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RoomWizard
| SYSTEM MANAGER MANUAL
73
LOTUS DOMINO |
RoomWizard
RoomWizard transforms a meeting room by giving it the ability
to share its reservation schedule and details about its amenities.
RoomWizard lets you know the room’s current availability and
schedule for the day. While a reservation is in progress, RoomWizard
displays the meeting’s purpose and host.
ROOMWIZARD INFORMATION SHARING
The RoomWizard touch screen provides today’s timeline for the
meeting room. As time passes, the display changes automatically to
reflect reservations as they start and end.
The current date and time and the day’s schedule for the meeting
room appear at the bottom of the touch screen. Reserved blocks of
time appear in red. Available blocks of time are dark blue. The white
line on the timeline points to the current block of time.
You can quickly see the start and end times of the current
reservation or available block of time. If a meeting is in progress,
the host and purpose of the meeting appear, unless the meeting is
confidential. For confidential meetings, only the meeting host name
appears.
Buttons along the right and bottom sides of the screen provide
functions that depend upon the current state of the display. If the
room is available, the touch screen includes the “Details” and “Use
Now” buttons. If a meeting is in progress, the touch screen also
includes the “Adjust” button and the “End” button. If your system
manager has enabled it, you may also see a “Start” button at the
start of your meeting or a “Start Early” button if the room is available
prior to your meeting. See “Changing the Current Reservation” on
page 77.
The following sample email suggests how a facility manager
might announce installation of a new RoomWizard system and get
coworkers up and running on the system. Customize this sample
email as appropriate.
Subject: Scheduling meetings just got easier…
You may have seen digital displays being placed throughout our
office. They are called RoomWizards, and they will make scheduling
and managing meeting rooms much easier for everyone.
Each RoomWizard displays important information about a meeting
room, including the meeting host, topic, and when the room is
reserved. The red and green lights on the side of the RoomWizard
tell you if the room is occupied or open.
How to Use RoomWizard
The RoomWizard is interactive. Use its touch screen to book an open
room for an impromptu meeting, adjust a reservation, and more.
You can also reserve rooms and notify meeting participants online,
with RoomWizard’s web-based software. Go to [Facility manager to
insert appropriate link here] to reserve a meeting room online. (You
may want to bookmark the page for future access.)
If you have any questions, please call us at [Facility manager to
insert appropriate company phone number here].
Thank you
[Insert name]
ANNOUNCE ROOMWIZARD
SYSTEM TO STAFF
HOW TO USE
A ROOMWIZARD
