A
DMINISTRATION
48
Email address books
You can manage email/Internet Fax addresses by sending email messages in a particular format
to the EX/i Print Server, and perform tasks such as overwriting the address book, adding new
addresses, removing addresses, and retrieving current addresses on the EX/i Print Server.
Users can use the address books when they send attachment files to the EX/i Print Server.
The EX/i Print Server supports a maximum of 1,000 entries in each address book.
N
OTE
:
Email messages can be sent only from an administrator account.
Types of address books
The EX/i Print Server supports different types of address books that allow control over
sending emails and files to recipients, and print jobs.
•
Admin:
allows members to modify the address book, get the current address book from the
EX/i Print Server, cancel a job, or receive the status of a job. However, membership in this
address book does not provide the same privileges as the Administrator password
(
).
•
Print:
includes users who have print access. Users who have e-mail addresses in the Print
address book are authorized to submit jobs by e-mail to the EX/i Print Server.
Unauthorized users receive an e-mail reply that their job was not accepted by the EX/i
Print Server for printing.
•
Fax:
used for Scan to Internet FAX. This address book is used for sending scan files via
Internet FAX to the EX/i Print Server. You cannot use addresses in the address book to
send an e-mail to the EX/i Print Server.
•
Corporate:
an LDAP address book used for Scan to email. The Corporate address book
allows users to send files using Remote Scan to a list of addresses registered on an LDAP
server.
•
User
: includes users who have scanning access.
Perform LDAP Setup before setting the User address book. For more information, see
Configure Help.
When a print job is submitted via email, the EX/i Print Server first checks the Print address
book. If the user’s e-mail address does not match any entry in the Print address book, the job
does not print. Instead, the user receives an e-mail stating that the print job was not accepted.
The default wildcard character “@” is stored in the Print address book. This allows any user to
print to the EX/i Print Server until the administrator adds the first entry in the Print address
book.
To manage address books, send an email to the EX/i Print Server with commands in the
Subject and Message fields. The EX/i Print Server responds by e-mail with information about
each request, as described in the following table.
