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Data Security Kit

Operation Guide

Model: MX-FR51U

Thank you very much for purchasing the MX-FR51U Sharp data security kit. Please read this
Operation Guide carefully to ensure correct use.
Keep this Operation Guide in a safe place for future reference.
It can be a useful guide if you are have any questions about using the data security kit, or if
problems occur during use.

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Содержание MX-FR51U

Страница 1: ...the MX FR51U Sharp data security kit Please read this Operation Guide carefully to ensure correct use Keep this Operation Guide in a safe place for future reference It can be a useful guide if you are have any questions about using the data security kit or if problems occur during use ...

Страница 2: ...r written permission is prohibited except as allowed under copyright laws Note Settings Administrator in this manual refers to the setting mode that require logging in with administrator rights and Settings General refers to the setting mode that can be logged in by general users including the administrator Icons used in the manuals The icons in this manual indicate the following types of informat...

Страница 3: ...rmally performed by a service technician at the time of installation of the data security kit Only confidential folders can be used to return data from a computer to the machine after installation of the data security kit Before returning data from a computer to the machine create confidential folders if needed n About passwords for the Web page User authentication is required in order to access t...

Страница 4: ...on 10 l Transferring copied data 11 l Product Key 11 l About the lockout function 12 2 Security settings 13 l Using the security settings in the setting mode administrator 13 l Settings added to the security settings 14 l Clear Data Area 16 l Security Control 20 l Setting a high level of security 24 l About security monitoring logs 25 3 Document Control Setting 27 l Document control 27 l Modes to ...

Страница 5: ...onds The duration of the message display can be changed with Message Time Setting in the setting mode administrator Settings Administrator System settings Common Settings Operation Settings Message Time Setting The version information for this product can be displayed by selecting Settings Administrator Status Firmware Version If the machine power is turned off while image data is being cleared fr...

Страница 6: ...ived faxes are printed The embedded document control pattern prevents secondary copying faxing and other operations of a printed document For more information see Document Control Setting page 27 of this manual Document Filing To use the document filing function to store jobs in the machine when the data security kit is installed set the file property to Confidential Files set to the Sharing or Pr...

Страница 7: ...ed After tapping Allowed tap the Submit key When storing an authority group for user authentication tap this key to select whether or not document filing is allowed in each filing mode and for each job type To enable a filing mode tap the checkbox of the mode to select it After tapping Allowed tap the Submit key Approve Print Jobs other than Print Hold Job Document Filing Approval Setting Document...

Страница 8: ...assword is entered 3 times in a row for a specific confidential folder or file the folder or file will be locked To unlock the folder or file use Release Operation Lock Status File Folder page 23 of this manual n File search screen of document filing When the data security kit is installed the password entry setting will not appear in the document filing search screen l All files with the same use...

Страница 9: ...pear l Tap the Yes key to delete the print job l Tap the No key to cancel deletion of the print job To unlock the print job use Release Operation Lock Status File Folder page 23 of this manual n Administrator Authority Setting When the data security kit is installed Password Change will not appear in Settings Administrator System Settings Document Filing Settings Administrator Authority Setting Th...

Страница 10: ...in a row login operations for the user who entered the incorrect password will be prohibited for 5 minutes For more information see About the lockout function page 12 of this manual The number of incorrect entries made during login is counted separately for each user The A Warning when Login Fails setting is always enabled when the data security kit installed If a high level of security is set use...

Страница 11: ...eared from both the master and slave machines The tandem function cannot be used Data security kit No The tandem function can be used Data is encrypted and cleared from the slave machine The regular tandem function can be used Slave machine Data security kit Yes Data security kit No Master machine Data security kit Yes The tandem function can be used Data is encrypted and cleared from both the mas...

Страница 12: ...and is initially selected a checkmark appears n Procedure for directly printing a file on an FTP server when user authentication is enabled Your user name and password must be entered following selection of the FTP server that contains the file to be printed from the touch panel of the machine When the FTP server is selected in step 3 of DIRECTLY PRINTING A FILE ON AN FTP SERVER in PRINTER in the ...

Страница 13: ...cted Product Key To initially enable the security function you must use System Settings in the setting mode administrator to enter the product key password The name of the system setting used for this purpose is DATA SECURITY KIT Please ask your dealer for the product key This work is performed by a service technician at the time of installation of the data security kit This product includes a TPM...

Страница 14: ...talled Users who have been locked out cannot carry out printing while they are locked out even if Settings Administrator User Control Default Settings Disable Printing by Invalid User is not enabled n Canceling lockout The lockout status for a user s account is cleared after five minutes have elapsed since that user was locked out The lockout status cannot be cleared by turning the power off If th...

Страница 15: ...M SETTINGS of the User s Manual PC to configure the settings in the setting mode administrator For explanations of each of the settings see the following pages If an incorrect administrator password is entered 3 times in a row on a machine that has the data security kit installed entry of the administrator password will be locked for 5 minutes For more information see About the lockout function pa...

Страница 16: ...n Clear Address Book and Registered Data 19 Security Control 20 Select data clear items and the number of data clear times n Data Area Clearance Settings 20 n Power Up Auto Clear 21 n Power Up Auto Clear 21 n Auto Clear at Job End 22 n Disabling of Document Filing 22 Set the items that you wish to disable Use this to disable specific operations to prevent the output of sensitive document data n Di...

Страница 17: ...Settings in SYSTEM SETTINGS of the User s Manual PC IEEE802 1X Settings Security Settings in SYSTEM SETTINGS of the User s Manual PC About security monitoring logs Page 25 of this manual and Document Control Setting Page 27 and the following pages of this manual The Security Control in the above settings can also be configured in the Web page of the machine ...

Страница 18: ...a memory box is cleared by executing Clear All Memory Tap the Clear key The confirmation message Clear all memory Exclusive of address book user list data will appear l To return to the previous menu screen tap the Cancel key Tap the OK key The message Please wait appears and then the message Clearing all memory is displayed l During clearing progress will be shown as a percentage together with th...

Страница 19: ... tapped l Printer user names l Image send destinations l Senders of faxes that are received Tap the Clear key A confirmation message will appear Tap the OK key Data clearing is executed Operation during clearing is the same as Clear All Memory page 16 of this manual However it is not possible to cancel during clearing If you wish to cancel data clearing Tap the Cancel key The administrator passwor...

Страница 20: ...ential files checkbox Select this checkbox to clear all files stored using File in the main folder and in custom folders Quick File Data Including protected files checkbox Select this checkbox to clear all files stored using Quick File Tap the Clear key A confirmation message will appear Tap the OK key The selected data is cleared Operation during clearing is the same as when Clear All Memory page...

Страница 21: ...fax function is enabled 3 Can be selected when either the fax function or the Internet fax function is in use including polling passcode number is displayed only when the fax function is enabled 4 Select this when you only wish to erase stored forwarding information Select the checkbox of each item that you wish to clear Tap the Clear key A confirmation message will appear Tap the OK key The selec...

Страница 22: ...hexadecimal number from 0 to FF for it The verification method is All When Manual is selected the number of repetitions and data clear pattern can be set The number of repetitions can be set to a number from 1 to 10 by checking as many checkboxes Overwrite with 0 Overwrite with FF Overwrite with Random Number or Overwrite with Specified Value can be selected for the data clear pattern None All or ...

Страница 23: ... selected n Power Up Auto Clear These are the same settings as the Data Area Clearance Settings and are used to specify automatic clearing of the data areas when the power is turned on When there is a stored image send job fax network scanning or Internet fax job Power Up Auto Clear will not take place when the power is turned on This includes received faxes and Internet faxes that have not yet be...

Страница 24: ...NT FILING FILE in the User s Manual PC When printing with the printer function even formats for storing files that have been disabled with this program will appear in the Job Handling screen of the printer driver User s Manual PC SAVING AND USING PRINT FILES DOCUMENT FILING in PRINTER However if a disabled file format is selected when printing a file the file will not be stored only printing will ...

Страница 25: ...end destinations senders of faxes that are received etc that is stored and shown in the job status completed jobs screen be displayed for security reasons use this setting to hide the screen l To hide the job status jobs completed screen tap the checkbox of each mode Print Scan Fax and Internet Fax to remove the checkmarks When finished tap the Submit key n Job Status Display Setting You can selec...

Страница 26: ...tion constraints are as follows l The user authentication function is always enabled l Print jobs are always set to hold print status and print operations need to be carried out at the operation panel l Transmission functions which do not include encryption cannot be used l If the Sharp OSA function was being used it can no longer be used Note To set a high level of security make the following set...

Страница 27: ...r saving monitoring logs internally becomes full the logs are overwritten starting from the oldest ones When a high level of security has been set monitoring logs are saved on an external server n Monitoring log management settings These are only displayed when an administrator logs in Monitoring log settings can be carried out as follows Tap Settings Administrator Security Settings Audit Log on t...

Страница 28: ...carried out as follows Tap Settings Administrator Security Settings Audit Log Save Delete Audit Log on the operation panel Select Save or Delete This is not displayed when a high level of security has been set when monitoring logs have been disabled or when storage saving has been disabled Saving of monitoring logs can only be carried out from the web page ...

Страница 29: ... following points l Original l The function may not operate correctly if the original consists of large proportion of photographs l The document control function is intended to protect text data and thus it may not operate correctly if used to protect graphic data l Paper on which the document control pattern is printed l White paper is recommended If paper other than white paper is used the docum...

Страница 30: ...control function can be added The document control function can be used to print with an embedded document control pattern in the following modes l Copy l Printer l Document Filing Print l Internet Fax Receive l Direct SMTP Receive l Fax Receive l List Print ...

Страница 31: ... which is displayed n Settings for printing files stored by document filing These settings are for printing the data of copy jobs and print jobs that have been stored on the machine s hard drive using the document filing function To have a document control pattern always printed when a stored file is printed if a document control pattern was printed when the job was originally executed select the ...

Страница 32: ...document control pattern is always printed Allow User to Select The user can select whether or not the document control pattern is printed each time he or she sets up a print job Always Print or Allow User to Select can be selected in Document Control Print Select to select a pattern setting To select one of patterns 1 to 5 tap the select box Tap one of the items to select it If you find that the ...

Страница 33: ...nted Always Print The document control pattern is always printed If Always Print is selected in Document Control Print Select a pattern setting can be selected To select one of patterns 1 to 5 tap the select box Tap one of the items to select it If you find that the document control function cannot be used for a particular printed image try changing the pattern setting patterns 1 to 5 Document Con...

Страница 34: ...s the document control function including the back side of pages printed by 2 sided printing l When a blank page is output because an odd number of pages were printed by 2 sided printing a document control pattern will not be printed on the blank page l When using the covers inserts function including transparency inserts a document control pattern will be printed only on covers and inserts that a...

Страница 35: ...ol key display Following steps Not Printing Grayed out Not available Always Print Highlighted When the key is tapped a beep sounds to indicate that the key is not available Allow User to Select Normal display When tapped the key is highlighted and the function is enabled When combining the document control function with other functions e g B W Reverse Mirror Image document control pattern is alway...

Страница 36: ...ent control pattern is always printed l If Allow User to Select is enabled follow the procedure below to print a document control pattern Select the Data Security Kit checkbox in the initial settings screen properties screen of the printer driver Before executing printing click the Stamp tab of the printer driver properties window and click the Document Control button 1 2 ...

Страница 37: ...er to Select is selected the Document Control key can be tapped to select whether or not a document control pattern is printed However if the Always Add the Pattern if You Print with it at Stored checkbox is selected document control pattern printing cannot be canceled regardless of whether Allow User to Select is selected or not If Not Printing is selected in Document Control Print Select in the ...

Страница 38: ...cument control pattern is embedded according to the document control function settings n Body text commands for E mail Direct Print The command below can be entered in the body text of a direct print e mail to specify whether or not a document control pattern is to be printed Function Command name Value Entry example Patternprinting ON OFF DOCUMENTCONTROL ON OFF DOCUMENTCONTROL ON ...

Страница 39: ...EX1 ...

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