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M

A N U A L

 O

M N I

P

A G E

 P

R O

iii

C

O N T E N T S

W

E L C O M E

VII

Using this manual 

viii

Getting online help 

ix

Online HTML Help

ix

Context-Sensitive Help

ix

Tech Notes

x

Glossary

x

1

I

N S T A L L A T I O N

 

A N D

 

S E T U P

11

System requirements 

12

Installing OmniPage Pro 

13

Setting up your scanner with OmniPage Pro 

14

How to start the program 

16

Registering your software 

17

New features in OmniPage Pro 11 

18

2

I

N T R O D U C T I O N

19

What is optical character recognition 

20

OmniPage Pro’s OCR capabilities

20

Documents in OmniPage Pro

21

Basic processing steps

21

The OmniPage Pro desktop 

22

The Standard toolbar

23

The Menu bar

23

The Image toolbar

24

Содержание OMNIPAGE PRO 10

Страница 1: ......

Страница 2: ...ind either express or implied including but not limited to the implied warranties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express...

Страница 3: ...ments 12 Installing OmniPage Pro 13 Setting up your scanner with OmniPage Pro 14 How to start the program 16 Registering your software 17 New features in OmniPage Pro 11 18 2 INTRODUCTION 19 What is o...

Страница 4: ...33 Quick Start Guide 34 Loading and recognizing sample image files 34 Scanning and recognizing a single page 34 Processing documents using the OCR Wizard 37 Processing documents automatically 40 Comma...

Страница 5: ...PROOFING AND EDITING 59 Proofreading ocr results 60 Checking recognized text against original 61 User dictionaries 62 IntelliTrain 63 The editor display and views 66 Text and image editing 67 Reading...

Страница 6: ...s 82 Low disk space problems 82 Supported file types 83 File types for opening and saving images 83 File types for saving recognition results 84 Saving to PDF 85 OCR problems 86 Text does not get reco...

Страница 7: ...e online Help is provided as HTML help and has been designed for quick and easy information retrieval Comprehensive context sensitive help aims to provide just enough assistance to let you keep workin...

Страница 8: ...er is installed and working correctly before it is setup with OmniPage Pro 11 Please refer to the scanner s own documentation as necessary The following conventions are used in this manual Bold Introd...

Страница 9: ...e an online help topic relating to the current screen area dialog box or warning message Context Sensitive Help You can get concise on the spot information in a popup window about a particular OmniPag...

Страница 10: ...Web pages may also offer assistance on the installation process and troubleshooting Glossary This manual does not include a glossary The online Help has a comprehensive glossary with its own alphabeti...

Страница 11: ...ovides information on installing and starting OmniPage Pro 11 It presents the following topics System requirements Installing OmniPage Pro Setting up your scanner with OmniPage Pro How to start the pr...

Страница 12: ...for Microsoft Installer MSI if not present and 44MB for Internet Explorer if not present These are present as part of the operating system in Windows 98 Windows ME and Windows 2000 SVGA monitor with 2...

Страница 13: ...ould start automatically If it does not start locate your CD ROM drive in Windows Explorer and double click the Setup exe program at the top level of the CD ROM 2 Choose a language to use during insta...

Страница 14: ...up button in the Scanner panel of the Options dialog box or choose a scan command in the Get Page drop down list in the OmniPage Toolbox Choose Select scanning source then click Next Click once on you...

Страница 15: ...an in black and white mode If necessary click on Inverse Image or Missing Image and make the appropriate selections Once the image appears correctly in the window click on Next If you have a color sca...

Страница 16: ...he Windows desktop if you placed it there Double click an OmniPage Document OPD icon or file name the clicked document is loaded into the program See OmniPage Documents in chapter 2 On opening OmniPag...

Страница 17: ...are asked to enter OmniPage Pro 11 s serial number which appears on a sticker on the CD sleeve When the form is filled and you click Send the program will search an Internet connection to immediately...

Страница 18: ...en read only files and convert them to your favorite program files Word Excel etc You can also create PDF files from any paper document or image files Better HTML new WYSIWYG What You See Is What You...

Страница 19: ...e to get the text from the article into your computer Painstakingly retyping the article is not an appealing solution This chapter introduces you to the solution optical character recognition OCR It d...

Страница 20: ...recognition OmniPage Pro can retain the following elements of a document through the OCR process Graphics Photos logos and drawings are examples of graphics Text formatting Font types sizes and style...

Страница 21: ...Pro You can scan a paper document with or without an Automatic Document Feeder ADF or load one or more image files The resulting images appear in miniature in the Document Manager s Thumbnail view and...

Страница 22: ...ocument The current page has a pale border This page has been recognized Page navigation buttons Buttons to show hide or rearrange the working areas Image toolbar Original Image area This displays the...

Страница 23: ...commands for that area The Standard toolbar The Standard toolbar contains buttons and a drop down list for performing standard tasks It can be floated and docked to any edge of the OmniPage Pro deskt...

Страница 24: ...il in chapter 4 Here we summarize the purpose of the buttons The Formatting toolbar always remains along the top of the Text Editor Draw rectangular zones Add to a zone or combine zones Reorder zones...

Страница 25: ...the toolbar The use of these buttons and all the settings are described in chapter 3 Tutorial Processing documents You can switch between automatic and manual processing any time the program is not bu...

Страница 26: ...ushed in appearance A status icon appears at the bottom right of each page as described above Jump to a page Click the icon of the desired page Reorder a page Click the thumbnail of the page you want...

Страница 27: ...s are renumbered automatically Delete a page Select the row of the page you want to delete and press the Delete key Select multiple pages Hold down the Shift key and click two page rows to select all...

Страница 28: ...page only with the item Delete Current Page in the Edit menu Delete all selected pages in the Document Manager either view by pressing the Delete key or using the shortcut menu command Clear Printing...

Страница 29: ...a document to file You save the document to the OPD file type if you want to work with it again in OmniPage Pro during a future session You can then process unfinished pages add more pages and proof o...

Страница 30: ...reate an OPD you can save it to this format at an early stage for protection Use the Save button to save it periodically as you work Save it again at the end of your session The Save button saves the...

Страница 31: ...ize and orientation for scanning You can also make brightness and contrast settings and define options for scanning multi page documents with or without an Automatic Document Feeder ADF You can change...

Страница 32: ...ly This gives you maximum control over the auto zoning process instructing it to search or ignore columns graphics and tables Text Editor Use this to show or hide some features in the Text Editor to d...

Страница 33: ...his processing Quick Start Guide Using the OCR Wizard Automatic processing Manual processing Automatic processing with manual finishing From other applications Direct OCR PaperPort At a later time Sch...

Страница 34: ...should expect from your own files of comparable quality Next try scanning a page from your scanner Scanning and recognizing a single page Turn your scanner on and be sure it is working correctly Choo...

Страница 35: ...can in your document 9 The OCR Proofreader appears and invites you to modify words that the program suspects have not been recognized correctly The OCR Proofreader operates like a spell checker in a w...

Страница 36: ...ment page by page with different settings for each page The program also stops between each step acquiring images performing recognition exporting This lets you for instance draw zones manually or cha...

Страница 37: ...is no document open in OmniPage Pro Click the OCR Wizard tab in the OmniPage Toolbox and click the Wizard button to see the first wizard screen 1 The first panel lets you define your document source...

Страница 38: ...nd export See chapter 4 for more information 5 The fifth panel asks if you want to proofread the text before export If you choose Yes you can also edit the text before saving You also decide whether t...

Страница 39: ...ng Note The Wizard panels present settings as they were last set in the program Also OmniPage Pro will remember the settings you make in the OCR Wizard panels and apply them to future automatic or man...

Страница 40: ...or more detail see the section Defining the source of page images 3 Select a command from the Describe Original drop down list as shown above This guides the program in auto zoning the pages You descr...

Страница 41: ...s you Finish processing unfinished pages Export the document dropping any unrecognized pages Additional This appears if all existing pages are processed and have been exported once It lets you Export...

Страница 42: ...ke settings in the Options dialog box See Settings at the end of chapter 2 3 Select the desired value for the Get Page button You define the document source which can be from image files or from a sca...

Страница 43: ...ss you disabled it When you choose one of its options recognition starts 9 If you requested proofing the OCR Proofreader dialog box displays suspect words one after the other from the recognized page...

Страница 44: ...This is recommended even if it is not in its final form 3 Select a page needing rezoning or changed settings and click the Manual OCR tab at the left of the OmniPage Toolbox 4 Delete or modify the exi...

Страница 45: ...application Select the process options as desired to function as preferences How to use Direct OCR 1 Open your registered application and work in a document To acquire recognition results from scanned...

Страница 46: ...perPort You can choose an OCR program by right clicking on a text applications PaperPort link selecting Preferences and then selecting OmniPage Pro 11 as the OCR package OCR settings can be specified...

Страница 47: ...you through six panels similar to the OCR Wizard 3 In the first panel you define image source An additional feature lets you process all supported image files in a defined folder 4 The next three pane...

Страница 48: ...OmniPage Pro can open a wide range of image file types see a listing in chapter 6 Image files are specified in the Load File dialog box This appears when you start automatic processing In manual proc...

Страница 49: ...document nor if you want pictures to look like so called black and white photographs they need grayscale scanning For best OCR accuracy use this for crisp black texts on a white or light background Bl...

Страница 50: ...he page Scanning with an ADF The best way to scan multi page documents is with an Automatic Document Feeder ADF Simply load pages in the correct order into the ADF Place blank pages if you want to sav...

Страница 51: ...ce the next page A dialog box allows you finish the pause early or request a longer pause and to specify when the last page is scanned DESCRIBING THE LAYOUT OF THE DOCUMENT Before starting recognition...

Страница 52: ...e Auto zoning will not look for columns but will try to find a table and place it in a grid in the Text Editor You can later specify whether to export it in a grid or as tab separated text columns Gra...

Страница 53: ...ays selected When you no longer want the service of a tool click a different tool Normally this will be the Draw Rectangular Zones tool Draw rectangular zones Click this and drag the cursor to define...

Страница 54: ...as a zone type Zones containing text can also have a zone contents setting alphanumeric or numeric The zone type and zone contents together constitute the zone properties Right click in a zone for a s...

Страница 55: ...nsferred to the Text Editor as an embedded image and not as recognized text A graphics zone has a green border Embedded images can be exported with the document to target applications supporting graph...

Страница 56: ...s a table type zone Use them as follows Move row or column dividers Click the tool and move the cursor to the divider to be moved It displays a double headed arrow Drag the border as desired You canno...

Страница 57: ...ges until the template is unloaded You can modify the template zones and add new zones before performing recognition When you load a template with the AutoOCR toolbar it does not affect the current or...

Страница 58: ...ing zones are changed and the new template is used for future processing When the Manual OCR toolbar is active zones from the new template are applied to the current page replacing any existing zones...

Страница 59: ...her These provide different levels of formatting The views are No Formatting view This displays plain decolumnized text in a single font and font size Retain Fonts and Paragraphs view This displays de...

Страница 60: ...ked in the image 3 If the recognized word is correct click Ignore or Ignore All to move to the next suspect word Click Add to add it to the current user dictionary and move to the next suspect word 4...

Страница 61: ...ble click any word in the Text Editor or select a word and choose Verify Text in the Tools menu The Verify Text window opens and shows a picture of the original word and its surrounding area Modify th...

Страница 62: ...unloading a user dictionary Do this from the OCR panel of the Options dialog box or from the User Dictionary Files dialog box Select a dictionary file to load it or none to unload a user dictionary Ed...

Страница 63: ...is useful for uniformly degraded documents or when an unusual typeface is used throughout a document IntelliTrain will be less useful for texts with random distortions Here is an example based on the...

Страница 64: ...to be prompted to save your unsaved training data when you close the document select that option in the Proofing panel of the Options dialog box Unsaved training data is stored in an OmniPage Document...

Страница 65: ...signation Use arrow keys to move to the next or previous frame Select this click Save and type in a name to save a new training file Select this to unload a training file Click this to edit the select...

Страница 66: ...og boxes are disabled Rulers are not displayed You may find this view convenient for verifying and editing the text Retain Fonts and Paragraphs view This displays decolumnized text with font and parag...

Страница 67: ...s entering the Text Editor Editing paragraph attributes In all views except No Formatting view you can change the alignment of selected paragraphs and apply bulleting to paragraphs Use the Formatting...

Страница 68: ...the Text Editor s rulers to modify a table Modify the placement of text in table cells with the alignment buttons in the Formatting toolbar and the tab controls in the ruler When saving the document...

Страница 69: ...One word to the left Ctrl left arrow A single line Place the insertion point in the line Next line Down arrow Previous line Up arrow Current sentence Ctrl Numpad 2 From insertion point to end of sent...

Страница 70: ...of your document PAGE OUTLINE The Page outline window lets you change the order of areas on a page or of paragraphs inside areas It also lets you define how text should flow if you export with Retain...

Страница 71: ...nt formatting levels using different file types names or locations You can also add or rerecognize pages or modify the recognized text With automatic processing and using the OCR Wizard you specify th...

Страница 72: ...t accept graphics or tables Of course you can export plain text to any file type and target application Retain Fonts and Paragraphs view This is suitable for all formats except those with the TXT or P...

Страница 73: ...erwise each image is placed in a separate file OmniPage Pro adds numerical suffixes to the file name you provide to generate unique file names 3 Click OK to save the image s as specified Zones and rec...

Страница 74: ...d button to see all the saving options Select these as desired 5 Click OK The document is saved to disk as specified If Save and Launch is selected the exported file will appear in its target applicat...

Страница 75: ...iPage Pro in a later session save it as an OmniPage Document This is a special output file type It saves the original images together with the recognition results settings and training See the section...

Страница 76: ...The copying is reported by a progress monitor You can then paste the Clipboard contents into another application Text formatting such as bold and italics is retained when you paste into an applicatio...

Страница 77: ...soon as the last available page in the document is recognized or proofed With manual processing select Send as Mail as the command in the Export Results drop down list and then click its button on th...

Страница 78: ...empty message Attachments take the name used for the last save of the document in OmniPage Pro or Untitled from OmniPage The suitable file extension is added and numerical suffixes for multiple attach...

Страница 79: ...ntains last minute information relating to OmniPage Pro Access to the Readme file and to ScanSoft s web pages is provided in the Help menu This chapter contains the following information Troubleshooti...

Страница 80: ...nSoft s web site at www scansoft com It contains Tech Notes on commonly reported issues using OmniPage Pro 11 Our web pages may also offer assistance on the installation process and troubleshooting Tu...

Страница 81: ...properly in safe mode then there may be a problem with the installation Uninstall and reinstall OmniPage Pro see the end of this chapter and then run it in Windows safe mode If OmniPage Pro runs in s...

Страница 82: ...performance See System requirements in chapter 1 for more information Low disk space problems Problems may occur if your system runs low on free disk space Try these solutions for low disk space probl...

Страница 83: ...saved above 150 dpi Hover the cursor over an image for a popup window showing the size and resolution of the original image File type Extension Multi page Open Save B W Grayscale Color BMP Bitmap bmp...

Страница 84: ...aphics ASCII text 1 txt csv No Formatting view NFV No Adobe PDF normal pdf True Page Yes Adobe PDF with image substitutes pdf True Page Yes Adobe PDF with image on text pdf True Page Yes Adobe PDF ima...

Страница 85: ...to OmniPage Pro 11 Saving to PDF You have four choices when saving recognition results to Portable Document Format PDF files Normal Pages are exported as they appeared in the Text Editor in True Page...

Страница 86: ...document again See the section on zone properties in chapter 3 Be sure you do not have an unsuitable template loaded by mistake If zone borders cut through text recognition is impaired Adjust the brig...

Страница 87: ...er via fax modem if you both have one You can save fax images as image files and then load them into OmniPage Pro See the section Input from image files in chapter 3 System or performance problems dur...

Страница 88: ...ing and printing OCR may take longer UNINSTALLING THE SOFTWARE Sometimes uninstalling and then reinstalling OmniPage Pro will solve a problem OmniPage Pro s Uninstall program will not remove any of th...

Страница 89: ...s 61 Clipboard 76 Closing a document 29 Color images 73 Color markers 61 Color scanning 49 Columns in tables 56 Columns changing text flow 70 Command buttons forautomatic processing 41 Comparing recog...

Страница 90: ...ages 73 Grayscale scanning 49 H Hearing texts read aloud 68 Help online ix Hiding or showing markers 66 I Ignore zone 55 Image conversion 83 Image file 20 Image file input 48 Image file samples 81 Ima...

Страница 91: ...tput 85 Perform OCR 21 Perform OCR button 40 43 Performance problems during OCR 87 Performing recognition 42 Placing dividers in tables 24 Preparing recognition results for export 72 Printing 23 28 Pr...

Страница 92: ...p processing 42 Stopping automatic processing 41 Subtracting from zones 54 Suggestion from dictionaries for proofing 60 Supplementing template zones 57 Supported file types 83 84 Suspect words in proo...

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