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Avery Berkel XM Series Setup And Programming Manual Download Page 132

8.1   Backing up

132

XM and XT Setup and Programming Guide

8

8.1 Backing up

All data transfer actions are available in 

Manager Mode > Data 

Transfer

.

Two backup options are available with Xtra scales:

1. Backup of the entire system, which saves the entire database 

and the media to a memory stick.

2. Scheduled Backup

3. Backup of a product file only.

Backup files are stored in the root folder of the USB memory stick: 

backupxtra.tar - System backup.

8.1.1 Backup Entire System

1. Select 

Manager Mode > Data Transfer

.

2. Insert the USB memory stick into the scale’s USB port located 

behind the paper cartridge.

3. From the Data Transfer screen select ‘Backup Entire System’. 

The scales will now backup the system data. A message window 
is displayed.

Summary of Contents for XM Series

Page 1: ...XM and XT series Retail System Scales Setup and Programming Guide ...

Page 2: ...ledgment of the source must be given Avery Berkel is a division of ITW Limited This publication was correct at the time of going to print and is supplied without liability for errors or omissions Avery Berkel reserves the right to alter without notice the specification or design of any product or service at any time Trademarks and acknowledgements Avery Berkel is a registered trademark in certain ...

Page 3: ...roducts 13 2 2 1 Editing a PLU 13 2 2 2 Creating a PLU 15 2 2 3 PLU Editor fields 17 2 3 Operators 25 2 3 1 Setting up a new operator 26 2 4 Discounts 30 2 4 1 Discount rates 30 2 4 2 Setting up a discount 30 2 5 Tares 32 2 5 1 Creating editing container weights 32 2 5 2 Assigning a stored tare 33 2 6 Tax rates 34 2 6 1 Setting up tax rates 35 2 7 Ledgers 36 2 7 1 Setting up an account 36 2 8 Mess...

Page 4: ...ler keyboards 67 3 3 2 Static keyboards 67 3 3 3 Dynamic keyboard options 78 3 3 4 Key appearance 89 4 Machine Setup 4 1 Networks overview 94 4 2 Comms Setup Store networks 95 4 2 1 Wired setup 95 4 2 2 Wireless setup WLAN RF comms optional 98 4 3 Network setup 101 4 3 1 Scale Networking 101 4 3 2 Ping 102 4 3 3 Remap Network 102 4 4 Level scale 103 4 5 Reset Best Sellers 103 4 6 Machine Settings ...

Page 5: ...1 Report printing 116 6 1 2 Missing fields 117 6 2 Totals reports 118 6 2 1 Report numbering 118 6 2 2 Report fields 118 6 2 3 Operator Totals report 119 6 2 4 Operator Sales report 120 6 2 5 Tax totals report 120 6 2 6 Machine report 121 6 2 7 System cash report 121 6 2 8 Grand totals report 122 6 2 9 Items report 122 6 2 10 Group report 123 6 2 11 Hourly Sales Report 123 6 2 12 Trace totals 124 ...

Page 6: ...ctions 127 8 Data Transfer via USB 8 1 Backing up 132 8 1 1 Backup Entire System 132 8 1 2 Scheduled Backup 133 8 1 3 Backup Product File Only 141 8 2 Restoring 142 9 Media Distribution and Configuration 9 1 Media Distribution using USB Memory Stick 146 9 1 1 Media Configuration File 147 9 1 2 Media File Specifications 151 ...

Page 7: ...re you Begin This chapter lists the fields you will see on the touchscreen and describes how to access manager mode functions Contents 1 1 Overview 1 1 1 Typical sales screen 1 1 2 Manager mode 1 2 Using Manager mode 1 2 1 Manager mode layout 1 ...

Page 8: ...1 Typical PLU selected display 1 Product information and sales messages 2 Tare weigh 3 Weight 4 Unit price 5 Total price 6 Scale condition icons 7 Print label 8 Menu bar 9 PLU description 1 1 2 Manager mode Important You must be in Manager Mode in order to perform a programming operation 1 2 3 4 5 6 7 8 9 ...

Page 9: ...splay the menu bar 1 Select Setup Mode from the Menu bar 2 Select Manager Mode on the Setup Mode screen 3 Select the operator and enter the PIN The default operator number is 1 and the default operator PIN is 4296 For added security give each operator a PIN that is different from the one set up Only operators with a manager role assigned to them will be displayed ...

Page 10: ...1 2 Using Manager mode 10 XM and XT Setup and Programming Guide 1 This page intentionally blank ...

Page 11: ...Creating a PLU 2 2 3 PLU Editor fields 2 3 Operators 2 3 1 Setting up a new operator 2 4 Discounts 2 4 1 Discount rates 2 4 2 Setting up a discount 2 5 Tares 2 5 1 Creating editing container weights 2 5 2 Assigning a stored tare 2 6 Tax rates 2 6 1 Setting up tax rates 2 7 Ledgers 2 7 1 Setting up an account 2 8 Messages 2 8 1 Message Category 2 9 Payments 2 10 Departments 2 11 Groups 2 12 Miscell...

Page 12: ... network set up System Data applies to all the scales in that network You can create and edit system data at a scale or use one of the appropriate software applications Adding or changing data The steps for setting up an operator are described in section 2 3 Operators To add or change data in any of the other tables follow the same procedure The individual records may be different but the principl...

Page 13: ... Data screen 3 Select Create Edit Product from the Products screen The default department set up for the scale is displayed 4 Select the product you want to edit from the list displayed in the table Note You can search for the PLU you want using the scroll buttons or by entering text or numerical characters 5 Touch to confirm the selection Figure 2 1 Product selection screen Change department Scro...

Page 14: ...2 6 Use the scroll buttons to highlight the field you require for example Price and touch 7 Use the numeric keypad to enter the new price 8 Touch to confirm the entry 9 If you do not want to edit the next field displayed touch 10 Touch to save your changes ...

Page 15: ...s at the top of the product selection screen see figure 2 1 page 13 5 Enter the number for the new PLU and touch Note The PLU editor automatically highlights the next field in the PLU editor when you confirm your changes 6 Touch to enter the description When you have finished touch to confirm the entry Note Text 1 and 2 are typically used for displaying additional information on the label 7 Use th...

Page 16: ...2 2 Products 16 XM and XT Setup and Programming Guide 2 8 Use the Price Base field for products priced on weight 9 If you do not want to edit the next field displayed touch 10 Touch to save your changes ...

Page 17: ...e and disable promotions Promotion Type Allows you to set the type of promotion None Items Free Weight Free Price Break or Discount Print Format ID Sets the label format or other stationery format to be used Barcode Format Type of barcode assigned to this product for printing on a label EAN Code Character string representing the digits in the barcode Enter the prefix for the barcode format to be u...

Page 18: ...splay QR barcodes can encode data more efficiently in some cases if only uppercase letters are used You should encode a URL as follows HTTP MYSITE COM FOO rather than http mysite com foo However this depends upon the web server responding to requests correctly when the URI is uppercased It s not necessarily true that URIs and paths are treated as case insensitive by a web server since URIs are tec...

Page 19: ...ree promotion Mark down promotion Sales receipts and labels can be printed with messages giving details of the savings or benefit to the customer A suitable label format must be selected when programming the PLU for promotional information to be printed on the label Note Applying a manual discount to a PLU disables the promotional discount Price break promotion You can program a PLU with a second ...

Page 20: ...ds the trip value set in the PLU You must enter the percentage as a whole number For example a price reduction of 5 must be entered as 5 00 Item weight free promotion The system automatically scales up the free quantity according to the amount purchased For example Buy three and get one free item free Buy 500g and get 100g extra free weight free Item free promotions can be applied to weighed goods...

Page 21: ...ange function e g reducing prices of items nearing their sell by date If the function is activated the promotion is automatically set Products that have a mark down promotion assigned to then appear with a symbol against the unit price Setup timed promotions A timed promotion can be setup for a PLU This function is accessible from Manager Mode as follows 1 Touch Setup Mode 2 Touch Manager Mode 3 T...

Page 22: ...for promotions Assigning promotion time periods In PLU Editor once you have enabled the promotion the PLU can be assigned two separate time periods Promo Time Period 1 and Promo Time Period 2 1 Touch Setup Mode 2 Touch Manager Mode 3 Touch Operator 1 4 Enter PIN 5 Touch System Data 6 Touch Products 7 Touch Create Edit Product 8 Enter the number for the PLU and select ...

Page 23: ...he PLU can be assigned two separate time periods Promo Time Period 1 and Promo Time Period 2 10 To enter the time period do the following a Promo Time Period 1 You must first select the type of promotion required using the Timed Promotions function Refer to Setup timed promotions on page 21 ...

Page 24: ...the selection in the Promo Time Period 2 window above further PLU editor windows and keypads will open automatically Refer to 2 2 3 PLU Editor fields for a description of the remaining editor fields c Using the arrows select the promo time period To save touch When you save the selection the Promo Time Period 2 window opens d Using the arrows select the promo time period To save touch ...

Page 25: ...cters for the operator name If the name is too long for the space available it will be truncated Operator PIN This is the number which the user must enter to gain access to restricted scale functions The PIN can have up to 12 numeric characters Operator Role ID The role can have up to 12 numeric characters and controls the functions which the operator can use Access to functions not assigned to th...

Page 26: ...tors 26 XM and XT Setup and Programming Guide 2 2 3 1 Setting up a new operator 1 Select Operators from the choices displayed in System Data 2 Touch to add a new operator 3 Select the Operator ID field and touch ...

Page 27: ...2 3 Operators 27 XM and XT Setup and Programming Guide 2 4 Enter the operator ID and touch to confirm the change 5 Enter the operator name and touch ...

Page 28: ... and XT Setup and Programming Guide 2 Note To set up an operator with access to Manager Mode functions the PIN is 4296 6 Use the numeric keypad to enter a PIN for the operator 7 Assign the appropriate role to the operator ...

Page 29: ... Guide 2 8 The operator status defaults to enabled To change the status touch and select disabled Touch to confirm the change 9 Touch to save your changes When you have finished creating or editing operators touch to return to the Manager Mode screen ...

Page 30: ... lower than his her operator role level Note You must enter the percentage rate as a whole number Percentage discounts A percentage of the transaction value or the receipt total is deducted from the price to pay For percentage discounts you can enter a rate from 0 to 100 Value discounts For value discounts you can enter a value from 0 to a maximum equal to the total transaction or receipt value an...

Page 31: ... Touch to save the Discount Rate you have created Editing a discount 1 Select the discount rate you want to edit from the list displayed 2 Highlight the field you want to edit in the list and touch 3 Change the data for the field When you have finished touch to confirm the change If you do not want to change the data touch 4 When you have finished editing the discount rate touch to save your chang...

Page 32: ...y area below the touchscreen 2 5 1 Creating editing container weights Editing a tare 1 Select Tares from the System Data screen The list of container tares is displayed 2 Highlight the tare you want to edit from the list displayed in the table and touch the Select button 3 Select the field you want to edit and touch If you do not wish to change the data touch 4 Edit the data and touch to confirm y...

Page 33: ...eys to enter the tare value and touch to confirm the entry 7 Touch to save your changes 2 5 2 Assigning a stored tare You can Enter a tare reference number when programming a PLU Enter a tare reference when assigning a dedicated preset tare key See 5 1 Data reports page 114 ...

Page 34: ...he receipt subtotal as a separate item when the receipt is printed Important Tax rates are entered as a percentage Remember to enter the digits after the decimal point for example enter 10 as 10 00 Net value tax In some countries it is a requirement that the sales value net of tax is printed on the receipts For these countries if an inclusive tax system is used and tax printing has been enabled th...

Page 35: ...a screen 2 Touch 3 Select the Tax Rate ID field and touch Use the numeric keys to enter the ID number for the tax rate 4 Touch to confirm your changes 5 Enter the description and touch to confirm the entry 6 Use the numeric keys to enter the value of the tax rate and touch to confirm the entry 7 Touch to save your changes ...

Page 36: ...r An account reference ID The account name The credit status of the account holder The credit status can be either the value of the credit allowed or a code representing the credit value allowed The account ID and name are printed on the received on account slips and the account summary slip The account ID is printed on the receipt when goods are charged to the account Creating an account 1 Select...

Page 37: ...ing Guide 2 Editing an account You can edit the account name and credit status but you cannot edit the account ID You can copy the account name and credit status and give the account a new ID If you no longer require an account you can delete it ...

Page 38: ...rs and other printed output such as banking operations slips You can also set up text for adverts displayed whenever the scale is idle Edit create a message To see the list of messages already available for a category highlight the category and then touch to see the messages in that category You can edit an existing message or touch to create a new message Touch New ...

Page 39: ... touch keyboard for alpha characters and the numeric keypad for numbers When you have finished touch to confirm the change If you do not wish to change the data touch Refer to the following example to edit a Help message 1 From the Message Category screen select General and touch A different list of Description IDs is then displayed Select Miscellaneous and touch The Message screen is displayed 2 ...

Page 40: ...ory 2 Advert Text message category 3 Sales Messages message category 14 Nutrient Messages message category 25 Store Name message category 26 Contents message category 32 3 Receipt Receipt Header Text message category 22 Receipt Footer Text message category 23 Adjustment Reason message category 27 Paid Out Reason message category 28 Return Reason message category 29 Void Reason message category 30 ...

Page 41: ...me a payment method to allow or disallow change payments Allow refund When a receipt total has a negative value and the payment key selected allows refunds the receipt or ADD label is printed If refunds are not allowed for the payment method selected you will see the message Refunds Disabled Payment KeyNum 1 15 1 2 3 4 5 6 15 Payment Method Description Cash Cheque Card Account Coupon Payment Type ...

Page 42: ... is enabled you must enter the payment value If Forced Amount Entry is not enabled and the payment key is pressed without a value entered then the machine will assume that an exact payment has been made Currency symbol reference numbers 00 user defined 10 Lit 20 Pta 30 Won 40 Q 50 SR 01 11 P 21 Rp 31 bt 41 TL 51 YR 02 12 E 22 mk 32 Pts 42 F Belgium 52 Ft 03 R 13 K 23 DPX 33EEK 43 BD 53 kn 04 F Fre...

Page 43: ...erator Role ID Assigns the operator role to the payment method Payment entry is allowed only if the operator role is equal to or higher than the operator role set for the payment method Preset Amount Payment methods programmed with a pre set value will only allow a payment entry that matches the pre set value For example you could have a dedicated touch key for 50 notes Payment type Select the pay...

Page 44: ...exity of maintaining the PLU file Helps to reduce errors when selecting a PLU You can select other departments using the up and down arrows to the right of the Department search screen Department keys Note It is not possible to assign keys to menus if the scale is configured for Bestseller keyboards You can assign keys to departments and link the department key to the appropriate menu keyboard The...

Page 45: ... which an individual PLU may be assigned The products assigned to a group may be from one department or several You can link product groups to touch keys and menus in the same way as Departments To create a product group 1 Select on the Group screen 2 Select the Group ID field and touch Cheese Group touch key Cheese Group menu keyboard ...

Page 46: ...amming Guide 2 3 Enter a value for the Group ID that has not already been assigned and touch You can also allow the program to automatically assign the next available value when you save the new group 4 Select the Description field and touch ...

Page 47: ...a Group ID number that is not already assigned 5 Enter the description in the Description screen and touch 6 Touch If you did not manually enter a Group ID number the next available value will be automatically assigned as shown in the following message This message will also appear if you have assigned a group ID number that is already assigned to another group 7 Touch OK ...

Page 48: ...Groups 48 XM and XT Setup and Programming Guide 2 8 Touch OK when you receive the Save succeeded message 9 The new group will appear in the Group list Touch to exit Groups and return to the System Data menu ...

Page 49: ...ing Guide 2 To edit a product group 1 Select a product group and touch 2 Select the field you want to edit and touch 3 Touch 4 Touch 5 Touch OK when you receive the Save succeeded message 6 Touch to exit Groups and return to the System Data menu ...

Page 50: ...ft wrapping service Each type of fee can be configured to add the surcharge automatically or to request confirmation For example a surcharge for payment by credit card would be added automatically but a gift wrap charge would require confirmation that the customer has accepted the surcharge To create a new fee 1 Select on the Miscellaneous Fees screen 2 Select the field to be edited and touch The ...

Page 51: ...e Value column and touch 4 Repeat for each field you want to edit 5 Touch to save the new fee 6 Touch to exit To edit a fee 1 Select the fee you want to edit and touch 2 Select the field you want to edit and touch 3 Repeat for each field you want to edit 4 Touch to save the changes 5 Touch to exit and return to the System Data menu ...

Page 52: ...2 12 Miscellaneous fees 52 XM and XT Setup and Programming Guide 2 ...

Page 53: ...nes so that they operate in the way required to match the store operations Contents 3 1 Setting date and time 3 2 Configuration 3 2 1 Network parameters 3 2 2 Setting network parameters 3 3 Touch menus 3 3 1 Bestseller keyboards 3 3 2 Static keyboards 3 3 3 Dynamic keyboard options 3 3 4 Key appearance 3 ...

Page 54: ... connected to it will synchronise their clocks with the server The default format for the date is day month year The time is displayed to the right of the date in hours minutes 24 hour Important You must enter the appropriate separators as well as the digits for the date and time To set the date and time 1 Touch in the System Setup menu 2 Touch and to move through the date and time fields Touch th...

Page 55: ...s these keys are automatically updated either once a day once a week or immediately depending how your machine was configured on installation Products with the highest quantities are the best sellers but over time these quantities may drop and greater significance needs to be given to more recently traded products Each time the bestseller keys are updated a percentage reduction is applied to bests...

Page 56: ...uration setting Number of Best Seller Keys Dynamic Key Rows Dynamic Key Columns Max Dynamic Keyboards These settings control the physical layout of each keyboard and the maximum number of keyboards Receipt Barcode Format This is the default for the talon barcode format See Talon Barcode On Talon Barcode Format page 58 Receipt Barcode On Determines whether a barcode is printed on the receipt Receip...

Page 57: ... entered for each payment type and any discrepancies between that value and the amount in the drawer Stock Print Prices Determines whether prices are printed on stock receipts Hold Receipt Function Note Held receipts are stored irrespective of the transaction storage setting If the Hold Receipt Function is enabled a Place on Hold button is didsplayed in the subtotal screen allowing the operator to...

Page 58: ...23 00 the use by date can be set an extra day ahead in order not to waste a day when the item is packed very late Button Style Allows you to select the button type for product menus The choices are 1 Graphic only 2 Graphic and text default 3 Text only Customer Logo Allows you to set a customer logo The recommended size is 166 x 90 pixels The customer logo must be a media file assigned to the scale...

Page 59: ...ed below the date time header To add text to a report header 1 Touch Manager Mode 2 Touch Operator X 3 Enter PIN number 4 Touch System Data 5 Touch Messages The Message Category screen is displayed 6 From the Message Category screen select General and touch A different list of Description IDs is then displayed Select Miscellaneous and touch The Message screen is displayed ...

Page 60: ...e ID and touch A keypad is displayed Using the keypad enter a suitable Message ID number To save touch Note This text can be multi line and can contain font and alignment controls 8 Select Message and touch A keypad is displayed Using the keypad enter a message To save touch A message window is displayed Save Succeeded ...

Page 61: ...ing Guide 3 Refer to the example report below To select the message to be displayed on the receipt header 1 Touch Manager Mode 2 Touch Operator X 3 Enter PIN number 4 Touch System Setup 5 Touch Configuration The Network Parameters screen is displayed ...

Page 62: ...r screen 7 Use the buttons to select a message To save touch A message is displayed Save Succeeded Self Service Non Weighed Advert ID When the scales are put into Self service Mode you can restrict the selection of a non weighed PLU and display an advert instead The network configuration SELF_SERVE_NON_WEIGHED_ ADVERT default 0 identifies the ID of the advert to be displayed when a non weighed pro...

Page 63: ...me screen Self Service Keypad Timeout When the scales are put into Self service Mode a numeric keypad is displayed for PLU BIN number entry This numeric keypad can now be configured to close after a pre determined delay in seconds if it is not being used Set the numeric keypad timeout as follows 1 Touch Manager Mode 2 Touch Operator X 3 Enter PIN number 4 Touch System Setup 5 Touch Configuration T...

Page 64: ...Guide 3 6 From the Network Parameters screen use the buttons to select Self Service Keypad Timeout and touch 7 A numeric keypad is displayed Using the numeric keypad enter a time delay in seconds To save touch A message window is displayed Save Succeeded ...

Page 65: ... model only You can adjust the volume of the loudspeaker as follows 1 Touch Manager Mode 2 Touch Operator X 3 Enter PIN number 4 Touch System Setup 5 Touch Configuration The Network Parameters screen is displayed 6 From the Network Parameters screen use the buttons to select Speaker Volume and touch A numeric keypad is displayed ...

Page 66: ... of 0 to 99 where 0 is Quiet and 99 is Loud To save touch A message is displayed Save Succeeded 3 2 2 Setting network parameters To set network parameters 1 Touch in the System Setup menu 2 On the Network Parameters screen select the parameter and touch 3 Select the field you want to edit and touch When you are finished editing touch ...

Page 67: ... scale Products are automatically added to and deleted from the bestseller keyboard according to the number of transactions involving that product Factors such as the time period for recalculating bestseller keys and a weighting for achieving bestseller status control which products are placed on the bestseller keyboard and how long the product remains there When a bestseller keyboard is recalcula...

Page 68: ...l remain there until changed manually Alternatively you can add Bestseller keys to the home screen and Dynamic Menus to link to products representing in a particular group or department The advantage with this approach is that all your keyboards are automatically populated with the bestselling products You are more likely to find the right product in a shorter amount of time and no manual maintena...

Page 69: ...gle keyboard In reality however the fewer keys placed on the keyboard the quicker it will be for operators to find what they are looking for For efficient store operation this should be limited to a maximum of 25 keys ideally 16 or 20 Setting up a manually structured keyboard system To add edit a keyboard 1 In Manager Mode touch 2 Touch 3 Touch to create a new keyboard or to edit an existing keybo...

Page 70: ...s scroll to the group from which you wish to add a product key and touch 5 Touch a blank key and then touch A window will open with a list of products 6 Use and at the top of the screen to scroll to the product group from which you wish to add a product key Use and to scroll to the product ...

Page 71: ...ouch menus 71 XM and XT Setup and Programming Guide 3 7 Touch the product and then touch 8 Touch to keep the new product key on your keyboard To add static menu links 1 In Manager Mode touch 2 Touch 3 Touch ...

Page 72: ...3 3 Touch menus 72 XM and XT Setup and Programming Guide 3 4 Using the green arrow buttons scroll to the keyboard you wish to edit and touch 5 Touch a blank key and then touch ...

Page 73: ...3 3 Touch menus 73 XM and XT Setup and Programming Guide 3 6 Use the green arrows to scroll to the keyboard you want to link to and then touch The link will now appear on your keyboard 7 Touch ...

Page 74: ... Home keyboard To add the Home keyboard follow the process described in Setting up a manually structured keyboard system on page 69 2 Add Edit the keys on the Home keyboard including any Dynamic keyboard links To add dynamic bestseller keys 1 In Manager Mode touch 2 Touch 3 Touch 4 Using the green arrow buttons scroll to the keyboard you wish to edit and touch 5 Touch a blank key and then touch ...

Page 75: ...ing Guide 3 6 Use the green arrows to scroll to the department from which you want to add a best seller key and touch 7 The best seller key will now appear on your keyboard Touch To add a dynamic keyboard link 1 In Manager Mode touch 2 Touch 3 Touch ...

Page 76: ...3 3 Touch menus 76 XM and XT Setup and Programming Guide 3 4 Select the keyboard that you want to edit and touch 5 Touch a blank key and then touch ...

Page 77: ...7 The dynamic link will now appear on your keyboard Touch Upon downloading the keyboards to the scale for the first time you will need to trade one of each of what you think will be the bestselling products to populate the keyboards within two hours Thereafter the keyboards will update automatically at the internal and time specified ...

Page 78: ...duct group or the department Several settings control the setup and behaviour of dynamic keyboards These are found in Configuration on page 55 Keyboard Hierarchy The keyboard hierarchy allows buttons belonging to the same group to be displayed together This grouping can either be by Department default or by PLU Group ID To select a group 1 In Manager Mode touch 2 Touch 3 Touch the arrows to scroll...

Page 79: ...ps and Products Alphabetically on a Dynamic Keyboard This option allows for product group keys and product keys to be intermixed on a keyboard rather than having the group keys first followed by the product keys Refer to figure below 1 Select Manager Mode 2 Enter PIN The Manager Mode screen is displayed 3 From the Manager Mode screen touch System Setup ...

Page 80: ... 3 4 From the System Setup screen touch Configuration the Network Parameters screen opens 5 Select the required sort order To save the required sort order press A Save Succeeded window is displayed then closes The Network Parameters screen is then displayed ...

Page 81: ...he way keys are sorted on a dynamic keyboard is controlled by the Dynamic Key Sort Order parameter which can be set as follows 1 In Manager Mode touch 2 Touch 3 Use the arrows to scroll down the list to Dynamic Key Sort Order and touch 4 To edit the Value field select Value and touch ...

Page 82: ...o keep the changes 7 Touch save all changes Dynamic Key Rows and Columns The Dynamic Key Rows and Dynamic Key Columns settings control the physical layout of each keyboard Dynamic Key Rows allows you to set the number of rows on a keyboard while Dynamic Key Columns lets you set the number of columns Setting key rows To set the number of key rows 1 In Manager Mode touch 2 Touch ...

Page 83: ...3 3 Touch menus 83 XM and XT Setup and Programming Guide 3 3 Use the arrows to scroll down the list to Dynamic Key Rows and touch 4 Select Value and touch ...

Page 84: ...84 XM and XT Setup and Programming Guide 3 5 Type the number of rows you want on your keyboard and touch 6 Touch to save all changes Setting key columns To set the number of key columns 1 In Manager Mode touch 2 Touch ...

Page 85: ...3 3 Touch menus 85 XM and XT Setup and Programming Guide 3 3 Use the arrows to scroll down the list to Dynamic Key Rows and touch 4 Select Value and touch ...

Page 86: ...s you want and touch 6 Touch to save all changes Setting the maximum number of keyboards This sets the maximum number of dynamic keyboards to be generated behind each dynamic menu Normally this will be set to 1 or 2 To set the maximum number of dynamic keyboards 1 In Manager Mode touch 2 Touch ...

Page 87: ...3 3 Touch menus 87 XM and XT Setup and Programming Guide 3 3 Use the arrows to scroll down the list to Max Dynamic Keyboards and touch 4 Select Value and touch ...

Page 88: ...3 3 Touch menus 88 XM and XT Setup and Programming Guide 3 5 Type in the maximum number of keyboards you want and touch 6 Touch to save all changes ...

Page 89: ...ey colour and key text These options are found in Manager Mode System Setup Touch Menus Keys Key size To change key size 1 Select the keyboard you want to edit 2 Select the key and touch until the desired size is reached You can span the size of one key two keys side by side or four keys as shown below 3 The key will now appear in the keyboard in its new format Touch 1 key 2 keys 4 keys ...

Page 90: ...3 3 Touch menus 90 XM and XT Setup and Programming Guide 3 Font colour To change font colour 1 Select the key and touch 2 Select a font colour and touch 3 Touch ...

Page 91: ...3 Fill colour To change font colour 1 Select the key and touch 2 Select a fill colour and touch 3 Touch Key text To change key text 1 Select the key and touch 2 Type the new text and touch 3 Touch Delete key To delete a key 1 Select the key and touch 2 Touch ...

Page 92: ...3 3 Touch menus 92 XM and XT Setup and Programming Guide 3 ...

Page 93: ...ale and calibrate the touchscreen Contents 4 1 Networks overview 4 2 Comms Setup Store networks 4 2 1 Wired setup 4 2 2 Wireless setup WLAN RF comms optional 4 3 Network setup 4 3 1 Scale Networking 4 3 2 Ping 4 3 3 Remap Network 4 4 Level scale 4 5 Reset Best Sellers 4 6 Machine Settings 4 6 1 Home Keyboard 4 6 2 Machine Department 4 6 3 Other settings 4 7 Printer Settings 4 7 1 Printer settings ...

Page 94: ...n a network will depend on server performance A back office host can communicate with the server which will then communicate with the clients Scales set up in such a way can share resources and information operators PLUs etc Local price and product updates can be made at any of the scales Floating vendor is possible whereby an operator moves from one scale to another picking up live transactions f...

Page 95: ... source and destination of data packets The IP address of the scale consists of two parts the network address and the machine address Network address The network address must be the same as all the other machines on the same network Machine address The machine address must be different from the other machines on the same network The network address depends on which sub net mask is used for example...

Page 96: ...the appropriate IP addresses from the store IT administrator Enter the addresses at the machines before connecting to the network Static IP address networks In Manager Mode 1 Select 2 Select Comms Setup 3 Select 4 Ensure that DHCP is set to Enable Touch to go to the editing screen 5 On the DHCP screen select Enable and touch ...

Page 97: ...o set the IP address to one that is unique to that scale 8 Touch 9 Edit the Sub Netmask and Gateway in the same manner 10 Touch when you are finished DHCP networks You can allocate a fixed IP address for the scale or by enabling DHCP the address can be allocated by the network server DHCP In Manager Mode follow steps 1 through 5 of Static IP address networks on page 96 ...

Page 98: ...nt from all the other machines on the same network Set DHCP as Disable or Enable If DHCP is disabled you do not need to set the IP address and sub net mask Set mode to either Managed or AdHoc Managed is for a communications system via an access point Use AdHoc for direct communication peer to peer networks Security mode settings Communications across wireless networks can be encrypted to keep tran...

Page 99: ...x key of 64 digits Encryption mode Loaded config file The information is loaded from the root of a memory stick and is stored on the scale The data cannot be edited by the user on the scale This protects the security settings from hacking Load Conf File Touching the Load Conf File button causes a file named wpa_supplicant conf to be loaded from the root of a memory stick and stored on the machine ...

Page 100: ...d IP addresses Wireless Scan Use this option to scan for and choose wireless acccess pionts Use the Page key to scroll thorugh the access points Save Wireless Diagnostics File Press this button to saqve important important about the wireless network The information id stored to the top level of a memory stick in this format Wireless_Diagnostics_YYMMDDHHMMSS log ...

Page 101: ...to the IP address It is automatically set up when DHCP is enabled Proxy Server This is a network server used for web security purposes 4 3 1 Scale Networking Network ID The ID of the network to which the scale belongs ISC Inter Scale Communications Machine Type There are four classes of scale Select edit to change the class of scale Standalone Scale No ISC Host communications direct to individual ...

Page 102: ...played in the status bar of the scale and enables easy identification of scales 4 3 2 Ping Use the PING command to check whether a scale is online or offline Enter the IP address or host ID of the scale to be checked 4 3 3 Remap Network This function purges any inactive scales on the network when communication to the scales has been lost ...

Page 103: ...directions to level it exactly The scale has four levelling feet to enable manual levelling up to 10mm in any direction Turn the appropriate foot or feet to level the scale The scales are level to within 5 and a scale that is more than 5 out of level will automatically display the Level Scale screen and you will not be able to trade until it is cleared 4 5 Reset Best Sellers Manually updates the b...

Page 104: ...ed 4 6 2 Machine Department Touch and select the department that you want as the default machine department for the scale 4 6 3 Other settings Follow the same procedure to edit the remaining settings Receipt Header Text Allows you to print text at the top header of receipts None Your choice of text Receipt Footer Text Allows you to print a text message on the bottom footer of receipts None Your ch...

Page 105: ...n A talon is a slip containing the price to pay and an optional barcode In sales mode when talon printing is enabled the talon will be printed after the receipt after a two second delay to allow the operator time to tear off the receipt If the receipt has not been torn off after the delay the operator will be prompted to do so Drawer Alarm When the alarm is enabled the cash drawer stays opened the...

Page 106: ...re the wrapper will operate None USB Print Format This setting allows you to set the format for printing from a variety of options such as Demo Label Trace Panel Refund Slip etc The default print format is set to Receipt Machine Usage This setting allows you to set one of the following print choices Receipt Printing Label Printing Label and Receipt Printing Default When the machine is set to Label...

Page 107: ...abel is used to seal the bag it will be printed after all the information has been printed For example duplicate receipts account slips talons etc will be printed before the bag label is printed Machine Operating Mode This setting allows you to set your machine operating mode to one of the following settings 1 Receipt Mode 2 Operator Label Mode 3 Non Operator Label Mode 4 Add Label Mode 5 Stock Mo...

Page 108: ...menu allows you to view a list of external printers connected and change printer settings 1 Touch Manager Mode 2 Enter pin Manager Mode screen is displayed 3 Touch Machine Setup 4 Touch Printer Settings 5 From the Printer Settings screen select the printer you want to view details of and touch The Printer Settings X screen is displayed ...

Page 109: ...d touch The Label Taken Sensor window opens ii From the Label Taken Sensor window use the and buttons to select either Enabled or Disabled To save touch The Label Type window will automatically open If you do not wish to make changes to the Label Type then touch to close the window and return to the Printer Settings menu b Label Type i Select Label Type and touch The Label Type window opens ...

Page 110: ...l Width i Select Printer Roll Width and touch A numeric keypad will automatically open to allow you to enter a Printer Roll Width ii Using the keypad enter the printer roll width e g 58 00 To save touch The keypad closes Note The printer settings are local to the scale and if the same printer is connected to another scale then the settings can be different 7 To save the settings touch the button A...

Page 111: ...n streaming labels on continuous paper or separate labels an automatic delay of two seconds is inserted between each label to allow the previous label to be taken In receipt mode when printing talons or duplicate receipts or any kind of slip a two second delay will occur between each print to allow the user to remove the previous print The backwind occurs at the beginning of the next print rather ...

Page 112: ...4 7 Printer Settings 112 XM and XT Setup and Programming Guide 4 ...

Page 113: ...XM and XT Setup and Programming Guide Data Reports This chapter describes the data reports available and the information they contain Contents 5 1 Data reports 5 1 1 Verify labels 5 ...

Page 114: ...k the layout of the labels set up for each of the products and that the correct label is assigned to the product without affecting totals Print single label 1 Touch 2 Select the product and touch to print the label Print all labels 1 Touch 2 Select the product and touch to print all the label Touch at any time to stop the printing ...

Page 115: ...e to print a report You can assign a security level to any report Contents 6 1 Overview 6 1 1 Report printing 6 1 2 Missing fields 6 2 Totals reports 6 2 1 Report numbering 6 2 2 Report fields 6 2 3 Operator Totals report 6 2 4 Operator Sales report 6 2 5 Tax totals report 6 2 6 Machine report 6 2 7 System cash report 6 2 8 Grand totals report 6 2 9 Items report 6 2 10 Group report 6 2 11 Hourly S...

Page 116: ...g options You can Print And Clear or Clear All which clears all totals for that period The example below shows a list of available reports within the Period 1 and Period 2 Reports Figure 6 1 Example screen showing list of available reports 6 1 1 Report printing Select Print for a non clearing report The totals for those values are carried forward Select Print and Clear for a clearing report The to...

Page 117: ...6 1 Overview 117 XM and XT Setup and Programming Guide 6 6 1 2 Missing fields If there is no data for a particular field then that field on the report will be blank or a value of zero will be printed ...

Page 118: ... the reports that include this field Field name Description Sales Amount Value of all transactions in PoS mode Sales Quantity Weight items sold Counter Amount Value of all transactions in non PoS mode Counter Quantity Weight items labelled Pre pack Amount Value of all transactions in Pre pack mode Pre pack Quantity Weight items pre packed Transactions Count Total number of transactions Sales Count...

Page 119: ...returned Refund Amount Value of refund transaction Refund Count Total number of refunds Discount Amount Value of all discounts Discount Count Total number of discounts No Sale Count Total number of No Sales Pick Up Amount Amount of Pick Up Pick Up Count Total number of Pick Ups Float Amount Amount of Float Paid Out Amount Amount paid out Paid Out Count Total number of Paid Outs Local Cash Amount V...

Page 120: ...urrent report and previous report Select Operator Sales and the press followed by to print all the operators If you want to print a report for an individual operator touch and enter the operator ID number 6 2 5 Tax totals report This report provides a tax breakdown for scale Net sales value and tax value are calculated according to whether the tax system in use is inclusive or exclusive Tax totals...

Page 121: ...es to be cashed up with a single report 1 Each machine on the network including the server must be cashed up using a machine clearing report Refer to 6 1 1 Report printing 2 At this point each machine will totalise to a local system cash report refer to figure below 3 When the system cash report refer to figure below is printed on the server it sums each of the local cash reports and prints the ac...

Page 122: ...rride Count Void Value Void Count Return Value Return Count Refund Value Refund Count Discount Value Discount Count No Sale Count Note Totals from offline machines will not be included in the report Select the Grand Totals and touch for a non clearing report 6 2 9 Items report The data included in this report is Department ID PLU number Group ID Item description Sales quantity at the normal price ...

Page 123: ...nt Returns value Returns count Note It is possible to print a Group report for products that are not part of any group To do this choose 0 as the group ID Select Group Totals and the press followed by to print all the groups If you want to print a report for an single group touch and enter the Group ID number 6 2 11 Hourly Sales Report This report enables you to print sales totals for each hour or...

Page 124: ...rcentage for losses due to unsaleable parts of the carcass such as fat and bone Depending on how the scale has been configured the following fields may be printed Sales weight Counter service Pre pack Returns Traded quantity Limit quantity Sales value Transactions First traded date Last traded date Slaughter creation date Select trace totals and then touch followed by to print all the Lots If you ...

Page 125: ...ramming Guide Diagnostics and Transactions This section describes the diagnostics available to you to help you check that your scale is performing as it should Contents 7 1 Save Log File and Log Persistence 7 2 Transactions 7 ...

Page 126: ...7 1 Save Log File and Log Persistence 126 XM and XT Setup and Programming Guide 7 7 1 Save Log File and Log Persistence These options are only used by service personnel ...

Page 127: ... memory stick usually with a daily repeat When successful no message window will be displayed If the transactions cannot be exported then a message is displayed indicating an error e g Memory stick cannot be found or Client is offline Export to USB Memory Stick The transactions in the store are exported to the USB memory stick and deleted from the store after export Transferring Transaction Collec...

Page 128: ...s screen touch Export to USB Memory Stick A message window is displayed Transactions will be deleted after export Are you sure you wish to continue touch A second window is displayed Creating Transaction File After a few seconds a 3rd window is displayed Transaction file created successfully From this window touch The window closes and the Transaction screen is displayed ...

Page 129: ...7 2 Transactions 129 XM and XT Setup and Programming Guide 7 7 When a client machine is offline a warning message is displayed ...

Page 130: ...7 2 Transactions 130 XM and XT Setup and Programming Guide 7 ...

Page 131: ...ing Guide Data Transfer via USB This section describes the backup and restore procedures for XM and XT scales Contents 8 1 Backing up 8 1 1 Backup Entire System 8 1 2 Scheduled Backup 8 1 3 Backup Product File Only 8 2 Restoring 8 ...

Page 132: ...the media to a memory stick 2 Scheduled Backup 3 Backup of a product file only Backup files are stored in the root folder of the USB memory stick backupxtra tar System backup 8 1 1 Backup Entire System 1 Select Manager Mode Data Transfer 2 Insert the USB memory stick into the scale s USB port located behind the paper cartridge 3 From the Data Transfer screen select Backup Entire System The scales ...

Page 133: ...ask should only be amended by MxSBT or by a Service Engineer Amend Create new schedule The database contains a schedule which performs a nightly database backup at 02 00hrs You can access the schedule screen and make amendments to an existing schedule or create a new schedule as follows 1 Touch Setup Mode 2 Touch Service Mode 3 Enter PIN The Service Mode screen is displayed 4 Touch Data Maintenanc...

Page 134: ...olumn select the schedule you want to amend and touch The Schedule X screen is displayed b From the Schedule X screen you can amend the options listed under Field Name by selecting an option and touching For each option a new window opens Enter new settings into each window as necessary to save touch A new window will open each time you touch You can close each new window by touching if not requir...

Page 135: ...is must be within the range of 1 9999 To save touch The window closes and the Description screen opens 12 From the Description screen use the keypad to enter simple text for displaying in the data maintenance list such as Nightly DB Backup or Backup Database To save touch The Description screen closes and the Status window opens 13 From the Status window use the and buttons to select Enabled or Di...

Page 136: ...mory Stick Maintenance Warning Reset Logging Level This task can only be actioned on the server This task can be used to reset logging back to the minimal default It is expected this task will be set to a repeat interval of none Save Log File This task can be actioned on all machines and copies the log file to the USB memory stick When the operator has not inserted the USB memory stick a warning w...

Page 137: ... the button to scroll to the D M Y field D M Y e g 05 11 13 c Use the button to scroll to the H M S field H M S e g 05 30 00 d To save touch The Start Date Time window closes and the Repeat Interval window is displayed e From the Repeat Interval window you can select the task repeat intervals The task will be first run on the same day and time specified by the Start Date Time e g if the start date...

Page 138: ...dow closes and a Maintenance Message screen opens Note If you do not enter a MAINTENANCE WARNING i e it is left blank then a default message is shown g From the Schedule X screen Field Name column select Last Occurred this shows the date and time when the scheduled task last fired Note This field is shown as read only or locked ...

Page 139: ...sage screen closes and the Schedule X screen is displayed Scheduled backup without USB memory stick This task performs an automatic backup of the database at the scheduled start date time Refer to Amend Create new schedule on page 133 If the data restore function in Manager Mode is run without a USB memory stick inserted an option is given to restore the database from one of the scheduled backup f...

Page 140: ... If there are no scheduled backup files present then the message There are no scheduled backup files to restore is given After successfully restoring a database the message Restore completed successfully is given and the restored database is active immediately ...

Page 141: ... media etc 8 1 3 Backup Product File Only 1 Insert the USB memory stick into the scale s USB port located behind the paper cartridge 2 In the Data Transfer menu select Backup Product File Only The following window will appear when the backup begins 3 When the backup has completed touch 4 Remove the USB memory stick The backup file will now be on the stick ...

Page 142: ...te the existing products or merge with the products on the memory stick To restore the data file 1 Insert the USB memory stick into the scales USB port located behind the paper cartridge 2 Select Restore in the Data Transfer menu 3 You will be asked if you want to merge with the existing products Select Yes or No ...

Page 143: ...r 5 When the restore is complete touch 6 If the data restore function in manager mode is run without a USB memory stick inserted an option is given to restore the database from one of the scheduled backup files Scheduled backup files may exist for daily weekly monthly and yearly time periods ...

Page 144: ...re them in the following order Daily Weekly Monthly yearly 8 If there are no scheduled backup files present then the following message There are no scheduled backup files to restore is displayed 9 After successfully restoring a database the following message Restore completed successfully is displayed The restored database is active immediately ...

Page 145: ...hapter describes the different ways of loading media files to the scales explains media configuration files and gives information on different types of media files Contents 9 1 Media Distribution using USB Memory Stick 9 1 1 Media Configuration File 9 1 2 Media File Specifications 9 ...

Page 146: ...tion xml document inside the directory 3 Remove the paper cartridge from the side of the scales to access the scale s USB port 4 Insert the USB memory stick into the scale s USB port 5 Transfer the media from the memory stick as follows a Selecting Manager Mode b Enter PIN The Manager Mode screen is displayed c From Manager Mode select Data Transfer The Data Transfer screen is displayed d From the...

Page 147: ...mport a message x files exceeded the maximum file size xxMB and were not imported is displayed 6 When you touch all existing adverts and their associated media is deleted A new idle time playlist is generated based on the media and an optional media configuration file mediaconfig xml on USB memory stick If any files was excluded from the import the following message will be displayed 9 1 1 Media C...

Page 148: ...with more than one playlist xml version 1 0 encoding utf 8 This configuration file generates a idle time playlist and a product playlist with picture and text adverts Advertising Playlist Type idle Image Description Description for advert one Duration 5 File filename 1 jpg Image Description Description for advert two Duration 5 File filename 2 jpg Text Description Description for advert three Dura...

Page 149: ...peed slow fast medium will be understood regardless of case Table 1 Element Names and Attributes Playlist Table 2 Element Names and Attributes Images xml version 1 0 encoding utf 8 This configuration file deletes all playlists and associated media advertising advertising Element Playlist XML Attribute Type Range Initial Default Value Description Text a z 0 9 Playlist sequence number The text Playl...

Page 150: ...e name with extension Element Text XML Attribute Type Range Initial Default Value Description Text Advert sequence number The text advert will be translated Caption Text utf 8 Advert sequence number Duration Numeric 0 999 secs 10 DateStart String yyyy mm dd hh mm ss Always DateEnd String yyyy mm dd hh mm ss Never BackgroundColour Numeric 24 bit RGB 0 16777215 16777215 white TextColour Numeric 24 b...

Page 151: ...size Table 5 Types of Media File Advert Type Media file extension Comments Text n a Marquee text stored in the media configuration file Various types of animation available Image jpg bmp png tif tga pcx pnm gif xpm Auto sized to fit window maintaining aspect ratio Image not expanded if smaller than display window Video flv avi mp4 mpg mpeg wmv Can only be used for idle time adverts XT supports sou...

Page 152: ...9 1 Media Distribution using USB Memory Stick 152 XM and XT Setup and Programming Guide 9 ...

Page 153: ...ger mode 9 N Network parameters account validation 55 cashing up declaration 57 idle timeout 56 keyboard system 56 stock print prices 57 subtotal display 55 totalising 56 transactions 56 P PLU create edit create PLU 15 R Reports 113 115 145 grand totals 122 iems report 122 machine report 121 missing fields 117 operator sales 120 operator totals 119 printing 116 security 124 tax totals 120 totals r...

Page 154: ...Foundry Lane Smethwick West Midlands England B66 2LP Tel 44 0 870 903 2000 Fax 44 0 870 904 2223 Email info averyberkel com Internet www averyberkel com ABR35 000568 AD ABR35 000568 ...

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