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Company e-mails and appointments
Synchronizing your phone with an Exchange
Server
To keep up-to-date with your company e-mails and meeting
schedules when you are out of the office, you can connect your
phone to the Internet wirelessly and synchronize these
information with your company Exchange Server. You can also
access your company address book any time. Your company
must have a mail server that is running Microsoft® Exchange
Server with Exchange ActiveSync.
Setting up an Exchange Server connection
Before you can start to synchronize with, or access information
from, an Exchange Server, you need to set up an Exchange
Server connection in your phone. You may need the following
information from your network administrator:
• Exchange Server name (must be the Outlook Web Access
server name)
• Domain name
• User name and password that you use at work
To set up an Exchange Server connection
1
Tap > Messaging > Setup E-mail .
2 Enter your e-mail address and tap Next .
3 Unmark the Try to get e-mail settings automatically from the
Internet check box, then tap Next .
4
In the
Your e-mail provider
list, select
Exchange server
, then
tap Next .
5 Tap Next again.
6 Make sure the e-mail address is correct, then tap Next .
7 In the Server address box, enter the Exchange Server name,
then tap Next .
8 Enter your user name, password and domain, then tap Next .
9 Mark the check boxes for the types of information items that
you want to synchronize with the Exchange Server.
10 To change synchronization settings of an information type, for
example, E-mail, select the type of information, and tap
Settings
.
11 Tap Finish . Your phone automatically starts synchronization.
If you synchronized emails with your PC before, open ActiveSync
in your phone and tap Menu > Add Server Source to set up an
Exchange Server connection. When you are prompted to select
information types for synchronization, you need to clear the
E-
mail check box under the Windows PC item first before you can
select the E-mail check box under Exchange Server.
To change Exchange Server settings
1
Tap >
Programs
>
ActiveSync
.
2 Tap Menu > Configure Server .
Starting synchronization
Before you start synchronizing with the Exchange Server, make
sure your phone has been set up with a data connection to the
Internet so that you can synchronize wirelessly. Your phone
automatically starts synchronization when you finish setting up
an Exchange Server connection.
If you connect your phone to an office computer using a USB or
Bluetooth connection, you can use this connection to the PC to
access the network and download Outlook e-mails and other
information to your phone.
To start synchronization manually
1
Tap > Programs > ActiveSync .
2
Tap
Sync
.
Working with company e-mails
You can use your phone to get instant access to your company
e-mails and manage your messages easily. You can use many
tools, for example, Direct Push, Fetch Mail, Remote e-mail
search, and e-mail flags, to manage your e-mails on the phone.
Some messaging features depend on the Microsoft Exchange
Server version used in your company. Please check with your
network administrator for the availability of these features.
Automatic synchronization through Direct Push
You can use Direct Push technology (push e-mail feature) to
receive new e-mails in your phone as soon as they arrive in your
Inbox on the Exchange Server. This feature also works for items
such as contacts, calendar and tasks.
You need a GPRS connection in your phone to make Direct Push
work. You also need to perform a full synchronization between
your phone and the Exchange Server first before Direct Push can
be enabled.
When both the GPRS and Wi-Fi connections are turned on at the
same time, the Direct Push feature will always opt for Wi-Fi.
The Direct Push feature works for your phone only if your
company is using Microsoft Exchange Server 2003 Service Pack
2 (SP2) with Exchange ActiveSync or higher version.
To enable Direct Push using ActiveSync
1
Tap > Programs > ActiveSync .
2
Tap
Menu
>
Schedule
.
3 Select As items arrive in both Peak times and Off-peak times
boxes.
Frequent updates may be costly.
To enable Direct Push using Comm Manager
1
Tap > Programs > Comm Manager .
2 Select ON for Microsoft Direct Push .
Frequent updates may be costly.
Scheduled synchronization
If you do not want to use Direct Push, you can set a regular
schedule for synchronizing Outlook e-mail and information. Set
how often to synchronize during Peak times (which usually refer
to your working hours) when e-mail volume is high, as well as
Off-peak times when e-mail volume is low.
To set schedule for synchronization
1
Tap > Programs > ActiveSync .
2 Tap Menu > Schedule .
3 In the Peak times box and Off-peak times box, select time
interval as you need.
4 Tap ok .
To set the days and hours that make up your peak and off-peak
times, tap peak times in the sentence at the bottom of the screen.
Instant download through Fetch Mail
With the Fetch Mail feature, you can download an entire e-mail
immediately without performing a full Send/Receive action. This
limits the download to just the e-mail message that you want and
helps save data cost.
Fetch Mail works for your phone only if your company is using
Microsoft Exchange Server 2007 or higher.
To download through Fetch Mail instantly
1
Tap > Messaging > Outlook E-mail .
2 Tap an e-mail message to open it.
3 If the e-mail message is only partly downloaded, scroll to the
bottom of the message, then tap
Get the rest of this
message .
4 Wait for the remainder of the message body to be
downloaded.
The initial download size limit for e-mail sync is changeable.
To change initial download size limit for e-mail
1 In ActiveSync in you phone, tap Menu > Options .
2 Tap E-Mail , then tap Settings .
3 In the Download size limit box, select an option.
4 Tap ok .
Company e-mails and appointments 25
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