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ADOBE READER 8

User Guide

129

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Summary of Contents for READER 8

Page 1: ...Chapter 1 USER GUIDE...

Page 2: ...Burlington New Jersey USA Copyright 1990 Munksgaard International Publishers Ltd Copyright 1990 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington Ne...

Page 3: ...nts 28 Adjusting PDF views 29 Layers 33 Page thumbnails and bookmarks 34 Searching PDFs 35 Saving PDFs 41 Reusing PDF content 43 Chapter 4 Review and comment Quickstart 45 Meetings 46 Participating in...

Page 4: ...features 101 Checking the accessibility of PDFs 103 Reading PDFs with reflow and accessibility features 105 Chapter 9 Movies sounds and 3D models Movies and sounds 112 Adding 3D models to PDFs 113 In...

Page 5: ...orials SDKs scripting guides and sample code in addition to forums RSS feeds online seminars and other technical resources Support Home Contains information about free and paid technical support optio...

Page 6: ...r shared reviews this includes the number of comments from a reviewer the review deadline server status unread reviews and a summary of updated shared reviews See Tracking PDF reviews on page 51 Comme...

Page 7: ...click Search 3 Type one or more words in the text box and click Search Topics matching the search terms appear in the navigation pane listed in order of relevance Search tips These tips can help you i...

Page 8: ...alternate text If link text doesn t match the title of the destination the title is referenced in the Title attribute of the Anchor tag For example the Previous and Next links include the titles of t...

Page 9: ...options as desired and click Create PDF Move a toolbar Some toolbars such as the Tasks toolbar appear in the toolbar area Others such as the Comment Markup toolbar open as floating toolbars To move a...

Page 10: ...ys The Reader work area includes a document pane that displays PDFs and a navigation pane on the left side that helps you browse through the current PDF Toolbars near the top of the window provide oth...

Page 11: ...way or by pressing Ctrl L Command L See also View PDFs in Full Screen mode on page 22 Navigation areas for PDF packages on page 8 Open secured PDFs on page 28 Select another tool By default the Select...

Page 12: ...art in the Beyond Adobe Reader window The Beyond Adobe Reader window opens by default when you start Reader from the application icon Start menu Windows or Dock Mac OS The home page in this window con...

Page 13: ...ou clicked For example when you right click Control click the toolbar area that context menu displays the same commands as the View Toolbars menu Note The Reader menu bar appears only when it is open...

Page 14: ...t as you switch between PDFs Show or hide toolbars To open a toolbar choose View Toolbars toolbar name A check mark next to the toolbar name indicates that the toolbar is displayed To hide all toolbar...

Page 15: ...dividual tools Reader includes more tools and more toolbars than the set that appears by default You can customize the toolbars so that the tools you use most often appear in the toolbar area Do any o...

Page 16: ...opens that page in the document When you open a PDF the navigation pane is closed by default but buttons along the left side of the work area provide easy access to various panels such as the Pages p...

Page 17: ...as floating panels rather than in the navigation pane However you can dock the panel in the navigation pane later Do one of the following On the left side of the navigation pane select the button for...

Page 18: ...tup folder For more information about this topic see the Adobe support website Adobe Digital Editions Reader 8 0 changes the way you open and manage eBooks Now you use the free Adobe Digital Editions...

Page 19: ...embedded and are not installed on your system choosing Help Check For Updates Now automatically prompts you to download and install the necessary fonts Hebrew Arabic Thai and Vietnamese PDFs Reader su...

Page 20: ...or Open Previous To change the position of the PDF list click one of the list position icons To access package related commands click Options and choose the desired command View attachments A PDF may...

Page 21: ...The Current PDF Document and Include Comments Search attachments You can search for words in single PDF or in multiple PDFs along with any attached PDFs up to two levels deep 1 Choose Edit Search and...

Page 22: ...ick the PDF File icon in your file system Note In Mac OS you may not be able to open a PDF created in Windows by double clicking the icon Instead choose File Open With Reader Opening pages in a PDF De...

Page 23: ...ar until the page appears in the small pop up display Type the page number to replace the one currently displayed in the Page Navigation toolbar and press Enter or Return Note If the document page num...

Page 24: ...eview the component PDFs one by one Sort the components of a PDF package Because the data categories are shown in columns in View Top mode use that view to complete this procedure 1 In the PDF package...

Page 25: ...t step 1 Choose View Go To Next View Note You can make the Previous View button and Go To Next View button available in the toolbar area by right clicking Control clicking the Page Navigation toolbar...

Page 26: ...dvancement and transitions The pointer remains active in Full Screen mode so that you can click links and open notes There are two ways to advance through a PDF in Full Screen mode You can use keyboar...

Page 27: ...dobe Reader installed on your system and subsequently install Acrobat Safari continues to use Adobe Reader to open PDFs in your browser To reconfigure Safari to use Acrobat you must quit Safari and al...

Page 28: ...en do any of the following To scroll through the article one pane at a time press Enter or Return or click in the article To scroll backward through the article one pane at a time Shift click in the a...

Page 29: ...ngs Automatically Save Document Changes To Temporary File Every _ Minutes Determines how often Acrobat automat ically saves changes to an open document Save As Optimizes For Fast Web View Restructures...

Page 30: ...n the user backtracks to the previous page Available only for transitions with directional options General preferences Basic Tools Use Single Key Accelerators To Access Tools Enables you to select too...

Page 31: ...our GPU card driver to enable this hardware feature Contact your card vendor or computer manufacturer for an updated driver Use Page Cache Places the next page in a buffer before the current page is v...

Page 32: ...to a prompt by indicating that you always allow files of that type The attachment s file type is then added to a list stored in the registry If you want to restrict a file type that you permitted in t...

Page 33: ...out when you roll backward Zoom In and Zoom Out change the document magnification by preset levels The Zoom Value option changes the page view according to a percentage you type in or select from a p...

Page 34: ...nd then drag the frame to see a different area of the page in the document pane Change the default magnification 1 Choose Edit Preferences 2 Under Categories select Page Display 3 Open the Zoom pop up...

Page 35: ...open a new window Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to the new window You can open multiple windows with the suffix incrementing with each new window Closing...

Page 36: ...need to know the distances or areas associated with objects in a form or CAD drawing or when you want to measure certain areas of a document before sending it to a professional printer The measuring...

Page 37: ...d Visio You can control the display of layers using the default and initial state settings For example if your document contains a copyright notice you can easily hide the layer containing that notice...

Page 38: ...document However the content is not added to a specific layer even if that layer is selected when the content is added Rather the content is added to the entire document Page thumbnails and bookmarks...

Page 39: ...2 To change the font size choose small medium or large for Text Size from the Options menu Searching PDFs Search features overview You run searches to find specific items in PDFs You can run a simple...

Page 40: ...dows side by side so that together they almost fill the entire screen Note Clicking the Arrange Windows button a second time resizes the document window but leaves the Search window unchanged If you w...

Page 41: ...e options you want 6 Click Search During a search you can click a result or use keyboard shortcuts to navigate the results without interrupting the search Clicking the Stop button under the search pro...

Page 42: ...w 2 Specify additional search criteria 3 Click Refine Search Results Continue to refine the results by repeating this procedure Icons shown with search results The icon next to an instance of the sear...

Page 43: ...when Match All Of The Words is selected Stemming Finds words that contain part the stem of the specified search word For example a search for opening finds instances of open opened opens and openly Th...

Page 44: ...results with white To learn more about Boolean queries syntax and other Boolean operators that you can use in your searches refer to any standard text website or other resource with complete Boolean i...

Page 45: ...he of information from any PDF that you search This cache reduces subsequent search times for that PDF Maximum Cache Size Limits the temporary cache of search information for the Fast Find option to t...

Page 46: ...rsion of Adobe Reader When you are working on a document to which additional usage rights have been assigned Adobe Reader automat ically saves your work every 5 minutes You change how often Adobe Read...

Page 47: ...point The text between the two insertion points is selected Double click to select a word Triple click to select a line of text 2 If you want to extend a selection letter by letter press Shift and an...

Page 48: ...age and start over click outside it 2 Copy the image Choose Edit Copy and then choose Edit Paste to paste the image in an open document in another application Right Control click the image and choose...

Page 49: ...My Screen Participate in an email review When you open the PDF attachment in an email review a tracked copy of the PDF opens with a document message bar a Send Comments button and a Comment Markup too...

Page 50: ...e Select tool double click the markup and then type a comment in the pop up note To change properties such as line color and width right click Control click the markup and choose Properties Meetings S...

Page 51: ...ollowing To send a message type it in the Chat pod select who to send it to and click the Send Message button To clear the Chat pod or change the font size click the Pod Options button and choose an o...

Page 52: ...title if prompted 3 Save the file to a location that you can find easily such as the desktop 4 Add comments to the PDF using tools from the Comment Markup toolbar If you need to delete a comment selec...

Page 53: ...onization continues after the PDF is closed you ll continue to receive notifications Messages in the notification area inform you when new reviewers join the review when updates occur multiple reviews...

Page 54: ...ceive comments from other reviewers If a reviewer can t access the comment server they may send you their comments If you solicited feedback from individuals who weren t initially invited to the revie...

Page 55: ...re published or sent See also Save the PDF with comments on page 52 Tracking PDF reviews Review Tracker overview You can use the Review Tracker to manage your document reviews From this window you can...

Page 56: ...ent Lists PDFs in reviews that you initiated Reviews I ve Joined Contains PDFs in reviews that you ve received PDFs appear in this list only after you open them Note Bolded PDFs contain comments that...

Page 57: ...hared PDF 2 In the upper right corner of the document the Status button displays either the last attempt successful icon the last attempt unsuccessful icon or the attempting to connect icon Check stat...

Page 58: ...s you to approve the link click OK Commenting Commenting and markup tools overview Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include...

Page 59: ...Tasks toolbar and choose Show Comment Markup Toolbar To add or remove tools to this toolbar right click Control click the toolbar and select the tool Or choose Tools Customize Toolbars Select a commen...

Page 60: ...ollowing and then click Close Click the Appearance tab to change such options as the color and type of icon used The type of comment selected determines which options are available Click the General t...

Page 61: ...e following Select the Sticky Note tool in the Comment Markup toolbar and either click where you want to place the note or drag to create a custom sized note Choose Document Comments Add Sticky Note 2...

Page 62: ...1 Use the Select tool or select the Text Edits tool from the Comment Markup toolbar If you don t want the Indicating Text Edits dialog box to appear each time you select the Text Edits tool select Do...

Page 63: ...cross out or underline text Commenting tools are available only in PDFs that have commenting enabled PDFs in a review workflow typically include commenting rights You can use the Highlight Text tool C...

Page 64: ...document page where you want to place the stamp or drag a rectangle to define the size and placement of the stamp 3 If you haven t provided a name in the Identity preferences the Identity Setup dialog...

Page 65: ...ded a name in the Identity preferences the Identity Setup dialog box prompts you to do so Delete a custom stamp category 1 Choose Tools Comment Markup Stamps Manage Stamps 2 Select the category you wa...

Page 66: ...ou cannot group text edit markups Group markups 1 Using the Select tool or the Hand tool select a markup 2 Ctrl click Command click to select the markups you want to group 3 Right click Control click...

Page 67: ...it Paste Add a callout 1 Choose Tools Comment Markup Callout tool 2 Click once to set the location of the end point and click again to set the location of the text box 3 Choose View Toolbars Propertie...

Page 68: ...n it for viewing By adding attachments as a comment you can reference longer documents that can t easily be pasted into a pop up note or text box If you move the PDF to a new location the embedded fil...

Page 69: ...ar 5 Do any of the following To move the image drag it To resize the image select it and then drag one of its handles Press the Shift key when resizing the image to maintain the original proportions T...

Page 70: ...e Comments List When you print or summarize comments you can specify whether hidden comments are printed or summarized When you hide a note comment that has been replied to all other replies in the th...

Page 71: ...dows you can use a status or a check mark to indicate which comments you want to export to a Word document By setting the review status you can show or hide a group of comments and let review particip...

Page 72: ...hoose Properties 2 Deselect Locked and then click Close Spell check comments You can spell check the text you add in note comments and form fields However you cannot spell check the text in the underl...

Page 73: ...d appears in the Check Spelling dialog box click Add to add it to the dictionary The word is added to the language dictionary selected from the Add To menu Choose Edit Spell Checking Edit Dictionary T...

Page 74: ...ight Participate in an approval workflow If you re invited to participate in an approval workflow you receive an email that provides step by step instructions for approving the attached PDF When you o...

Page 75: ...f you send a notification type an email address in the To box add addresses for other recipients as appro priate and click Send If you don t send a notification click Complete If the Notify Initiator...

Page 76: ...the Stamps palette select Digital Identity Stamps right click Control click your stamp and choose Edit Identity 3 In the Identity Setup dialog box type or edit your name title company name department...

Page 77: ...pe on a form without fields If a PDF form doesn t contain interactive form fields you can fill in the form online if the form creator has enabled the Typewriter tool 1 Choose Tools Typewriter Typewrit...

Page 78: ...rst is a Highlight Fields button which colors the backgrounds of all blanks to be filled in and outlines any required blanks making it easy to see them at a glance You navigate and adjust views of a f...

Page 79: ...orm Show Text Field Overflow Indicator Displays a plus sign in text fields that exceed the bounds specified when the fields were created Always Hide Forms Document Message Bar Hides the forms document...

Page 80: ...with a colored background light blue by default and all required form fields are outlined in another color red by default 3 Click in the first form field you want to fill in either to select that opti...

Page 81: ...f you want to use it If you want to remove an entry from the Auto Complete memory such as a misspelled entry that you found and corrected later you can edit the list in the preferences Enable the Auto...

Page 82: ...ing data easier for the form recipient because the barcode can simply be scanned The results are an accurate and detailed summary of your input Search a form When you search for words in a PDF the sea...

Page 83: ...nary 2 Choose the language dictionary you want to use from the Dictionary menu and then click Done Commenting on forms Acrobat users can comment on PDF forms just as on any other PDF If the form creat...

Page 84: ...the text in the To box 6 In the blank email message paste the copied text into the To box Repeat steps 6 and 7 for the Subject and Message Text boxes 7 Attach the file that you saved in step 4 to the...

Page 85: ...est results change your security preferences to always sign in Preview Document mode so that you can view and sign the PDF in a secure state 1 Click the signature field Or click Sign and choose Sign D...

Page 86: ...t is used to add the digital signature and a certificate that you share with those who need to validate your signature When you apply a digital signature Reader uses a hashing algorithm to generate a...

Page 87: ...n click OK 7 Click Advanced Preferences click the Creation tab select any of the following click OK and click OK again Include Signature s Revocation Status When Signing Embeds information about wheth...

Page 88: ...FDF file with the time server settings click the Import button Select the FDF file and click Open If you have a URL for the time server click the New button Type a name and then type the server URL Sp...

Page 89: ...ocument Sign Sign Document Click the Sign button on the Tasks toolbar and choose Sign Document or Place Signature 2 If you chose Place Signature you re prompted to draw a signature field for your sign...

Page 90: ...n the PDF click the signature field or click the Sign button in the Tasks toolbar and choose Sign Document or Place Signature The document message bar appears with the compliance status and options 4...

Page 91: ...icate encryption to PDFs You can get a digital ID from a third party provider or you can create a self signed digital ID Self signed digital IDs may be adequate for many situations However to prove yo...

Page 92: ...ve a security token or hardware token connected to your computer 5 Click Next and follow the on screen instructions to register your digital ID Create a self signed digital ID If you re not using a th...

Page 93: ...the name and URL for the roaming ID server and click Next 4 Type the user name and password you ve been assigned or follow the directions to create a new account Click Next and then click Finish 5 If...

Page 94: ...lick the Usage Options button again and select a second option A checkmark appears next to selected options If you select only the signing option the Pen icon appears next to the digital ID If you sel...

Page 95: ...er without having to write it down do not use a correctly spelled word in any language as these are subject to dictionary attacks that can crack these passwords in minutes change your password on a re...

Page 96: ...Settings 2 Select Digital IDs on the left 3 Select the ID you want to share and click Export 4 Follow the on screen instructions to email the certificate or save it to a file If you use a third party...

Page 97: ...ved from the trusted identities list or the trust level changed The PDF was modified after it was signed or certified Validate a signature manually You can assess the validity of a digital signature b...

Page 98: ...mine whether the time that appears in the digital signature reflects the time the signature was validated Current Time the time set by the default time stamp server specified in the Security Settings...

Page 99: ...the signer used a time stamp server 4 In the Certificate Viewer click the Trust tab to determine if the time stamp certificate is trusted If it isn t trusted click Add To Trusted Identities If a cert...

Page 100: ...ng Select Email The Data To Someone and click Next to send your certificate as an FDF file to another user Type the email address click Email and then send the email message that appears in the defaul...

Page 101: ...te Viewer dialog box click the Details tab and note the MD5 digest and SHA1 digest values finger print Contact the certificate s originator to confirm that the values are correct The certificate shoul...

Page 102: ...information against the information they receive with the certificate The fingerprint refers to the MD5 digest and SHA1 digest values You can check certif icate information for your own digital ID fi...

Page 103: ...document with an author signature Dynamic Content Trusts movies sound files and other dynamic elements Embedded High Privilege JavaScript Trusts embedded scripts 5 Click OK click OK again and then cl...

Page 104: ...signature and then click Next 6 Do one of the following If you re saving the file specify a name and location for it and click Save If you re sending the file as an email attachment type an email add...

Page 105: ...not just users with mobility impairments fill the form more easily Accessibility features in Acrobat and Reader fall into two broad categories features to make the reading of PDF documents more acces...

Page 106: ...reader or the Read Out Loud tool or when you save as text for a braille printer This extraction fails if Reader cannot determine how to map the font to Unicode characters Reading order and document st...

Page 107: ...PDF value in the Advanced pane of the Description tab See also Reading PDFs with reflow and accessibility features on page 105 Checking the accessibility of PDFs About accessibility checkers Of course...

Page 108: ...references panel Quick Check has found no underlying document structure that Reader can use for reading order Reader will analyze the reading order of the document using the current analysis method se...

Page 109: ...option that is appropriate for your assistive software and devices The assistant presents only preferences that are appropriate for your assistive software and devices according to the option that yo...

Page 110: ...Text Captions When Available Show Audio Description Or Video Description Or Descriptive Video When Available These preferences don t correspond to any options in the Accessibility Setup Assistant Acc...

Page 111: ...ences to Single Page if you choose to have Reader send only the currently visible pages to the assistive technology Because Reader sends page information about all visible pages the assistive technolo...

Page 112: ...e Help window on page 132 Keys for navigating the How To panel on page 132 Enable single key accelerators You can select some tools and perform some actions with single key accelerators Most keyboard...

Page 113: ...while it is in Reflow view In most cases only readable text appears in the reflow view Text that doesn t reflow includes forms comments digital signature fields and page artifacts such as page number...

Page 114: ...eading preferences Read Out Loud uses the available voices installed on your system If you have SAPI 4 or SAPI 5 voices installed from text to speech or language applications you can choose them to re...

Page 115: ...or alternative access to information on the computer screen Narrator is a light version of a screen reader Magnifier is a screen magnifi cation tool For more information on the accessibility tools in...

Page 116: ...preferences You can specify the media player you want to play movies and sounds by choosing Edit Preferences Windows or Reader Preferences Mac OS and then selecting Multimedia from the left side of th...

Page 117: ...documents and authors Use this option to prevent media from playing in documents that were previously trusted documents or created by trusted authors This option is available only when a PDF that con...

Page 118: ...agging various 3D navigation tools When you navigate in 3D it may help to think of it as viewing the stationary 3D model from a camera s perspective You can rotate pan move up down or side to side and...

Page 119: ...cker which you can use to select a different color for the space surrounding the 3D object Examples of Model Rendering modes The Model Render Modes include combinations of factors that affect the appe...

Page 120: ...Windows or Reader Preferences Mac OS selecting 3D under Categories and then choosing an option on the Open Model Tree On 3D Activation menu In some instances the author of the PDF can set up a 3D mode...

Page 121: ...e whether animations are allowed Preferred Renderer Specifies the rendering engine used to affect both performance and quality so it s important to select the appropriate renderer Depending on your sy...

Page 122: ...a new comment and also a new view definition in the Model Tree with a default name such as CommentView1 3 To add more comments do one of the following To create an additional comment in a view make s...

Page 123: ...uide 119 Run a JavaScript If there is a separate JavaScript file associated with the 3D model PDF you can activate it 1 Open the PDF in Acrobat 2 Right click Control click the 3D model in the PDF and...

Page 124: ...Properties to set any additional options available with the printer driver In Mac OS set printer driver options in the Print Center 7 To print comments or forms select an option from the Comments And...

Page 125: ...s for Pages Per Sheet Page Order Print Page Border and Auto Rotate Pages Note N up printing in Acrobat is independent of the N up printing features of printer drivers The Reader print settings don t r...

Page 126: ...n screen If the document is designed to print differently from how it currently appears on screen a message may appear in the Print dialog box The Preview image in the Print dialog box always shows th...

Page 127: ...og box and look for options that mention two sided or duplex printing Pages arranged in PDF top pages arranged in booklet layout bottom and pages printed and folded into new booklet Print a booklet 1...

Page 128: ...ong side Compare Right binding with Right Tall Print documents in a PDF package A PDF package contains multiple documents wrapped in one PDF You can print the documents individually or together 1 Open...

Page 129: ...represents printable elements in the document structure such as headings and figures 1 Open a PDF with bookmarks If necessary choose View Navigation Panels Bookmarks so the bookmarks appear in the na...

Page 130: ...ts with Asian fonts that aren t installed on the printer or embedded in the PDF The Asian fonts must be present on the system Emit CIDFontType2 As CIDFontType2 PS Version 2015 And Greater Preserves hi...

Page 131: ...n Hand tool H H Temporarily select Hand tool Spacebar Spacebar Select tool V V Snapshot tool G G Current zoom tool Z Z Temporarily select Dynamic Zoom tool when Marquee Zoom tool is selected Shift Shi...

Page 132: ...xt Underline Text Shift U Shift U Arrow tool D D Text Box tool X X Attach file as comment J J Cycle through attach tools Attach File Attach Sound Paste Clipboard Image Shift J Shift J Move focus to co...

Page 133: ...arrow Not available Nextdocument with multiple PDFs open in a single doument window Alt Shift Right arrow Not available Scroll up Up Arrow Up Arrow Scroll down Down Arrow Down Arrow Scroll when Hand t...

Page 134: ...Tab Shift Tab Activate selected tool item such as a movie or bookmark or command Spacebar or Enter Spacebar or Enter Open context menu Shift F10 Control click Close context menu F10 Esc Return to Hand...

Page 135: ...e it active when focus is on the panel button Up Arrow or Down Arrow Up Arrow or Down Arrow Move to next naviga tion panel and make it active when focus is anywhere in the navigation pane Ctrl Tab Not...

Page 136: ...Result Windows Action Mac OS Action Open or close How To panel Shift F4 Shift F4 Open and move focus to How To panel Shift F1 Shift F1 Go to How To home page from a How To topic Home Not available Mo...

Page 137: ...articles navigating 24 Asian fonts downloading 126 Asian text adding comments in 62 converting to PDF Mac OS 15 Attach File As Comment tool 64 attaching files to PDFs 64 sound 63 attachments searching...

Page 138: ...eating 88 defined 87 deleting 91 hardware tokens 89 protecting 91 roaming IDs 89 selecting default 90 setting a default 90 setting passwords 90 setting timeouts 90 smart cards 89 what to do if lost or...

Page 139: ...ng temporarily 7 text selection 24 handicap See accessibility handwritten signatures creating the appearance of 82 hardware tokens signing and 89 Hebrew language 15 Help system accessibility 4 navigat...

Page 140: ...w 7 orientation page layout 30 rotating 31 orthographic projection 3D models 115 Oval tool 61 ovals creating 61 deleting 62 overriding layer print settings 122 P packages printing PDF 124 Page Display...

Page 141: ...king reviews 51 viewing a list of comments 66 right to left language options 15 roaming ID signing PDFs 89 Rotate Pages command 31 rotating pages changing view 31 RSA security 88 RSS subscribing to 54...

Page 142: ...10 showing and hiding labels 11 tools 3D navigation 114 selecting 7 single key access 24 tracked PDF documents review 47 Tracker reviewing 51 transparency grids displaying 27 trim boxes 27 tryouts 1...

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