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MX-FR46U

Contents

Introduction....................................................................................................................................2
When the data security kit is installed ...........................................................................................4

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System settings of the data security kit ...................................................................................4

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Document control function .......................................................................................................4

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Document Filing.......................................................................................................................4

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Authority group registration screen ..........................................................................................5

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Protecting passwords...............................................................................................................5

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Security Settings in the Web pages .........................................................................................7

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Transferring copied data ..........................................................................................................8

System settings .............................................................................................................................9

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Using the System Settings (Administrator) ..............................................................................9

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System settings for security .....................................................................................................9

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Jobs Completed List Display Setting .....................................................................................18

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Job Status Display Setting .....................................................................................................19

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Release Lock on File/Folder Operation .................................................................................19

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Product Key ...........................................................................................................................19

Document Control Setting ...........................................................................................................20

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Document control...................................................................................................................20

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Modes to which the document control function can be added...............................................21

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Enabling the document control function.................................................................................21

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Using the document control function .....................................................................................24

Data Security Kit
Operation Guide

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Summary of Contents for MX-FR46U

Page 1: ...ransferring copied data 8 System settings 9 Using the System Settings Administrator 9 System settings for security 9 Jobs Completed List Display Setting 18 Job Status Display Setting 19 Release Lock on File Folder Operation 19 Product Key 19 Document Control Setting 20 Document control 20 Modes to which the document control function can be added 21 Enabling the document control function 21 Using t...

Page 2: ... permission is prohibited except as allowed under copyright laws Note System Settings Administrator in this manual refers to the system settings that require logging in with administrator rights and System Settings General refers to the system settings that can be configured by general users including the administrator Icons used in the manuals The icons in this manual indicate the following types...

Page 3: ...to touch the Logout key to quit the system settings administrator The administrator of the machine should inform users that they are not to access the system settings administrator without permission The customer bears responsibility for control of copies of documents made on the machine and faxes received on the machine Even when the data security kit is installed note that fax data in the pollin...

Page 4: ...ess to pages that require entry of the users or admin password will be prohibited for 5 minutes Some of the procedures for operating the machine change when the data security kit is installed The manuals for the machine explain the procedures for operating the machine when data security kit is not installed This manual explains the changes to those procedures when the data security kit is installe...

Page 5: ...o embed a document control pattern on the paper when print jobs copies and received faxes are printed The embedded document control pattern prevents secondary copying faxing and other operations of a printed document For more information see Document Control Setting page 20 of this manual Document Filing To use the document filing function to store jobs in the machine when the data security kit is...

Page 6: ... the OK key Protecting passwords When the data security kit is installed passwords entered from the operation panel of the machine or the Web pages can be protected Administrator Password User Password When the data security kit is installed password entry will be locked for 5 minutes if an incorrect administrator password is entered 3 times in a row when the user authentication function is not en...

Page 7: ...g screen will appear Touch the Yes button to delete the print job Touch the No button to cancel deletion of the job To unlock the print job use Release Lock on File Folder Operation page 19 of this manual FTP Pull Print When the FTP Pull Print function is used to directly print a file on an FTP server a User Name and Password must be entered when the FTP server is selected When the data security k...

Page 8: ...on is enabled by selecting the Enable User Authentication checkbox on the machine s Web page for configuring FTP Pull Print settings This checkbox appears when the data security kit is installed and is initially selected a checkmark appears Procedure for directly printing a file on an FTP server when user authentication is enabled Your user name and password must be entered following selection of ...

Page 9: ...iling function to a computer the copied data can only be transferred back to the original machine from which it was copied The data cannot be transferred to another machine even if the machine conditions are the same The Restore from PC key will only appear on the Web page and transfer of data back to the machine will only be possible when a confidential folder is selected ...

Page 10: ... entered 3 times in a row on a machine that has the data security kit installed entry of the administrator password will be locked for 5 minutes Setting Page Explanation Clear All Memory 1 11 Select data clear items and the number of data clear times Use this to manually clear stored data from each area of the machine s memory and hard drive Clear Document Filing Data 1 13 Clear All Data in Jobs C...

Page 11: ... Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen Release Lock on File Folder Operation 19 Use this to release locked files and folders Product Key 2 19 Register the product key The above system settings can also be configured in the Web page of the machine However the product key for the data security kit can...

Page 12: ...ered Data page 14 of this manual to clear the following types of data User Information Individual Group Program Relay Broadcast Memory Box Polling Memory Confidential Memory Box Sender Data Allow Reject Reception Setting Data including polling passcode number Forward Information Image data stored in a memory box is cleared by executing Clear All Memory When the Clear All Memory key is touched a co...

Page 13: ...n if data clearing is cancelled the data availability is not secured Clear screen 3 Touch the OK key to restart the machine If a print job is in progress when Clear All Memory is executed the print job will be canceled Print jobs in progress and in the job queue are also erased If you wish to cancel data clearing Touch the Cancel key The administrator password entry screen will appear Enter the ad...

Page 14: ...this manual is performed Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below which appear in the job status jobs completed screen The job status jobs completed screen appears when the Complete key job status screen selector key of the job status screen is touched Printer user names Image send destinations Senders of faxes that are received Step 1 Touch...

Page 15: ...er the fax function or the Internet fax function is in use including polling passcode number is displayed only when the fax function is enabled 4 Select this when you only wish to erase stored forwarding information Step 1 Select the checkbox of each item that you wish to clear Step 2 Touch the Clear key A confirmation message prompting you to select Yes or No will appear Step 3 Touch the Yes key ...

Page 16: ...ially selected When there is a stored image send job fax network scanning or Internet fax job Power Up Auto Clear will not take place when the power is turned on This includes received faxes and Internet faxes that have not yet been printed however it does not include data in a fax memory box except confidential memory box If you wish to cancel data clearing See the explanations in Clear screen 2 ...

Page 17: ...ting is 1 Number of Times Auto Clear at Job End Program is Repeated The number of times auto clear is repeated after each job is completed can be set to any number from 1 to 7 The factory setting is 1 This setting is only enabled when the Power Up Auto Clear checkbox is selected About the repeat setting When the repeat setting number of repetitions is increased to enhance the security function the...

Page 18: ...ation Guide SAVING AND USING PRINT FILES Retention Document Filing in 3 PRINTER However if a disabled file format is selected when printing a file the file will not be stored only printing will take place Disabling of List Print This program is used to disable printing of any of the following lists that are printed using List Print User in the system settings general All Custom Setting List Sendin...

Page 19: ...job will be held in the machine and can be printed from the operation panel using the document filing function in the same way as a Hold Only job Jobs Completed List Display Setting You can select whether or not the job status completed jobs screen job status screen selector key is displayed If you prefer not to have the information print mode user names image send destinations senders of faxes th...

Page 20: ... key This work is performed by a service technician at the time of installation of the data security kit To register the product key touch the inside of the frame below the data security kit display press the numeric keys to enter the product key number and touch the Submit key If an incorrect number is entered A message will appear instructing you to check the product key number again If the corr...

Page 21: ...ng points Original The function may not operate correctly if the original consists of large proportion of photographs The document control function is intended to protect text data and thus it may not operate correctly if used to protect graphic data Color of document control pattern Select a color in a color family that is different from the paper color Paper on which the document control pattern...

Page 22: ...rint Select Not Printing Not Printing Not Printing Always Print Pattern 1 Pattern 1 Pattern 1 Bk Black Bk Black Printer Allow User to Select the Print Color Allow User to Select the Print Color Not Printing Pattern 1 Not Printing Pattern 1 Bk Black Not Printing Pattern 1 Bk Black Allow User to Select the Print Color Allow User to Select the Print Color Print Color Setting Print Color Setting Copie...

Page 23: ...ol pattern is printed each time he or she sets up a print job Print Pattern Setting Select the pattern to be printed Always Print or Allow User to Select can be selected in Document Control Print Select to select a pattern setting To select one of patterns 1 to 5 touch the select box Touch one of the items to select it If you find that the document control function cannot be used for a particular ...

Page 24: ...always printed Print Pattern Setting Select the pattern to be printed If Always Print is selected in Document Control Print Select a pattern setting can be selected To select one of patterns 1 to 5 touch the select box Touch one of the items to select it If you find that the document control function cannot be used for a particular printed image try changing the pattern setting patterns 1 to 5 Fac...

Page 25: ... by 2 sided printing a document control pattern will not be printed on the blank page When using the covers inserts function including transparency inserts a document control pattern will be printed only on covers and inserts that are copied on A document control pattern is not printed when a copy is not made on a cover or insert After enabling the document control function in the system settings ...

Page 26: ... system settings Special Modes screen Document Control Print Select Copy setting State of the Print Color Settings copy checkbox Document Control key display Following steps Not Printing Grayed out Not available Always Print Highlighted Go to step 2 Highlighted When the key is touched a beep sounds to indicate that the key is not available Allow User to Select Normal display Go to step 2 Normal di...

Page 27: ...attern is printed normally Transparency Inserts The pattern is printed normally When an insert is copied on the pattern is printed in the same way as on a transparency Multi Shot Printed based on the paper When 2in1 is selected 2 original pages are printed on 1 sheet of paper The pattern is printed normally on the sheet of paper even when 2in1 or 4in1 printing is performed Card shot ID card copy T...

Page 28: ...in the system settings follow the steps below to print a document control pattern For information on using files stored by document filing see the Operation Guide Step 1 Touch the Special Modes key in the print settings screen and touch the Document Control key Document Control Print Select When Allow User to Select is selected the Document Control key can be touched to select whether or not a doc...

Page 29: ...ouching one of the keys touch the upper OK key Step 3 Touch the Print and Delete the Data key or the Print and Save the Data key Using the document control function in Internet Fax Receive Fax Receive List Print modes No special operation is required When printing takes place a black and white document control pattern is embedded according to the document control function settings in the system se...

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