Brother 8840DN - B/W Laser - All-in-One User Manual Download Page 1

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USER’S GUIDE

MFC-8440

MFC-8640D

MFC-8840D

MFC-8840DN

Version

Summary of Contents for 8840DN - B/W Laser - All-in-One

Page 1: ... U S E R S G U I D E MFC 8440 MFC 8640D MFC 8840D MFC 8840DN Version B ...

Page 2: ... line at http www brother com registration By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us noti...

Page 3: ...Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips to learn how to get the most from your Brother product For Customer Service Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada onl...

Page 4: ...you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA only 1 800 521 2846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Toner Cartridge TN 540 Standard prints up to 3 500 pages TN 570 High yield prints up to 6 700 pages Drum Unit DR 510 Telephone Line Cord LG3077001 IEEE 1284 B...

Page 5: ...UT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM AN...

Page 6: ...om use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way includin...

Page 7: ...ith your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered ...

Page 8: ...mage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No ora...

Page 9: ...he power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock After you use the MFC some internal parts are extremely HOT To prevent injuries be careful not to put your fingers in the area shown in the illustration To prevent injuries be careful not to put your hands on the edge of the MFC under the document cover To prevent injuries be careful not to put your fi...

Page 10: ...utlet that is easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord Do not use a telephone in the vicinity of gas leak to report leak Do not use this product near appliances that use water in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of el...

Page 11: ...place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other Equi...

Page 12: ...or to select On and then press Set OR For the next transmission only press or to select Next Fax Only and then press Set 5 For the next fax only press or to select Next Fax On and then press Set 6 Press 1 if you want to choose more settings and the LCD will return to the Setup send menu OR Press 2 to fax 7 Enter the fax number 8 Press Start Receiving faxes Select Receive Mode 1 Press Menu 0 1 2 Pr...

Page 13: ... Search Speed Dial and then enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Start Making copies Single copy 1 Press Copy to illuminate it in green 2 Place the original face up in the ADF or face down on the scanner glass 3 Press Start Sorting multiple copies Using the ADF 1 Press Copy to illuminate it in green 2 Place the original face up in the ADF 3 ...

Page 14: ... How can you avoid possible problems 1 13 Fax tones and handshake 1 14 ECM Error Correction Mode 1 15 Connecting the MFC 1 15 Connecting an external telephone 1 15 Connecting an external telephone answering device TAD 1 16 Sequence 1 16 Connections 1 18 Recording outgoing message OGM on an external TAD 1 18 Special line considerations 1 19 Roll over phone lines 1 19 Two line phone system 1 19 Conv...

Page 15: ...int operations For MFC 8640D MFC 8840D and MFC 8840DN 2 10 3 On screen programming 3 1 User friendly programming 3 1 Menu table 3 1 Memory Storage 3 1 Navigation keys 3 2 4 Getting started 4 1 Initial Setup 4 1 Setting the Date and Time 4 1 Setting the Station ID 4 2 Entering text 4 3 Inserting spaces 4 3 Making corrections 4 3 Repeating letters 4 3 Special characters and symbols 4 4 Setting Tone ...

Page 16: ...eration from extension telephones 5 7 For FAX TEL mode only 5 7 Using a cordless external handset 5 8 Changing the remote codes 5 8 Polling 5 9 Setting up Polling Receive 5 9 Setting up Sequential Polling Receive 5 10 Setting Duplex printing for Fax mode For MFC 8640D MFC 8840D and MFC 8840DN 5 10 Telephone services 5 11 Distinctive Ring 5 11 What does your telephone company s Distinctive Ring do ...

Page 17: ...st 6 6 Fax Resolution 6 7 Manual and automatic fax Redial 6 8 Dual Access 6 9 Real Time Transmission 6 10 Checking job status 6 11 Canceling a job while scanning the original 6 11 Canceling a scheduled job 6 11 Advanced sending operations 6 12 Composing the electronic Cover Page 6 12 Composing your own comments 6 13 Cover page for the next fax only 6 14 Send a cover page for all faxes 6 15 Using a...

Page 18: ...it card numbers 7 7 Pause 7 8 Tone or Pulse Canada only 7 8 8 Remote Fax Options 8 1 Fax Forwarding Paging 8 1 Programming a Fax Forwarding number 8 1 Programming your pager number 8 2 Setting Fax Storage 8 3 Setting your Remote Access Code 8 4 Remote Retrieval 8 5 Using your Remote Access Code 8 5 Remote commands 8 6 Retrieving fax messages 8 7 Changing your Fax Forwarding number 8 7 9 Printing r...

Page 19: ...oster 10 13 Duplex 1 in 1 For MFC 8640D MFC 8840D and MFC 8840DN 10 14 Duplex 2 in 1 and Duplex 4 in 1 For MFC 8640D MFC 8840D and MFC 8840DN 10 16 Changing the default copy settings 10 17 Quality 10 17 Contrast 10 17 11 Important information 11 1 Standard telephone and FCC Notices These notices are in effect on models sold and used only in the United States 11 1 Federal Communications Commission ...

Page 20: ...C 12 22 Routine maintenance 12 25 Cleaning the scanner 12 25 Cleaning the printer 12 26 Cleaning the drum unit 12 27 Replacing the toner cartridge 12 28 How to replace the toner cartridge 12 29 Replacing the drum unit 12 34 Checking the drum life 12 37 Page Counter 12 37 13 Optional accessories 13 1 Memory board 13 1 Installing the optional memory board 13 2 Network LAN board 13 4 Before starting ...

Page 21: ... 1 Print media S 2 Copy S 2 Fax S 3 Scanner S 4 Printer S 5 Interfaces S 5 Computer requirements S 6 Consumable items S 7 Network LAN board NC 9100h S 8 Optional External Wireless Print Scan Server NC 2200w S 9 I Index I 1 R Remote Retrieval Access card R 1 14 ...

Page 22: ...es and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the messages on the LCD o...

Page 23: ...working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 2 In USA Only 1 877 268 9575 When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your MFC Please fill in the form and return it to complete your registration On Line Registration USA and Canada 1 Insert the MFL Pro Suite CD ROM into your ...

Page 24: ...F Document Support Extension Place the original here to use the ADF unit 7 ADF Document Output Support Flap Unfold to prevent the scanned pages from sliding off the MFC 8 Document Cover Open to place the original on the scanner glass 9 Power Switch Switch it on or off 10 Front Cover Open to install a toner cartridge or drum unit 11 Paper Tray Tray 1 Load paper here 7 ADF Document Output Support Fl...

Page 25: ...Cover Open to remove paper jammed inside the ADF unit 17 Telephone Line Jack Plug the line cord supplied with the MFC into here 18 USB Interface Connector Connect the USB Cable here 19 Parallel Interface Connector Connect the Parallel Cable here 20 External Telephone Line Jack Plug in the modular plug on the external telephone line here 15 Face up Output Tray Back Output Tray 14 AC Power Connector...

Page 26: ...l when using the ADF 23 Scanner Lock Lever Use to lock unlock the scanner when relocating the MFC 24 Document Cover Open to place the original on the scanner glass 25 White Film Clean it for good quality copying and scanning 26 Scanner Glass Place the original to be scanned here 25 White Film 24 Document Cover 21 Document Guidelines 22 Glass Strip 26 Scanner Glass 23 Scanner Lock Lever ...

Page 27: ...INTRODUCTION 1 6 Control panel overview MFC 8440 MFC 8640D MFC 8840D and MFC 8840DN have similar control panel keys 6 12 7 4 1 3 9 5 8 10 11 2 ...

Page 28: ...40 previously stored dial numbers 3 Print keys Secure Lets you print out data saved in memory by entering your four digit password Job cancel Clears data from the printer memory 4 Status LED Light Emitting Diode The LED will flash and change color depending on the MFC status 5 5 Line Liquid Crystal Display LCD Displays messages on the screen to help you to set up and use your MFC ...

Page 29: ... if you want to make sure a fax machine will answer and then press Start Resolution Sets the resolution when you send a fax Search Speed Dial Lets you look up numbers that are stored in the dialing memory It also lets you dial stored numbers by pressing and a three digit number Redial Pause Redials the last number you called It also inserts a pause in auto dial numbers ...

Page 30: ...entered data or lets you exit the menu by pressing repeatedly or Press to scroll forward or backward to a menu selection When using the speaker or ring you can press these keys to adjust the volume in fax mode or Press to scroll through the menus and options Also you can use these keys to do a numerial search for the names of stored numbers in fax mode ...

Page 31: ...ies using the ADF N in 1 For MFC 8440 N in 1 lets you copy 2 or 4 pages onto one page Duplex N in 1 For MFC 8640D MFC 8840D and MFC 8840DN You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page 0 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC The key lets you temporarily switch the dia...

Page 32: ...us LED is off Green Yellow Red LED is on Green Yellow Red LED is blinking LED MFC status Description Sleep Mode The power switch is off or the MFC is in Sleep mode Green Warming Up The MFC is warming up for printing Green Ready The MFC is ready to print Yellow Receiving Data The MFC is either receiving data from the computer processing data in memory or printing data Yellow Data Remaining in Memor...

Page 33: ...en Close the cover See Error messages on page 12 1 Toner empty Replace the toner cartridge with a new one See Replacing the toner cartridge on page 12 28 Paper error Put paper in the tray or clear the paper jam Check the LCD message See Troubleshooting on page 12 1 Scan lock Check that the scanner lock lever is released See Scanner Lock Lever on page 1 5 Others Check the LCD message See Troublesho...

Page 34: ...f you set Voice Mail and the Brother MFC to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone number on yo...

Page 35: ...MFC is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your MFC will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at le...

Page 36: ...re If they do you may send and receive fax messages that are continuously being checked by the MFC Your MFC must have enough memory for this feature to work Connecting the MFC Connecting an external telephone Although your MFC does not have a handset you can connect a separate telephone or telephone answering device directly to your MFC as shown in the diagram below Connect the modular plug on the...

Page 37: ... the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes reduce the Ring Delay setting on your external TAD to one or two rings If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate...

Page 38: ...1 17 INTRODUCTION Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service TAD TAD ...

Page 39: ...wer calls 6 Set the Receive Mode to External TAD See Choosing the Receive Mode on page 5 1 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic ...

Page 40: ...s are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an ...

Page 41: ...have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of...

Page 42: ...elephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for...

Page 43: ...stalling the MFC to work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as telephon...

Page 44: ...r Paper Tray Type Model name Paper tray Tray 1 MFC 8440 MFC 8640D MFC 8840D and MFC 8840DN Manual feed tray MFC 8440 Multi purpose tray MP tray MFC 8640D MFC 8840D and MFC 8840DN Optional lower tray Tray 2 Option for MFC 8440 MFC 8640D MFC 8840D and MFC 8840DN Plain Paper Xerox 4200DP 20 lb Hammermill Laser Paper 24 lb Transparency 3M CG 3300 Labels Avery laser label 5160 ...

Page 45: ...oated paper Avoid using preprinted or highly textured paper or paper with an embossed letterhead For optimum printing use a recommended type of paper especially for plain paper and transparencies For more information on paper specifications call your nearest authorized sales representative or the place where you purchased your MFC Use label or transparencies that are designed for use in laser prin...

Page 46: ...50 sheets 20 lb or 80 g m2 Manual feed tray MFC 8440 Width 2 75 to 8 66 in 69 8 to 220 mm Height 4 57 to 16 0 in 116 to 406 4 mm Single sheet Paper tray Tray 1 A4 Letter Legal B5 ISO B5 JIS Executive A5 A6 B6 ISO 250 sheets 20 lb or 80 g m2 Optional lower tray Tray 2 A4 Letter Legal B5 ISO B5 JIS Executive A5 B6 ISO 250 sheets 20 lb or 80 g m2 Duplex printing MFC 8640D MFC 8840D and MFC 8840DN A4 ...

Page 47: ...Transparency 2 Paper weights Multi purpose tray N A 16 to 43 lb 60 to 161 g m2 Manual feed tray 16 to 43 lb 60 to 161 g m2 N A Paper tray 16 to 28 lb 60 to 105 g m2 Optional Lower tray 16 to 28 lb 60 to 105 g m2 Paper sizes Multi purpose tray N A Width 2 75 to 8 66 in 69 8 to 220 mm Height 4 57 to 16 0 in 116 to 406 4 mm Manual feed tray Width 2 75 to 8 66 in 69 8 to 220 mm Height 4 57 to 16 0 in ...

Page 48: ...ay completely out of the MFC 2 While pressing the paper guide release lever slide the adjusters to fit the paper size Check that the guides are firmly in the slots For Legal size paper press the universal guide release button and pull out the back of the paper tray Universal Guide Release Button ...

Page 49: ... paper stack 5 Put the paper tray firmly back in the MFC and unfold the support flap before you use the MFC When you put paper in the paper tray please remember the following The side to be printed on must be face down Put the leading edge top of the paper in first and push it gently into the tray To copy or receive faxes on Legal size paper unfold the support flap extension too Up to here Support...

Page 50: ...go of the paper When printing envelopes and labels you should only use the manual feed tray When you put paper in the manual feed tray please remember the following The side to be printed on must be face up Put the leading edge top of the paper in first and push it gently into the tray Make sure that the paper is straight and in the proper position on the manual feed tray If it is not the paper ma...

Page 51: ... the MP tray support flap 3 When loading paper in the MP tray make sure it touches the back of the tray When printing envelopes and labels you should only use the multi purpose tray Make sure that the paper is straight and in the proper position on the MP tray If it is not the paper may not be fed properly resulting in a skewed printout or a paper jam MP tray support flap ...

Page 52: ...3 envelopes or up to 50 sheets of 20 lb or 80 g m2 paper in the MP tray When you put paper in the MP tray please remember the following The side to be printed on must be face up During printing the inside tray rises to feed paper into the MFC Put the leading edge top of the paper in first and push it gently into the tray ...

Page 53: ... using This feature is available for A4 Letter or Legal size paper See Setting Duplex printing for Fax mode For MFC 8640D MFC 8840D and MFC 8840DN on page 5 10 Duplex N in 1 on page 10 11 and Two sided printing Duplex Printing in Software User s Guide on the CD ROM 1 Load paper in the Paper Tray or Multi purpose Tray 2 Set the Paper Adjustment Lever for Duplex Printing in the back of the MFC to ma...

Page 54: ...e menu selections and programming options Menu table You can probably program your MFC without the User s Guide But to help you understand the menu selections and options that are found in the MFC programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mo...

Page 55: ...N board NC 9100h is installed OR Press 0 for Initial Setup menu OR You can scroll more quickly through each menu level by pressing the arrow for the direction you want or Access the menu Go to the next menu level Accept an option Exit the menu by pressing repeatedly Go back to the previous menu level Scroll through the current menu level Go back to the previous menu level Go forward to the next me...

Page 56: ...n the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Set When you finish setting an option the LCD shows Accepted Use to scroll backward if you passed your choices or want to save keystrokes The current setting is always the option with ...

Page 57: ...ray 1 Thismenuonly appears if you have the optional tray 2 Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray 1 4 5 3 Tray 2 option Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray 2 4 5 3 Paper Size 1 Tray 1 Thismenuonly appears if you have the optional tray 2 A4 Letter Legal Executive A5 A6 B5 B6 Sets the size of paper in paper tray 1 4 6 2 Tray ...

Page 58: ... cartridge 4 9 2 Sleep Time Conserves power 4 10 7 Tray Use Copy For MFC 8440 this menu doesn t appear If you have the optional tray 2 see page 3 15 Tray 1 Only MP Only Auto Selects the tray that will be used for Copy mode 4 11 8 Tray Use Fax This setting only appears if you have the optional tray 2 see page 3 15 Selects the tray that will be used for Fax mode 4 12 7 LCD Contrast MFC 8440 8 LCD Co...

Page 59: ...turn the MFC on or off You can personalize these codes 5 8 5 Auto Reduction On Off Reduces the size of incoming faxes 5 5 6 Print Density Makes printouts darker or lighter 5 6 7 Polling RX On Off Sets up your MFC to poll another fax machine 5 9 8 Duplex MFC 8640D MFC 8840D and MFC 8840DN On Off Prints received faxes on both sides of the paper 5 10 2 Setup Send In Fax mode only 1 Contrast Auto Ligh...

Page 60: ...7 Coverpg Setup Next Fax Only On Off Print Sample Automatically sends a Cover Page you have programmed 6 12 8 Coverpage Msg You can set up your own comments for fax Cover Page 6 13 9 Overseas Mode On Off Adjusts for overseas transmissions which can sometimes cause problems 6 18 0 Glass Fax Size A4 Letter Legal Adjusts the scan area of the scanner glass to the size of the original 6 4 3 Set Auto Di...

Page 61: ...50 Faxes Off 9 2 5 Remote Fax Opt 1 Fax Fwd Paging Off Fax Forward Paging Sets the MFC to forward fax messages or to call your pager 8 1 2 Fax Storage On Off Stores incoming faxes in the memory so you can retrieve them while you are away from your MFC 8 3 3 Remote Access You must set your own code for Remote Retrieval 8 4 4 Print Fax Prints incomingfaxes stored in the memory 5 5 6 Remaining Jobs C...

Page 62: ...es the MFC has printed so far 12 37 4 Distinctive Off Set On Uses the Telephone Company s Distinctive Ring subscriber service to register the ring pattern with the MFC 5 13 5 Caller ID Display Print Report View or print a list of the last 30 Caller IDs stored in the memory 5 15 3 Copy 1 Quality Text Photo Auto Selects the Copy resolution for your type of original 10 17 2 Contrast Adjusts the contr...

Page 63: ... Activity 4 Transmission 5 User Settings 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual You can choose the receive mode that best suits your needs 5 2 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 4 1 3 Station ID Fax Tel Name Program your name fax and telephone number to appear on each page you fax 4 2 4 3 4 Tone Pulse Canada Only Tone Pulse ...

Page 64: ...ubnet Mask 000 255 000 255 000 255 000 255 Enter the Subnet mask 4 Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address 5 Host Name BRN_XXXXXX Enter the Host name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary Secondary Specifies the IP address of the primary or secondary server 8 DNS Server Primary Secondary Specifies the IP address of the ...

Page 65: ...ROM 2 SMTP Server 000 255 000 255 000 255 000 255 Enter the SMTP server address 3 POP3 Server 000 255 000 255 000 255 000 255 Enter the POP3 server address 4 Mailbox Name up to 20 characters Enter the mail box name 5 Mailbox Pwd Password Enter the password to login to the POP3 server The factory settings are shown in Bold with to accept to exit Press the Menu numbers ex Press 1 1 for Mode Timer OR...

Page 66: ...Error Mail On Off Deletes error mails automatically 5 Notification On MDN Off Sends notification messages 4 Setup Mail TX 1 Sender Subject Displays the subject that is attached to the Internet Fax data 2 Size Limit On Off Limits the size of E mail documents 3 Notification On Off Sends notification messages 5 Setup Relay 1 Rly Broadcast On Off Relays a document to another fax machine 2 Relay Domain...

Page 67: ...lect On to use the MFC on a Macintosh network 4 DLC LLC On Off Select On to use the MFC on a DLC LLC network 5 Net BIOS IP On Off Select On to use the MFC on a Net BIOS IP network 6 Ethernet Auto 100B FD 100B HD 10B FD 10B HD Selects Ethernet link mode 7 Time Zone GMT XX XX Sets the time zone for your country 7 Scan to E mail 1 Color PDF JPEG Selects the file type 2 B W PDF TIFF The factory settin...

Page 68: ...Tray Use Copy Tray 1 Only Tray 2 Only Auto Select the tray that will be used for copying 4 11 8 Tray Use Fax Tray 1 Only Tray 2 Only Auto Select the tray that will be used for faxing 4 12 Main Menu Submenu Menu Selections Options Descriptions Page 1 General Setup 7 Tray Use Copy Tray 1 Only Tray 2 Only MP Only Auto Select the tray that will be used for copying 4 11 8 Tray Use Fax Tray 1 Only Tray ...

Page 69: ...ffected 1 Press Menu 0 2 2 Enter the last two digits of the year Press Set 3 Enter two digits for the month Press Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the MFC is in ...

Page 70: ...r and fax number are the same enter the same number again 4 Use the dial pad to enter your name up to 20 characters Press Set See Entering text on page 4 3 5 Press Stop Exit The LCD will show the date and time The telephone number you enter is only used for Cover Page features See Composing the electronic Cover Page on page 6 12 You can not enter a hyphen If the Station ID has already been program...

Page 71: ...enter a space press once between numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor under the incorrect character Then press Clear Back The letter above the cursor will be deleted Re enter the correct character Repeating letters If you need to enter a character that is on the same key as the previous character ...

Page 72: ...n Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the...

Page 73: ...o select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off 3 Press Set Setting the Paper Type To get the best print quality set the MFC for the type of paper you are using For MFC 8440 1 Press Menu 1 2 OR If you have the optional paper tray press Menu 1 2 1 to set the paper type for Tray 1 or Menu 1 2 2 to set the paper type for Tray 2 2 Press or to select Thin Plain Thick Thicker or Transparency 3 Press S...

Page 74: ...tter legal executive A5 A6 B5 and B6 and three sizes of paper for printing faxes A4 letter and legal When you change the size of paper in the MFC you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax or reduced copy on the page 1 Press Menu 1 3 2 Press or to select A4 Letter Legal Executive A5 A6 B5 or B6 Press Set 3 Press Stop Exit You can select ...

Page 75: ... 3 2 to set the paper size for Tray 2 2 Press or to select A4 Letter Legal Executive A5 A6 B5 and B6 Press Set 3 Press Stop Exit If you are using the optional paper tray paper size A6 is not available If you select Transparency in Menu 1 2 you can only select A4 Letter or Legal 13 Paper Size 1 Tray 1 2 Tray 2 Select Set ...

Page 76: ...the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Med When the beeper is on the MFC beeps every time you press a key or make a mistake and after a fax is sent or received 1 Press Menu 1 4 2 2 Pres...

Page 77: ...ning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct day and time in the Date Time setting 1 Press Menu 1 5 2 Press or to select On or Off Press Set 3 Press Stop Exit Toner Save You can conserve toner using this feature Wh...

Page 78: ...ess Set 4 Press Stop Exit Turning off the Scanner Lamp The scanner lamp stays on for 16 hours before automatically switching off to preserve the life of the lamp You can turn off the scanner lamp manually if you wish by pressing the and keys simultaneously The scanner lamp will remain turned off until the next time you use the scanning feature Turning off the scanner lamp will also reduce the powe...

Page 79: ... Tray 2 1 Press Menu 1 7 2 Press or to select Tray 1 Only MP Only or Auto OR If you have the optional paper tray press or to select Tray 1 Only Tray 2 Only MP Only or Auto 3 Press Set 4 Press Stop Exit If your MFC is a MFC 8440 without the optional tray 2 you can skip this setting 1 Copies will automatically be printed from Tray 2 only if the Paper Size setting for Tray 2 is the same as Tray 1 2 W...

Page 80: ...Press Stop Exit Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker 1 MFC 8440 Press Menu 1 7 MFC 8640D 8840D 8840DN Press Menu 1 8 OR If you have the optional tray 2 press Menu 1 9 2 Press to increase the contrast OR Press to decrease the contrast Press Set 3 Press Stop Exit If Auto Reduction is turned on incoming faxes will be printed from the tray that is...

Page 81: ...calls You cannot have an answering machine on the same line even if it is on a separate wall jack phone socket on the same line You cannot use the telephone company s Voice Mail in this mode External TAD with an external answering machine The external answering machine TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode if you h...

Page 82: ...ing Delay setting of 4 See Easy Receive on page 5 4 and Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 1 3 Press or to select how many times the line rings before the MFC answers 00 04 Press Set If you select 00 the line won t ring at all 4 Press Stop Exit If you are changing the Receive Mode while in another operation the LCD will re...

Page 83: ...o other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any extension phone in a separate wall jack phone socket on the same line as the MFC See Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 2 3 Press or to select how long the MFC will ring to alert you that you have a vo...

Page 84: ...ting Off means you ll have to activate the MFC yourself by lifting the handset of an external or extension phone and then press Start on the MFC OR by pressing 51 if you are not at your MFC See Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 3 3 Use or to select On or Off Press Set 4 Press Stop Exit If this feature is set to On but you...

Page 85: ... Press Menu 2 1 5 3 If you have the optional paper tray 2 press or to select Tray 1 or Tray 2 Press Set 4 Use or to select On or Off Press Set 5 Press Stop Exit Printing a fax from the memory If you set Fax Storage to ON for Remote Retrieval you can still print a fax from the memory when you are at your MFC See Setting Fax Storage on page 8 3 1 Press Menu 2 5 4 2 Press Start 3 After printing has f...

Page 86: ...rint density making your printed pages darker or lighter 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 6 3 Press to make the print darker OR Press to make the print lighter Press Set 4 Press Stop Exit 21 Setup Receive 6 Print Density Select Set ...

Page 87: ... that you re receiving a manual fax At an extension phone on a separate telephone wall jack phone socket press 51 wait for fax receiving tones chirps and then hang up At an external phone connected to the MFC s EXT jack press 51 and wait for the phone to be disconnected before you hang up the LCD shows Receiving Your caller will have to press Start to send the fax For FAX TEL mode only When the MF...

Page 88: ... Codes might not work with some telephone systems The preset Fax Receive Code is 51 The preset Telephone Answer Code is 51 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 4 3 Press or to select On or Off Press Set 4 If you want to enter a new Fax Receive Code Press Set 5 If you want to enter a new Telephone Answer Code Press Set 6 Press Stop Exit If you are always disconnected when ...

Page 89: ...eive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 7 3 Press or to select On or Off Press Set 4 Enter the fax number you are polling 5 Press Start The LCD shows Dialing Some fax ...

Page 90: ...h fax number 5 Press Start Your MFC will poll each number or Group number in turn to receive a fax Setting Duplex printing for Fax mode For MFC 8640D MFC 8840D and MFC 8840DN If you set Duplex to On for fax receive the MFC prints received faxes on both sides of the paper You can use three sizes of paper for this function letter legal and A4 1 If it is not illuminated in green press Fax 2 Press Men...

Page 91: ...l know which phone number is ringing This is one way you can have a separate phone number for your MFC What does Brother s Distinctive Ring do The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes If you have Voice Mail RingMaster an answering...

Page 92: ...he directions below to register the new Distinctive Ring pattern they give you This is so your MFC can recognize its incoming calls Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered The ring patterns below are supported by your Brother MFC Register the one your telephone company gives you You can c...

Page 93: ...up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You can not change the receive mode to the other mode while the Distinctive Ring is set to on 1 Press Menu 2 0 4 2 Press or to select Set Press Set 3 Press or to select the stored ring pattern you want to use Press Set You will hear each pattern as you scroll through the four patterns Make sure you choose th...

Page 94: ...display means the caller has intentionally blocked transmission of information If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your MFC See Printing Caller ID List on page 5 15 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area The C...

Page 95: ...er ID you want to view and then press Set The LCD shows the caller s number and the date and time of the call 4 Press to return to the Caller ID listing OR Press Stop Exit Clearing a Caller ID stored in the memory For effective use of the memory we recommend that you clear the Caller IDs stored in memory by pressing Clear Back when the LCD shows each caller ID number or name Printing Caller ID Lis...

Page 96: ...old up to 50 pages and feeds each sheet individually Use standard 20 lb or 75 g m2 paper and always fan the pages before putting them in the ADF Make sure originals written with ink are completely dry The originals to be faxed must be from 5 8 to 8 5 inches wide and 5 8 to 14 inches long Setup Send DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT ...

Page 97: ...ll and stagger them at an angle Make sure you put the originals face up top edge first in the ADF until you feel them touch the feed roller 4 Adjust the paper guides to fit the width of your originals 5 Dial the fax number Press Start The MFC starts scanning the first page ADF Document Support Extension ADF Document Output Support Flap Document Support The originals are Face Up in the ADF ...

Page 98: ...nning the first page 5 To send a single page press 2 or press Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 6 6 Place the next page on the scanner glass Press Set The MFC starts scanning Repeat Steps 5 and 6 for each additional page If the original is a book or is thick do not slam the cover or press on it If the memory is full and you are fax...

Page 99: ...es scanned so far or to press Stop Exit to cancel the operation Manual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Pick up the handset of the external phone and listen for a dial tone OR Press Hook and listen for ...

Page 100: ... press 2 or Start Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then to press Start before hanging up 2 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass Press Start The LCD shows 3 Press 1 to...

Page 101: ...gs and go to the next step Contrast If your original is very light or very dark you may want to set the contrast Use Light to make the fax darker Use Dark to make the fax lighter 1 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 1 3 Press or to select Auto Light or Dark Press Set 4 Press 1 if you want to choose mo...

Page 102: ...use the Resolution key to change the setting temporarily for this fax only If it is not illuminated in green press Fax Press Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting 1 If it is not illuminated in green press Fax 2 Press Menu 2 2 2 3 Press or to select the resolution you want Press Set 4 Press Stop Exit Standard Suitable for most typed ori...

Page 103: ... then press Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the MFC will automatically redial one time after five minutes ...

Page 104: ... scanner glass go to Step 4 4 To send a single page press 2 or press Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanner glass Press Set The MFC starts scanning and then returns to Step 4 Repeat Steps 4 and 5 for each additional page To send the next fax go to Step 1 If you get a Out Of Memory message while sca...

Page 105: ... If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 5 3 To change the default setting press or to select On or Off Press Set Go to Step 5 OR For the next fax transmission only press or to select Next Fax Only Press Set 4 Press or to select Next Fax On or Next Fax Off Press Set 5 Press 1 if you want to choose more set...

Page 106: ...a scheduled job You can cancel a fax job that is stored and waiting in memory See Checking job status on page 6 11 1 Press Menu 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press or to select the job you want to cancel Press Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel anothe...

Page 107: ...e number of pages is left blank You can select a comment to include on your Cover Page 1 Comment Off 2 Please Call 3 Urgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long Use the chart on page 4 3 for help entering characters See Composing your own comments on page 6 13 5 User Defined 6 User Defined Most of the Se...

Page 108: ...ax 2 Press Menu 2 2 8 3 Press or to choose 5 or 6 for your own comment Press Set 4 Use the dial pad to enter your customized comment Press Set See Entering text on page 4 3 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit 22 Setup Send 8 Coverpage Msg 5 6 Select Set ...

Page 109: ... shows Next Fax Only Press Set 4 Press or to select Next Fax On or Next Fax Off Press Set 5 Press or to select one of the standard or your own comments Press Set 6 Enter two digits to show the number of pages you are sending Press Set For example press 0 2 for 2 pages or enter 0 0 to leave the number of pages blank If you make a mistake press to back up and re enter the number of pages 7 Press 1 i...

Page 110: ...to select one of the standard or your own comments Press Set 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit if you have finished choosing settings Using a printed cover page If you prefer to use a printed cover page that you can write on you can print the sample page and attach it to your fax 1 If it is not illuminated in green press...

Page 111: ...roadcast you must press Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily See Setting up Groups for Broadcasting on page 7 4 After the broadcast is finished a Broadcast Report will be printed to let you know the results Enter the long dialing sequence numbers as you would normally but remember that each One Touch and Speed Dial number counts as one number ...

Page 112: ...al dialing using the dial pad 7 Press Start If you are using the scanner glass go to Step 8 8 To send a single page press 2 or press Start again The MFC starts sending the fax OR To send more than one page press 1 and go to Step 9 9 Place the next page on the scanner glass Press Set The MFC starts scanning and returns to Step 8 Repeat Step 8 and 9 for each additional page ...

Page 113: ...or Off Press Set 4 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Start If you are using the scanner glass go to Step 7 7 To send a single page press 2 or press Start again The MFC starts sending the fax OR To send more than one page pres...

Page 114: ...Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number 6 Press Start If you are using the scanner glass go to Step 7 7 To send a single page press 2 or press Start again The MFC starts scanning the fax OR To send more than one page press 1 and go to Step 8 8 Place the ...

Page 115: ...emory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time 1 If it is not illuminated in green press Fax 2 Press Menu 2 2 4 3 Press or to select On or Off Press Set 4 Press Stop Exit 22 Setup Send 4 Batch TX On Off Select Set ...

Page 116: ... settings and go to step 5 5 Press Start The MFC starts scanning the document 6 If you place the original in the ADF wait for the fax to be polled OR If you are using the scanner glass go to Step 7 7 To send a single page press 2 or press Start again wait for the fax to be polled OR To send more than one page press 1 and go to Step 8 8 Place the next page on the scanner glass Press Set The MFC sta...

Page 117: ...faxes into memory limited by memory capacity Fax Forwarding If Fax Storage was already On Remote Retrieval While Memory Security is On the following operations are NOT available Sending faxes Printing received faxes Copy PC printing PC scanning Setting up the password 1 Press Menu 2 0 1 2 Enter a 4 digit number for the password Press Set If you are entering the password for the first time the LCD ...

Page 118: ...s Menu Enter the registered 4 digit password and press Set 2 Memory Security is automatically turned off and the LCD shows the Date and Time If there is a power failure the data in the memory will remain for up to 4 days If you enter the wrong Password the LCD shows Wrong Password and stays offline The MFC will stay in Secure Mode until the registered password is entered 20 Miscellaneous 1 Mem Sec...

Page 119: ...0 located on the left side of the control panel 1 Press Menu 2 3 1 2 Press the One Touch key where you want to store a number If you have not installed the optional LAN board NC 9100h go to Step 4 OR If you are using the MFC 8840DN or have installed the optional LAN board NC 9100h the MFC will ask you if the One Touch key is for a fax telephone number or an e mail address Go to Step 3 3 Press or t...

Page 120: ... number you ve stored or if you haven t stored a name only the number you ve stored Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the three digit number and Start The MFC 8640D can store 200 Speed Dial numbers and the MFC 8440 8840D 8840DN can store 300 Speed Dial numbers 1 Press Menu 2 3 2 2 Use the dial ...

Page 121: ... number and will ask you to do one of the following 1 Press 1 to change the stored number OR Press 2 to exit without making a change 2 Enter a new number Press Set To erase the whole number or whole name press Clear Back repeatedly until all digits or letters are deleted To erase one digit or letter use or to position the cursor under it and then press Clear Back If you want to insert characters u...

Page 122: ...7 2 and Changing One Touch and Speed Dial numbers on page 7 3 1 Press Menu 2 3 3 2 Decide where you wish to store the Group AND Press a One Touch key OR Press Search Speed Dial and enter the three digit location and then press Set For example press One Touch key 2 for Group 1 3 Use the dial pad to enter the Group number Press Set For example press 1 for Group 1 4 To include One Touch or Speed Dial...

Page 123: ...enter the first letter of the name you re looking for and press or OR Press or To search for numbers numerically press or 4 When the LCD shows the name you want to call Press Start One Touch Dialing 1 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Press the One Touch key of the location you want to call 3 Press Start You can pr...

Page 124: ...ing means pressing all of the digits of the phone number Using an external telephone The easiest way to use your external telephone is to pick up the handset and dial the number on the external telephone as you normally would 1 Pick up the handset of the external telephone 2 Dial the number on the external telephone 3 To hang up replace the handset If you try to use a One Touch or Speed Dial locat...

Page 125: ...g the dial pad The combined number will be dialed in the order that you entered it as soon as you press Start See Storing One Touch Dial numbers on page 7 1 For example you can store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch key 03 One Touch key 02 and Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dia...

Page 126: ...or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Lift the handset of an external phone 2 Press on the control panel of your MFC Any digits dialed after this will send tone signals 3 When you hang up the MFC will r...

Page 127: ...s Menu 2 5 1 2 Press or to select Fax Forward Press Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Set 4 Press Stop Exit Remote Fax Options You cannot use Paging and Fax Forwarding at the same time After you have selected the Paging or Fax Forwarding feature Fax Storage is set to On automatically 25 Remote Fax O...

Page 128: ... 20 digits Press Set Do not include the area code if it is the same as that of your MFC For example press 1 8 0 0 5 5 5 1 2 1 2 4 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 1 2 1 2 OR If you do not need a PIN press Redial Pause enter your fax number followed by Press Set For exa...

Page 129: ...all fax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 5 If there are faxes in the memory when you turn Fax Storage OFF the LCD will ask if you want to erase the faxes in the memory After you have selected Paging or Fax Forwarding feature Fax Storage is set to On automatically If you bring Pagin...

Page 130: ...ress Menu 2 5 3 2 Enter a three digit code using numbers 0 9 or Press Set The preset cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 7 You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in Step 2 to rest...

Page 131: ...Dial your fax number from a telephone or another fax machine using touch tone 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by 3 The MFC signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages 4 The MFC gives two short beeps which tells you to enter a command The MFC will hang up if you wait longer than 30 seconds to enter a c...

Page 132: ... on page 8 7 Once you have registered the number Fax Forwarding will be set to On 2 Fax Forwarding 3 Paging 4 Fax Forwarding number 6 Fax Storage ON You can turn Fax Storage to On or Off after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on ...

Page 133: ...ssages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the long b...

Page 134: ...ct On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu 2 4 1 2 Press or to select Off Off Image ON or On Image Press Set 3 Press Stop Exit Prin...

Page 135: ...me to begin printing in 24 hour format Press Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the Activity Report early and then erase all jobs from memor...

Page 136: ...ist 3 Press Start 1 Help List Prints the Help List so you can see at a glance how to quickly program your MFC 2 Auto Dial Lists names and numbers stored in the One Touch and Speed Dial memory in numerical order 3 Fax Activity Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 4 Transmission Prints a Transmission Verification Report for your last transmi...

Page 137: ...Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the MFC stays in Copy mode after a copy operation See Setting the Mode Timer on page 4 5 The printable area of your MFC begins at approximately 0 14 in 3 64 mm from both sides and 0 12 in 3 mm from the top or bottom of the paper Making copies Unprintable area 0 12 3mm 0 14 3 64mm Ex Letter Origi...

Page 138: ...ng If you want to use these temporary settings again place the next original in the ADF or on the scanner glass within that time However if you have set the Mode Timer for Copy and Scan modes to 0 to 30 seconds the MFC returns to the default settings after the number of seconds that has been set for Mode Timer See Setting the Mode Timer on page 4 5 and see Using the copy keys Temporary settings on...

Page 139: ... Do NOT pull on the original while copying is in progress Making multiple copies from the ADF 1 Press Copy to illuminate it in green Insert the original face up in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Start To stop copying and eject the original press Stop Exit To sort the copies press the Sort key ...

Page 140: ...0 6 1 Press Copy to illuminate it in green Lift the Document Cover 2 Using the document guidelines on the left center the original face down on the scanner glass and close the document cover 3 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 4 Press Start The MFC will start scanning the original If you want to sort multiple copies use the ADF See ...

Page 141: ...ou first print incoming faxes in the memory to restore the memory to 100 To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 3 OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 5 Then if this error message appears more than once you may wish to consider increasing the memory size For more information on how to increase the memory...

Page 142: ...ange the settings only for the next copy use the Temporary Copy Keys You can use different combinations The large LCD shows your current Copy mode settings Temporary Copy keys Duplex N in 1 Example of Copy mode LCD Enlg Red 100 Quality Auto Contrast Tray 1 LTR Press or Start 01 ...

Page 143: ...te it in green Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Enlarge Reduce 4 Press Enlarge Reduce or Press Enlarge Reduce 100 104 EXE LTR 141 A5 A4 200 Auto Custom 25 400 50 70 A4 A5 78 LGL LTR 83 LGL A4 85 LTR EXE 91 Full Page 94 A4 LTR 97 LTR A4 Auto appears only when you place the original in t...

Page 144: ... is Auto which is used for originals that contain both text and photographs Text is used for originals containing only text Photo is used for copying photographs 1 Press Copy to illuminate it in green Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Quality 4 Press or to choose the type of original Au...

Page 145: ...3 Press Sort 4 Press Start OR Press other Temporary Copy keys for more settings Contrast You can adjust copy contrast to make copies darker or lighter 1 Press Copy to illuminate it in green Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Contrast 4 Press to make a copy lighter OR Press to make a copy...

Page 146: ... Press Tray Select 4 Press or to select the tray usage Press Set 5 Press Start OR Press other Temporary Copy keys for more settings For MFC 8440 with the optional paper tray 2 For MFC 8640D MFC 8840D and MFC 8840DN with the optional paper tray 2 XXX is the paper size you set in Menu 1 3 Press Tray Select Auto 1 XXX 2 XXX Press Tray Select Auto 1 XXX 2 XXX MP Tray For MFC 8440 the LCD displays the ...

Page 147: ...C 8640D 8840D 8840DN Portrait1 Portrait2 Single Sided Double Sided Landscape1 Single Sided Double Sided Landscape2 Duplex 2 in 1 MFC 8640D 8840D 8840DN Portrait1 Portrait2 Landscape1 Landscape2 Duplex 4 in 1 MFC 8640D 8840D 8840DN Portrait1 Portrait2 Landscape1 Landscape2 Poster Off 2 1 1 2 2 1 1 2 2 1 1 2 3 4 1 2 3 4 2 1 2 1 1 2 2 1 1 2 1 2 1 2 2 1 1 2 1 2 1 2 2 1 1 2 1 2 3 2 1 2 1 3 2 1 1 3 2 1 ...

Page 148: ... L Press Set 5 If you are ready to copy go to Step 7 OR Press or to select Quality Contrast or Tray 6 Press or to select a new setting Press Set 7 Press Start If you are using the ADF the MFC scans the originals and prints the copies OR If you are using the scanner glass the MFC scans the page Place the next original on the scanner glass 8 Select 1 and press Set or press 1 to copy next page 9 Repe...

Page 149: ... The MFC starts scanning the original and prints the pages for the poster P means Portrait and L means Landscape You can also combine the N in 1 and Duplex operations See Duplex 2 in 1 and Duplex 4 in 1 For MFC 8640D MFC 8840D and MFC 8840DN on page 10 16 For 2 in 1 P 2 in 1 L 4 in 1 P or 4 in 1 L you can not use the Enlarge Reduce setting For Poster copies you cannot make more than one copy or us...

Page 150: ...1 Press Set OR Press or to select Portrait1 or Landscape2 and then go to Step 6 5 Press or to select Single Sided for the original If you are using the scanner glass or changed the number of copies at Step 2 this option will not appear Press Set 6 Press Start to scan the original If you placed the original in the ADF the MFC starts printing OR If you placed the original on the scanner glass go to ...

Page 151: ...ct Duplex 1 in 1 Press Set 3 Press or to select Portrait2 or Landscape1 Press Set 4 Press or to select Double Sided for the original Press Set 5 Press Start 6 Make sure that you have put the original in the ADF as shown on the LCD and press Start 7 After all the pages of the original have been scanned on one side turn the other side of the original face up in the ADF Press Start 1 2 1 2 ...

Page 152: ...in 1 and or to select Duplex 2 in 1 or Duplex 4 in 1 Press Set 4 Press or to select Portrait1 Portrait2 Landscape1 or Landscape2 Press Set 5 Press Start to scan the original If you placed the original in the ADF the MFC starts printing OR If you placed the original on the scanner glass go to Step 6 6 Place the next original on the scanner glass Select 1 and press Set or press 1 to copy next page 7...

Page 153: ... 1 2 Press or to select Text Photo or Auto Press Set 3 Press Stop Exit Contrast You can change the contrast to help an image look lighter or darker 1 Press Menu 3 2 2 Press to make lighter OR Press to make darker Press Set 3 Press Stop Exit Submenu Menu Selections Options Factory Settings 1 Quality Text Auto Photo Auto 2 Contrast 31 Quality Auto Text Photo Select Set 32 Contrast Select Set ...

Page 154: ...ipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be...

Page 155: ...hat you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If ...

Page 156: ...rt 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a p...

Page 157: ...areil numérique de la classe B est conforme à la norme NMB 003 du Canada International ENERGY STAR Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency Lase...

Page 158: ...s and must be attached to laser products marketed in the United States WARNING Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure WARNING Changes or modifications not expressly approved by Brother Industries Ltd may void the user s authority to operate the equipment Manufactured BROTHER CORP ASIA L...

Page 159: ...entilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this MFC 9 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a...

Page 160: ...d If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product...

Page 161: ...untries Macintosh QuickDraw iMac and iBook are trademarks or registered trademarks of Apple Computer Inc Postscript and Postscript Level 3 are registered trademarks or trademarks of Adobe Systems Incorporated PaperPort and OmniPage are registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Each company whose software title is mentioned ...

Page 162: ...rum unit until you have a print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and then press Clear Back 2 Press 1 to reset Check Original The originals were not inserted or fed properly or original scanned from ADF was longer than about 36 inches 90cm See Original jams on page 12 4 Check Paper Check Paper 1 Check Paper 2 The MFC is ...

Page 163: ...down mode you will hear the cooling fan running while the display on the MFC shows Cooling Down and Wait For A While You must wait 20 minutes for it to cool Cover Open PLS Close Cover The front cover was not completely closed Close the front cover for the drum unit Disconnected The other party or other party s fax machine terminated the call Try to transmit or receive again DX Lever Error The pape...

Page 164: ...ot answer or is busy Verify the number and try again Not Registered You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 Pls Open Cover A page piece of paper or paper clip etc may be jammed inside the MFC Open the front cover If you see any jamm...

Page 165: ...Jam The paper is jammed in the MFC See Paper jams on page 12 6 or Paper is jammed in the duplex tray For MFC 8640D MFC 8840D and MFC 8840DN on page 12 11 Toner Empty Toner cartridge is not installed OR Toner is used up and printing is not possible Reinstall the toner cartridge OR Replace the toner cartridge with a new one See Replacing the toner cartridge on page 12 28 Toner Low If the LCD shows T...

Page 166: ...unit 1 Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed original out to the right 4 Close the document cover 5 Press Stop Exit OR 1 Take the ADF support out of the ADF unit 2 Pull the jammed original out to the right 3 Press Stop Exit ...

Page 167: ...ows If the jammed paper is removed completely by using the information in the following steps you can install the paper tray first and then close the front cover and the MFC will resume printing automatically If a paper jam occurs when using the optional lower tray unit check for correct installation of the upper paper tray Always remove all paper from the paper tray and straighten the stack when ...

Page 168: ...then open the front cover 4 Pull out the drum unit assembly Pull the jammed paper up and out of the MFC If you cannot remove the drum unit assembly easily at this time do not use extra force Instead pull the edge of the jammed paper from the paper tray If the jammed paper can not be pulled out easily turn the jam dial towards you so that you gently pull the paper out Jam Dial ...

Page 169: ...the following diagram 5 Open the back output tray Pull the jammed paper out of the fuser unit If the paper jam can be cleared go to Step 7 If you have to pull the paper toward the back of the MFC the fuser may get dirty with toner powder and it may scatter on the next printouts Print a few copies of the test page until the scattering of toner stops ...

Page 170: ...rnal parts of the MFC are extremely HOT Wait for the MFC to cool down before you touch the internal parts of the MFC 6 Open the jam clear cover fuser cover Pull the jammed paper out of the fuser unit 7 Close the jam clear cover Close the back output tray HOT Back view Jam Clear Cover Fuser Cover ...

Page 171: ...Push the lock lever down and take the toner cartridge out of the drum unit assembly Take out the jammed paper if there is any inside the drum unit 9 Put the drum unit assembly back in the MFC 10 Put the paper tray in the MFC 11 Close the front cover ...

Page 172: ...E MAINTENANCE Paper is jammed in the duplex tray For MFC 8640D MFC 8840D and MFC 8840DN 1 Pull the duplex tray and paper tray out of the MFC 2 Pull the jammed paper out of the MFC 3 Put the duplex tray and paper tray back into the MFC ...

Page 173: ...n Output Tray after only one side has printed If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size paper jams may occur and the printing will be out of position on the page See To use Automatic Duplexing for fax copy and print operations For MFC 8640D MFC 8840D and MFC 8840DN on page 2 10 ...

Page 174: ...tional blank page your Paper Size setting may not be correct for the paper you are using See Type and size of paper on page 2 1 Make sure that auto reduction function setting is turned on See Printing a reduced incoming fax Auto Reduction on page 5 5 Phone Line or Connections Dialing does not work Check for a dial tone Change Tone Pulse setting See Setting Tone and Pulse dialing mode For Canada on...

Page 175: ...data For Example Your Brother MFC handles the Caller ID subscriber services However if you subscribe to Call Waiting or some other custom service and its signal comes through the line while your MFC is sending or receiving a fax the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system indu...

Page 176: ...text missing Your computer is not recognizing the printer s input buffer full signal Please make sure to connect the MFC cable correctly The MFC cannot print full pages of a document Out Of Memory message occurs Reduce the printing resolution Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software My headers or fo...

Page 177: ...ines in the win ini file or the Setup Group 4 Check with you computer manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parallel Port Mode ECP MFC is Busy or MFC Connect Failure Error Message appears Paper Handling Difficulties The MFC does not load paper The LCD shows Check Paper or Paper Jam Check to see if the Check Pa...

Page 178: ...ing the Paper Type and Media Type in Software User s Guide on the CD ROM Printouts are too light Set Toner Save mode to off in the Advance tab in the printer driver See Toner Save in Software User s Guide on the CD ROM Network Difficulties I cannot print over the Network Make sure that your MFC is powered on and is On Line and in Ready mode Press the Test switch Then the current settings of the NC...

Page 179: ...12 34 Ghost Make sure you use paper that meets our specifications Rough surfaced paper or thick print media may cause this problem Make sure that you choose the appropriate media type in the printer driver See About paper on page 2 1 Try using a new drum unit See Replacing the drum unit on page 12 34 Toner specks Make sure that you use paper that meets our specifications Rough surfaced paper may c...

Page 180: ...it gear by hand while looking at the surface of the OPC drum Do not touch the photosensitive drum with your fingers 3 When you have located the mark on the drum that matches the print sample wipe the surface of the OPC drum with a cotton swab until the dust or paper powder on the surface comes off Do not try to clean the surface of the photosensitive drum with a sharp object such as a ball point p...

Page 181: ...drum unit may be damaged Install a new drum unit See Replacing the drum unit on page 12 34 The toner cartridge may be damaged Put in a new toner cartridge See Replacing the toner cartridge on page 12 28 Make sure that a torn piece of paper is not inside the printer covering the scanner window The fixing unit may be smudged Call Customer Service White lines down the page You may clear the problem b...

Page 182: ...er on page 2 1 Try printing using the straight through output path See How to load paper on page 2 5 Turn over the stack of paper in the tray or try rotating the paper 180 in the input tray The drum unit is a consumable item and it is necessary to replace it periodically Examples of poor print quality Recommendation B DEFGH abc efghijk A C D bcde 1 3 4 ...

Page 183: ...ur warranty 1 Turn the MFC power switch off 2 Unplug the MFC from the telephone wall jack 3 Unplug the MFC from the AC outlet Lock the Scanner Lock 4 Push the Scanner Lock Lever down to lock the scanner This lever is located on the left of the scanner glass Caution Damage caused to your MFC by failure to lock the scanner before moving and shipping may void your warranty 5 Open the front cover Scan...

Page 184: ...idge installed in the drum unit 7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 8 Close the front cover Fold down the face down output tray flap Remove the telephone line cord 9 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material ...

Page 185: ...dge assembly telephone line cord AC cord and printed materials in the original carton as shown below 11 Close the carton and tape it shut If you are returning the MFC to Brother as part of the Exchange Service pack only the MFC Keep all separate parts to use with your Exchange machine ...

Page 186: ...the document cover Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth If the screen still displays a scanner error call Brother Customer Service for assistance at 1 800 284 4329 in USA or 1 877 BROTHER in Canada White Film Document Cover Glass strip White film ...

Page 187: ...ner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water 1 Turn the MFC power switch off and open the front cover 2 Remove the drum unit and toner cartridge assembly WARNING Just after you have used the MFC some internal parts of the machine are extremely HOT When you open the front cover of the MFC never touch the shaded parts shown in the diagram below 3 G...

Page 188: ...ide the drum unit by gently sliding the blue tab from right to left several times 2 Return the blue tab and snap it into the Home position Caution If the blue tab is not at Home position printed pages may have vertical stripes 3 Reinstall the drum unit and toner cartridge assembly into the MFC See Replacing the drum unit on page 12 34 4 Close the front cover 5 Plug in the power cord first then the...

Page 189: ...e count will vary depending on your average type of original i e standard letter detailed graphics Discard the used toner cartridge according to local regulations keeping it separate from domestic waste Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge If you have questions call your local waste disposal office We recommend that you clean the MFC when ...

Page 190: ...e will be extremely HOT So never touch the shaded parts shown in the illustration 1 Open the front cover and pull out the drum unit Caution Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner To prevent damage to the MFC from static electricity do not touch the electrodes shown below HOT ...

Page 191: ... 30 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water Lock Lever ...

Page 192: ... you continue to use only Genuine Brother Brand replacement toner cartridges TN 540 or TN 570 Using or attempting to use potentially incompatible toner and or toner cartridges in your MFC may cause damage to the machine itself and or it may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party toner and ton...

Page 193: ... place If you put it in properly the lock lever will lift automatically 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the Home position before reinstalling the drum unit and toner cartridge assembly Toner Cartridge Drum Unit Corona Wire Tab Home Position ...

Page 194: ...12 33 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Reinstall the drum unit and toner cartridge assembly and close the front cover ...

Page 195: ...moving the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT So please be careful The drum unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the act...

Page 196: ... Press the cover release button and then open the front cover 2 Remove the old drum unit and toner cartridge assembly Place it on a drop cloth or disposable paper to avoid scattering toner Caution To prevent damage to the printer from static electricity do not touch the electrodes shown below ...

Page 197: ...drum unit See Replacing the toner cartridge on page 12 28 6 Reinstall the new drum unit keeping the front cover open 7 Press Clear Back 8 Press 1 and when the LCD shows Accepted close the front cover Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water Discard the used drum unit according to local regulations keeping it separate from domestic w...

Page 198: ...umber of total pages copy pages print pages and List Fax total fax print total list print pages that your MFC has printed 1 Press Menu 2 0 3 2 The LCD shows number of pages for Total and Copy Press to see Print and List Fax 3 Press Stop Exit Even if the remaining drum life is 0 you may continue to use the drum unit until you have a print quality problem 20 Miscellaneous 2 Drum Life Remaining 100 2...

Page 199: ...ECHWORKS 12457 0001 MFC 8640D 16 MB Standard Memory 64MB TECHWORKS 12458 0001 MFC 8840D 32 MB Standard Memory 128MB TECHWORKS 12459 0001 MFC 8840DN 32 MB Standard Memory In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Lantency 2 or 3 Clock Frequency 100MHz or more Capacity 32 64 128MB Height 1 4 inches 35mm or less Parity NONE DRAM Type SDRAM 4 Bank So...

Page 200: ...ake sure there are no faxes in the memory 1 Disconnect the telephone line cord turn the MFC power switch off unplug the MFC power cord from the AC outlet and then disconnect the interface cable WARNING Turn the MFC power switch off before installing or removing the memory board 2 Remove the side cover Loosen the two screws and then remove the metal shield plate 3 Unpack the DIMM and hold it by the...

Page 201: ...lot are open or facing outwards 5 Press the DIMM straight into the slot press firmly Make sure the locks on each side of the DIMM click into place To remove a DIMM you must release the locks 6 Put the metal plate back on and secure the metal plate with the two screws 7 Put the side cover back on 8 Reconnect the telephone line cord 9 Reconnect any additional interface cables that you removed 10 Rec...

Page 202: ...e the Internet FAX Network Scanner Network Printer and Network Management operations WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power For more details about how to configure the Network board please see the NC 9100h Network User s Guide on the CD ROM supplied with the MFC NC 9100h Print Fax Server ...

Page 203: ...ounding mat if possible If you do not have an anti static wrist strap touch the bare metal surface on the back of the machine before handling the NC 9100h Avoid moving around the work area in order to eliminate static charge build up If possible do not work on a carpeted area Do not flex the board and do not touch the components on the card Tools Required Phillips Screwdriver Step 1 Hardware insta...

Page 204: ...urn the MFC power switch off before installing or removing the NC 9100h board 2 Remove the side cover Loosen the two screws and then remove the metal shield plate 3 Loosen the two screws and then remove the metal cover plate Cover Plate ...

Page 205: ...two screws 5 Put the metal shield plate back on and secure it with the two screws 6 Put the side cover back on 7 Reconnect the telephone line cord 8 Reconnect any additional interface cables that you removed 9 Reconnect the power cable and then turn on the MFC power switch 10 Press the Test switch and print a network configuration page See TEST SWITCH on page 13 9 ...

Page 206: ...or an RJ45 Connector of the NC 9100h Verifying successful hardware Installation Plug in the AC power cord After initialization and warm up this may take several seconds the machine will come to a Ready state LED No light If both of the two LEDs are off then the print server is not connected to the network Link Speed LED is orange Fast Ethernet This Link Speed LED will be orange if the print server...

Page 207: ...the Paper Tray 2 accessory LT 5000 to use as a third paper source Tray 2 holds up to 250 sheets of 20 lb 80 g m2 paper If there is a valid connection to the network the LED will blink orange or green To set up the MFC on the Network see the NC 9100h Network User s Guide on the CD ROM Paper Tray 2 Holds approx 250 sheets of 20 lb 80 g m2 Basis Weight 16 to 28 lb 60 to 105 g m2 Moisture Content 4 to...

Page 208: ... same fax number will be sent as one transmission Beeper The sound the keys make when they are pressed an error occurs or a fax has been received or sent Beeper volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Caller ID A subscriber service purchased from the Telephone Company that lets you see ...

Page 209: ...the other end with pre programmed information from memory or you can print a sample cover page to fax with your original Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Sends your fax at a later time that day Distinctive Ring A subscriber service purchased from the telephone company that provides another phone number on an existing phone line The...

Page 210: ...perations Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A co...

Page 211: ... when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging This feature enables your MFC to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Pause as many times as needed for longer pauses Photo re...

Page 212: ... size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 391 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the MFC Telephone Answer Code Fax Tel mode When the MFC answers a voice call it pseudo d...

Page 213: ...fication Report A listing for each transmission that shows its date time and number True Type fonts The fonts that are used in the Windows operating systems If you install the Brother True Type fonts more types of fonts will be available for Windows applications User Settings A printed report that shows the current settings of your MFC ...

Page 214: ...ze Paper Tray 250 Sheets 20 lb Multi Purpose Tray 50 Sheets 20 lb MFC 8640D 8840D 8840DN only Manual Feed Tray Single sheet 20 lb MFC 8440 only Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning LCD Liquid Crystal Display 22 characters 5 lines Warm up Max 18 seconds at 73 4 F 23 C Power Source 120V AC 50 60Hz USA Canadian Version Only Power Consumption Average ...

Page 215: ...ch paper tray on page 2 4 Maximum paper tray capacity Approx 250 sheets of 20 lb 80 g m2 plain paper Maximum multi purpose tray capacity Approx 50 sheets of 20 lb 80 g m2 plain paper MFC 8640D 8840D 8840DN only Manual Feed Tray Multi Purpose Tray Paper size Width 20 lb 2 75 8 66 69 8 220 0 mm Height 4 57 16 00 116 0 406 4 mm Weight 16 43 lb 60 161 g m2 Paper Output Up to 150 sheets of plain paper ...

Page 216: ...d 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine 392 line inch 15 4 line mm One Touch Dial 40 20 2 Speed Dial 300 stations Automatic Redial one time Auto Answer 0 1 2 3 or 4 rings Communication Source Public Switched Telephone Network Memory Transmission Up to 480 1 400 2 pages Out of Paper Reception Up to 480 1 400 2 pages 1 Pages refers to the Brother Standard Chart No ...

Page 217: ...um 1200 x 1200 dpi scanning with Windows XP resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility Document Size ADF Width 5 8 to 8 5 148 mm to 216 mm ADF Height 5 8 to 14 0 148 mm to 356 mm Scanner Glass Width Max 8 5 216 mm Scanner Glass Height Max 14 0 356 mm Scanning Width 8 35 inches 212 mm Gray Scale 256 levels Scanning directly to a networked PC is available w...

Page 218: ...rinting mode Economy printing mode saves toner usage Print Speed Up to 21 pages minute letter size when loading paper from paper tray Duplex Printing Up to 9 pages minute MFC 8640D 8840D 8840DN only 9 sides per minute 4 5 sheets per minute First Print Up to 12 seconds using letter size paper in paper tray Interface Recommended Cable Parallel A bi directional shielded parallel cable that is IEEE 12...

Page 219: ...0 MB 220 MB Apple Macintosh Operating System Mac OS 8 6 9 2 Printing Scanning and PC FAX Send Only All base models meet minimum Requirements 64 MB 80 MB 200 MB Mac OS X 10 1 10 2 1 or greater Printing Scanning 3 and PC FAX Send Only 128 MB 160 MB NOTE All registered trademarks referenced herein are the property of their respective companies For the latest drivers go to the Brother Solutions Center...

Page 220: ... 6 700 pages when printing letter size or A4 paper at 5 print coverage Toner life expectancy will vary depending upon the type of average print job Drum Unit Life Expectancy Up to 20 000 pages drum unit DR 510 There are many factors that determine the actual drum life such as temperature humidity type of paper toner you use and number of pages per print job ...

Page 221: ... are required for Internet Fax Support for Windows 98 Me NT 4 0 2000 XP Novell NetWare 3 X 4 X 5 X Mac OS 8 6 9 2 X 10 1 10 2 1 or greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP IPX SPX AppleTalk DLC LLC RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 SMTP POP3 SMB NetBIOS IP IPP SSDP mDNS FTP MIBII as well as Brother private MIB TELNET SNMP HTTP TFTP Included Utilities BRAdmin Profes...

Page 222: ...o print and scan over a wireless network Network types IEEE802 11b wireless LAN Support for Windows 98 98SE Me 2000 XP and Windows NT Mac OS X 10 2 4 or greater Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS DNS LPR LPD Port9100 SMB Print IPP RawPort mDNS TELNET SNMP HTTP Scanning directly to a networked PC is not supported in Windows NT and Mac OS You can assign the scan key to o...

Page 223: ...arding 8 6 fax jobs in memory 6 11 jobs awaiting redial 6 11 paging 8 6 cleaning routine maintenance drum unit 12 27 printer 12 26 scanner 12 25 CNG tones 1 14 connecting external TAD 1 16 external telephone 1 15 control panel overview 1 7 copy contrast 10 17 default settings changing 10 17 Duplex N in 1 10 11 Enlarge Reduce 10 7 enter Copy mode 10 1 keys 10 6 multiple 10 4 paper 2 1 Quality type ...

Page 224: ... Correction Mode 1 15 ecology Scanner Lamp 4 10 Sleep Time 4 10 Toner Save 4 9 enter copy mode 10 1 entering text 4 3 envelopes 2 3 error messages on LCD Check Paper 12 1 Comm Error 12 2 Not Registered 12 3 Out of Memory 12 3 while scanning a document 10 5 extension telephone using 5 7 external telephone 1 15 F fax codes Fax Receive Code 5 7 Remote Access Code 8 4 Telephone Answer Code 5 7 Fax For...

Page 225: ...ive Code 5 8 receiving faxes 5 7 Setting F T Ring Time 5 3 Setting Ring Delay 5 2 Telephone Answer Code 5 7 FCC notices 11 1 G gray scale S 3 S 4 Groups for Broadcasting 7 4 H HELP 3 1 Help List 9 3 J jacks convert to RJ11 jack 1 19 EXT jack external telephone 1 15 TAD answering machine 1 16 triplex adapter 1 19 jams original 12 4 paper 12 4 L LAN Configuration 3 11 3 15 LCD Liquid Crystal Display...

Page 226: ...12 11 resolution S 5 specifications S 5 print media 2 1 Q Quality key copying 10 6 R Receive mode External TAD 5 1 Fax Only 5 1 Fax Tel 5 1 Manual 5 1 Redial Pause 6 8 reducing copies 10 7 long faxes 5 5 Remote Retrieval 8 5 access code 8 4 8 5 changing settings 8 4 commands 8 6 getting your faxes 8 7 Reports 9 1 Transmission Verification 9 1 resolution fax standard Fine superFine Photo S 3 print ...

Page 227: ...eplacing 12 28 12 29 tray use setting copy 4 11 fax 4 12 troubleshooting 12 1 error messages on LCD 12 1 if you are having difficulty incoming calls 12 14 paper handling 12 16 phone line difficulties 12 13 printer difficulties 12 15 printing or receiving faxes 12 13 two line phone system 1 19 V Volume setting 4 8 beeper 4 8 ring 4 8 speaker 4 9 W Warranties iii Canada vi Notice Disclaimer iii USA ...

Page 228: ... Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone When your MFC answers immediately enter your Remote Access Code 3 digits followed by Your MFC signals the kinds of messages it received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your MFC when you finish Hang up 2 3 4 5 6 1 4 Press 9 7 1 1 long beep ...

Page 229: ... 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Set 4 Press Stop Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forward...

Page 230: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 231: ...ter may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web ...

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