Integrated Solution for
Automating Business Forms:
B6300n Digital Mono Printer and
PlanetPress
®
Suite 5 Software
Smart Forms Solution
The smart combination for quality and savings
Oki Data Americas, Inc.
USA
2000 Bishops Gate Blvd.
Mount Laurel, NJ 08054-4620
Tel: 800.OKI.DATA (800.654.3282)
Fax: 856.222.5320
Canada
2735 Matheson Blvd. East
Mississauga, Ontario L4W 4M8
Tel: 905.238.4250
Fax: 905.238.4421
Latin America and Mexico
2000 Bishops Gate Blvd.
Mount Laurel, NJ 08054-4620
Tel: 856.231.0002
Fax: 856.222.5071
www.okiprintingsolutions.com/us
Printed in the USA
15467
Smart Forms Solution
For details
on B6300 Series Digital Mono Printers and
supplies from OKI Printing Solutions (including OKIcare
®
Extended Service Programs)
4
, please visit our Website:
www.okiprintingsolutions.com/us
Or call:
1.800.OKI.DATA
(800.654.3282).
4
1
SOURCE: CAP Ventures
2
SOURCE: PriceWaterhouseCoopers (PWC)
3
Assumes conservative average handling cost of $0.61 vs. $1.26
4
Available in the U.S. and Canada only.
Specifications are subject to change without notice.
© 2006 Oki Data Americas, Inc. OKI Reg. T.M., M.D., M.R.,
Oki Electric Industry Co., Ltd. On-Site logo, 7-Day/24-Hour logo
T.M., Oki Data Americas, Inc. Objectif Lune and design, PlanetPress
and design Reg. T.M., Objectif Lune Inc. Adobe, PostScript Reg.
T.M., PostScript 3 T.M., Adobe Systems, Inc. USB I/F logo T.M.,
Universal Serial Bus Implementers Forum, Inc. Energy Star Reg.
T.M., U.S. EPA.
Ordering Information
Description
Part Numbers
Includes Printer with Compact Flash
installed and PlanetPress
®
Suite 5 Software
License (with 1-Year PlanetPress Care):
B6300n Smart Form Solution
91632404
B6300dn Smart Form Solution
with duplexer (2-sided printing)
91632406
PlanetPress
®
Suite 5
PlanetPress WATCH
– allows you to
automate the processing, distribution
and printing of content documents;
includes 1 year of PlanetPress Care
72007501
PlanetPress Search
– a plug-in to Adobe
®
Acrobat and Acrobat Reader, this query tool
turns a PDF repository into a warehouse
of accessible data; includes 1 year of
PlanetPress Care
72007503
PlanetPress Image
– enables PDF, TIFF,
JPEG and optional AutoStore-compliant
image generation to automatically email
or archive your transactional and
promotional documents; includes 1 year
of PlanetPress Care
72007502
PlanetPress Fax
– enables direct output
to a fax modem or to a fax server from
host computer with no human intervention;
includes 1 year of PlanetPress Care
72007504
PlanetPress Design Tool
– allows you to
create your own forms; includes 1 year
of PlanetPress Care
72007505
Cost Analysis
Start with the number of forms your business
goes through—both issued and thrown
away unused—in a year, and the enormity
of the cost savings you can realize with our
Forms Solution becomes clear.
•
Forms represent about 83% of all business
documents. The typical global enterprise
uses 400 complex business forms on
average—any of which are suitable for
process improvement.
1
•
15% to 33% of pre-printed material is either
thrown away due to processing errors or
simply because it’s out of date. E-forms can
be amended or updated virtually on the fly.
1
•
One single-page, pre-printed 8.5" x 11"
form (black & white) costs about $0.017,
compared to $0.006 for an e-form printed
on a sheet of cut paper—a $0.011 per-page
advantage.
1
•
With multi-part forms the cost advantage
is even greater for e-forms, since blank
pre-printed, multi-part forms usually range
from $0.06 to $1.25 apiece.
1
•
The average processing costs for an
electronic invoice is $0.36, compared with
$1.26 for a paper invoice—a cost advantage
for e-forms of $0.90 per form.
2
•
The typical costs for processing a
pre-printed multi-part form
2
are:
Distribution
$0.05–0.15
Pre-processing
0.08–0.25
Error correction
0.20–0.50
Data entry
0.15–0.30
Storage or scanning
0.12–0.30
TOTAL
$0.60–1.60
•
Total fully-burdened cost
2
of:
Filing a paper document
$20.
Finding a misfiled document
$120.
Reproducing a lost document $220.
•
Additional reasons to consider e-forms:
2
–
3% of filed paper documents are
filed incorrectly
–
7.5% of paper documents will be lost
by the time they need to be retrieved
–
90% of all the time spent dealing with
paper documents involves merely
handling or shuffling them as opposed
to actually working with them
•
Here is an example of the potential savings
accrued by using the integrated e-forms
solution from OKI Printing Solution rather
than pre-printed forms and dot matrix
printers:
“COMPANY” SCENARIO
–
100 locations; 2 printers each location
–
Each location prints 130 2-part forms
per day @ 5% coverage
ASSUMPTIONS
–
20% of pre-printed forms are wasted;
no waste with electronic forms
–
Processing the average form is reduced
from $1.26 for a pre-printed form to $.36
for an electronic form
–
Costs based on 3 years, include purchase
of equipment
CONCLUSION
Based on the above, this company could
spend up to $10 million
3
over 3 years
using standard multi-part forms—while
the integrated e-forms solution could cost
only $7 million, a $3 million savings!
To learn how this integrated e-forms solution
can streamline your company’s document
management processes and reduce
costs, contact your OKI Printing Solutions
representative or visit our Website at
www.okiprintingsolutions.com/us
