receiving (manually initiated)
•
POP3 receiving at regular intervals
Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can
occur at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute
intervals) or you can manually poll the server by pressing the
Shift
+
Mono
/
Colour Start
button. If your
machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you will
see Receiving on the LCD panel followed by “xx E-mail(S)”. If you press the
Shift
+
Mono
/
Colour Start
buttons to manually poll the E-mail server for E-mail print jobs and there are no mail documents waiting to
be printed, the machine will display No Mail on the LCD panel for two seconds. If your machine is out of
paper when receiving data, the received data will be held in the machine's memory. This data will be
printed automatically after paper is re-inserted into the machine If the received mail is not in a plain text
format or an attached file is not in the TIFF-F format, the following error message will be printed:
“ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc” If the received mail is too
large, the following error message will be printed: “E-MAIL FILE TOO LARGE. If Delete POP Receive Error
Mail is ON (default)” then error mail is automatically deleted from the E-mail server
4.3 - Receiving an Internet fax to your computer
13
When a computer receives an Internet fax document, the document is attached to a mail message that
informs the computer that it has received a document from an Internet fax. This is notified in the subject
field of the received mail message. If the computer to which you wish to send a document is not running
Windows® 2000/XP, Windows Server® 2003 or Windows Vista™ operating system, please inform the
computer's owner that they must install some software that can view TIFF-F files. You can use
“Microsoft® Imaging” that is supplied with Windows® 2000/XP, Windows Server® 2003 and Windows
Vista™.
