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224
Adobe Acrobat Help
Searching and Indexing Document Collections
Using Help
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Contents
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Index
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224
•
A list of the folders containing documents included in a LAN-based index, or a list of the
documents included in a disk-based index.You might also include a brief description of
the contents of each folder or document.
•
A list of the values for each document, if Document Info field values are assigned to
indexed documents.
You can place index-description Readme files in the same folders as the indexes they
describe. Alternatively, you can place them in a central location. That way users can easily
find descriptions of all the indexes without having to know where the indexes themselves
are located.
Defining and building an index
Before defining and building your index, be sure that you have prepared the files and
collections properly. Adobe Acrobat Catalog will index all the documents in the folders
you choose, so review
“Preparing and structuring document collections for indexing” on
page 221
if you need help.
To define and build an index:
1
Choose Tools > Catalog to open the Adobe Acrobat Catalog dialog box.
2
Click the New Index button.
3
In the New Index Definition dialog box, enter a name for the index.
4
In the Include These Directories section, click Add and navigate to the folder you want
to include in the index. Select the folder and click OK (Windows) or Choose (Mac OS).
Note:
On Mac OS, if you do not plan on moving the index and document collection, you
can add folders from multiple servers or disk drives.
5
To exclude folders from the index, click Add under Exclude These Subdirectories,
navigate to the folders, and select them.You cannot exclude individual files inside a folder;
you have to exclude the entire folder.
6
To change index options, select Options, make the necessary selections, and click OK.
You can exclude specific words (stopwords) from the index, exclude numbers, and disable
some of the user’s search options (Case Sensitive, Sounds Like, Word Stemming). See
“Selecting options” on page 225
for more information.
7
Click Build. Retain the .pdx extension provided for the filename.
8
Determine the location where the index will be saved. Use the following guidelines
when selecting a location for the index folder and file:
•
The folder must be on the disk or network server volume where the documents to be
indexed are stored (Windows).
•
The folder may be put on a different disk or network server volume from that of the
indexed documents, if you don’t plan to move the index and documents. In this case,
choose Allow Indexing On a Separate Drive from the Tools > Catalog > Preferences >
General dialog box.
•
The pathname of the folder should not contain high ANSI characters (such as some
foreign characters) or the slash (/) character.
9
Click OK.