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Basic functions

Basic functions

Accepting a call

Accepting a call via the handset

The phone rings. The caller is displayed

1

.

^

Lift the handset.

if nec. 

Vol.+

 or 

Vol.-

Adjust the call volume.

Accepting a call via the loudspeaker (speakerphone 
mode)

The phone rings. The caller is displayed

[1]

.

Speaker

Press the key shown. The key LED lights up.

The speakerphone function is activated.

if nec. 

Vol.+

 or 

Vol.-

Adjust the call volume. 

Suggestions for using speakerphone mode:

• Tell the other party that speakerphone mode is active.
• Adjust the call volume while speakerphone mode is active.
• The ideal distance between the user and the phone in speakerphone mode is 

50 cm.

Accepting a call via the headset

Prerequisite:

 A headset is connected.

The phone rings. The 

Headset

 key flashes.

Headset

Press the key shown.

if nec. 

Vol.+

 or 

Vol.-

Adjust the call volume.

Please read the introductory chapter "Getting to know the OpenScape 
Desk Phone IP 35G"

 

 Page 13

 

carefully before performing any of the 

steps described here on your phone.

An incoming call will cancel any ongoing telephone setting operations.

1.

Pay attention to the notes on voice encryption 

 Page 80.

Make sure your headset port is set up properly 

 Page 114.

Содержание OpenScape Desk Phone IP 35G

Страница 1: ...OpenScape Desk Phone IP 35G OpenScape Desk Phone IP 35G Eco OpenScape 4000 HiPath 4000 User Guide HFA A31003 D3530 U100 3 7619...

Страница 2: ...scriptions or characteristics of performance which in case of actual use do not always apply as described or which may change as a result of further development of the products An obligation to provid...

Страница 3: ...disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities The correct disposal and separate collection of your ol...

Страница 4: ...st accumulate this can considerably reduce the service life of the telephone Do not expose the telephone to direct sunlight or any other source of heat as this is liable to damage the electronic compo...

Страница 5: ...Phone IP 35G 13 Navigation keys 15 Programmable function keys 15 Dialpad 16 Display 16 Idle mode 16 Mailbox 17 Messages callback requests 17 Voicemail 17 Call list 18 Menu 19 Service Menu 19 Telephon...

Страница 6: ...ed callback 36 Saving phone numbers for redial 37 Saving the current phone number 37 Saving any phone number 37 Enhanced phone functions 38 Accepting calls 38 Accepting calls via the headset 38 Accept...

Страница 7: ...warding for another telephone 63 Displaying deactivating forwarding for fax PC busy stations 64 Changing forwarding for another station 64 Leaving rejoining a hunt group 65 Programming the function ke...

Страница 8: ...2 Accepting calls with the line keys 93 Accepting calls in the sequence in which they are offered 93 Accepting calls preferentially 93 Activating deactivating ringing call 94 Dialing with line keys 95...

Страница 9: ...Placing a messenger call 109 Defining a representative for the secretary 109 Individual phone configuration 110 Adjusting the display contrast 110 Audio 110 Setting the ringer mode 110 Adjusting audi...

Страница 10: ...uctions should be read and followed by every person installing operating or programming the OpenScape Desk Phone IP 35G These operating instructions are designed to be simple and easy to understand pr...

Страница 11: ...ecific details concerning your communication platform can be obtained from your administrator Please always have this information to hand when you contact our service department regarding faults or pr...

Страница 12: ...enabled on your phone and a connection is established to a phone that does not support voice encryption the call is not encrypted and is thus not secure Your administrator can define in your communic...

Страница 13: ...OpenScape Desk Phone 13 Getting to know the OpenScape Desk Phone The following sections describe the most frequently used controls and displays The user interface of your OpenScape Desk Phone IP 35G...

Страница 14: ...unction is useful to prevent the other party from listening in under certain circumstances for example when consulting with someone else in the room or in case of annoying background noise Transfer Tr...

Страница 15: ...tion key Meaning of LED displays on function keys Key Functions when key is pressed l Open the idle menu Page 16 or browse back in the menu b Open the idle menu Page 16 or browse back in the menu d Op...

Страница 16: ...your needs Page 110 Idle mode If there are no calls taking place or settings being made your OpenScape Desk Phone IP 35G is in idle mode Example Idle menu Press one of the navigation keys d l b Page 1...

Страница 17: ...ear an acoustic announcement announcement text To access Press the Messages key The most recent entry is displayed Example Voicemail Press the Messages mailbox key If your system is appropriately conf...

Страница 18: ...a time stamp The most recent entry in the list that has not yet been retrieved is displayed first In the case of calls from the same caller only the time stamp is updated Every list that contains at l...

Страница 19: ...e functions Example The menu structure consists of several levels The first line in this structure shows the menu currently selected while the remaining lines show the options for this menu The arrow...

Страница 20: ...ou are additionally informed on the display that the control function is active Monitoring function In order to detect malfunctioning of a phone for example your administrator can install a monitoring...

Страница 21: ...o the LAN directly via the phone The option for connecting the telephone and PC must first be activated on the telephone by your administrator Using this connection option saves one network port for e...

Страница 22: ...hone mode is active Adjust the call volume while speakerphone mode is active The ideal distance between the user and the phone in speakerphone mode is 50 cm Accepting a call via the headset Prerequisi...

Страница 23: ...l Adjust the call volume U S mode If your communication system is set to U S mode consult your administrator you do not have to hold down the speaker key when replacing the handset when switching to s...

Страница 24: ...y Turning the microphone on and off To prevent the other party from listening in while you consult with someone in your office you can temporarily switch off the handset microphone or the handsfree mi...

Страница 25: ...On hook dialing Speakerphone mode 1 or Lift the handset Dialing with the headset connected Prerequisite The headset is connected j Internal calls Enter the phone number External calls Enter the exter...

Страница 26: ...open the local phonebook Select and confirm the relevant entry The connection is set up Calling a subscriber from the corporate directory Prerequisite You have searched for and selected a subscriber i...

Страница 27: ...mode or Lift the handset1 Redialing from the menu Lift the handset or Speaker Press the key shown Confirm the option shown 1 Redialing a number saved number Prerequisite You have saved a phone number...

Страница 28: ...firm the option shown You switch to the held party 1 Ending an alternate operation Select and confirm the option shown The active call is disconnected and the held call is restored Combining the call...

Страница 29: ...the call partner Transfer Press the key shown The person you were speaking with is now connected to the desired party Replace the handset Transferring without announcement Select and confirm the optio...

Страница 30: ...rogrammed the forwarding destination is displayed Select and confirm the option shown If your phone belongs to an ONS group One Number Service parallel call Page 118 please note the following Call for...

Страница 31: ...e idle menu Page 16 Select and confirm the option shown Fixed forwarding is deactivated The destination number is retained Deleting a fixed forwarding destination You can delete the destination for fi...

Страница 32: ...Select and confirm the option shown or Settings Open the menu Page 19 Select and confirm the option shown Confirm the option shown Confirm the option shown The display shows Variable forwarding Enter...

Страница 33: ...pe Page 30 is shown in the first line Setting forwarding no reply Forwarding type with status Select and confirm the option shown j Enter the forwarding destination number Confirm when the complete nu...

Страница 34: ...the following signals remind you that forwarding is activated Fixed variable forwarding The number name of the forwarding destination is shown on the display The Call forwarding key illuminates Forwar...

Страница 35: ...s the callback is canceled If your phone belongs to an ONS group One Number Service parallel call Page 118 please note the following Callback on busy is only signaled on the busy phone not in the enti...

Страница 36: ...s called and the entry is deleted from the list Checking deleting a saved callback Prerequisite You have saved a callback Page 35 d Open the idle menu Page 16 Select and confirm the option shown The m...

Страница 37: ...e is in idle mode Page 16 Settings Open the menu Page 19 Select and confirm the option shown Confirm the option shown Select and confirm the option shown Confirm the option shown j Enter the phone num...

Страница 38: ...f your team If a team member does not answer a call within 15 seconds system dependent the remaining team members hear an alert tone In idle mode The phone rings Call for is displayed on the phone T L...

Страница 39: ...r Display on request Consult your administrator for this code Lift the handset j Enter the system code for Display on request consult your administrator if necessary The phone number is displayed once...

Страница 40: ...ge 16 or Call List Press the illuminated key to open the call list Select and confirm the option shown or Select and confirm the option shown or Select and confirm the option shown The latest entry in...

Страница 41: ...ed1 Displaying additional calls in a list Select and confirm the option shown Removing an entry from a list Select and confirm the option shown Ending retrieval Select and confirm the option shown or...

Страница 42: ...shown j Enter the speed dial number The connection is established immediately1 Dialing using individual speed dial numbers Prerequisite You have configured individual speed dial numbers Page 71 Setti...

Страница 43: ...telephone system Page 56 Prerequisite A COM Spk 2way programmed function key is configured on your phone S Press the programmed function key COM Spk 2way j Enter the phone number Z Wait for the tone...

Страница 44: ...vating and deactivating second call Settings Open the menu Page 19 Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Select and confirm the op...

Страница 45: ...isconnect or Replace the handset and lift it again Accepting a second call via the menu Prerequisite You are conducting a call and the Camp Overide function is activated Z A second call is signaled vi...

Страница 46: ...waiting call The LED lights up Toggle connect You are connected with two parties One party is on hold The Push Pull function key illuminates R Press the Push Pull function key to switch to the other...

Страница 47: ...m use the functions listed below The following functions are supported for all conference participants with a system telephone Setting up a conference by calling a party receiving a call making a cons...

Страница 48: ...e option shown or Conference Press the key shown You will briefly see the message 1 is your position Setting up a conference from a second call Prerequisite You are conducting a call and receive a sec...

Страница 49: ...dded to the conference If the new party does not answer Select and confirm the option shown Expanding the conference from a consultation call You wish to make a consultation call during the conference...

Страница 50: ...nd caller to the conference Transferring a conference Each party can transfer the conference to a third party whom they have called via a consultation call or using the Add to conference function This...

Страница 51: ...wish to disconnect the last party added to the conference Select and confirm the option shown The last member added is disconnected If there were only three members the conference is now ended Puttin...

Страница 52: ...ngs Open the menu Page 19 Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown You can now enter commands using the keys 0 to 9 the asterisk key...

Страница 53: ...ultation call The call is in a conference Automatically parking a call You can automatically park a call in a free park position on your phone and retrieve it on your own telephone or on another one P...

Страница 54: ...t and confirm the option shown j Enter the phone number of the destination phone The call is parked Replace the handset If Park is not available you will receive acoustic and also visual notification...

Страница 55: ...ng a call in progress Prerequisite An internal station is busy It is important that you reach this colleague Select the menu item confirm and wait briefly Z Both your colleague and their call partner...

Страница 56: ...destination Speaker call in a group to a variable destination to a fixed destination Two way intercom in a group to a variable destination to a fixed destination Announcement to all members of a line...

Страница 57: ...trator if necessary or S Press the programmed Spkr 1 way key j Enter the internal phone number of the party A connection is immediately established to this destination station s loudspeaker if the sta...

Страница 58: ...dial number for the corresponding group member A connection is immediately established to this destination station s loudspeaker if the station is not busy the handset has not been lifted and Do not d...

Страница 59: ...Announcement broadcast to all members of a line trunk group You can use this function to send an announcement to all members 10 to 40 of a line trunk group Z Once you have activated the group call you...

Страница 60: ...then calls are automatically forwarded to the system forwarding destinations Delayed call forwarding This forwarding type can be used for initial and or second calls Initial call Prerequisite Call fo...

Страница 61: ...s Saving a destination for another telephone activating call forwarding Settings Open the menu Page 19 Select and confirm the option shown Confirm the option shown Select and confirm the option shown...

Страница 62: ...forwarding type you wish to set Codes are assigned by your administrator You can enter the codes applicable to you in the table below j Enter the number of the other station Confirm the option shown j...

Страница 63: ...nfirm the option shown j Enter the number of the other telephone Confirm the option shown j Enter the PIN Confirm the option shown Deactivating Confirm the option shown or Displaying Select and confir...

Страница 64: ...he other station Confirm the option shown j Enter the PIN Confirm the option shown Deactivating Confirm the option shown or Checking Select and confirm the option shown Changing forwarding for another...

Страница 65: ...then rejoin the group when you return Settings Open the menu Page 19 Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown Confirm the option sho...

Страница 66: ...S Press the function key Confirm the option shown Select and confirm the option shown Confirm the option shown Confirm the option shown The LED display indicates the status of the function Page 15 Th...

Страница 67: ...irm the option shown Select and confirm the option shown or Select and confirm the option shown Press the repdial key or Press the configured direct station selection key Defining the phone number You...

Страница 68: ...via the menu rather you have to enter codes to access them These codes are configured in the Hipath OpenScape 4000 You can obtain these codes from your administrator Example Locking the phone with si...

Страница 69: ...t and confirm the option shown Select and confirm the option shown The Pickup key is configured Deleting function key programming Deleting the phone number Settings Open the menu Page 19 Select and co...

Страница 70: ...aved on a speed dial number Because the number of characters for a speed dial entry is limited you can also link up to ten speed dial numbers for longer sequences Example You want to lock your phone a...

Страница 71: ...n shown Select and confirm the option shown j Press the required speed dial key If the key is already in use the programmed phone number appears on the screen Confirm the option shown j Enter the phon...

Страница 72: ...he time as 3 or 4 digits for example 845 for 8 45 a m or 1500 for 3 p m Confirm the option shown Deleting saved reminders Settings Open the menu Page 19 Select and confirm the option shown Select and...

Страница 73: ...Last name First name Number accordingly Select and confirm to save the phonebook entry Editing a contact z You can edit contacts more conveniently via the web interface Page 119 Settings Open the men...

Страница 74: ...wn Confirm the option shown or Select and confirm to cancel the process Deleting all contacts z You can delete contacts more conveniently via the web interface Page 119 Settings Open the menu Page 19...

Страница 75: ...st name found with the initial letter K is displayed after a short time If you are looking for a name that begins with Kr also enter the second letter in the search field The first name with the initi...

Страница 76: ...irm to open the company wide Corporate phonebook directory Select and confirm the option shown The following 11 search fields can be used Last name First name Office 1 Office 2 Mobile Home Company Add...

Страница 77: ...n shown You can now enter new search criteria for a search Defining a qualifier before a search Prior to a search you can select which qualifiers should also appear in the output list Select and confi...

Страница 78: ...to delete individual characters again You can control the search individually by entering extended characters To select extended characters first press the key Rule list You enter this character by s...

Страница 79: ...e option shown if nec Select and confirm PIN2 to PIN5 j Enter the external phone number Then make your phone call as usual Page 22 Call duration display Call duration display is configured by your adm...

Страница 80: ...Displaying the status in call mode During calls you can check if your call is secure Select the option shown The call is secure or The call is not secure Notes on voice encryption Your administrator...

Страница 81: ...nu Page 19 Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown j Enter the code number If your entry is correct Carried out is displayed Unlocki...

Страница 82: ...and confirm the option shown Select and confirm the option shown The display indicates whether Do not disturb is activated or not Confirm the option shown or Confirm the option shown If your phone be...

Страница 83: ...otect is activated or not Confirm the option shown or Confirm the option shown Caller ID suppression The caller ID display can only be suppressed for a subsequent call and the setting is not saved if...

Страница 84: ...ll You should not hang up in the process Settings Open the menu Page 19 Select and confirm the option shown Select and confirm the option shown Select and confirm the option shown This function must b...

Страница 85: ...an internal PIN you can have your calls diverted to a telephone in the office or department where you will be for a temporary period call forwarding follow me Logging on to another phone Prerequisite...

Страница 86: ...r successful logon You will hear the dial tone Please dial appears on the display Speaker Press the key shown or j Enter a phone number immediately Setting up follow me call forwarding after successfu...

Страница 87: ...c tive phone Basic The following settings are adopted when you move to the guest telephone Key assignment Class of service Call forwarding Pending messages or information are signaled additionally mes...

Страница 88: ...n to the guest telephone Log on to the guest telephone from your own connection Settings Open the menu Page 19 Select and confirm the option shown Select and confirm the option shown or when the phone...

Страница 89: ...the home telephone Confirm the option shown If your administrator has activated the mobility password you will be prompted to enter this now j Enter the mobility password The guest telephone is now av...

Страница 90: ...nes calls can be made via all three lines The line for your own extension number is always the primary line however Primary line All multi line telephones have a primary line This line can be reached...

Страница 91: ...that this line is busy is displayed on all other telephones that share this line Direct call line A line with a direct connection to another telephone You can see the status of the line from the LED d...

Страница 92: ...hold You can also display information about the caller on the active line Prerequisite You have accepted a call on a line key The line key LED flashes quickly and the Preview function key is configur...

Страница 93: ...line keys Accepting calls in the sequence in which they are offered Your telephone rings call The caller ID is displayed The LED of the line key offered flashes quickly Lift the handset or Speaker Pre...

Страница 94: ...f programmed function key S To deactivate ringing Press the Ringer Off function key The LED lights up The phone does not ring for incoming calls R To activate ringing Press the Ringer Off function key...

Страница 95: ...and status and then prompts you to dial Example The line 220870 was selected automatically R The line key LED for 220870 lights up j Enter the phone number Dialing with selectable line seizure Lift t...

Страница 96: ...is saved for the current line Last number dialed for a specific line The last phone number dialed via your primary line is saved If this type of saved number redial is configured on your system every...

Страница 97: ...e key shown The phone number is saved for the current line Speaker Press the key shown The LED goes out or Replace the handset Line mailbox Callers who have tried to reach you during your absence can...

Страница 98: ...uest A callback request is displayed Select and confirm the option shown The party is called on the relevant line Next entry More than one entry is available Select and confirm the option shown The ne...

Страница 99: ...lternately Prerequisite 1 Your administrator has specified that when you change lines the lines are placed on hold and can only be disconnected by replacing the handset or pressing the disconnect rele...

Страница 100: ...hen it is busy In this case you can allow other parties to join a call This permission applies to the current call or the next call You are already conducting a call on one line or Lift the handset Wi...

Страница 101: ...ll on one line or Lift the handset With a programmed function key R Press the programmed function key Privacy Via the menu Settings Open the menu Page 19 Select and confirm the option shown Select and...

Страница 102: ...key is configured on your phone You are conducting a call Privacy must be deactivated S Briefly press the programmed function key Slnt Mon Req twice The witness hears a special tone on their phone an...

Страница 103: ...this line key is flashing Retrieving the call T Press the flashing line key Proceed with your call Exclusively holding a call on a line key and retrieving the held call Prerequisite You have accepted...

Страница 104: ...arding process already described You must simply ensure that the required line is already seized S Press the line key for the required line The LED lights up Continue reading on Page 30 Ring transfer...

Страница 105: ...executive to the secretary The LED is not lighting the secretary is not on a call S Press the secretary DSS key Lift the handset or Speaker Press the key shown for speakerphone mode The LED is lighti...

Страница 106: ...mes in on the executive phone Ask your call partner to wait T Press the Pickup programmed function key Page 69 Ending the call and returning to the first call Release Call Press the key shown Continue...

Страница 107: ...e The secretary phone does not answer a call for the executive After 15 seconds depending on the system you hear an alert tone on the executive phone The display shows who is calling Lift the handset...

Страница 108: ...t the handset T Press the programmed function key Group Park Activating and deactivating a second executive call On the executive phone you can configure calls to go to the secretary phone when you ar...

Страница 109: ...e to send a signal call to a destination phone Placing a messenger call You can place a messenger call by pressing a key if this key is configured on the executive phone Programming a function key wit...

Страница 110: ...dependent ring tone which you can adjust subsequently Page 111 If Local ringer is selected the system sends the ring tone type and you select which ring tone is required for the respective ring tone...

Страница 111: ...the ringer pitch Keep pressing the keys until the desired pitch is set k Save Room character for speakerphone mode To help the other party understand you clearly while you are talking into the microph...

Страница 112: ...SN Routine Emergency Select the required call type and adjust to suit your requirements z You can also configure the following setting via the Enter code Page 119 Settings Open the menu Page 19 Select...

Страница 113: ...elect the required pattern melody between 1 and 8 e g 4 You will hear the associated Ringer melody Confirm the selected Ringer melody Select and confirm the option shown Select the required Ringer seq...

Страница 114: ...nd confirm the option shown if nec j Enter and confirm the user password Select and confirm the option shown Select and confirm the option shown Select the option shown Select and confirm the relevant...

Страница 115: ...e user password Select and confirm the option shown Select and confirm the option shown j Enter the current password at least six characters and confirm your entry Select and confirm the option shown...

Страница 116: ...ned to the phone in the network WBM URL HTTP address of the web interface This address is specified in the address line of the Internet browser and is used to call the web interface of the phone in th...

Страница 117: ...The following may also be checked by the administrator Device ID of the phone OpenScape Desk Phone IP 35G software version Line power level Prerequisite The phone is in idle mode Page 16 Settings Ope...

Страница 118: ...eceives a call all phones in the ONS group ring If A B or C is busy all phones in the ONS group are busy callers outside the ONS group receive a busy signal Within the ONS group phones can be reached...

Страница 119: ...lets you configure settings for administering your phone and the network environment Access to the Administrator Pages is protected by the admin password For further information consult your administ...

Страница 120: ...s Click the menu heading again to close the menu 2 Click a menu entry to open the corresponding form 3 Make the desired changes 4 Click the corresponding button to save or discard your changes Button...

Страница 121: ...ge 112 Name Internal Ringer file Ringer melody Ringer sequence External Ringer file Pattern melody Ringer sequence Buzz Ringer file Ringer melody Ringer sequence Rollover Ringer file Ringer melody Rin...

Страница 122: ...edence Ringer file Ringer melody Ringer sequence US DSN Routine Ringer file Ringer melody Ringer sequence Emergency Ringer file Ringer melody Ringer sequence Audio Settings Headset port V Page 114 Pho...

Страница 123: ...Phone locked To unlock enter the PIN If the phone is locked enter your PIN to unlock it Keys with modified functions The following keys may have been reprogrammed by your administrator Conference Star...

Страница 124: ...lied over the insert strips for protection Labeling By hand Labeling strips for your OpenScape Desk Phone IP 35 G are optional available ask your ser vice personnel Note the function or name in the wh...

Страница 125: ...ng the Exit discard changes option The options grayed out are not available on the OpenScape Desk Phone IP 35G or have no function User Ringer Local Ringers Page 112 1 Internal Option Save exit Name I...

Страница 126: ...ence 2 10 Attention Option Save exit Name Attention Ringer sound Ringer Pattern melody 2 Pattern sequence 2 11 Unspecified Option Save exit Name Unspecified Ringer sound Ringer Pattern melody 2 Patter...

Страница 127: ...ge user password Current password Page 115 Neues Benutzerpasswort Confirm password Option Save exit Network information Option Exit Phone address Page 116 Web address IPv4 address LAN RX LAN TX PC RX...

Страница 128: ...ction options 21 Consultation 28 Consultation on a key 68 Corporate directory 76 D Delayed call forwarding 60 Dialing With line keys 95 Dialpad 16 Directory LDAP 76 Local phonebook New contact 73 Do n...

Страница 129: ...phone 85 M Making calls 25 Menu 19 Messenger call 109 Microphone 24 Mobility 87 MultiLine phone 12 N Non secure call 12 80 O One Number Service Call waiting second call 45 Mailbox MWI 97 Open listenin...

Страница 130: ...ps 22 Speed dial Dialing 42 Saving 70 System 70 System speed dial numbers 70 System wide speaker call 57 T Telephone maintenance 123 Three party conference 100 Toggle connect 28 Tone dialing 52 Transf...

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