APLIGO EEZEEFAX User Manual Download Page 1

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User Manual

V1.83

Summary of Contents for EEZEEFAX

Page 1: ...User Manual V1 83 2009 APLIGO GmbH ...

Page 2: ...roadcast 11 d Internal File Forward 12 4 Fax Folders 13 a InBox 13 b OutBox 14 c SentBox 14 5 Phone books support UTF8 14 a Private phone book 14 b Public phone book 15 6 Management 16 a Dept Manage 16 b User Manage 16 1 Add User 16 2 Delete User 19 3 Edit User 19 c Fax routing Table 19 d Routing Strategy 20 7 My Setting 21 a Send Preferences 21 b My Account 22 8 Server Setting 24 a Network 24 b L...

Page 3: ...32 d Received 33 e Distribution Log 33 f Transmit 34 10 Tools 34 a Server Status 34 b Ping Test 35 c SMTP Test 35 d Files Delete 36 e Parameters Backup 36 f Update 36 g Factory Restore 36 h Reboot 36 11 Downloads 37 a Alternatiff 37 b Print Drivers 37 c Print2fax user s guide 38 d Voice recording 45 12 Appendix the default 46 a Network and Time Default 46 b Line Setting 46 c Default User 47 d Voic...

Page 4: ...information menu then login the setting model LCD will place the position by glittery cursor Place the cursor position by pressing and to point the data needs change Press to update the pointed data d Press to return the display model after the parameter set and the change will be saved temporarily by system automatically The updated information will be mark and displayed on the top right corner o...

Page 5: ...es press to ignore all changes and back to the status before system changed Reboot the fax server to active the modified IP Names of parts Description LCD Display Display system time IP and other information Set fax server s IP address date time Manual fax receive Button for FAX1 only System Indicator PWR Fax server main power indicator lights on while connects to power supply LINK ACT Light up wh...

Page 6: ...Port Back Panel Interface Name Description DC 12V DC 12V power adapter Reset Restore the factory setting LAN RJ 45 standard network interface Connect to LAN equipment Console Standard RS 232 serial interface Phone RJ 11 standard telephone line interface Connect telephone or fax machine Line RJ 11 standard telephone line interface Connect telecom line This port is used to connect with ground wire a...

Page 7: ...net explorer input IP address of Fax Server in the address fence The default IP address 192 168 1 200 Enter your user name and password in the login box then click login It will display different interface according to the different user s rights System default users Default password Competence admin 123456 System administrators user 123456 Default user Line Status Display the current status ...

Page 8: ...on Phone books Private Phone Book Public Phone Book for all inner fax server users Management User Management Department Management My Setting Send Preferences the default setting for send option My Account user can modify personal setting Server Setting Network Line Voice Backup Delete Rules Time Language Log Fax Queue list sending and queuing tasks on server Sent list sent record Received list r...

Page 9: ...9 3 Send FAX a Format Conversion We need to convert the document into tiff format before sending fax Open the document which you are ready to send then choose File Print Web Printer see printer installation in Download Web Printer Download Document will be saved automatically in C tiff folder The new file name old file name month date time minute tif b Send FAX ...

Page 10: ...ion to select the send file Tiff pdf Sender Sender s company name and sender s name Receiver Recipient s company name and receiver s name Number Recipient fax number Phone Books Select recipient in the list Prefix Select the IP prefix or telephone card Dials The retry times of this fax Redial interveni ng Redial interval time Validity The validation time of this fax Priority FAX Priority Optional ...

Page 11: ...name and sender s name Receivers It will appear at the tagline Phone Books Select recipient in the list Submit Max 500 faxes under this model Prefix Select the IP prefix or telephone card Dials The retry times of this fax Validity H The validation time of this fax Priority FAX Priority Optional High Normal Low Resolution FAX resolution Optional Normal Fine SuperFine Line Select fax line Schedule D...

Page 12: ...___________________________________________________________________________________________ Page 12 eezeeFAX User manual 2009 APLIGO GmbH Click Manual Click Standard Submit Max 1000 faxes under this model d Internal File Forward ...

Page 13: ...ver Users Choose intranet fax users click the name and it will be added to the recipient list 4 Fax Folders a InBox The menu item details Menu Description Select Select all or deselect to the selection Del Delete the selected fax file Mark as Mark a fax as unread read or star First Return to the first page Prev Previous page Next Next page Last Last page All List all fax documents Note Click the f...

Page 14: ...l be kept three days 5 Phone books support UTF8 a Private phone book Menu Description Select Select all or deselect to the selection Add Add a new telephone record Clear Clear the current input information Delete Select the corresponding records and click Delete button the telephone records will be deleted Edit Select the corresponding records and click Edit button after the completion of edit cli...

Page 15: ...ls Menu Description Select Select all and deselect to the selection Add Add a new telephone records Clear clear the current input information Delete Select the corresponding records and click Delete button the telephone records will be deleted Clear Clear all records in phone book Edit Select the corresponding records and click Edit button after the completion of edit click on Submit to store the ...

Page 16: ...ete Select the corresponding department and click Delete button the department will be deleted Modify Selected a department click Modify to change the department name click Submit to save change or click Clear to cancel modify Submit Clear b User Manage Use the system administrator privileges user login to system click Management User Manage open the user manage interface 1 Add User Input Name Dep...

Page 17: ...H eezeeFAX User manual Page 17 For each user you can set the following user rights Menu Description Out going Fax User has right to send fax Server setting User has right to set server parameter Internal File Forward User has right to forward file on a network or through an intranet Broadcast Fax User has right to send broadcast fax ...

Page 18: ...er s e mail login password FROM Full path of E mail Address TO Input E mail address to receive fax Bcc Send blind carbon copies to list List should be a comma separated list of names Attachment Email received format Fax2Email Enable fax to Email Notify By Email E mail informs user of done or failed transmission SMTP Test Simple Start SMTP Test test result without test log SMTP Test Detail Start SM...

Page 19: ... any one share folder over LAN SMB Test For test Ensure setup is right and click SMB Test Fax server will auto generate a test paper in the specified share directory 2 Delete User Select the corresponding user and click Delete button the user will be deleted 3 Edit User Select a user then click Modify button to modify the user info c Fax routing Table The definition of line routing fax identifier ...

Page 20: ...________________________________________________________________________________ Page 20 eezeeFAX User manual 2009 APLIGO GmbH d Routing Strategy The strategy of incoming fax routing priority strategy parity strategy ext priority strategy ...

Page 21: ..._____________________________________________________________________________________________________________________ 2009 APLIGO GmbH eezeeFAX User manual Page 21 7 My Setting a Send Preferences ...

Page 22: ...any name and sender s name Dial Prefix 1 Input dial prefix 1 Dial Prefix 2 Input dial prefix 2 Dials Dial times Retries Retry times Priority Fax priority Options High Normal Low Validity The validation times of this fax Resolution Fax resolutions Options Normal Fine SuperFine Advertising Input advertising words and will be displayed at the header TagLine format Display the recipient firstly or sen...

Page 23: ...item details Menu Description SMTP Server Input the domain or IP address of SMTP server e g smtp host com Account Input sender s e mail account Password Input sender s e mail login password FROM Full path of E mail Address TO Input e mail address to receive fax Attachment Email received format Fax2Email Enable fax to email Notify By Email Notice by email after sending fax ...

Page 24: ...s 1 3 Maximum 3 IP address Each IP address must be unique IP Address 1 2 3 Input the first IP address SubnetMask 1 2 3 Input the first IP network subnet mask Gateway Input the gateway IP address DNS Address 1 Input the preferred DNS server DNS Address 2 Input the alternate DNS server Web Port Input the web page port Default 80 No ping response Disable ping response DHCP Client Enable Get network c...

Page 25: ...line has its setting such as Dial Rules Receiving Parameter Sending Parameter Identifier and Line Control Notes Only the user has setting right can visit and modify line setting Menu Description Dial Rules Country code area code national prefix out line prefix Dial tone Detect if your telephone line is connected with PBX input dial prefix at Out line Prefix Receiving Param Max Page Maximum receive...

Page 26: ...ber on the top of the page Identifier Input the local CSID Extension digit Extension number Prefix Strip Extension number Prefix Strip Available Extension number Suffix Strip Prefix Strip and Suffix Strip will be cut after extension input Generally set the Prefix Strip and Suffix Strip as 0 Suffix Strip Extension Required When checked a correct extension is required for each in coming call or else...

Page 27: ...ice Language Select voice language Update Upload voice file to server Default Voice Voice Type File Name Size Content Receiver voice play1 raw 41Ｋ Welcome please dial extension number or press start for fax Sending voice play2 raw 28Ｋ Please press start for receiving fax Error voice Play3 raw 36Ｋ Sorry the extension number doesn t exist please redial d Dialrules Dial string processing rules please...

Page 28: ...quired only if you want to receive a notification by email And no matter the validation code or the account is present or not the delimeter is required Note The Email Account should be a new Email account for Email2fax only instead of any other purposes because Email2fax function will remove all emails in the inbox no matter they are suitable for Email2fax or not Menu Description Enable Enable ema...

Page 29: ...host field Menu Description Enable Disable Disable fax backup Enable Each User Backup single user s sent and received faxes Enable Each Fax Backup all users sent and received faxes Backup Host Input the name of the computer used for backup g Delete rules Menu Description Days for keeping fax files All user s received faxes storage period in a fax server Days for keeping temp files Temp files stora...

Page 30: ...____________________ Page 30 eezeeFAX User manual 2009 APLIGO GmbH h Time Setting Click Sync button to match PC time Please choose a correct time if manual setup then click Save to modify the fax server time i Language Setting The web interface language supports multiple languages j Remote Printer ...

Page 31: ...e selected printer as accepting jobs status again Reject Jobs Setup the selected printer as reject jobs status Start Printer Setup the selected printer as Stop status again Stop Printer Setup the printer as Stop status Direct TCP Connection HP JetDirect Connection technology via TCP Connect printer to internet directly UnixIPP Server Base on Internet Printing Protocol Network SMB Server Input Shar...

Page 32: ...anual 2009 APLIGO GmbH 9 Log and task list a Events With Events log administrator can monitor event records in users operations and system log b Fax Queue Display all users sending tasks and queuing tasks the system administrator can delete the selected fax task c Sent Display all users sent fax records the list can be exported and be stored ...

Page 33: ..._____________ 2009 APLIGO GmbH eezeeFAX User manual Page 33 d Received Display all received fax records the list can be exported and be stored all records can be cleared e Distribution Log Display all users received fax distribution records the list can be exported and be stored All records can be cleared ...

Page 34: ...______________________________________________________________ Page 34 eezeeFAX User manual 2009 APLIGO GmbH f Transmit Display the transfer records of all users intranet files 10 Tools a Server Status This web interface displays server relative information ...

Page 35: ...g Test Input the destination IP address to ping IP c SMTP Test SMTP server test Menu Description SMTP Input the domain or IP address of SMTP server USER Input sender s e mail account PASS Input sender s e mail login password FROM Full path of E mail Address TO Input e mail address to receive fax SUBJECT Email Subject DMESG Wait for debug message EXEC Execute this test ...

Page 36: ...emporary fax log file Numbers Delete temporary fax number file Done Log Delete temporary send info e Parameters Backup This web interface shows Server parameters backup and server parameters restore f Update This web interface shows how to upgrade system firmware The update files should be gotten from service provider g Factory Restore This web interface shows how to restore the factory settings i...

Page 37: ...then download Print2fax zip Print2fax is a Windows print monitor designed to send its output directly to a Fax Server Once installed you can print to a Fax Server from any application and it will pop up a simple dialog box allowing you to enter the destination FAX number It s not intended to be fancy or all encompassing just a quick and easy way to send fax from any Windows application Click Insta...

Page 38: ...r all encompassing just a quick and easy way to send FAXes from any Windows application Print2fax installation It is packaged in the form of a Windows Installer which installs the required sets of DLL files and registers the monitor with the system This adds support for a new type of port to your system called a Print2fax Port Once you ve successfully installed the files setup is straightforward b...

Page 39: ... manual Page 39 Next you ll be asked what port to use Select the radio button create a new port type If the installation went well you should see Print2fax as one of the options The drop list might scroll so it may not be obvious that it s at the bottom of the list If it doesn t appear on the list at all something went wrong with your installation ...

Page 40: ...l 2009 APLIGO GmbH Next a box will pop up for you to name the port The name doesn t actually matter but naming it FAX1 will help to identify it Next select the printer type Experience has shown that the Apple LaserWriter 12 640 PS and the Canon C LBP 360PS are good choices and I recommend them Most any other PostScript printer will probably work ...

Page 41: ...____________________________________________________________________________________________________ 2009 APLIGO GmbH eezeeFAX User manual Page 41 Of course name it whatever you want but we suggest to call it Print2fax ...

Page 42: ...nyway since you can locally install Print2fax on any system that needs it and it communicates directly with the Fax Server Since it pops up the dialog box asking where to send the FAX job locally this would be ugly at best Also don t print a test page since you re not done configuring the printer yet Right click on the printer to call up its properties and select the Ports tab Locate the port you ...

Page 43: ...onfigure Port button to configure the connection to your Fax Server Most people who have problems are going to have problems because their Fax Server won t let them connect Break out your Fax Server documentation and make sure that you have set up the correct permissions Okay now you re ready to print a test job When you send anything to this printer a dialog box will appear ...

Page 44: ... turned off the following way 1 Click Start and then click Control Panel 2 In Control Panel click User Accounts 3 In the User Accounts window click User Accounts 4 In the User Accounts tasks window click Turn User Account Control on or off 5 If UAC is currently configured in Admin Approval Mode the User Account Control message appears Click Continue 6 Clear the Use User Account Control UAC to help...

Page 45: ...__________________ 2009 APLIGO GmbH eezeeFAX User manual Page 45 d Voice recording Please use windows Sound Recorder to record the voice file The file format PCM attributes 8000 kHz 8 mono Saving format play raw Receiving voice named play1 raw Sending voice named play2 raw Error voice named play3 raw ...

Page 46: ... 168 1 1 Subnet Mask 1 255 255 255 0 DNS Address 1 203 90 224 11 IP Address 2 0 0 0 0 DNS Address 2 127 0 0 1 Subnet Mask 2 255 255 255 0 IP Address 3 0 0 0 0 Subnet Mask 3 255 255 255 0 b Line Setting Dial Rules Country Code 852 Receiving Param Max Pages 25 Area Code None Receiving Voice No National Prefix 0 Rings 2 International Prefix 00 Identifier Fax Number 123456 Out line Prefix None Identif...

Page 47: ...ult users Default password Competence admin 123456 System administrators user 123456 Default user d Voice document default Voice Type File Name Size Content Receiver voice play1 raw 41Ｋ Welcome please dial extension number or press start for fax Sending voice play2 raw 28Ｋ Please press start for receiving fax Error voice Play3 raw 36Ｋ Sorry the extension number doesn t exist please redial ...

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