WorkCentre 4118
Quick Reference
English
COPY
COPY
FAX
FAX
OVERVIEW
OVERVIEW
W
ORK
C
ENTRE
4118X (4-
IN
-1) C
ONTROL
P
ANEL
Pa
rt No.
0
32N
0047
4
GENERAL SETUP
GENERAL SETUP
FAX SETUP
FAX SETUP
W
ORK
C
ENTRE
4118X (4-
IN
-1) O
NLY
W
ORK
C
ENTRE
4118X (4-
IN
-1) O
NLY
Numeric Keypad
Start
Stop
Clear / Clear All
Display
Paper Supply
Navigation keys
Enter
Status keys
Copy/Fax keys
Feature
keys
Fax Function keys
Menu/Exit
Document Feeder
(Optional on 4118P)
Control Panel
Paper Tray 1
Bypass
Tray
Document
Input Tray
Output Tray
Paper Tray 2
(Optional)
Status Map
Used to identify the status of the paper trays
and if an error has occurred.
¾
Green light
- indicates selected tray
¾
Multiple lights
- switches to a different
tray if the current tray runs out
¾
Flashing light
- tray is empty
¾
Red light
- an error has occurred
Paper Jam
Bypass
Tray 2
Tray 1
Basic Copying
1.
Ensure
Ready to Copy
displays, if
necessary press
Copy
to change to
Copy Mode
.
2.
Load originals using the
Document
Glass
or
Document Feeder
(optional)
.
3.
Select the
Basic Copy
features
required using the
Control Panel
.
4.
Select the required setting for each
chosen feature using the
navigation
keys
and
press
Enter
.
5.
Enter the quantity and press
Start
.
Selecting Paper
1.
Press
Paper Supply
until the tray
required is lit on the
Status Map
.
2.
If
Bypass Tray
is selected the
Paper Type
option displays. Use
the
navigation keys
to select
the
Paper Type
being used and
press
Enter
.
Advanced
Copy
Features
1.
Ensure
Ready to Copy
displays, if necessary press
Copy
to change to
Copy Mode.
2.
Load originals using the
Document Glass
or
Document Feeder (optional).
3.
Press
Menu/Exit
and select
Copy Features
using the
navigation keys
,
then
press
Enter
.
4.
Enter the quantity and press
Start
.
ID Card Copy
Book Copy
Covers
¾
Select
ID Card Copy
and press
Enter
.
Press Start S.1
displays.
¾
Place
Side 1
of the identity card
face-down on the
Document Glass
and press
Start
.
Press Start S.2
displays.
¾
Repeat for
Side 2
of the identity
card.
¾
Select
Book Copy
and press
Enter
.
¾
Select
Left Page
,
Right Page
, or
Both Pages
depending on the
pages being scanned.
¾
Press
Enter
.
¾
Select
Covers
and press
Enter
.
¾
Select
Front
,
Back
or
Front & Back
depending on the cover required.
¾
Press
Enter
.
¾
Select
Blank
or
Printed
and press
Enter
.
¾
Select the
Paper Tray
containing
the covers stock and press
Enter
.
Transparency Separators
Create Booklet
N Up
¾
Select
Transparencies
and press
Enter
.
¾
Select
Bypass
and press
Enter
.
¾
Select
Off
,
Printed
or
Blank
for the
Separator Sheets
and press
Enter
.
¾
Select a
Paper Tray
for the
separators and press
Enter
.
¾
Select
Create Booklet
and press
Enter
.
¾
Select
On
and press
Enter
.
The images will be arranged
automatically to produce a booklet
when folded.
¾
Select
N Up
and press
Enter
.
¾
Select
2 Up
to print images from 2
originals onto 1 page, or
4 Up
to
print images from 4 originals onto 1
page.
¾
Press
Enter
.
Sending a
Fax
1.
Load an original using the
Document Glass
or
Document Feeder (optional).
2.
Press
Fax
to activate fax mode.
3.
Select the
Basic Fax
features required using the
Control Panel
.
4.
Enter the destination fax number:
Keypad Dial
¾
Enter the fax number using the
numeric keypad
.
Speed Dial
¾
Press
Speed Dial
and enter the
Speed Dial
number (1 - 200).
Group Dial
¾
Press
Speed Dial
and enter the
Group Dial
number (1 - 200).
Manual Dial
¾
Press
Manual Dial
. The dial tone is audible.
¾
Dial the fax number using the
numeric keypad
.
5.
Press
Start
to send the fax.
Using
Redial
1.
Load originals and press
Fax
to activate fax mode.
2.
Press
Pause/Redial
. The last number is dialed.
3.
To access the last 10 dialed numbers, press
Pause/Redial
for 2 seconds. Use the
navigation
keys
to select the number required and press
Enter
.
4.
Press
Start
to dial the number.
Advanced
Fax
Features
Using
Toll Save
,
Memory Fax
,
Delay
Fax
,
Priority Fax
,
Polling
and
Batch TX
1.
Load originals using the
Document Glass
or
Document Feeder (optional).
2.
Press
Fax
to activate fax mode.
3.
Press
Menu/Exit
, select
Fax Features
using the
navigation keys
and
press
Enter
.
4.
Select either
Toll Save
,
Memory Fax
,
Delay Fax
,
Priority Fax
,
Polling
or
Batch TX
and press
Enter
.
5.
Select the options required for the chosen feature
and press
Enter
.
6.
If not entered as part of the feature options, enter
the destination fax number using the
numeric
keypad
and press
Start
to send the fax.
Secure Receive
If
Secure Receive
is enabled, a passcode is required to
print all received faxes.
Enabling
1.
Press
Machine Status
, select
Fax Setup
using the
navigation keys
and
press
Enter
.
2.
Select
Secure Receive
and press
Enter
.
3.
Select
On
and press
Enter
. Enter the passcode
required using the
numeric keypad
and press
Enter
.
Confirm the passcode and press
Enter
.
Using
1.
Press
Menu/Exit
, select
Fax Features
and press
Enter
.
2.
Select
Secure Receive
and press
Enter
.
3.
Select
and press
Enter
.
4.
Enter the passcode and press
Enter
.
Mailbox
Sending to a
Mailbox
1.
Press
Menu/Exit
, select
Mail Box
using the
navigation keys
and
press
Enter
.
2.
Select
Send
and press
Enter
.
3.
Enter the
Box Number
for the remote mailbox and
press
Enter
. If required, enter the
Passcode
and
press
Enter
.
4.
Enter the remote fax number and press
Enter
.
The display shows the current time.
5.
Enter a
Start Time
and press
Enter
. The originals
are sent to the mailbox at the specified time.
Printing or Deleting Documents
1.
Press
Menu/Exit
and select
Mail Box
using the
navigation keys
,
then
press
Enter
.
2.
Select
Delete
or
and press
Enter
.
3.
Enter the
Box Number
for the mailbox and press
Enter
. If required, enter the
Passcode
and press
Enter
.
The contents of the mailbox are deleted or printed
and deleted.
Setting the Paper Size
1.
Press
Machine Status
, select
Machine Setup
using the
navigation keys
and press
Enter
.
2.
Select
Tray 1 Size
and press
Enter
.
3.
Select the size of paper loaded in
Tray 1
and press
Enter
.
4.
Repeat for
Tray 2
(if available) and the
Bypass Tray
.
Setting Power Save Mode
1.
Press
Machine Status
, select
Machine Setup
using the
navigation keys
and press
Enter
.
2.
Select
Power Save
and press
Enter
.
3.
Select
On
and press
Enter
. Select the period of
time the machine waits before entering
Power Save
mode, either
15
,
30
,
60
or
120
minutes. Press
Enter
.
Printing Reports
Various Reports are available, such as Fax Phone
Book, System Data, and Billing Counters.
1.
Press
Machine Status
, select
Reports
using the
navigation keys
and
press
Enter
.
2.
Select the report required and press
Enter
.
3.
To print all the reports, select
Print All Reports
and
press
Enter
.
Help List
The
Help List
contains information about the features
and settings available on the machine.
1.
Press
Menu/Exit
.
2.
Select
Help List
using the
navigation keys
and press
Enter
.
Creating a Mailbox
Speed Dial Setup
1.
Press
Machine Status
.
2.
Select
System Admin Tools
using the
navigation
keys
and press
Enter
. If required, enter the
passcode and press
Enter
.
3.
Select
Mailbox Setup
and press
Enter
.
4.
Select
Create
and press
Enter
.
5.
Select
Set_Conf_MBX
(confidential)
or
Set_Bull_MBX
(bulletin) and press
Enter
.
6.
Enter the
Mailbox Number
using the
numeric
keypad
and press
Enter
.
7.
To passcode protect the mailbox, select
Security
Yes
and press
Enter
.
8.
Enter the passcode required using the
numeric
keypad
and press
Enter
.
9.
Enter the
Mailbox ID
using the
numeric keypad
and press
Enter
.
10.
To setup another mailbox, select
Another Yes
and
press
Enter
.
1.
Press
Machine Status
, select
Fax Setup
using
the
navigation keys
and press
Enter
.
2.
Select
Speed Dials
and press
Enter
.
3.
Select
New
and press
Enter
. Enter a
Speed Dial
number between 1 and 200 using the
numeric
keypad,
then press
Enter
.
4.
Enter the fax number to store and press
Enter
.
Assign a name if required and press
Enter
.
5.
Repeat for each
Speed Dial
required.
Group Dial Setup
1.
Press
Machine Status
, select
Fax Setup
using
the
navigation keys
and press
Enter
.
2.
Select
Group Dials
and press
Enter
.
3.
Select
New
and press
Enter
. Enter a
Group
number between 1 and 200 using the
numeric
keypad
, then press
Enter
.
4.
Enter a
Speed Dial
number to add to the
Group
and press
Enter
twice.
5.
Continue entering
Speed Dial
numbers to the
group, then press
Menu/Exit
.
6.
To assign a name to the
Group
, enter the required
name. If a name is not required press
Enter
.
Confirmation Page
1.
Press
Machine Status
, select
Fax Setup
using
the
navigation keys
and
press
Enter
.
2.
Select
MSG Confirm
and press
Enter
.
3.
Select
On
to print a confirmation page after each
transmission, or
On-Err
to print a confirmation
page only if an error occurs.
4.
Press
Enter
.
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