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INITIAL SETUP

PABX and TRANSFER

The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The
recall facility on the machine supports timed break recall only (TBR),
PABXs normally can work with this for gaining access to an outside
line, or for transferring a call to another extension: The feature works
when the

R

key is pressed.

Setting PABX

If your machine is connected to a PABX system, set

PBX:ON

. If not,

set

OFF

.

1

Press

Menu/Set

,

1

,

5

.

2

Press

or

to

select

ON

(or

OFF

).

3

Press

Menu/Set

.

4

Press

Stop/Exit

.

You can program an

R

keypress as part of a number stored in

a One-Touch or Speed-Dial location. When programming the
One-Touch or Speed-Dial number (Function menu 6-1 or 6-2)
press

R

first (the screen displays “!”), then enter the telephone

number. If you do this, you do not need to press

R

each time

before you dial using a One-Touch or Speed-Dial location. (See

One-Touch dialling

on page 6-1 and

Speed-dialling

on page

6-1.)

However, if PABX is set to OFF, you can’t use the One-Touch
or Speed-Dial number that an

R

keypress is programmed into.

5.PBX

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Summary of Contents for FAX-T92

Page 1: ...FAX T94 FAX T96 USER S GUIDE ...

Page 2: ...d Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall no...

Page 3: ...ii ...

Page 4: ...the fax machine or clear a paper jam make sure you have unplugged the power cord from the power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration After you have just used the machine some internal parts are extremely HOT Please be careful Sharp Edge ...

Page 5: ...socket outlet that is easily accessible Do not use a telephone in the vicinity of a gas leak to report a leak Caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm Do not use this product near appliances that use water in a wet basement or nea...

Page 6: ...heaters air conditioners water chemicals or refrigerators Do not expose the fax machine to direct sunlight excessive heat moisture or dust Do not connect the fax machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the fax machine s memory Do not connect the fax machine to electrical outlets on the same circuit as large appli...

Page 7: ...ber up to 20 digits and then press Menu Set 4 Enter a name up to 15 characters or leave it blank and then press Menu Set 5 Press or to select the type of number and press Menu Set 6 Press Stop Exit Storing Speed Dial numbers 1 Press Menu Set 6 2 2 Enter a two digit Speed Dial number 00 99 3 Press Menu Set 4 Enter a number up to 20 digits and then press Menu Set 5 Enter a name up to 15 characters o...

Page 8: ... face down in the ADF 2 Press Search Mute and use the dial pad to enter the first letter of the name you are looking for 3 Press or to search the memory 4 Press Fax Start when the LCD shows the name you want to call Making copies Making a single copy 1 Insert the document face down in the ADF 2 Press Copy Reports twice Sorting multiple copies 1 Insert the document face down in the ADF 2 Press Copy...

Page 9: ...11 Connections 1 12 Recording outgoing message OGM on an external TAD 1 13 Using extension telephones For U K only 1 14 Multi Line Connections PABX 1 16 If you are Installing the Fax machine to Work with a PABX 1 16 Custom features on your phone line 1 16 2 Paper 2 1 About paper 2 1 Handling and using plain paper 2 1 Paper specifications for the paper tray 2 1 How to load paper 2 2 To load paper 2...

Page 10: ...Delay 5 4 Setting the F T Ring Time FAX TEL mode only 5 5 Recording the Fax Tel Outgoing Announcement F T MESSAGE FAX T96 only 5 6 Fax Detect 5 7 Printing a reduced incoming fax 5 8 Reception into memory 5 9 Receiving a fax at the end of a conversation 5 9 Advanced receiving operations 5 10 Operation from extension telephones 5 10 For FAX TEL mode only 5 10 Remote Call Transfer 5 11 To transfer a ...

Page 11: ...ting Caller ID List 5 21 BT Call Sign For U K Only 5 22 To enable the machine to work with BT Call Sign Only with your external phone 5 22 6 Setup Send 6 1 How to dial 6 1 Manual dialling 6 1 One Touch dialling 6 1 Speed dialling 6 1 Search 6 2 How to fax 6 3 Automatic transmission 6 3 Manual transmission 6 4 Sending a fax at the end of a conversation 6 4 Basic sending operations 6 5 Sending faxes...

Page 12: ...ock System 6 21 Setting Up the TX Lock System for the First Time 6 21 Changing the TX Lock System Password 6 22 Switching TX Lock System ON 6 22 Switching OFF TX Lock System 6 23 7 Quick Dial numbers and dialling options 7 1 Storing numbers for easy dialling 7 1 Storing One Touch Dial numbers 7 1 Storing Speed Dial numbers 7 3 Changing One Touch and Speed Dial numbers 7 4 Setting up Groups for Bro...

Page 13: ...ssage OGM 9 5 Activating Message Manager Mode 9 5 Message Indicator 9 6 What Happens When the Memory Is Full 9 6 Playing Voice Messages 9 7 Printing a Fax Message 9 8 Backup Printing Option 9 8 Erasing Messages 9 9 To erase voice messages individually 9 9 To erase messages all at once 9 9 Setting the Maximum Time for Incoming Messages 9 10 Setting the Toll Saver 9 10 ICM Recording Monitor 9 11 Rec...

Page 14: ...1 2 12 Important information 12 1 Important Safety Instructions 12 1 Trademarks 12 4 13 Troubleshooting and routine maintenance 13 1 Troubleshooting 13 1 Error messages 13 1 Printer Jam or Paper Jam 13 3 Document Jam 13 3 Paper Jam 13 4 If you are having difficulty with the fax machine 13 6 How to improve print quality 13 8 Cleaning the print head 13 8 Routine maintenance 13 10 Changing the ribbon...

Page 15: ...ns To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the fax machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the messages on the LCD of th...

Page 16: ... 3 Paper Wire Extension Supports the recording paper 4 Paper Tray Load recording paper here 5 Paper Guides Press and slide it to fit the document width 6 Control Panel Use the keys and display to control the fax machine 7 Cover Open Lever To open top cover lift this lever 6 Control Panel 1 Telephone Handset 2 Handset Curled Cord 3 Paper Wire Extension 4 Paper Tray 5 Paper Guides 7 Cover Open Lever...

Page 17: ...ephone Line socket Plug in the modular plug on the telephone line here 9 External Telephone Line socket Not for the U K Plug in the modular plug on the external telephone line here 8 Telephone Line socket 9 External Telephone Line socket Not for the U K ...

Page 18: ...E 4 Redial Pause Re dials the last number called Also inserts a pause in autodial numbers 5 Search Mute Lets you dial stored phone numbers by pressing and a two digit number Also lets you look up numbers stored in the dialling memory Also lets you put calls on hold 6 R Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is co...

Page 19: ...nd MEMORY STATUS List B One Touch Dial Keys These four keys give you instant access to previously stored phone numbers C Navigation Keys Menu Set Lets you access the menu and programming mode and stores your settings in your machine or Press to scroll forward or backward to set a menu selection You can also use these keys to do an alphabetical search for the names of stored numbers or Press to scr...

Page 20: ...g a telephone call from PULSE to TONE 4 Redial Pause Re dials the last number called Also inserts a pause in autodial numbers 5 Search Mute Lets you dial stored phone numbers by pressing and a two digit number Also lets you look up numbers stored in the dialling memory Also lets you put calls on hold 6 R Use this key to gain access to an outside line and or to recall the operator or transfer a cal...

Page 21: ...Lets you listen to voice messages and print fax messages stored in memory This also lets you record telephone calls E MIC Microphone Picks up your voice when you speak to another party using Speaker Phone F Digital TAD Lets you activate Message Manager Also notifies you that you have voice or fax messages in the memory G Navigation Keys Menu Set Lets you access the menu and programming mode and st...

Page 22: ... machine is set to the FAX ONLY mode it will answer every call automatically with fax receiving tones If the other person hangs up the fax machine will continue to send the chirps for about 40 seconds and the LCD continues to show RECEIVE To cancel the receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This mus...

Page 23: ...ne to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine The fax machine must have enough memory for this feature to work ...

Page 24: ...n below Whenever this external phone or TAD is in use the screen displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Tel for FAX T94 only or Speaker Phone for FAX T96 only Extension Telephone External Telephone ...

Page 25: ...tinue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your ou...

Page 26: ...ing does not apply 2 Record the outgoing message on your external TAD 3 Set the TAD to answer calls 4 Set the Receive Mode to TAD ANSWER MACH For FAX T94 only On FAX T96 set the Receive Mode to TAD MSG MGR See Choosing the Receive Mode on page 5 1 Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service TAD TAD ...

Page 27: ...es of automatic transmissions before they stop 2 Limit your message to 20 seconds 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start We recommend beginning your OGM with an initial 5 second silence because the fax machine cannot hear fax tones over a resonant or loud voice Yo...

Page 28: ...n extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone...

Page 29: ...ET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET DISCONNECT ...

Page 30: ... call is received If you are Installing the Fax machine to Work with a PABX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX Any cases of difficulty should be reported first to the company that handles your PABX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming call...

Page 31: ...ickness 0 08 to 0 10 mm Capacity up to 30 sheets The fax machine can only scan an image 208 mm wide regardless of how wide the paper is Do not use paper that is extremely shiny or highly textured that is previously printed by a printer that cannot be arranged uniformly when stacked that is made with a short grain that is curled wrinkled paper folded ripped paper or paper with staples paper clips p...

Page 32: ... paper To load paper 1 Fan the stack of paper well to avoid paper jams and mis feeds 2 Gently insert the paper The side to be printed on must be face down Tap the stack of paper so the edges are even P r i n t S i d e Paper ...

Page 33: ...u selections and programming options Menu table You can probably program the fax machine without the User s Guide But to help you understand the menu selections and options that are found in the fax machine programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast O...

Page 34: ...g menu OR Press 8 for Remote Fax Opt menu FAX T94 only Press 8 for Setup TAD menu FAX T96 only OR Press 9 for Setup Melody menu FAX T96 only OR Press 0 for Miscellaneous menu Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Go forward to the next menu level Exit the menu SELECT SET 1 INITIAL SETUP 2 SETUP RECEIVE 3 ...

Page 35: ...n then select an option by pressing Menu Set when that option appears on the LCD Then the LCD shows the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows ACCEPTED Use to scroll backward if you passed your choices or want to save keystrokes ...

Page 36: ...ed to PABX Private Automatic Branch Exchange 4 6 6 CLOCK CHANGE SUMMER WINTER Adjusts the fax machine s clock by one hour for summer winter time 4 7 2 SETUP RECEIVE 1 RING DELAY For FAX T94 00 04 02 04 for Ireland Sets the number of rings before your machine answers in FAX TEL FAX ONLY or TAD Message Manager mode On FAX T96 you can set Toll Saver feature 5 4 For FAX T96 RING DELAY TOLL SAVER 2 F T...

Page 37: ...MER Sets up your machine to poll another fax machine 5 13 3 SETUP SEND 1 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a programmable cover page or prints a sample coverpage 6 9 2 COVERPAGE NOTE Program a customized message for fax cover page 6 12 3 CONTRAST AUTO LIGHT DARK Change the lightness or darkness of a fax you are sending 6 5 4 RESOLUTION STANDARD FINE S FINE PHOTO A...

Page 38: ...INTERRUPT Send a fax now even if you have your machine set to send a fax later or if you have it set for Polling 6 20 6 SET QUICK DIAL 1 ONE TOUCH DIAL Dial numbers stored in memory by pressing only one key 7 1 2 SPEED DIAL Dial numbers stored in memory by pressing only four keys 7 3 3 SETUP GROUPS Set up a Group number for broadcasting 7 5 7 REPORT SETTING 1 XMIT REPORT ON OFF Initial setup for T...

Page 39: ...lect if memory will store fax voice or both 9 3 2 BACKUP PRINT ON OFF Automatically prints a copy of faxes received into memory 9 8 3 OGM TAD MESSAGE F T MESSAGE PAGING MSG Select Record outgoing message 9 4 4 ICM MAX TIME 35 60 seconds Select maximum length of incoming messages 9 10 5 ICM REC MONITR ON OFF Select ON or OFF for voice messages as they come in 9 11 6 FAX FWD PAGING OFF FAX FORWARD P...

Page 40: ...sic type or sets to off the music on hold 4 8 0 MISCELLANEOUS 1 TX LOCK Prohibits most functions except receiving faxes 6 20 2 CALLER ID U K only ON OFF DISPLAY ID PRINT REPORT View and dial back or print a list of the last 30 Caller IDs stored in memory 5 17 3 BT CALL SIGN U K only ON OFF Use with BT Call Sign 5 22 The factory setting option is shown in bold Press the Menu numbers ex Press 1 1 fo...

Page 41: ...he Date and Time The fax machine displays the date and time and if you set up the Station ID it prints on every fax you send If there is a power failure you may have to reset the date and time All other settings will not be affected 1 Press Menu Set 1 2 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 fo...

Page 42: ...ng key Your Country Code e g 44 for the United Kingdom 41 for Switzerland Your local area code minus any leading 0 9 in Spain A space Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you...

Page 43: ... need to type text into the fax machine Most number keys have three or four letters printed below them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want The telephone number will appear on cover pages you send If the Station ID has already been programmed the LCD will a...

Page 44: ...nd to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right Special characters and symbols Press or 0 and then press or to move the cursor under the special character or symbol you want Then...

Page 45: ...X T96 only before you can adjust the volume Press or to adjust the volume level The display shows the setting you are choosing Each key press change the volume to the next setting To exit press Tel for FAX T94 only or Speaker Phone for FAX T96 only The new setting will remain until you change it again Setting the Ring Volume You can adjust the ring volume when your machine is idle You can select a...

Page 46: ...d Setting PABX If your machine is connected to a PABX system set PBX ON If not set OFF 1 Press Menu Set 1 5 2 Press or to select ON or OFF 3 Press Menu Set 4 Press Stop Exit You can program an R keypress as part of a number stored in a One Touch or Speed Dial location When programming the One Touch or Speed Dial number Function menu 6 1 or 6 2 press R first the screen displays then enter the telep...

Page 47: ...let the machine s clock gain or lose one hour by using this feature 1 Press Menu Set 1 6 2 Press or to select To SUMMER TIME or TO WINTER TIME 3 Press Menu Set 4 Press 1 to change to Winter Time or Summer Time OR Press 2 to exit without changing 6 CLOCK CHANGE ...

Page 48: ... 2 Press or to select SIGNAL MELODY1 MELODY2 MELODY3 or MELODY4 and press Menu Set 3 Press Stop Exit Setting the Music on Hold You can select the music on hold You can also set the music to OFF 1 Press Menu Set 9 2 2 Press or to select MELODY1 MELODY2 MELODY3 or MELODY4 or OFF Press Menu Set 3 Press Stop Exit Even if you select a melody for rings F T pseudo ring cannot be changed to the melody 1 R...

Page 49: ...parate wall socket on the same line You cannot use the telephone company s Voice Mail in this mode TAD ANSWER MACH with an External Answering Machine FAX T94 only The external answering device TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode if you have an external answering machine on your phone line The TAD setting works on...

Page 50: ...AX T94 FAX T96 09 06 15 25 FAX 09 06 15 25 TAD MNL MANUAL FAX FAX ONLY F T FAX TEL TAD ANSWER MACH Only for FAX T94 MNL MANUAL FAX FAX ONLY F T FAX TEL TAD MSG MGR Only for FAX T96 Current Answer Mode Current Answer Mode ...

Page 51: ...AD button it overrides your Answer Mode Setting so the display shows 2 Continue to press Receive Mode until your new selection appears After 2 seconds the screen returns to the date and time display along with your new Answer Mode setting If you are changing Answer Mode while in another operation the screen returns to the current operation display FAX ONLY FAX TEL TAD ANSWER MACH MANUAL FAX ONLY F...

Page 52: ...ep 3 2 Press or to select RING DELAY and press Menu Set 3 Press or to select how many times the line rings before the machine answers and press Menu Set when the screen displays your selection 4 Press Stop Exit FAX T96 only When Toll Saver is ON it overrides your Ring Delay setting Toll Saver must be off for the machine to operate using your Ring Delay setting See Setting the Toll Saver on page 9 ...

Page 53: ... rings for 20 30 40 or 70 seconds and no other phones on the same line will ring with the special pseudo double ring However you can answer the call on any extension phone in a separate wall socket on the same line as the fax machine See Operation from extension telephones on page 5 10 1 Press Menu Set 2 2 2 Press or to select how long the fax machine will ring to alert you that you have a voice c...

Page 54: ... the handset to record a message up to 20 seconds 4 Replace the handset Your announcement is played 5 Press Stop Exit For example you can leave a message that says Hello please wait we are trying to connect you If you wish to send a fax please wait until you hear a fax tone and press the Start key or press 5 1 your three digit fax receive code and press the Start key See Erasing the Outgoing Messa...

Page 55: ... rest SEMI lets the machine receive the call only if you ve answered it at the fax machine Selecting OFF means you ll have to activate the fax machine yourself by lifting the handset of the machine or an external phone and then press Fax Start on the fax machine OR by pressing 5 1 if you are not at the fax machine See Operation from extension telephones on page 5 10 1 Press Menu Set 2 3 2 Use or t...

Page 56: ...If you receive faxes that are split onto two pages turn on this setting When you use Auto Reduction to reduce incoming documents to fit on one page of recording paper you can do so only as long as the original document is not longer than 35 cm If the original is longer than 35 cm the data will not be reduced and will carry over to print on a second page When you use Auto Reduction and you receive ...

Page 57: ...is time If sufficient memory is available the current fax reception will continue and remaining pages will be stored in memory subject to available memory Subsequent incoming faxes will not be answered automatically until fresh paper is put in the paper tray 1 Press Menu Set 2 6 2 Use or to select ON or OFF Press Menu Set 3 Press Stop Exit Receiving a fax at the end of a conversation At the end of...

Page 58: ... If you answer a call and no one is on the line you should assume that you re receiving a manual fax At an extension phone on a separate telephone wall socket press 5 1 wait for fax receiving tones chirps and then hang up At an external phone connected to the correct socket press 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVE Your caller will have to press S...

Page 59: ...ctivation Voice Code 8 1 at remote cordless phone 2 The fax machine rings pseudo ring same as current F T ring and the display shows PICK UP PHONE 3 Pick up the handset and press Tel FAX T94 OR Just press Speaker Phone FAX T96 at the fax machine in order to transfer the voice call to the fax machine If nobody answers at the fax machine pseudo ringing stops after 30 seconds In that case it may stil...

Page 60: ...press Menu Set 5 If you want to enter a new Activation Voice Code then press Menu Set 6 Press Stop Exit to exit Printing a fax from the memory For FAX T94 only If you set Fax Storage to ON for Remote Retrieval you can still print a fax from the memory when you are at the fax machine See Setting Fax Storage on page 8 2 1 Press Menu Set 8 4 2 Press Fax Start 3 After printing has finished 4 Press Sto...

Page 61: ...x you pay for the call Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax...

Page 62: ...polling 6 Press Fax Start Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time 1 Press Menu Set 2 7 2 Press or to select TIMER Press Menu Set 3 The screen prompts you to enter the time you want to begin polling 4 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM 5 Press Menu Set 6 The screen prompts you to enter...

Page 63: ...ected STANDARD go to Step 4 If you selected SECURE enter a four digit number and press Menu Set and then go to Step 4 If you selected TIMER enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 4 4 Specify the destination fax machines which you wish to poll by using One Touch Speed Dial Search or a Group For example for One Touch 3 and Speed Dial locatio...

Page 64: ...emory In addition to the standard Caller ID features you can select a Caller ID and have your machine dial the number for you Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls At Home Residential customers can protect themselves from unwanted calls by seeing the callers name or number before they answer To get the Caller ID Service apply for the C...

Page 65: ...screen displays the caller s phone number If the callers name is stored in your machine as a Speed Dial or One Touch dial the callers name will be displayed Once you pick up the handset the caller s ID disappears TELEPHONE FAX will appear on the display If UNAVAILABLE appears on the display it means that the call came from outside your caller ID service area If WITHHELD appears on the display it m...

Page 66: ...aller ID from the Memory for Call Reply You can scroll through the Caller IDs on the display and select one for your machine to dial See below Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID and type of call Comment Please set up the number of rings to more than 02 in the Ring Delay see Se...

Page 67: ... Menu Set 0 2 2 Press or to select DISPLAY ID and press Menu Set The caller ID of the last call will appear on the display If no ID is stored the beeper will sound and NO CALLER ID will appear on the display 3 Press or to scroll through the Caller IDs in the memory and press Menu Set to automatically dial the Caller ID number Wait until the screen prompts you to press the Fax Start key 4 Press Fax...

Page 68: ... you press any of the number keys To cancel the prefix such as when you entered the wrong number simply press Stop Exit The display will return to the desired Caller ID you selected If you press Stop Exit again the machine will return to the current date and time display You are no longer in the call reply mode Any problems or queries in using network services should be raised in the first instanc...

Page 69: ...emises main switchboard rather than by the intended extension Brother is not liable for any call charges thus incurred Clearing the Caller ID Stored in Memory For FAX T96 only For the effective use of the memory it is recommended that you should clear the Caller ID stored into memory by pressing Erase when the screen displays the number Printing Caller ID List 1 Press Menu Set 0 2 2 Press or to se...

Page 70: ... for receiving faxes To enable the machine to work with BT Call Sign Only with your external phone 1 Press Menu Set 0 3 The screen displays the current setting of this feature 2 Press or to select ON or OFF 3 Press Menu Set 4 Press Stop Exit You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function When you set the BT Call Sign feature t...

Page 71: ...g Press all of the digits of the phone or fax number One Touch dialling Press the One Touch key of the location you want to call Speed dialling Press Search Mute and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 3 Setup Send two digit number ...

Page 72: ...ored in One Touch and Speed Dial memories Press Search Mute To search for numbers alphabetically by name enter the first letter of the name by using the dial pad Press or See Storing Speed Dial numbers on page 7 3 To search numerically To search alphabetically ...

Page 73: ... Speed dialling and Search pages 6 1 to 6 2 4 Press Fax Start The ADF can hold up to 10 pages feeding each one individually through the fax machine Use standard 64 g m2 90 g m2 paper when using the ADF if you are using heavier paper feed each sheet individually to prevent paper jams Press Resolution before you send the fax to select the resolution for the document you are sending If you wish to se...

Page 74: ...igits using the dial pad or you can enter a One Touch or Speed Dial number or you can call using Search Mute See One Touch Dialling on page 7 7 4 When you hear the fax tone press Fax Start 5 If you re using the handset hang up Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax t...

Page 75: ... if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to set the contrast Use LIGHT to make the document darker Use DARK to make the document lighter 1 Insert the document face down in the ADF Press Menu Set 3 3 2 Press or to select AUTO LIGHT or DARK Press Menu Set 3 Press 1 if you want to choose more settings and the LCD...

Page 76: ...l print and others with normal print Resolution settings return to STANDARD after the fax is sent 1 Insert the document face down in the ADF then press Menu Set 3 4 2 Use or to select resolution for page 1 and press Menu Set 3 Repeat Step 2 for subsequent pages Press Stop Exit when you are finished The screen displays STANDARD Suitable for most typed documents FINE Good for small print and transmi...

Page 77: ...want to make a second call to the last number dialled you can save time by pressing Redial Pause and Fax Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the fax machine will automatically redial three times at five minutes intervals Cancelling a job while scanning dialling and sending the document You can cancel a job ...

Page 78: ...obs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without cancelling To cancel another job go to Step 2 4 Press Stop Exit 4 CANCEL JOB ...

Page 79: ...the number of pages you are sending If you have COVERPG SETUP set to ON see Always send Cover Page on page 6 11 the number of pages on the cover page remains blank You can select a comment to include on your cover page or you can select 1 COMMENT OFF if you do not wish to include a comment As well as using one of the comments shown on the right you can also enter up to two customized messages each...

Page 80: ... Press or to view the comment selections 6 Press Menu Set when the screen displays your selection 7 Enter two digits to indicate the number of pages you are sending Enter 00 to leave the number of pages blank If you have made a mistake press to back up and re enter the number of pages 8 Press Menu Set The screen displays 9 Press 1 if you want to select additional settings The display returns to th...

Page 81: ...u Set when the screen displays COVERPAGE ON If you select ON a coverpage is always sent when you send a fax 4 If you selected ON the screen displays the cover page comment options Press or to view comment selections 5 Press Menu Set when the screen displays your selection The screen displays 6 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 t...

Page 82: ...comments 1 Press Menu Set 3 2 The screen displays 2 Use or to choose position 5 or 6 for your customized comment Press Menu Set 3 Use the dial pad to enter your customized comment See Entering text on page 4 3 4 Press Menu Set The screen displays 5 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 if you are finished choosing settings and exit ...

Page 83: ...ttings and then go to Step 5 5 Enter the fax number you re calling 6 Press Fax Start Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed The other fax machine will ring as if it were receiving a telephone call if the other party picks up the handset your machine will ring Lift the handset to have a conversation If y...

Page 84: ...END menu OR Press 2 if you are finished choosing settings and go to Step 6 The screen prompts you to enter the fax number you want to call 6 Enter the fax number and press Fax Start 7 If you ve set Call Reservation to ON pick up your handset if your machine rings Print Sample Call Back Message 1 Press Menu Set 3 6 2 Press or to select PRINT SAMPLE Press Menu Set You cannot use auto redial with Cal...

Page 85: ...machine to scan the printed document at the time it is sent OR Press 2 to select MEMORY 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 6 Enter the fax number 7 Press Fax Start The machine will wait until the time you have entered to send the fax The number of pages you can scan int...

Page 86: ...t is polled OR Press 2 to select MEMORY 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 6 Press Fax Start If you do not store the polled document into memory in Step 4 the polled document remains on the ADF until your machine is polled However you can interrupt it to send another fax Se...

Page 87: ...ress Menu Set 4 Enter a four digit number and press Menu Set 5 Press 1 to select DOC if you want your machine to scan the printed document at the time it is polled OR Press 2 to select MEMORY 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 7 7 Press Fax Start and wait for the fax to be po...

Page 88: ...ve to wait for the entire fax to be transmitted before you retrieve your document 1 Insert the document face down in the ADF 2 Press Menu Set 3 9 3 To change the default setting press or to select ON or OFF Press Menu Set Go to Step 5 OR For the next fax transmission only press or to select NEXT FAX ONLY Press Menu Set 4 For the next fax only press or to select ON or OFF Press Menu Set 5 Press 1 t...

Page 89: ...st Report will be printed automatically to let you know the results 1 Insert the document face down in the ADF 2 Press Menu Set 3 9 3 To change the default setting press or to select ON Press Menu Set 4 Enter the One Touch and Speed Dial numbers one after the other Search numbers or a Group number you have stored 5 Press Fax Start The fax machine stores the document in memory and then transmits it...

Page 90: ... return the first document to the ADF 6 Press Menu Set 5 to restore the Delayed Fax TX Lock System This feature allows you to prevent unauthorised access to the fax machine When switched ON TX Lock System prohibits most functions The following functions listed are available while TX Lock System is switched ON Receiving faxes Answering Calls Scheduled Delayed Transmission Polling Fax Forwarding Rem...

Page 91: ...ys 6 Press or to choose SET TX LOCK 7 Press Menu Set The screen prompts you to enter the password 8 Enter a 4 digit password followed by Menu Set This is the same as the password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by TX LOCK MODE TX Lock System is now switched ON If the password you enter at Step 8 is incorrect the screen would display WRONG PASSWORD ...

Page 92: ...ress Menu Set 0 1 2 Press or to choose SET TX LOCK 3 Press Menu Set The screen prompts you to enter the password 4 Enter a 4 digit password followed by Menu Set This is the same as the security password of your machine already stored The screen displays ACCEPTED for 2 seconds followed by TX LOCK MODE TX Lock System is now switched ON If the password you enter at Step 4 is incorrect the screen woul...

Page 93: ...ys ACCEPTED then after 2 seconds the display reverts to normal TX Lock System is now switched OFF If the password you enter at Step 2 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return to displaying TX LOCK MODE You must then start from Step 1 to switch OFF TX Lock System If you forget the TX Lock System password please contact your Brother dealer for...

Page 94: ... 1 Press Menu Set 6 1 2 Press the One Touch key where you want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits Press Menu Set Quick Dial numbers and dialling options If you lose electrical power the quick dial numbers that are in the memory will not be lost One Touch keys are not the dial pad keys They are the four keys numbers 1 4 located to the ri...

Page 95: ... store the number without a name 5 Press or to select the type of number and press Menu Set 6 Return to Step 2 to store another One Touch number OR Press Stop Exit to exit When you dial a One Touch Dial number the screen displays the name you have stored or if you have not stored a name the number you have stored FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone v...

Page 96: ...ber 00 99 For example press 0 5 Press Menu Set 3 Enter the number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 3 to help you enter letters OR Press Menu Set to store the number without a name 5 Press or to select the type of number and press Menu Set 6 Go to Step 2 to store another Speed Dial number OR Press ...

Page 97: ...number OR Press 2 to exit without making a change 2 Enter a new number Press Menu Set If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of the cursor will be deleted If you want to change a character use or to position the cursor under the character you want to change and then type over it 3 ...

Page 98: ...a One Touch key where you wish to store the number For example press One Touch key 2 to store a Group 3 Use the dial pad to enter the Group number and press Menu Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialling For example for One Touch key 3 press One Touch key 3 For Speed Dial location 09 press Search Mute then press...

Page 99: ...When you hear a dial tone dial the number using the dial pad 3 To hang up replace the handset OR Press Speaker Phone for FAX T96 only On Hook Dialling 1 Dial the number by using the dial pad or Quick Dial keys The number you are dialling or the name you have stored for One Touch or Speed Dial is displayed on the LCD 2 For FAX T94 press Fax Start and pick up the handset when you hear the call answe...

Page 100: ...place the handset OR Press Speaker Phone for FAX T96 only If you try to use a One Touch location with no number stored in it you will hear a warning sound and LCD will show NOT REGISTERED The LCD returns to normal after two seconds If you are sending a fax press Fax Start after pressing the One Touch key If you picked up the handset or pressed Speaker Phone for FAX T96 only press Fax Start when th...

Page 101: ...gin dialling 5 To hang up replace the handset OR Press Speaker Phone for FAX T96 only Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause Mute 1 Press Search Mute to put a call on hold 2 You can replace the handset without disconnecting the call 3 Pick up the machin...

Page 102: ...phone If you are calling someone and the line is busy you can retry the number by pressing Redial Pause 1 Pick up the handset OR Press Speaker Phone for FAX T96 only 2 Press Redial Pause 3 To hang up replace the handset OR Press Speaker Phone for FAX T96 only Redial Fax If you re sending a fax manually and the line is busy press Redial Pause to try again Any time you want to make a second call to ...

Page 103: ...ne signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Pick up the handset 2 Press Any digits dialled after this will send tone signals 3 When you hang up the fax machine will return to the Pulse dialling service ...

Page 104: ...et to ON the fax machine stores received faxes in the memory Then it dials the fax number you ve programmed and forwards the fax message 1 Press Menu Set 8 1 2 Press or to select ON or OFF Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press Stop Exit Remote Fax Options Only for FAX T94 1 F...

Page 105: ...ax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory For FAX T94 only on page 5 12 Backup Print If you ve set FAX STORAGE to ON the fax machine automatically prints faxes as they are received into the memory This is a safety feature in case the power goes off so you won t lose your messages If there are faxe...

Page 106: ...nactive code 1 Press Menu Set 8 3 2 Enter a three digit number from 000 to 998 Press Menu Set The cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Fax Receive Code 51 Telephone Answer Code 51 or Activation Voice Code 81 See Operation from extension telephones on page 5 10 You can change your code at any time by entering a new one If you want to make your code inac...

Page 107: ...ccess Code 3 digits followed by 3 The fax machine signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages 4 The fax machine gives two short beeps which tells you to enter a command The fax machine will hang up if you wait longer than 30 seconds to enter a command The fax machine will beep three times if you enter an invalid command 5 Press 90 to reset the fax mach...

Page 108: ...ax machine will change to FAX FWD ON mode 2 Fax Forwarding 4 Fax Forwarding number 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 1 Print a memory status list Enter the number of remote fax machine to print a memory status list 2 Retrieve all faxes Enter the number of a remote fax machine to receive st...

Page 109: ...anging your Fax Forwarding number The default setting or a fax forward number that has been previously stored can be changed from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When the fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 9...

Page 110: ... content and the resolution used Memory is shared between fax and voice messages which are stored on a first come first served basis Any voice or fax message can be retrieved remotely You must record an Outgoing Message in order to use the Message Manager Mode See Recording the Message Manager s Outgoing Message TAD MESSAGE on page 9 4 Setting Up Message Manager You must set up Message Manager in ...

Page 111: ...xternal answering machine Retrieve voice messages from the external answering machine You cannot use the Paging feature for voice message with this setting 3 DOC ON VOICE OFF All memory is used to store fax messages no voice messages will be stored 4 DOC OFF VOICE ON All memory is used to store voice messages no fax messages will be stored Incoming faxes will be printed on paper You can use the Pa...

Page 112: ...exible Memory Settings 1 Press Menu Set 8 1 The screen prompts you to choose a DOC Document setting 2 Press or to select ON or OFF and press Menu Set 3 The screen prompts you to choose a VOICE setting Press or to select your setting from the list ON OFF or EXT Press Menu Set 4 Press Stop Exit ...

Page 113: ...rd a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for the fax tones then press the start button on your machine 6 Press Stop Exit and replace the handset The Message Manager plays your OGM 7 Press Stop Exit Listening to the Outgoing Message OGM 1 Press Menu Set 8 3 2 Press or to select...

Page 114: ... Press Menu Set 3 Press or to select ERASE MSG Press Menu Set 4 Press 1 to erase the OGM OR Press 2 to exit without erasing 5 Press Stop Exit Activating Message Manager Mode Press and hold until the button lights and the screen displays TAD MSG MGR When light is out the Message Manager is off See Setting Up Message Manager on page 9 1 ...

Page 115: ...g is convenient What Happens When the Memory Is Full Print the Memory Status List and select the item to be cleared This will clear space for new messages and faxes to be stored in memory See Printing reports on page 10 3 If the memory becomes full when you have set your machine to Message Manager mode the machine will change to F T mode automatically In this mode the machine can accept incoming f...

Page 116: ...current message and the total number of messages If Caller ID information was received the machine beeps during the message and displays the Caller ID information for one second During playback the screen displays the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Use FWD to skip to the next message You can press and repeatedly until you reach the ...

Page 117: ...ges that are in the memory There is no display if there are no faxes 3 To print the fax messages press 1 OR Press 2 to exit without printing Backup Printing Option When you choose DOC ON in the Message Manager mode all incoming fax messages are stored in the available memory for retrieval To print a backup copy automatically turn this option on 1 Press Menu Set 8 2 The screen prompts you to select...

Page 118: ...and followed by two short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing The screen prompts 3 Press 1 to erase the message OR Press 2 to exit without erasing 4 Press Stop Exit To erase messages all at once 1 Press Erase The screen prompts you to choose what kind of messages you want to erase 2 Press or to select erasing all voi...

Page 119: ...t Setting the Toll Saver When you set the Toll Saver feature the machine answers after 5 rings if you don t have messages and after 3 rings if you do have messages This way when you call the machine if it rings 4 times you know you have no messages and can hang up avoiding any toll call charge 1 Press Menu Set 2 1 2 Press or to select TOLL SAVER Press Menu Set 3 Press or to select ON or OFF Press ...

Page 120: ...in 1 Press Menu Set 8 5 2 Press or to select OFF or ON Press Menu Set 3 Press Stop Exit Recording a Conversation You can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the Incoming Message Maximum Time The other party will hear a beep every 15 seconds while recording You cannot record a conversation using the Speakerphone ...

Page 121: ...orwarding is set to ON your machine dials the fax machine phone number you ve programmed and forwards any faxes you ve received Programming a Fax Forwarding Number 1 Press Menu Set 8 6 2 Press or until the screen displays FAX FORWARD Press Menu Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and press Men...

Page 122: ...he handset The Message Manager plays your OGM 6 Press Stop Exit Programming the Paging Number 1 Press Menu Set 8 6 2 Press or until the screen displays PAGING Press Menu Set The screen prompts you to enter your pager number 3 Enter your paging number up to 20 digits Press Menu Set This is the telephone number which your machine must call 4 Press Stop Exit You can delete or play the Paging message ...

Page 123: ...hone number from a touch tone phone 2 When your machine answers and beeps immediately enter your Remote Access Code 3 The machine signals the kinds of messages received 1 long beep Fax message s 2 long beeps Voice message s 3 long beeps Fax and Voice message s No beeps no messages 4 The machine then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a c...

Page 124: ...your own code The default code is inactive code 1 Press Menu Set 8 7 2 Enter a three digit code using number keys 0 9 and Press Menu Set The cannot be changed Do not use the same digits that appear in your Fax Receive Code Tel Answer Code or Activation Voice Code 3 Press Stop Exit You can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit in S...

Page 125: ...his code erases all recorded messages not one at a time 94 Play and Record OGM in memory 1 Play 1 TAD MSG The machine plays the selected OGM You can stop playing OGMs by pressing 9 2 F T MSG 3 PAGING MSG 2 Record 1 TAD MSG After one long beep you can record the selected OGM You will hear the message played once You can stop recording the message by pressing 9 2 F T MSG 3 PAGING MSG 95 Changing Fax...

Page 126: ...ge from the memory 97 Check the receiving status You can check whether your fax machine has received any Document or Voice messages If yes you will hear one long beep If no you will hear three short beeps 1 Document 2 Voice 98 Change Answer Mode If you hear one long beep you can change the answer mode If you hear three short beeps you cannot change it Example There is no TAD MSG when you want to c...

Page 127: ...e fax machine and sends the Memory Status List The remote fax machine prints the List Retrieving Fax Messages 1 Dial your fax machine s number 2 When you hear the beep immediately enter your Remote Access Code 3 digits followed by 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your...

Page 128: ...ory Status List when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the remote fax machine 8 Check the f...

Page 129: ...an use the Xmit Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you select ON the report will print for every fax you send 1 Press Menu Set 7 1 2 Press or to select ON or OFF Press Menu Set 3 Press Stop Exit Printing reports When the feature is OFF the Report will only print if there is a transmission error N...

Page 130: ...to choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the fax machine will print the report at the selected time and then erase all jobs from its memory If the fax machine s memory becomes full with 30 jobs before the time you selected ha...

Page 131: ...er Journal lists information about the last 30 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission This information will remain until you pick up the handset or press Speaker Phone for FAX T96 only Lists names and numbers stored in One Touch and Speed Dial memory in alphabetical order Lists settings for INITIAL SETUP S...

Page 132: ...g copies Copy operations To make a single copy that is not reduced enlarged or sorted you only have to press one key Remember your machine cannot scan anything closer than 4 mm from the edge of the paper Making copies Incoming faxes cannot be received on paper or into the memory while the fax machine is copying Copy Key Not Scannable area 4 mm 4 mm 4 mm 4 mm ...

Page 133: ...n enlargement or reduction ratio To automatically reduce the copy to the paper size you have set for the paper tray select AUTO To reduce the copy by a fixed percentage choose 93 87 75 or 50 Or to enlarge the copy select 150 125 or 120 To copy a document at its original size select 100 1 Insert the document face down in the ADF 2 Press Copy Reports 3 Enter the number of copies you want 1 99 To sta...

Page 134: ... the job Then make a single copy If you selected SORT and the OUT OF MEMORY message appears while scanning subsequent pages you can press Copy Reports to copy the portion that is in memory or press Stop Exit to cancel To restart the copy job using less memory press Copy Reports for stacked copies The default resolution for multiple copies or reducing and enlarging copies is FINE Set the resolution...

Page 135: ... operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product shou...

Page 136: ... the path of received faxes 13 Do not touch a document during printing 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 15 Do not attempt to service this product yourself as opening or removing covers may expose you to...

Page 137: ...those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 18 To further protect...

Page 138: ...d trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Copyright 2003 Brother Industries Ltd All rights reserved All other brand and product names mentioned in this manual are registered trademarks of their respective companies ...

Page 139: ...again See Changing the ribbon on page 13 10 CHECK DOCUMENT The documents were not inserted or fed properly or were too long See Document Jam on page 13 3 Insert the document again CHECK PAPER The fax machine is out of paper Add paper and then press Fax Start COMM ERROR Poor phone line quality caused a communication error Try the call again If the problem continues call the telephone company and as...

Page 140: ...aler for service NO RESPONSE BUSY The number you dialled does not answer or is busy Verify the number and try again OUT OF MEMORY The data is too large for the fax machine s memory See Out of memory message on page 6 19 PAPER JAM The paper is jammed in the fax machine See Printer Jam or Paper Jam on page 13 3 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION ...

Page 141: ... fed properly or were too long 1 Remove any paper that is not jammed from the ADF 2 Open the top cover by lifting the lever on the right side of the top cover 3 Pull the document toward the front of the machine 4 Close the top cover Press down on both sides of the top cover until it clicks Top Cover Document is jammed ...

Page 142: ...ROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Jam The paper is jammed in the machine 1 Remove any paper that is not jammed 2 Open the top cover by lifting the lever on the right side of the top cover Top Cover ...

Page 143: ...rintout is jammed then pull it toward the front of your fax machine 4 Remove the print cartridge and turn the spool to tighten the ribbon 5 Install the cartridge See Changing the ribbon on page 13 10 6 Close the top cover Press down on both sides of the top cover until it clicks 7 Put the paper back into the paper tray NO YES Printout is jammed ...

Page 144: ... machine s telephone socket If there is no ringing when you call the fax machine ask your telephone company to check the line Telephone answering device TAD does not answer when called Connect the telephone line cord from your TAD to the correct socket Make sure the TAD is set to answer calls See Connecting an external telephone answering device TAD on page 1 11 No dial tone on the handset Press S...

Page 145: ...n extension phone or press Stop Exit if you are at the fax machine or an external phone Try avoiding this problem by turning FAX DETECT to OFF See Fax Detect on page 5 7 Transmission Verification Report prints Result ERROR There is probably temporary noise or static on the phone line Try sending the fax again If the problem continues call the telephone company to check your phone line Custom featu...

Page 146: ...2 Open the top cover by lifting the lever on the right side of the top cover 3 Take out the printing cartridge WARNING After you have just used the machine some internal parts of the machine are extremely HOT So please be careful Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration Sharp Edge ...

Page 147: ...t head with a lint free cloth that is dry or lightly moistened with isopropyl alcohol 5 Wait until the alcohol on the print head is totally dried 6 Install the printing cartridge See Changing the ribbon on page 13 10 7 Close the top cover Press down on both sides of the top cover until it clicks ...

Page 148: ...p cover by lifting the lever on the right side of the top cover 2 Remove the print cartridge containing the used ribbon and set it upside down with the blue gear in the upper left corner Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration Sharp Edge Blue Gear ...

Page 149: ...he lower roll 4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position The ribbon s shiny side is facing down 5 Remove the white gear and spools from the ends of the used cardboard cores Then insert them into the same positions in the new cores Blue Gear Used Ribbon Upper White Spool Cartridge Lower White Spool White Gear White Gear White Spool ...

Page 150: ...sert the lower roll into the cartridge holders 2 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the upper roll into the cartridge holders 7 Turn the upper right white spool clockwise to tighten the ribbon as shown White Spool Blue Gear Shiny side is face down ...

Page 151: ...ROUTINE MAINTENANCE 13 13 8 Turn the cartridge over and re install it in your machine Insert the recessed first and place the cartridge into its four holders 9 Press down on both sides of the top cover to close it securely ...

Page 152: ...op cover by lifting the lever on the right side of the top cover 3 Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth Be careful not to drop anything into the machine 4 Close the top cover Press down on both sides of the top cover until it clicks White Bar Glass Strip ...

Page 153: ...achine Failure to pack the machine properly may damage your machine and such damages will not be covered under warranty 1 Unplug the machine from the AC power outlet 2 Remove the paper wire extension telephone line cord print cartridge and handset and pack them 3 Wrap the machine in the plastic bag and place it in the original carton with the original packing material ...

Page 154: ...n received or transmitted Broadcasting The ability to send the same fax message to more than one location Call Reservation Allows you send a fax and then at the end of transmission you can talk with the other party Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CN...

Page 155: ...wering it Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Receive Code Press this code 5 1 when you answer a fax call from an extension or external phone Fax Storage You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval functions FAX TEL You can receive faxes and telephone calls Do not use this ...

Page 156: ...erseas phone lines Paging Feature enables your fax machine to call your pager when a fax is received into its memory for FAX T96 only Pause Allows you to place a 3 5 second delay in the dialling sequence stored on Speed Dial numbers Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another ...

Page 157: ...text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 391 dpi Best for very small print and line art Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending documents over the phone lines from the fax machine to a receiv...

Page 158: ... m2 up to 30 Printer Type Line Thermal with Ribbon LCD Liquid Crystal Display 16 characters x 1 Line Operating Environment 10 35 C Best Print Quality 20 33 C Power Source 220 240V AC 50 60 Hz Power Consumption Standby under 5 watts Operating under 170 watts Dimensions 334 W x 301 D x 281 H mm Weight 3 5 kg Enlarge Reduce 50 to 150 ...

Page 159: ...tic Document Feeder ADF Up to 10 pages Gray Scale 64 levels Dithered Polling Types Standard Sequential Secure Delayed Fax Contrast Control Automatic Light Dark manual setting Resolution Horizontal 8 dot mm Vertical Standard 3 85 line mm Fine Photo 7 7 line mm Superfine Photo copy 15 4 line mm One Touch Dial 4 stations Speed Dial 100 stations Broadcasting Up to 4 Groups Automatic Redial 3 times at ...

Page 160: ...11 1 reduce enlarge 11 2 single 11 2 sort 11 2 specifications S 1 Cover Page 6 9 6 12 Custom telephone features 1 16 13 7 D Date and Time 4 1 Delayed Fax 6 15 Dialling a pause 7 8 automatic fax redial 6 7 Groups 6 19 manual 7 6 Quick Dial numbers 7 7 E ECM Error Correction Mode 1 9 Entering text 4 3 Erasing Messages 9 5 9 9 Error messages on LCD 13 1 CHECK PAPER 13 1 COMM ERROR 13 1 OUT OF MEMORY ...

Page 161: ... S 1 FAX TEL mode 5 1 answering at extension phones 5 10 double ringing voice calls 5 5 Fax Detect 5 7 receiving faxes 5 10 Setting F T Ring Time 5 5 Setting Ring Delay 5 4 Telephone Answer Code 5 10 Flexible Memory Settings 9 2 Function Selection Table 3 4 3 8 G Gray scale S 2 Groups 7 5 H HELP 10 3 Hold 4 8 7 8 I ICM Recording Monitor 9 11 International calls 6 13 Interrupting 6 20 J Jams 13 3 L...

Page 162: ...r 9 11 Redial Pause 6 7 Reducing long faxes 5 8 Remote Access Code 9 14 9 15 Remote Code 5 12 Remote Commands 9 16 Remote Retrieval 8 4 9 14 access code 8 3 8 4 changing the code 8 3 commands 8 5 getting your faxes 8 6 Reports 10 1 10 3 Fax Journal 10 3 Journal Period 10 2 Memory Status 10 3 Quick Dial List 10 3 Transmission Verification 10 1 User Settings 10 3 Resolution fax Standard Fine SuperFi...

Page 163: ...wer Code 5 12 Temporary Cover Page 6 10 Text entering 4 3 Special Characters 4 4 Toll Saver 9 10 Tone signals on Pulse line 7 10 Troubleshooting 13 1 error messages on LCD 13 1 if you are having difficulty incoming Calls 13 7 phone line difficulty 13 6 printing or receiving faxes 13 6 sending faxes 13 6 TX Lock 6 20 6 23 U User Settings List 10 3 V Volume setting beeper 4 5 ...

Page 164: ... 9 0 to reset your machine when you finish 6 Hang up REMOTE CONTROL ACCESS CARD Retrieve a Fax Press 9 6 then to Print a Memory Status List press 1 then enter the number of remote fax machine and then After the beep hang up and wait Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check Receiving Status P...

Page 165: ... digit code using number keys 0 9 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next message press 2 Stop playing the message press 9 Erase All Voice Messages Press 9 3 If you hear three beeps all messages have not yet been heard and the messages will not be erased Play Record Outgoing Message Pr...

Page 166: ...UK IRE This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support fax machines purchased in their own countries ...

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