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147 ADOBE ACROBAT 8 STANDARD
User Guide
The shared PDF that you send includes the Comment & Markup toolbar and instructions in the document message bar.
1
Start the setup wizard for a shared review:
•
Click the Review & Comment button in the Task toolbar and choose Send For Shared Review.
• Choose Comments > Send For Shared Review.
2 If prompted, type your name, email address, and job title in the Review Profile dialog box, and click OK.
3
Choose the shared location that you’ll use to store comments, or click Add New Location. If you set up a new
location, type a descriptive name, specify the type of server (network folder, SharePoint workspace, or WebDAV
folder), and click Next. Type the full path of the folder location, using the examples in the screen, or browse to select
the folder. Verify that you have write access to that location, and then click Add Folder and click Next.
4 Select the PDF to be reviewed, and then specify whether to send it as an email attachment, or to post it on the
network and send an email invitation with a URL. If you want to distribute the PDF later or use a different method
(such as FTP), select the option to save a copy to your local hard drive. Click Next.
5 Specify reviewers by typing their email addresses, or by clicking Address Book and selecting email addresses from
a Lotus Notes or Microsoft Outlook address book. Insert a semicolon or a return between each address. If you want
to specify a date when the review ends, select Set Deadline, and enter the month, day, and year. Click Next.
6 Review the invitation, and then click Finish.
The shared PDF now contains the following information: the email addresses of reviewers, the path to the shared
folder, and the initiator’s profile. No matter when or how you send this PDF, each recipient gets this information,
which appears in the Welcome screen with news of recent activity when the PDF is opened.
7 If you’re sending the shared PDF as an email attachment and your email application doesn’t let you send email
automatically for security reasons, answer any alert messages that this application might return, and send the
message.
If you distribute the shared PDF after the review has started, any review comments that have been published up to
that point will appear in the file, even if the recipient doesn’t have access to the comment server.
See also
“Save the PDF with comments” on page 156
Start an email-based review
When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge
comments that you receive. (Form fields in a PDF aren’t fillable during the review.)
Start the review
Before you start an email-based review, make sure that your email application is configured to work with Acrobat.
(See “Select an email application for reviews” on page 145.)
1
Start the email-based review wizard by using any of these methods:
•
Click the Review & Comment button in the Task toolbar and choose Attach For Email Review.
• Choose Comments > Attach For Email Review.
You can also start an email-based review directly from other applications that use PDFMaker, such as Microsoft
Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Review, or click the Convert To Adobe PDF And
Send For Review button. For Office 2007 applications, choose Acrobat > Create And Send For Review.