AVerVision F30, Procedures Manual

Page: 110 / 190

Creating a Contact Group
A contact group, known in previous versions of Outlook as a
distribution list, lets you group e-mail addresses together. A
contact group can save you time when you have to send e-mail
to:
•
All employees in the same department or organization
•
Colleagues on the same project or committee
•
A group of friends
Contact groups appear in your Contacts list the same way that
a person’s name does. To address an e-mail message using a
contact group, follow the same steps that you would with any
other message.
Before you can send e-mails to recipients in a contact
group, you need to create the group.
1. Click the Contacts button in the Navigation Pane.
The Contacts list appears.
2.
Click the Home tab on the Ribbon and click the New
Contact Group button in the New group.
The Untitled – Contact Group window appears.
3. Enter a name for the contact group in the Name text
box.
For example, you could name the contact group
“Family” or “Management Team”.
Now you’re ready to choose which recipients you
want to include in the contact group.
4. Click the Contact Group tab on the Ribbon and
click the Add Members button in the Members
group.
There are three sources you can use to add
recipients to a contact group:
•
From Outlook Contacts : Use this option to add a
recipient already in your Outlook Contacts list.
•
From Address Book : Use this option to add a
recipient from the Address Book, including any
recipients in the Global Address List.

Exercise
•
Exercise File:
None required.
•
Exercise:
Create a contact group named “Friends” and add
several contacts to the group.
Figure 6-1: The Untitled – Contact Group window
Working with Contacts