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VersaMail

®

 application

21

CHAPTER 2

Working with Email Accounts

Setting up an account on your device

If you have already set up an account on your computer, you don’t need to set up the account on 
your device. Just synchronize to transfer the account settings to your device.

If you are setting up a Microsoft Exchange ActiveSync account on your device to synchronize 
email and Calendar information with Microsoft Exchange Server 2003, see 

Working with Microsoft 

Exchange ActiveSync®

 for setup instructions.

0

0

1

Go to Applications 

 and select VersaMail 

. 

2

Open the Account Setup screen:

a. Open the menus 

.

b. Select Accounts, and then 

select Account Setup.

c. Select New.

Continued

»

Key Term

Protocol

Settings your 

email provider uses to 
receive email messages. 
Most providers use the 
Post Office Protocol 
(POP); a few use the 
Internet Message Access 
Protocol (IMAP).

Tip

If your email provider 
appears on the Mail 
Service pick list, you don’t 
need to select a protocol. 
The correct protocol is 
automatically displayed.

Содержание VersaMail

Страница 1: ...User Guide for the VersaMail Application...

Страница 2: ...loss resulting from the use of this guide palmOne Inc assumes no responsibility for any loss or claims by third parties which may arise through the use of this software palmOne Inc assumes no responsi...

Страница 3: ...ges 30 Getting email messages 30 Auto Sync with notification 31 Inbox icons in the VersaMail application 37 Setting preferences for getting messages 37 Reading email messages 40 Adding or updating a c...

Страница 4: ...nging email header details 82 Synchronizing IMAP mail folders wirelessly 83 Working with root folders 85 Using Secure Sockets Layer SSL 86 Chapter 8 Working with Microsoft Exchange ActiveSync 87 What...

Страница 5: ...u can make an Internet connection You can email photos to your friends and family Or use Documents on your device to create Microsoft Word or Excel files and send them to your colleagues You can also...

Страница 6: ...and wish to keep your username you can upgrade your existing email account for use on your new device 0 1 Synchronize your new device with your computer Select the username associated with your old de...

Страница 7: ...rks with these accounts to transfer messages to and from your device The application is not an email service provider Using an email provider If you are setting up a new email account and have a well...

Страница 8: ...n information Check with your company s server administrator to obtain the following Username and password This might be your Windows username and password your Lotus Notes ID username and password or...

Страница 9: ...k LAN is located outside the firewall Your company s wireless LAN is located inside the firewall but you are trying to access the network from outside the firewall for example from a public location o...

Страница 10: ...mail messages from your corporate mail server You must do this each time you open VersaMail to retrieve messages from the server 0 0 1 Go to Applications and select VersaMail 2 Connect to your VPN a O...

Страница 11: ...synchronize the information to your device For either a new or an existing account you can set up the account directly on your device If you are setting up a Microsoft Exchange ActiveSync account to s...

Страница 12: ...nd then select the option to create a new VersaMail email account Click Next 3 Select the option to synchronize with an email account detected on your PC and then select the account from the list Clic...

Страница 13: ...5 Select whether to synchronize the information for this account to your device or to set up another account and then click Next 6 When you are finished setting up all accounts click Finish 7 Synchro...

Страница 14: ...y included in VersaMail If you have an account with one of these providers you just need to enter your username and password during account setup 0 0 1 Select the option to set up your email software...

Страница 15: ...utomatically based on the username you enter 5 OPTIONAL Do one of the following To enter advanced settings for this account click Advanced Settings To test the account settings you have entered click...

Страница 16: ...s 7 Select whether to synchronize the information for this account to your device or to set up another account and then click Next 8 When you are finished setting up all accounts click Finish 9 Synchr...

Страница 17: ...op down list at the top of the screen and then select the option to create a new VersaMail email account Click Next 3 Select the option to synchronize with a mail service from this list and then selec...

Страница 18: ...requires Extended Simple Mail Transfer Protocol ESMTP and if so the username and password required for ESMTP Check with your email service provider for this information 7 OPTIONAL Do one of the follow...

Страница 19: ...r to synchronize the information for this account to your device or to set up another account and then click Next 10 When you are finished setting up all accounts click Finish on the Transfer Settings...

Страница 20: ...es ID and password Click Browse if you need to locate your Notes ID Enable HotSync synchronization By default this box is checked meaning you can both send and receive email wirelessly and transfer me...

Страница 21: ...ages over that size are cut On the other hand choosing a larger size means that more messages can be completely downloaded without being cut but downloading takes longer Format of Incoming Messages Se...

Страница 22: ...count password E mail Enter the email address for this account Incoming Server Enter the address of your incoming mail server Mail Server Protocol Select the protocol for this account Continued Tip Ch...

Страница 23: ...ck the box the port number for incoming mail changes to 995 APOP POP accounts only Encrypts your username and password when they travel over the network Some services require APOP to work properly whi...

Страница 24: ...ame or password IMAP accounts only Click the Folders tab and verify or edit any of the following settings Sent Folder Shows the name of your Sent Mail folder on the server Trash Folder Stores deleted...

Страница 25: ...th Microsoft Exchange Server 2003 see Working with Microsoft Exchange ActiveSync for setup instructions 0 0 1 Go to Applications and select VersaMail 2 Open the Account Setup screen a Open the menus b...

Страница 26: ...POP or IMAP d Select Next 4 Enter the account username and password a Enter the username you use to access your email b Select the Password box enter your email account password and then select OK c S...

Страница 27: ...led in If not enter the names of the incoming and outgoing mail servers a Enter your email address b Enter the names of your mail servers c Select Next 6 Do one of the following Finish setup Select Do...

Страница 28: ...g mail over a secure Secure Sockets Layer or SSL connection check the Use Secure Connection box If you check the box the port number for incoming mail changes to 995 Use APOP POP accounts only Encrypt...

Страница 29: ...onnection check the Use Secure Connection box Use authentication Check the box if the outgoing server SMTP requires ESMTP authentication If you select this option username and password fields appear T...

Страница 30: ...e on the left of the screen 2 Select one of the following Delete Account Click the button and click to confirm the deletion Edit Account Click the button and edit the account settings on the following...

Страница 31: ...edit a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to edit and then select Edit 2 The same series of screens appears for editing an account as for c...

Страница 32: ...ount you want to delete a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to delete and then select Delete 2 Delete the account a Select Yes in the Dele...

Страница 33: ...the menus b Select Accounts and then select Account Setup c Select the name of the account and then select Edit 2 The same series of screens appears for editing an account as for creating an account G...

Страница 34: ...Working with Microsoft Exchange ActiveSync for special considerations when using a Microsoft Exchange ActiveSync account to synchronize email and Calendar information with Microsoft Exchange Server 2...

Страница 35: ...ire message 3 Choose whether to get message subjects only or full messages a Open the menus b Select Accounts and then select the account you want c Select Get or Get Send 4 OPTIONAL If you have selec...

Страница 36: ...but you can set up only one schedule for each account For example if you set up a schedule to get mail on weekdays for your Yahoo account you can t set up a separate schedule for weekends for that ac...

Страница 37: ...ion appears for each account 2 Set schedule options Interval Select the Every pick list and select the time interval from 5 minutes to 12 hours Note that if you set a more frequent interval you may ne...

Страница 38: ...Open the Alerts screen a From the Inbox or another folder open the menus b Select Options and then select Preferences c Select Auto Sync and then select Alerts Continued Did You Know Any custom sound...

Страница 39: ...er the mail icon or the text description to go to the Inbox of that account or to read a detailed error message 2 Select alert options a Check the Alert me of new mail box b Select the Alert Sound pic...

Страница 40: ...l either the next scheduled Auto Sync occurs or the end time for scheduled email retrieval is reached If the interval is set for more frequently than Every 1 hour the VersaMail application waits until...

Страница 41: ...is downloaded Part or all of the message text is downloaded Part or all of the message text and attachment information is downloaded Downloaded message has been marked high priority by the sender Set...

Страница 42: ...Send all of your messages on your provider s mail server are downloaded to your Inbox including messages you have already read Mail from last X days Get messages sent within the number of days you spe...

Страница 43: ...yed as plain text If you choose Plain Text all messages are displayed as plain text regardless of the format in which they were sent The default setting is HTML The VersaMail application sends all mes...

Страница 44: ...e If you chose to get entire messages the body of the message is displayed However if the downloaded message exceeds your maximum message size only part of the message is displayed Select the More but...

Страница 45: ...and First name fields If the Last name and First name fields are blank enter the first and last name associated with the From email address 3 Select OK to add the email address to Contacts and then se...

Страница 46: ...n email message 0 1 Go to Applications and select VersaMail 2 Open a new message a Open the menus b Select Accounts select the account you want and then select New Continued In this chapter Sending an...

Страница 47: ...rst attempt it is moved to the Outbox Outbox VersaMail features a Live Outbox if a message can t send successfully the first time the message is stored in the Outbox and VersaMail keeps trying to send...

Страница 48: ...igate to or tap in the To field 2 Start entering the person s name Smart Addressing displays matching names and email addresses from Contacts Continued Tip Continue typing until the entry you want is...

Страница 49: ...ollowing methods To field Enter the address and then select Done For multiple addresses enter a semicolon and then a space between recipient names Continued Tip You can t see the whole list of address...

Страница 50: ...entry For multiple recipients enter a semicolon and then a space between recipient names Done 1 Open the Lookup screen a On the New Message screen select the word To b On the Recipient List screen se...

Страница 51: ...er to the bottom of all messages you send 0 2 Enter the address a On the Address Lookup screen select the address you want and then select Add b Select Lookup and repeat step a for each address you wa...

Страница 52: ...VersaMail application 48 CHAPTER 4 Sending Email Messages 2 Add a signature a Check the Attach Signature box b Enter your signature information and then select OK Done...

Страница 53: ...list in your email folders move messages between folders and create and edit folders Viewing another folder 0 1 On a folder screen select the folders pick list in the upper right corner of the screen...

Страница 54: ...ect one line or two line view Default is two line Columns shown Check the box under the Show pick list for each column you want to show The column options change depending on whether you choose a one...

Страница 55: ...5 Managing Your Messages 3 Select OK 4 If you selected one line view in step 2 change the size of columns in the message list a Tap on the column divider b Drag the column divider to change the width...

Страница 56: ...er and select the folder containing the message s you want to move Continued Tip You can use the 5 way to move a single message Select the message you want to move press Right to open the Message menu...

Страница 57: ...rom the list b On the folders list select the destination folder you want 3 Move multiple messages a Tap to the left of the icon for each message you want to move A checkmark appears next to each sele...

Страница 58: ...he folder pick list in the upper right corner and then select Edit Folders 2 Do one of the following Create a new folder Select New and then enter the new folder name Rename a folder Select the folder...

Страница 59: ...at contains the message you want to forward 2 Select the message to forward a Select the email message to open it b Select Forward Fwd 3 Address and send the message Done Did You Know You can forward...

Страница 60: ...y or to all message recipients from the menu c Enter a reply 3 Select Send to send the reply now Outbox to send it later or Drafts to work on it later Done Did You Know Replies are always sent as text...

Страница 61: ...nclude the original message text in a reply as well as the name and email address to show on your reply The preferences you set apply to all reply messages you send 0 1 Open Reply Options preferences...

Страница 62: ...il address from which you are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply...

Страница 63: ...sage it is placed in the Trash folder 0 1 On a folder screen select the folders pick list and then select the folder that contains the message you want to delete 2 Select the bullet next to the icon o...

Страница 64: ...essages dialog box a On a folder screen open the menus b Select Delete Old from the Message menu Continued IMPORTANT Tip There are a few alternate ways to delete a message Select the message in the me...

Страница 65: ...ct One Week One Month or Choose Date If you select Choose Date select a date from the calendar 3 Delete messages a Select Delete b Select Also delete message s on server if you want to delete the mess...

Страница 66: ...f you want to delete the trash 2 OPTIONAL Select Details to see how many messages are in the trash and whether the messages are set to be deleted on the server 3 Select one of the following options fo...

Страница 67: ...tically emptying the trash a Check the Auto Empty Mail from Trash box if it is not checked b Select the pick list and then select one of the following Select Immediately if you want the trash emptied...

Страница 68: ...nt to mark To mark multiple messages select the bullets next to the messages you want to mark 2 Do one of the following to mark the message or messages Single message Select Mark Read or Mark Unread o...

Страница 69: ...messages marked on the server immediately Select Both and then select OK on the confirmation screen To mark the messages on both the device and the server and have the messages marked on the server t...

Страница 70: ...ringtones HTML pages text files and information from applications on your device such as Contacts Calendar and Tasks You can also work with attached Palm OS applications and related files PRC and PDB...

Страница 71: ...subject only or if you choose to get entire messages but the message plus any attachments exceeds your maximum message size select More to view the body of the email message plus any attachments If p...

Страница 72: ...ne of the following depending on the attachment file type Viewable file text Word document task HTML graphic and so on Select View to view the attachment or select Select Viewer to choose a viewer for...

Страница 73: ...and the files it contains are listed Select the name of the file you want and then select Save View or Install 5 When you finish with the attachment do one of the following Done button appears on scr...

Страница 74: ...aximum number of attachments for any email message is ten regardless of the attachments total size The procedure for attaching photos and videos is slightly different from that for other types of file...

Страница 75: ...attach appear in the box at the top of the Attachments screen For others for example Word or Excel files a new screen appears from which you can select the file to attach c Repeat steps a and b for e...

Страница 76: ...chment 2 Attach the photo or video a Select the Type pick list and then select Photo Video b On the Select Media screen select the Album pick list to go to the album containing the photo or video you...

Страница 77: ...is you must set up two filters For example suppose you create a filter to have all messages with onlinebroker in the From field moved to your Finance folder You must then create a second filter specif...

Страница 78: ...ptions and then select Preferences c Select Filters d Select New Continued Tip Use filters to organize your incoming messages For example create a filter so that whenever you receive email about sales...

Страница 79: ...Enter the text that must be found in the header field For example if you want to sort email with the subject Sales enter Sales If you enter more than one criteria separate each with a comma for exampl...

Страница 80: ...turn off those you don t want 0 1 Open the Filters dialog box a In the Inbox or on another folder screen open the menus b Select Options and then select Preferences c Select Filters The Filters dialo...

Страница 81: ...d to your handheld over a network connection Synchronize Applies a filter to messages downloaded to your handheld when you synchronize b Check or uncheck the filter boxes to select the filters you do...

Страница 82: ...tions and then select Preferences c Select Filters and then select the name of the filter 2 Do one of the following Edit Revise your entry in the Name field your selections in the pick lists or the te...

Страница 83: ...new value Auto disconnect Automatically disconnects your remote connections after each command Each command you perform initiates a new call to your ISP This setting is not recommended if you plan to...

Страница 84: ...ication but automatically disconnects when you move on to a different application on your device If this option is not selected you must manually disconnect from your ISP Modem wait Displays the numbe...

Страница 85: ...ccounts only Defines the root folder on your IMAP server Deleted Mail IMAP accounts only Stores deleted email in the folder you specify on the server Sent Mail IMAP accounts only Shows the name of you...

Страница 86: ...hort header Shows sender s name or address From field and subject line Subj field Full header Shows the following Sender s name or email address From field Subject line Subj field Date message was com...

Страница 87: ...hronizing IMAP mail folders wirelessly If you create an IMAP folder in an account on your device that matches a folder on the mail server you can wirelessly synchronize email messages that you move in...

Страница 88: ...on server box You can turn folder synchronization on or off during when getting mail or set synchronization options from a menu Turning IMAP folder synchronization on or off If you choose to display t...

Страница 89: ...with your email provider to find out the root folder for your IMAP account 1 Open the Sync IMAP Folders screen a In the Inbox or on another folder screen of an IMAP account open the menus b Select Opt...

Страница 90: ...send or receive When you set up an account in the VersaMail application you are given the option of selecting SSL for incoming and outgoing mail For most email providers that support SSL you must sel...

Страница 91: ...application What do I need to use Microsoft Exchange ActiveSync To use Microsoft Exchange ActiveSync on your device you must obtain the following information from your system administrator Whether the...

Страница 92: ...vitations Receiving and working with Calendar events These features are discussed in this chapter Most other features of a Microsoft Exchange ActiveSync account such as sending messages or attaching f...

Страница 93: ...se to synchronize Calendar events with Palm Desktop software or Outlook once you set up a Microsoft Exchange ActiveSync email account If you do not want to synchronize Calendar events with the server...

Страница 94: ...tion to synchronize with a mail service from this list and then select Exchange ActiveSync Click Next 4 Enter the basic account information a Enter a descriptive name for the account b Enter your acco...

Страница 95: ...to download Check the boxes if the server requires authentication or if you are using a proxy server Check with your system administrator to obtain this information 6 OPTIONAL If you are using a proxy...

Страница 96: ...o your device click the top button b To set up another email account click the bottom button You can only set up one Microsoft Exchange ActiveSync account If you choose to set up another email account...

Страница 97: ...lications and select VersaMail 2 Open the Account Setup screen a Open the menus b Select Accounts and then select Account Setup c Select New 3 Enter the basic account information a In the Account Name...

Страница 98: ...veSync 4 Enter the account username and password a Enter the username you use to access your email b Select the Password box enter your email account password and then select OK c Select Next 5 Enter...

Страница 99: ...following Finish setup Select Done to finish setup and go to the Inbox of the account you set up where you can begin getting and sending email Set additional mail options Select Advanced to set advan...

Страница 100: ...etrieve incoming mail over a secure Secure Sockets Layer or SSL connection Uncheck the box if you do not want to receive email over an SSL connection b Select Next 2 If you use a proxy server enter th...

Страница 101: ...you set on your device Wireless synchronization Microsoft Exchange ActiveSync supports wireless synchronization with the server only In order to retrieve email messages and Calendar events you must se...

Страница 102: ...ssages appears in the Inbox To see downloaded Calendar events press the Calendar button on your device Did You Know When you synchronize a Microsoft Exchange ActiveSync account a copy of any messages...

Страница 103: ...ones you want to download Unlike other accounts you do not need to fully download a message to view the list of attachments it appears dimmed at the bottom of the message screen whether or not the mes...

Страница 104: ...he attachment and view or save it before responding to the invitation Once you respond to the invitation the attachment is removed Continued Tip After opening an invitation you can switch between full...

Страница 105: ...d the response to the meeting organizer via the Exchange server Respond without reply Updates the server with your reply but does not send a response to the meeting organizer If you decline an invitat...

Страница 106: ...ete the Microsoft Exchange ActiveSync email account Only Calendar and VersaMail information synchronizes directly with the Exchange server Other information on your device such as contacts tasks and m...

Страница 107: ...delete a Microsoft Exchange ActiveSync account You cannot choose to synchronize Calendar events with Palm Desktop software or Outlook once you set up a Microsoft Exchange ActiveSync email account If...

Страница 108: ...nd your username for your email account Some wireless service providers require you to be on their network to use your email account If this is the case be sure to use your provider s network as the c...

Страница 109: ...o Sync to work I can receive email fine but am having problems sending email If you are able to receive email messages but cannot send them try these steps in turn Make sure your ISP or email provider...

Страница 110: ...Desktop software provides several features that work with email client software on a Windows computer For these features to work correctly the email client software must be properly set up Follow thes...

Страница 111: ...for 33 Auto Disconnect option 79 B BCC option 58 benefits of VersaMail application 1 blinking asterisk 35 C Calendar events receiving with Microsoft Exchange ActiveSync 97 working with Microsoft Exch...

Страница 112: ...deleting 28 Microsoft Exchange ActiveSync 87 scheduling Auto Sync 32 36 setup for Microsoft Exchange ActiveSync 89 testing 25 transferring existing account 8 upgrading 2 email folders 49 email provide...

Страница 113: ...clip icon 67 Password check box 22 94 passwords email accounts and 4 encryption 3 entering 22 94 validating 29 phone numbers dialing from email mes sage 59 photos attaching to email 72 plain text mes...

Страница 114: ...s 25 timeout intervals 79 Timeout option 79 transferring existing account settings 8 transferring files 1 Trash folder 62 63 troubleshooting 104 U unread email messages 64 Unread pick list 50 upgrades...

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