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W O R K C E N T R E 7 2 2 8 / 7 2 3 5 / 7 2 4 5 E VA L U AT O R G U I D E
SECTION 2
Evaluating Multifunction Systems
HOW XEROX WORKCENTRE
®
7228/7235/7245 SERIES
EXCEEDS THE COST CONTROL REQUIREMENT
COST CONTROL
EVALUATE
ADVAN-
TAGE
One of the most important things to consider when evaluating a device with
color capabilities
is to
understand how you can
control color usage
. Does the device charge a premium for black-and-white
printing? Can the device
automatically check for black-and-white and color pages
?
Black-and-white system costs, with built-in color
All WorkCentre 7228/7235/7245 series devices separate color and black-and-white page counts to
allow for separate billing of these pages. Further, with a Xerox maintenance and supplies contract –
page costs are fixed, meaning the per-click charge doesn’t change depending on how much toner is
used. Similarly, page-size doesn’t effect your per page cost – tabloid and letter size pages carry the
same cost.
Accounting for Color
Two features have been specifically developed to ensure color and black-and-white copies and prints
are accurately accounted for, and that access to walk-up color copying features can be managed.
• Automatic Color Copy –
the device detects black-and-white and color pages separately in the
original source document and prints and charges for them at their different rates. In addition,
you can select “Black-and-White Only” to copy color documents in black-and-white. These
output settings can be assigned as the copy default for the device to limit color usage and
manage costs.
• Automatic Color Print –
the device detects black-and-white pages within a print job even with the
output selection set to Color. The black-and-white printed pages are then printed and charged at the
black-and-white rate.
The Xerox WorkCentre 7228/7235/7245 also enables several tools to allow for the following capabilities:
• Device Auditron –
Can restrict and track copy, print, fax and scan usage.
• Xerox Standard Accounting –
Restricts and tracks copy, print, fax and scan usage. XSA can also
generate reports from the web showing print, copy, scan and fax events with time stamps.
• Xerox Page Accountant –
Sets color quotes
for copy and print across your enterprise.
• 3rd Party Enablement for Accounting –
Additional accounting solutions for specific
industries and vertical applications are
available from Xerox Business Partners
including Equitrac Corporation, Pharos
Systems, Control Systems Inc., and others.
