Brother FAX-565 User Manual Download Page 123

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TROUBLESHOOTING AND ROUTINE MAINTENANCE

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Summary of Contents for FAX-565

Page 1: ...U S E R S G U I D E FAX 565 version A ...

Page 2: ...d Register your product on line at www registermybrother com By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and...

Page 3: ...d questions FAQs The Brother Solutions Center is our one stop resource for all your Fax Machine needs You can read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product For Customer Service Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only Fo...

Page 4: ...erCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA only 1 800 521 2846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice DESCRIPTION ITEM Printing Cartridge and a Refill 1 set of per box PC...

Page 5: ...THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUS...

Page 6: ...ing but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty re...

Page 7: ...ranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on t...

Page 8: ...ead resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written informa...

Page 9: ... outlet socket that is easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord Do not use a telephone in the vicinity of gas leak to report leak There are high voltage electrodes inside the fax machine Before you clean the fax machine or clear a paper jam make sure you have unplugged the power cord from the power outlet Do not handle the plu...

Page 10: ... fax machine near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C Caution Avoid placing the fax machine in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the fax machine to direct sunlight excessive heat moisture or dust Do not connect the fax machine t...

Page 11: ... Storing numbers Storing One Touch Dial numbers 1 Press Menu Set 6 1 2 Press a One Touch key where you want to store a number 3 Enter a number up to 20 digits and then press Menu Set 4 Enter a name up to 15 characters or leave it blank and then press Menu Set 5 Press or to select the type of number and press Menu Set 6 Press Stop Exit Storing Speed Dial numbers 1 Press Menu Set 6 2 2 Enter a two d...

Page 12: ...emory 4 Press Fax Start when the LCD shows the name you want to call Making copies Making a single copy 1 Insert the original face down in the ADF 2 Press Copy Reports twice Sorting multiple copies 1 Insert the original face down in the ADF 2 Press Copy Reports 3 Enter the number of copies you want up to 99 4 Press Menu Set 5 Press or to select SORT and then press Copy Reports Brother fax back sys...

Page 13: ...ephone 1 10 Connecting an external telephone answering device TAD 1 11 Sequence 1 11 Connections 1 12 Recording outgoing message OGM on an external TAD 1 13 Special line considerations 1 14 Roll Over phone lines 1 14 Two Line phone system 1 14 Converting telephone wall outlets 1 15 Installing fax machine external two line TAD and two line telephone 1 16 Multi Line Connections PBX 1 17 If you are I...

Page 14: ...ry Storage 4 8 Setting Tone and Pulse dialing mode Canada Only 4 8 Setting up your area code USA only 4 8 5 Setup Receive 5 1 Basic receiving operations 5 1 Choosing the Receive Mode 5 1 To select or change your Receive Mode 5 2 Setting the Ring Delay 5 3 Setting the F T Ring Time FAX TEL mode only 5 4 Easy Receive 5 5 Printing a reduced incoming fax 5 6 Recommended Reductions 5 6 Setting Paper Si...

Page 15: ...tering a Caller ID number 5 18 Call Waiting Caller ID 5 19 6 Setup Send 6 1 How to dial 6 1 Manual dialing 6 1 One Touch dialing 6 1 Speed dialing 6 1 Search 6 2 How to fax 6 3 Automatic transmission 6 3 Out of memory message 6 4 Manual transmission 6 4 Sending a fax at the end of a conversation 6 5 Basic sending operations 6 6 Sending faxes using multiple settings 6 6 Contrast 6 6 Fax resolution ...

Page 16: ...7 6 Manual dialing 7 6 One Touch Dialing 7 7 Speed Dialing 7 7 Access codes and credit card numbers 7 8 Pause 7 9 Fax Redial 7 9 Tone or Pulse Canada only 7 9 8 Remote Fax Options 8 1 Fax Forwarding Paging 8 1 Programming a Fax Forwarding number 8 1 Programming your pager number 8 2 Setting Fax Storage 8 3 Backup Print 8 3 Setting your remote access code 8 4 Remote Retrieval 8 5 Using your remote ...

Page 17: ...ant 11 4 Industry Canada Compliance Statement Canada only 11 4 Important safety instructions 11 5 Trademarks 11 7 12 Troubleshooting and routine maintenance 12 1 Troubleshooting 12 1 Error messages 12 1 Printer Jam or Paper Jam 12 3 Original Jam 12 3 Paper Jam 12 4 If you are having difficulty with the fax machine 12 6 How to improve print quality 12 8 Cleaning the print head 12 8 Clean the print ...

Page 18: ...xvi G Glossary G 1 S Specifications S 1 General S 1 Copy S 1 Fax S 2 13 Index I 1 14 Remote Retrieval Access Card R 1 ...

Page 19: ...e you ll see special symbols alerting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the fax machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related ...

Page 20: ... System as your first transmission This will check that your fax machine is working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 2 In USA only 1 877 268 9575 When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your fax machine Please fill in the form and return it to complete your registrat...

Page 21: ...hone Line Cord Connect the fax machine to a telephone wall jack 4 Paper Wire Extension Support paper here 5 Paper Tray Load paper here 6 Paper Guides Press and slide it to fit the original width 7 Control Panel Use the keys and display to control the fax machine 7 Control Panel 2 Telephone Handset 1 Handset Curled Cord 4 Paper Wire Extension 5 Paper Tray 6 Paper Guides 3 Telephone Line Cord ...

Page 22: ...me Description 8 External Telephone Line Jack Plug in the modular plug on the external telephone line here 9 Telephone Line Jack Plug in the modular plug on the telephone line here 9 Telephone Line Jack 8 External Telephone Line Jack ...

Page 23: ... to select how your machine will handle incoming calls 5 Redial Pause Re dials the last number called Also inserts a pause in autodial numbers 6 Hook Lets you dial telephone and fax numbers without lifting the handset 7 Hold Caller ID Lets you place calls on hold Also lets you view or print the Caller ID list 8 Resolution Sets the resolution when you send a fax or make a copy 9 Stop Exit Stops a f...

Page 24: ... you access the menu and programming mode and stores your settings in your machine or Press to scroll forward or backward to set a menu selection You can also use these keys to do an alphabetical search for the names of stored numbers or Press to scroll through the menus and options OR You can press these keys to adjust the beeper ring or speaker volume ...

Page 25: ...the fax machine is set to answer after four your Voice Mail will stop the fax machine from receiving faxes If you set Voice Mail and the Brother machine to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call has been answered How can yo...

Page 26: ...s set to the FAX ONLY mode it will answer every call automatically with fax receiving tones If the other person hangs up the fax machine will continue to send the chirps for about 40 seconds and the LCD continues to show RECEIVE To cancel the receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for a...

Page 27: ...ne to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine The fax machine must have enough memory for this feature to work ...

Page 28: ...evice directly to the fax machine Connect the modular plug on the telephone s line cord to the jack labeled EXT on the back side of the fax machine Whenever this external phone or TAD is in use the screen displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Hook External Telephone Exte...

Page 29: ...structions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings If you do not receive all your faxes you must reset the setting on your external TAD to four rings or less If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall j...

Page 30: ... line cord from your external TAD into the back side of the fax machine in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack 3 Set your external TAD to four rings or less The fax machine s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD 5 Set the TAD to answer calls 6 Set the Receive...

Page 31: ...be received automatically provided they come from a machine that sends standard Calling tones CNG We recommend beginning your OGM with an initial 5 second silence because the fax machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if the fax machine has trouble receiving then you must rerecord the OGM to include it Incoming Call The call is picked up by ...

Page 32: ... are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine The fax machine will work best on a dedicated line Two Line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugge...

Page 33: ...1 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If the fax machine is on Line 1 plug the fax machine into L1 of the triplex adapter If the fax machine is on Line 2 plug it...

Page 34: ...xt to the fax machine 2 Plug one end of the telephone line cord for the fax machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back side of the fax machine 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telepho...

Page 35: ...x machine to Work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls...

Page 36: ... 30 Weight 17 to 23 4 lb 64 to 90 g m2 Thickness 0 003 to 0 0039 in 0 08 to 0 10 mm The fax machine can only scan an image 8 2 in 208 mm wide regardless of how wide the paper is Do not use paper that are extremely shiny or highly textured that were previously printed by a printer that cannot be arranged uniformly when stacked that are made with a short grain that are curled wrinkled paper folded r...

Page 37: ... load paper To load paper 1 Fan the stack of paper well to avoid paper jams and mis feeds 2 Gently insert the paper Make sure the print side is towards you Tap the stack of paper so the edges are even Paper Print Side ...

Page 38: ...u selections and programming options Menu table You can probably program the fax machine without the User s Guide But to help you understand the menu selections and options that are found in the fax machine programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast O...

Page 39: ...tion menu OR Press 0 for Tel Service menu You can scroll more quickly through each menu level by pressing the arrow for the direction you want on or Then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows the next menu level Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Go f...

Page 40: ...EEN PROGRAMMING Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows ACCEPTED Use to scroll backward if you passed your choices or want to save keystrokes ...

Page 41: ... For the hearing impaired you can set the volume to the VOL AMPLIFY ON setting on a permanent or temporary basis 4 7 5 TONE PULSE For Canada Only TONE PULSE Selects the dialing mode 4 8 6 LOCAL LANGUAGE For Canada Only ENGLISH FRENCH Allows you to change the LCD Language to French See French manual 2 SETUP RECEIVE 1 RING DELAY 04 03 02 01 00 Sets the number of rings before your fax machine answers...

Page 42: ...ine to poll another fax machine 5 10 3 SETUP SEND 1 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a programmable cover page or prints a sample coverpage 6 9 2 COVERPAGE MSG Program a customized message for fax cover page 6 9 3 CONTRAST AUTO S LIGHT S DARK Change the lightness or darkness of the faxes you send 6 6 4 RESOLUTION STANDARD FINE S FINE PHOTO Allows you to change re...

Page 43: ...ERRUPT Send a fax now even if you have your fax machine set to send a fax later or if you have it set for Polling 6 19 6 SET QUICK DIAL 1 ONE TOUCH DIAL Dial numbers stored in memory by pressing only one key 7 1 2 SPEED DIAL Dial numbers stored in memory by pressing only four keys 7 3 3 SETUP GROUPS Set up a Group number for Broadcasting 7 5 7 SETUP REPORTS 1 TRANSMISSION ON OFF Initial setup for ...

Page 44: ...es in memory for Fax Forwarding and Remote Retrieval 8 3 3 REMOTE ACCESS Set code for retrieving faxes 8 4 4 PRINT FAX Print incoming faxes stored in the memory 5 10 0 TEL SERVICE 1 DISTINCTIVE ON OFF SET Use with phone company Distinctive Ring service to register the ring pattern with your fax machine 5 12 2 CALLER ID Register your AREA CODE to dial from the Caller ID log 5 15 The factory setting...

Page 45: ...affected 1 Press Menu Set 1 1 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time you se...

Page 46: ...st enter a fax number to continue up to 20 digits 3 Enter your telephone number up to 20 digits Press Menu Set 4 Use the dial pad to enter your name up to 20 characters Press Menu Set See Entering text on page 4 3 5 Press Stop Exit The LCD will show the date and time If you do not enter a fax number you cannot enter any more information You can not enter a hyphen If the Station ID has already been...

Page 47: ...s once between numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Stop Exit All the letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a ...

Page 48: ...a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such busi...

Page 49: ...ess Menu Set 1 3 LOW HIGH or OFF 2 Press or to select your option 3 When the LCD shows the option you want Press Menu Set 4 Press Stop Exit Setting the Speaker Volume You can adjust the speaker volume Press Hook before you can adjust the volume then press or to adjust the volume level The display shows the setting you are choosing Each key press changes the volume to the next setting The new setti...

Page 50: ...earing impaired During a conversation users can press or on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press or on the control panel to adjust the volume to LOW H...

Page 51: ... 4 Press Menu Set 5 Press Stop Exit Setting the Ring Volume You can adjust the ring volume when your machine is idle You can select a ring volume level or press until the ring is off Press or to adjust the volume level With each key press your machine rings so you can hear the current setting and the screen displays the setting you are choosing Each key press changes the volume to the next setting...

Page 52: ...reset the date and time Setting Tone and Pulse dialing mode Canada Only 1 Press Menu Set 1 5 2 Press or to select PULSE or TONE Press Menu Set 3 Press Stop Exit Setting up your area code USA only If you must dial the area code to call within your area code do not enter this setting 1 Press Menu Set 0 2 2 Use the dial pad to enter your area code and then press Menu Set 3 Press Stop Exit 5 TONE PULS...

Page 53: ...ive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a separate wall jack phone socket on the same line You cannot use the telephone company s Voice Mail in this mode TAD ANSWER MACH with an external answering machine The external answering device TAD automatically answers every call Voice messages are stored on the external TAD Fa...

Page 54: ...new selection appears After 2 seconds the screen returns to the date and time display along with your new Answer Mode setting If you are changing Answer Mode while in another operation the screen returns to the current operation display 09 06 15 25 FAX MAN MANUAL FAX FAX ONLY F T FAX TEL TAD ANSWER MACH Current Receive Mode FAX ONLY FAX TEL TAD ANSWER MACH MANUAL ...

Page 55: ...as the fax machine or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Easy Receive on page 5 5 and Operation from extension telephones on page 5 8 1 Press Menu Set 2 1 2 Press or to select how many times the line rings before the fax machine answers 00 04 Press Menu Set If you select 00 the line won t ring at all 3 Press Stop Exit 1 RING DELAY ...

Page 56: ...s for 20 30 40 or 70 seconds and no other phones on the same line will ring with the special pseudo double ring However you can answer the call on any extension phone in a separate wall jack phone socket on the same line as the fax machine See Operation from extension telephones on page 5 8 1 Press Menu Set 2 2 2 Press or to select how long the fax machine will ring to alert you that you have a vo...

Page 57: ...do the rest SEMI lets the machine receive the call only if you ve answered it at the fax machine Selecting OFF means you ll have to activate the fax machine yourself by lifting the handset of the machine or an external phone and then press Fax Start on the fax machine OR by pressing 5 1 if you are not at the fax machine See Operation from extension telephones on page 5 8 1 Press Menu Set 2 3 2 Use...

Page 58: ...e setting Menu 2 6 1 Press Menu Set 2 5 2 Use or to select the reduction ratio you want Auto 100 93 87 or 75 Choose 100 if you don t want a reduction Press Menu Set 3 Press Stop Exit Recommended Reductions If your paper is letter size 8 5 11 and the incoming fax is letter size select 93 A4 select 87 legal size select 75 If your paper is legal size 8 5 14 and the incoming fax is letter size select ...

Page 59: ...u Set 3 Press 1 if you want to change the reduction setting OR Press 2 to go to Step 5 4 Press or to select AUTO 100 93 87 or 75 Press Menu Set 5 Press Stop Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the original in their machine and to press Start Tell the ...

Page 60: ... on the line you should assume that you re receiving a manual fax At an extension phone on a separate telephone wall jack socket press 5 1 wait for fax receiving tones chirps and then hang up At an external phone connected to the fax machine s EXT jack press 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVE Your caller will have to press Start to send the fax F...

Page 61: ...all to the cordless handset Changing the remote codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 1 Press Menu Set 2 4 2 Press or to select ON or OFF Press Menu Set 3 If you want to enter a new Fax Receive Code Press Menu Set 4 If you want to enter a new Telephone Answer Code Press Menu Set 5 Press Stop Exit If ...

Page 62: ...machines or you can have someone poll the fax machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls the fax machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu...

Page 63: ...e printed 1 Press Menu Set 2 7 2 Enter the fax machines you want to poll You must press Menu Set between each fax number 3 Press Fax Start The fax machine will poll each number or Group number in turn to receive a fax Press Stop Exit while the machine is dialing to cancel the polling process To cancel all sequential polling receive jobs press Menu Set 4 See Canceling a scheduled job on page 6 8 7 ...

Page 64: ...one number is ringing This is one way you can have a separate phone number for the fax machine What does Brother s Distinctive Ring do The Brother fax machine has a Distinctive Ring feature that allows you to use the fax machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes If you have Voice Mail Call Waiting Cal...

Page 65: ...the directions below to register the new Distinctive Ring pattern they give you This is so your fax machine can recognize its incoming calls Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the fax machine Some ring patterns cannot be registered The ring patterns below are supported by the Brother fax machine Register the one your telephone com...

Page 66: ... set the Distinctive Ring feature to ON the receive mode is set to MANUAL automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number MANUAL mode means you must answer all the calls yourself You can not change the receive mode to the other mode while the Distinctive Ring is set to on 1 Press Menu Set 0 1 2 Press or to select SET Press Menu Set 3 Press or to select the s...

Page 67: ...different carriers Call your local telephone company to determine the kind of service available in your area Caller ID Log Your machine stores up to 30 of the last Caller IDs received into your machine s memory in the Caller ID Log When the thirty first call comes in information about the first call is erased You can print the report or scroll through Caller ID information to review those calls ma...

Page 68: ...rough the Caller ID Log 3 When you want to see detailed information for a displayed ID phone number and date and time call was received press Menu Set 4 To continue viewing the Caller ID Log Step 2 press or OR To exit the Caller ID Log press Stop Exit CALLER ID LOG PRESS START KEY CALLER ID LOG 01 MARY HENDERSON 02 TOM HENDERSON 03 ABC COMPANY 03 ABC COMPANY 03 9087772837 03 02 01 12 00 DIAL PRESS...

Page 69: ... 4 Begin speaking when the other party answers This feature may not be available in certain areas of the USA and Canada If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the Caller ID Log Your machine will automatically dial 1 plus the area code for any number...

Page 70: ... Speed Dial number press Search Speed Dial and use the dial pad to press the two digit location code 00 99 and then press Menu Set 4 Enter the caller s name and then press Menu Set 5 Press or to select the type of number and then press Menu Set 6 Return to Step 2 to store another quick dial number OR Press Stop Exit If the LCD shows REGISTERED the quick dial location already has a number FAX a fax...

Page 71: ...le of Call Waiting callers on your machine s LCD 1 To answer a Call Waiting signal while you re talking on the phone ask the other party if you can put them on Hold to catch the other call The LCD shows the Caller ID 2 Press Search Speed Dial to switch to the second call 3 To switch back to the first call press Search Speed Dial again Either caller can hang up at any time However if you hang up yo...

Page 72: ...ress all of the digits of the phone or fax number One Touch dialing Press the One Touch key of the location you want to call Speed dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 3 Setup Send two digit number ...

Page 73: ...d in One Touch and Speed Dial memories Press Search Speed Dial To search for numbers alphabetically by name enter the first letter of the name by using the dial pad Press or See Storing Speed Dial numbers on page 7 3 To search numerically To search alphabetically ...

Page 74: ...earch pages 6 1 to 6 2 4 Press Fax Start The ADF can hold up to 10 pages feeding each one individually through the fax machine Use standard 17 lb 23 4 lb 64 g m2 90 g m2 paper when using the ADF if you are using heavier paper feed each sheet individually to prevent paper jams Press Resolution before you send the fax to select the resolution for the document you are sending If you wish to send in S...

Page 75: ...anual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 Insert the original face down in the ADF 2 Pick up the handset and listen for a dial tone OR Press Hook and listen for a dial tone 3 Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call ...

Page 76: ... of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then press Start before hanging up 2 Insert the original face down in the ADF Press Fax Start The LCD shows 3 Replace the handset SEND ...

Page 77: ...ettings and go to the next step Contrast If your original is very light or very dark you may want to set the contrast Use S LIGHT to make the original darker Use S DARK to make the original lighter 1 Insert the original face down in the ADF Press Menu Set 3 3 2 Press or to select AUTO S LIGHT or S DARK Press Menu Set 3 Press 1 if you want to choose more settings and the LCD will return to the SETU...

Page 78: ...se and then press Fax Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Fax Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the fax machine will automatically redial one time after five minutes STANDARD Suitable for most typed documents FINE Goo...

Page 79: ...l by pressing Stop Exit Canceling a scheduled job You can cancel a fax job that is waiting in memory 1 Press Menu Set 4 Any jobs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job g...

Page 80: ... See Composing your own comments on page 6 11 Cover Page for Next Fax Only Make sure Station ID is set up See Setting the Station ID on page 4 2 This feature does not work without the Station ID You can set the fax to send a cover page with a particular document This cover page will include the number of pages in your document 1 Insert the original face down in the ADF 2 Press Menu Set 3 1 3 Press...

Page 81: ... fax is not included when you use this setting 1 Press Menu Set 3 1 2 Press or to select ON or OFF 3 Press Menu Set when the screen displays COVERPAGE ON If you select ON a coverpage is always sent when you send a fax 4 If you selected ON the screen displays the cover page comment options Press or to view comment selections 5 Press Menu Set when the screen displays your selection The screen displa...

Page 82: ...he screen displays 2 Use or to choose position 5 or 6 for your customized comment Press Menu Set 3 Use the dial pad to enter your customized comment See Entering text on page 4 3 4 Press Menu Set The screen displays 5 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 if you are finished choosing settings and exit 1 COVERPG SETUP COVER PAGE TO F...

Page 83: ... you know the results 1 Insert the original face down in the ADF 2 Enter the One Touch and Speed Dial numbers one after the other Search numbers or a Group number you have stored 3 Press Fax Start The fax machine stores the document in memory and then transmits it to all the numbers you entered If the line is busy your machine will redial Press Stop Exit during transmission to cancel the current f...

Page 84: ...e the feature will turn itself off 1 Insert the original face down in the ADF 2 Press Menu Set 3 5 3 Press or to select ON or OFF Press Menu Set 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Fax Start 5 OVERSEAS MODE ACCEPTED OTHER SET...

Page 85: ...plays your selection 4 If you set Call Reservation to ON the screen displays the current setting for Call Back Message Press or to select ON or OFF Press Menu Set when the screen displays your selection The screen displays 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 The screen promp...

Page 86: ...6 15 SETUP SEND Print Sample Call Back Message 1 Press Menu Set 3 6 2 Press or to select PRINT SAMPLE Press Menu Set 6 CALL RESERVE ...

Page 87: ...if you want to leave the original in the ADF OR Press 2 to scan the original into the memory 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 6 Enter the fax number 7 Press Fax Start The fax machine will wait until the time you have entered to send the fax The number of pages you can...

Page 88: ...ess Menu Set 3 8 3 Press or to choose ON or OFF Press Menu Set 4 Press 1 if you want to leave the original in the ADF OR Press 2 to scan the original into the memory 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to step 5 6 Press Fax Start The LCD displays POLLED WAITING 8 POLLED TX POLLED TX ON...

Page 89: ...FF Press Menu Set 5 Press 1 to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 6 Enter fax number and press Fax Start If you get a OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you get a OUT OF MEMORY message while scanning in a subsequent page you ll have th...

Page 90: ...nts that are waiting in the ADF 3 Insert the original you want to send now in the ADF 4 Enter the number for the fax you want to send now and press Fax Start 5 After the transmission is finished return the first document to the ADF 6 Press Menu Set 5 to restore the Delayed Fax If you set Delayed Fax or Polled Transmit using the memory that is if you have already scanned the document into your mach...

Page 91: ...u want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits Press Menu Set Quick Dial numbers and dialing options If you lose electrical power the quick dial numbers that are in the memory will not be lost One Touch keys are not the dial pad keys They are the four keys numbers 1 4 located to the right of the navigation keys USA Only One Touch key 1 has b...

Page 92: ...ame 5 Press or to select the type of number and press Menu Set 6 Return to Step 2 to store another One Touch number OR Press Stop Exit to exit When you dial a One Touch Dial number the screen displays the name you have stored or if you have not stored a name the number you have stored FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone voice number CHAIN a number us...

Page 93: ...ss 0 5 Press Menu Set 3 Enter the number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 3 to help you enter letters OR Press Menu Set to store the number without a name 5 Press or to select the type of number and press Menu Set 6 Go to Step 2 to store another Speed Dial number OR Press Stop Exit FAX a fax only ...

Page 94: ...umber OR Press 2 to exit without making a change 2 Enter a new number Press Menu Set If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of the cursor will be deleted If you want to change a character use or to position the cursor under the character you want to change and then type over it 3 F...

Page 95: ...e Touch key where you wish to store the number For example press One Touch key 2 to store a Group 3 Use the dial pad to enter the Group number and press Menu Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch key 3 press One Touch key 3 For Speed Dial location 09 press Search Speed Dial then pres...

Page 96: ... name you ve stored or if you haven t stored a name the fax number you ve stored Manual dialing Manual dialing is simply pressing all of the digits of the phone number 1 Pick up the handset OR Press Hook 2 When you hear a dial tone dial the call using the dial pad 3 If you pressed Hook to dial the call pick up the handset when the other party answers The speaker works only one way the other party ...

Page 97: ...pressed Hook to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset 4 To hang up a voice call replace the handset If you try to use a One Touch location with no number stored in it you will hear a warning sound and LCD will show NOT REGISTERED The LCD returns to normal after two secon...

Page 98: ...e dial pad The combined number will be dialed in the order that you entered it as soon as you press Fax Start See Storing Speed Dial numbers on page 7 3 For example you can store 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Fax Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual d...

Page 99: ...press Redial Pause to save time If you re sending a fax automatically and the line is busy the fax machine will automatically redial one time five minutes after the transmission Tone or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to s...

Page 100: ...ry Then it dials the fax number you ve programmed and forwards the fax message 1 Press Menu Set 8 1 2 Press or until the LCD shows FAX FORWARD Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press Stop Exit Remote Fax Options 1 FAX FWD PAGING FAX FORWARD FWD ...

Page 101: ...igits Followed by Press Menu Set Do not include the area code if it is the same as that of the fax machine For example press 1 8 0 0 5 5 5 1 2 3 4 4 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Menu Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 2 1 2 8 4 6 OR If you do not need a PIN press Redial Pause enter the fax number of the...

Page 102: ...ress 1 all fax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 10 Backup Print If you ve set FAX STORAGE to ON the fax machine automatically prints faxes as they are received into the memory This is a safety feature in case the power goes off so you won t lose your messages If there are faxes in ...

Page 103: ...t code is inactive code 1 Press Menu Set 8 3 2 Enter a three digit number from 000 to 999 Press Menu Set The cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 8 You can change your code at any time by entering a new one If you want to make your code inactive press Stop...

Page 104: ...ccess Code 3 digits followed by 3 The fax machine signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages 4 The fax machine gives two short beeps which tells you to enter a command The fax machine will hang up if you wait longer than 30 seconds to enter a command The fax machine will beep three times if you enter an invalid command 5 Press 90 to reset the fax mach...

Page 105: ...ee page 8 7 Once you have registered the number the fax machine will change to FAX FORWARD ON mode 2 Fax Forwarding 3 Paging 4 Fax Forwarding number 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See page 8 7 3...

Page 106: ...x messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When the fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for...

Page 107: ...he Transmission Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you select ON the report will print for every fax you send 1 Press Menu Set 7 1 2 Press or to select ON or OFF Press Menu Set 3 Press Stop Exit Printing reports When the feature is OFF the Report will only print it there is a transmission error N...

Page 108: ...o choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 P M 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the fax machine will print the report at the selected time and then erase all jobs from its memory If the fax machine s memory becomes full with 30 jobs before the time you selected ha...

Page 109: ...ts names and numbers stored in One Touch and Speed Dial memory in numerical order Journal lists information about the last 30 incoming and outgoing faxes TX means Transmit RX means Receive Choose if Transmission Verification Report is printed after all faxes are sent Quick Dial list above alphabetically Lists settings for INITIAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS REMOTE FAX OPT and TEL ...

Page 110: ...py operations To make a single copy that is not reduced enlarged or sorted you only have to press one key Remember your machine cannot scan anything closer than 1 6 in 4 mm from the edge of the paper Making copies Incoming faxes cannot be received on paper or into the memory while the fax machine is copying Copy Key Not Scannable area 1 6 4 mm 1 8 3 mm 1 6 4 mm 1 6 4 mm ...

Page 111: ... have set for the paper tray select AUTO To reduce the copy by a fixed percentage choose 93 87 75 or 50 Or to enlarge the copy select 150 125 or 120 To copy a document at its original size select 100 1 Insert the original face down in the ADF 2 Press Copy Reports 3 Enter the number of copies you want 1 99 To start copying now press Copy Reports If you would like to select additional copy options l...

Page 112: ...T OF MEMORY message appears while scanning subsequent pages you can press Copy Reports to copy the portion that is in memory or press Stop Exit to cancel To restart the copy job using less memory press Copy Reports for stacked copies The default resolution for multiple copies or reducing and enlarging copies is FINE Set the resolution to S FINE for small print or artwork and PHOTO for photographs ...

Page 113: ...d to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number o...

Page 114: ...you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you ...

Page 115: ...h the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there...

Page 116: ...d by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num ique de la classe B est conforme la norme NMB 003 du Canada International ENERGY STAR Compliance Statement As an ENERGY STAR Partner Brother Industries Ltd has determined that product me...

Page 117: ...tallation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company 9 This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety f...

Page 118: ...orized Service Center See Brother numbers on page i 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed A...

Page 119: ...d trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Copyright 2003 Brother Industries Ltd All rights reserved All other brand and product names mentioned in this manual are registered trademarks of their respective companies ...

Page 120: ...the print cartridge is not properly installed Install the print cartridge again See Changing the ribbon on page 12 12 CHECK ORIGINAL The originals were not inserted or fed properly or were too long See Original Jam on page 12 3 Insert the original again CHECK PAPER The fax machine is out of paper Add paper and then press Fax Start COMM ERROR Poor phone line quality caused a communication error Try...

Page 121: ...1 877 BROTHER In Montreal 514 685 6464 NO RESPONSE BUSY The number you dialed does not answer or is busy Verify the number and try again OUT OF MEMORY The data is too large for the fax machine s memory See Copy operations on page 10 1 PAPER JAM The paper is jammed in the fax machine See Printer Jam or Paper Jam on page 12 3 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION ...

Page 122: ...d properly or were too long 1 Remove any paper that is not jammed from the ADF 2 Open the top cover by lifting the lever on the right side of the top cover 3 Pull the original toward the front of your fax machine 4 Close the top cover Press down on both sides of the top cover until it clicks Top Cover Original is jammed ...

Page 123: ...OOTING AND ROUTINE MAINTENANCE 12 4 Paper Jam The paper is jammed in your fax machine 1 Remove any paper that is not jammed 2 Open the top cover by lifting the lever on the right side of the top cover Top Cover ...

Page 124: ...rintout is jammed then pull it toward the front of your fax machine 4 Remove the print cartridge and turn the spool to tighten the ribbon 5 Install the cartridge See Changing the ribbon on page 12 12 6 Close the top cover Press down on both sides of the top cover until it clicks 7 Put the paper back into the paper tray NO YES Printout is jammed ...

Page 125: ... the correct receiving mode for your setup either FAX ONLY or FAX TEL Check for a dial tone If possible call the fax machine to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone handset to the fax machine s telephone jack If there is no ringing when you call the fax machine ask your telephone company to check the line Telephone answeri...

Page 126: ...t Fax Receive Code default setting is 51 When the fax machine answers hang up Fax machine hears voice as fax tone If the fax machine is set to Easy Receive ON it is more sensitive to sounds The fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing 51 if you are at an extension phone or p...

Page 127: ... as part of your routine maintenance 1 Unplug the power cord for safety 2 Open the top cover by lifting the lever on the right side of the top cover WARNING After you have just used the machine some internal parts of the machine are extremely HOT So please be careful Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration Sharp Edge ...

Page 128: ...ead wipe the print head with a lint free cloth that is dry or lightly moistened with isopropyl alcohol 5 Wait until the alcohol on the print head is totally dried 6 Install the printing cartridge See Changing the ribbon on page 12 12 7 Close the top cover Press down on both sides of the top cover until it clicks ...

Page 129: ...lug the fax machine from the AC power outlet 2 Remove the paper wire extension telephone line cord print cartridge and handset and pack them 3 Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material Do not unplug the fax machine after a print job until you hear the final click If you are returning the fax machine to Brother as part of the Brot...

Page 130: ...ver by lifting the lever on the right side of the top cover 3 Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth Be careful not to bend the spring plate or drop anything into your fax machine 4 Close the top cover Press down on both sides of the top cover until it clicks White Bar Glass Strip ...

Page 131: ... lifting the lever on the right side of the top cover 2 Remove the print cartridge containing the used ribbon and set it upside down with the blue gear in the upper left corner Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration Sharp Edge Blue Gear ...

Page 132: ...the lower roll 4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position The ribbon s shiny side is facing down 5 Remove the white gear and spools from the ends of the used cardboard cores Then insert them into the same positions in the new cores Blue Gear Used Ribbon Upper White Spool Cartridge Lower White Spool White Gear White Gear White Spool...

Page 133: ...sert the lower roll into the cartridge holders 2 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the upper roll into the cartridge holders 7 Turn the upper right white spool clockwise to tighten the ribbon as shown White Spool Blue Gear Shiny side is face down ...

Page 134: ...G AND ROUTINE MAINTENANCE 8 Turn the cartridge over and re install it in your machine Insert the recessed first and place the cartridge into its four holders 9 Press down on both sides of the top cover to close it securely ...

Page 135: ...transmission you can talk with the other party Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine Communication error or...

Page 136: ... Ring Time The length of time that the Brother machine rings when the receive mode setting is FAX TEL to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Receive Code Press this code 5 1 when you answer a fax call from an extension or external phone Fax Storage You can print stored faxes later or retrieve them...

Page 137: ...st use a separate key for each number Out of Paper Reception Receives faxes into the fax machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax machine to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the ...

Page 138: ...press the Search Speed Dial key and then two digit code to start the dialing process Standard resolution 98 x 203 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 392 x 203 dpi Best for very small print and line art Tone A form of dialing on the ...

Page 139: ...play 16 characters x 1 Line Operating Environment 50 95 F 10 35 C Best Print Quality 68 91 F 20 33 C Power Source 120V AC 50 60 Hz USA and Canadian version only Power Consumption Standby under 5 watts Operating under 170 watts Dimensions 13 1 W x 11 9 D x 11 1 H inch 334 W x 301 D x 281 H mm with paper tray and paper wire extension Weight 7 5 lb 3 4 kg with components Enlarge Reduce 50 to 150 50 7...

Page 140: ...ling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo copy 392 line inch 15 4 line mm One Touch Dial 4 stations Speed Dial 100 stations Groups Up to 4 groups Broadcasting Up to 104 locations Automatic Redial One time ...

Page 141: ...ack Message 6 15 CALL PICKUP 5 15 Call Reservation 6 14 Call Waiting Caller ID 5 19 Caller ID printing Log 5 16 Caller ID viewing Log 5 16 Canceling a scheduled fax job 6 8 Fax Forwarding 8 6 Paging 8 6 while scanning a fax 6 8 Cleaning 12 8 scanner 12 11 Connecting external TAD 1 11 external telephone 1 10 Control panel overview 1 5 Copy multiple 10 2 operations 10 1 reduce enlarge 10 2 Resolutio...

Page 142: ...d of conversation 5 7 difficulties 12 6 erasing from the memory 8 6 Fax Forwarding 8 1 8 6 Polling Receive 5 10 reducing to fit on paper 5 6 retrieving from a remote site 8 7 Ring Delay setting 5 3 Sequential Polling RX 5 11 sending at end of conversation 6 5 contrast 6 6 delayed 6 16 fax redial 7 9 manual 6 4 Memory Transmission 6 18 multiple settings 6 6 overseas 6 13 Polling Transmission 6 17 r...

Page 143: ...ng 7 7 storing 7 1 P Paging 8 1 8 2 programming your pager number 8 1 Paper 2 1 capacity 2 1 size 5 7 Phone line connections 1 12 difficulties 12 6 multi line PBX 1 17 roll over lines 1 14 two line phone system 1 14 Polling 5 10 Polling Receive 5 10 Polling Transmission 6 17 sequential receiving 5 11 Power failure 3 1 Print Caller ID Log 5 16 Cover Page 6 11 difficulties 12 6 fax from memory 5 10 ...

Page 144: ...ialing 7 7 storing 7 3 Storing 7 1 T TAD telephone answering device external 5 1 connecting 1 10 incoming calls flow chart 1 11 Receive Mode 5 1 with two line jack 1 16 Temporary Cover Page 6 9 Text entering 4 3 special characters 4 4 Tone signals on Pulse line 7 9 Troubleshooting 12 1 error messages on LCD 12 1 if you are having difficulty incoming calls 12 7 phone line difficulties 12 6 printing...

Page 145: ... Access Code 1 Dial your fax number from a telephone or fax machine using touch tone When your fax machine answers immediately enter your Remote Access Code 3 digits followed by Your Fax machine signals the kinds of messages received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your fax machine when you finish Hang up 2 3 4 5 6 1 4 Press 9 7 ...

Page 146: ... then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature OFF press 1 Select Fax F...

Page 147: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 148: ...compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brothe...

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Brother FAX-565, User Manual

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