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© 2002, Hayton Systems
Page 33
Appendix B – Common Errors
1.
Use valid Company, Plant, and Subplant codes. Refer to the bar code sign
on the door for correct COEP codes. Do not use AWAS codes.
2.
When installing a rack, shelf, and/or plug-in, bar code all of the equipment
including the rack and the shelf. We need more than just plug-in
formation. When tracking a rack/bay there is no need to input the shelf or
slot field. When tracking a shelf there is no need to input the slot field.
3.
Don’t forget part number prefixes and suffixes. We need the whole part
number. Examples: (1) GTD-5 part numbers start with
FB0 and end with
A
,
1A
,
B0A
, etc.; (2) Siemens cards are 5-digit with a 2-digit suffix; (3)
Nortel cards start with
NT
and end with
AA
,
AB
,
CA
, etc.; (4) Fujitsu part
numbers begin with
FC96 .
For multi-layer shelf enclosures shelf positions are numbered from bottom
to top, left to right. The alpha designation is the first character, followed
by a two-digit number and sometimes includes a 4
th
alpha character. Make
sure you put the alpha character first in the slot field.
Example: Channel 14 in the B digroup of a 9004B D4 channel bank shelf
should be bar coded as position (slot) C02. Channel 11 in A digroup
would be slot B11 and channel 21 in A digroup would be slot A09.
4.
Scan (do not type) the bar codes for Bay, Shelf, and BSN fields whenever
possible. If you must type the Bay field then be sure to include the dash (-
). Example: BATT-01, CLCE-01, ALUF-023, etc.
5.
On Work Order Adds the work order field must be five numeric characters.
6.
When retiring equipment from your office to be reused in other office (via
COEI work order) be sure you retire the equipment. Do
not move or
transfer the equipment to the receiving office. The equipment in the
receiving office should be a new Add.
7 .
Installing new equipment may require physically moving existing
equipment. If so, scan the equipment being relocated using the
Move menu
option. Do not scan this equipment under the Work Order Add transaction.
8.
Please do not scan equipment into bay “SPARE.” Use the proper ICP
cabinet (i.e., ICP-01, ICP-02). If no ICP cabinets exist in the office then
use ICP. If non-ICP site equipment is taken to an ICP office it should be
tracked as a
move .