ScanSoft OmniPage PRO 12 User Manual Download

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Summary of Contents for OmniPage PRO 12

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Page 2: ...implied including but not limited to the implied warranties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express or implied warranties...

Page 3: ...equirements 12 Installing OmniPage Pro 13 Setting up your scanner with OmniPage Pro 14 How to start the program 16 Registering your software 17 New features in OmniPage Pro 12 17 2 INTRODUCTION 19 Wha...

Page 4: ...UMENTS 33 Quick Start Guide 34 Loading and recognizing sample image files 34 Scanning and recognizing a single page 34 Processing overview 36 Automatic processing 38 Stopping and restarting automatic...

Page 5: ...53 Manual zoning 54 Zone types and properties 55 Working with zones 57 Table grids in the image 59 Using zone templates 61 4 PROOFING AND EDITING 63 The editor display and views 64 Proofreading OCR r...

Page 6: ...ECHNICAL INFORMATION 87 Troubleshooting 88 Solutions to try first 88 Testing OmniPage Pro 89 Increasing memory resources 90 Increasing disk space 90 Text does not get recognized properly 91 Problems w...

Page 7: ...rmation on features settings and procedures The online Help is provided as HTML help and has been designed for quick and easy information retrieval Comprehensive context sensitive help aims to provide...

Page 8: ...anner and its supporting software and that the scanner is installed and working correctly before it is setup with OmniPage Pro 12 Please refer to the scanner s own documentation as necessary The follo...

Page 9: ...e current screen area dialog box or warning message Context Sensitive Help You can get concise on the spot information in a popup window about a particular OmniPage Pro menu item toolbar button screen...

Page 10: ...Web pages may also offer assistance on the installation process and troubleshooting Glossary This guide does not include a glossary The online Help has a comprehensive glossary with its own alphabeti...

Page 11: ...rovides information on installing and starting OmniPage Pro 12 It presents the following topics X System requirements X Installing OmniPage Pro X Setting up your scanner with OmniPage Pro X How to sta...

Page 12: ...soft Installer MSI if not present This is present as part of the operating system in Windows Me Windows 2000 and Windows XP X SVGA monitor with 256 colors but preferably 16 bit color called High Color...

Page 13: ...2 Choose a language to use during installation This language will be used for the Text to Speech system and as the program s interface language The program interface language is used for displays such...

Page 14: ...a scan setting in the Get Page drop down list in the OmniPage Toolbox and click the Get Page button The Scanner Setup Wizard starts The first panel appears only on first setup when called from inside...

Page 15: ...photograph or a page with a color picture into your scanner Click on Next to begin a scan in color mode If necessary click on Inverse Image or Missing Image and make the appropriate selections Once t...

Page 16: ...Page Desktop on page 22 It provides an introduction to the program s main working areas There are several ways of running the program with a limited interface X Use the Schedule OCR program Click Star...

Page 17: ...Pro 12 If you are upgrading you may not need to consult this guide very much Here are some main areas of innovation compared to OmniPage Pro 11 X Dramatic increase in accuracy Improved synergy between...

Page 18: ...boxes and frames whenever possible so text can flow between columns See page 81 X Superior page analysis The transfer of table formatting has improved in particular the detection of tables without gr...

Page 19: ...ine article in a report you are preparing you somehow have to get the text from the article into your computer Painstakingly retyping the article is not an appealing solution This chapter introduces y...

Page 20: ...ext recognition OmniPage Pro can retain the following elements of a document through the OCR process Graphics Photos logos and drawings are examples of graphics Text formatting Font types sizes and st...

Page 21: ...ith or without an Automatic Document Feeder ADF or load one or more image files The resulting images can appear as thumbnails in the Image Panel along with the image of the first page entered The docu...

Page 22: ...h page in the document The current page has an eye icon This page has been recognized Page navigation buttons Buttons to show or hide the Document Manager Text Editor and the Image Panel s thumbnails...

Page 23: ...Toolbars The program has three main toolbars all can be floated Use the View menu to show hide or customize them Context sensitive help explains the purpose of all tools Two further toolbars govern s...

Page 24: ...ocessing See Zones and backgrounds on page 53 If the current page image is hidden the thumbnails appear in rows to make the best use of the available space The Text Editor This displays recognition re...

Page 25: ...at means you can switch between them while you are working within a document You can automatically process some pages then add more pages with manual processing After processing a stack of pages autom...

Page 26: ...f the desired page Reorder a page Click the thumbnail of the page you want to move and drag it above the desired page number Pages are renumbered automatically Delete a page Select the thumbnail of th...

Page 27: ...w of the page you want to move and drag it to the desired location An indicator on the left shows where the page will be inserted Pages are renumbered automatically Delete a page Select the row of the...

Page 28: ...fies what is presented in each column You can change column widths easily in the Document Manager just drag the column dividers in the title bar Deleting pages from a document Page deletions must be c...

Page 29: ...ions dialog box OmniPage Documents The OmniPage Document is the program s proprietary file type it has the extension opd It is one of the file types offered when saving a document to file You save the...

Page 30: ...you work Save it again at the end of your session The Save button saves the document to the name and file type of its last save You can save your document repeatedly to different formats If your firs...

Page 31: ...canning multi page documents with or without an Automatic Document Feeder ADF You can change scanner setup settings or install a new scanner or change the default scanner See Input from scanner on pag...

Page 32: ...Text Editor to define the unit of measurement to be used and to turn word wrapping on or off See Text and image editing on page 72 If you have access to a Document Management System DMS from your comp...

Page 33: ...X Automatic processing X Manual processing X Combined processing X Processing with the OCR Wizard X Processing from other applications Direct OCR PaperPort X Processing with Schedule OCR The detailed...

Page 34: ...from your own files of comparable quality Next try scanning a page from your scanner Scanning and recognizing a single page Turn your scanner on and be sure it is working correctly Choose a page with...

Page 35: ...Results drop down list check that Save as File is selected This means you will be able to name your export file after you have proofed the document 7 Click the Start button OmniPage Pro will start to...

Page 36: ...gs for each page The program also stops between each step acquiring images performing recognition exporting This lets you for instance draw zones manually or change recognition language s You start ea...

Page 37: ...can use the Direct OCR feature to call on the recognition services of OmniPage Pro while working in your usual word processor or similar application OmniPage Pro also automatically links itself to Sca...

Page 38: ...e source of page images on page 48 2 Select a setting from the Layout Description drop down list as shown above This guides the program in auto zoning the pages You describe the incoming pages or spec...

Page 39: ...tings need to be changed Restart When automatic processing is stopped the Start button is restored Click it to restart processing The Automatic Processing dialog box lets you specify what you want to...

Page 40: ...n scanning select a scanning mode and use the Scanner and Process panels of the Options dialog box to select settings See Defining the source of page images on page 48 3 Click the Get Page button This...

Page 41: ...ognized text See Proofreading OCR results on page 65 9 Continue loading pages performing OCR editing proofing and verifying as desired You can change the reading order of page elements in the Text Edi...

Page 42: ...53 4 Change other settings as required for the current page See Settings on page 31 5 Click the Perform OCR button to re recognize the current page Confirm that the previous recognition results shoul...

Page 43: ...cument and then launching automatic processing Context sensitive help is available for all Wizard panels Click the OCR Wizard button in the OmniPage Toolbox to see the first wizard screen 1 The first...

Page 44: ...ature to call on the recognition services of OmniPage Pro while you work in your usual word processor or other application First you must establish the direct connection with the application Then two...

Page 45: ...ace them correctly in the scanner 2 Use the target application s File Menu item Acquire Text Settings to specify settings to be used during recognition Any settings not offered take their values from...

Page 46: ...ro 12 has been selected as the OCR package for MS Word 2000 Then you can drag page images from the PaperPort desktop onto the MS Word link on a PaperPort toolbar While the text is being recognized onl...

Page 47: ...t panel you define image source scanner with ADF or file 4 The next two panels are similar to those in the OCR Wizard but you can also specify a user or professional dictionary and a training file Whe...

Page 48: ...elect Load Image File in the Get Pages drop down list Files are specified in the Load Image File dialog box This appears when you start automatic processing In manual processing click the Get Page but...

Page 49: ...n your output document nor if you want pictures to look like so called black and white photographs they need grayscale scanning For best OCR accuracy use this for crisp black texts on a white or light...

Page 50: ...page Scanning with an ADF The best way to scan multi page documents is with an Automatic Document Feeder ADF Simply load pages in the correct order into the ADF Place blank pages if you want to save y...

Page 51: ...scanned To scan books two pages at a time select Look for facing pages in the Process panel of the Options dialog box The program will split the incoming images into two pages and deskew them indepen...

Page 52: ...to zoning will not look for columns but will try to find a table and place it in a grid in the Text Editor You can later specify whether to export it in a grid or as tab separated text columns Graphic...

Page 53: ...ssigns zone types and properties to those zones Auto zoning runs on whole pages when you do automatic processing unless you have a template loaded It runs when you use the OCR Wizard You can also spec...

Page 54: ...und on the background Manual zoning First we present two examples on zones and backgrounds Then we detail the zone types Lastly we explain how to draw and work with zones In these examples the numbers...

Page 55: ...e s properties Select multiple zones with Shift clicks to change their properties in one move The Image toolbar provides five zone drawing tools one for each type A zone s type is shown by an icon in...

Page 56: ...tents treated as a table Table grids can be automatically detected or placed manually as described in the next section Table zones must be rectangular The Text Editor displays the table in an editable...

Page 57: ...single zone Select the zone drawing tool of the desired type then click and drag the cursor In these examples this is shown by the arrow going from A to B Dragging from top left to bottom right is al...

Page 58: ...he same type as the background in this example on an ignore background Split a zone Draw a splitting zone of the same type as the background in this example on a process background resulting zone exis...

Page 59: ...ids in the image After automatic processing you may see table zones placed on a page They are denoted with a table zone icon in the top left corner of the zone To change a rectangular zone to or from...

Page 60: ...e dividers Click the tool then click on a single row or column divider you want to delete Do this if a divider is wrongly located or if you want to change the appearance of the table in the final docu...

Page 61: ...r recognition This behavior continues until the template is unloaded Templates accept ignore and process zones and backgrounds They can therefore be useful to define which parts of the pages to proces...

Page 62: ...Automatic How to replace one template with another Select a different template in the Layout Description drop down list or open the Zone Template Files dialog box select the desired template and clic...

Page 63: ...recognized texts tables and embedded graphics This WYSIWYG What You See Is What You Get editor offers the following features detailed in this chapter X The editor display and views X Proofreading OCR...

Page 64: ...de non printing characters and header footer indicators The Text Editor panel also lets you define a unit of measurement for the program and a word wrap setting for use in all Text Editor views except...

Page 65: ...nel of the Options dialog box or in the OCR Wizard You can start proofing manually any time Work as follows 1 Click the Proofread OCR tool in the Standard toolbar or choose Proofread OCR in the Tools...

Page 66: ...rt of the recognized text against the corresponding part of the original image to verify that the text was recognized correctly Work as follows A page is marked with the proofed icon on its thumbnail...

Page 67: ...or docked floating Alt Num Dynamic context scroll through 3 values Alt Num How much context for dynamic verifier one word three words current neighbors whole image line verifier tool on off Drag betw...

Page 68: ...e to load it or none to unload a user dictionary Editing or deleting a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dialog box You can add and de...

Page 69: ...ning to improve recognition of special symbols such as and or to recognize supported accented letters more reliably The purpose of training is not to teach the program to read characters from non supp...

Page 70: ...olved and your proofing change It searches other similar character shapes in the document especially in suspect words It assesses whether to apply the user correction or not You can turn IntelliTrain...

Page 71: ...raining dialog box an asterisk is displayed in the title bar in place of a training file name It remains unsaved when you close the Edit Training dialog box Save it in the Training Files dialog box A...

Page 72: ...ing dialog box from the OCR panel of the Options dialog box before OCR to specify which fonts to use for texts entering the Text Editor Editing paragraph attributes In all views except No Formatting v...

Page 73: ...e embedded in the Text Editor Do not change the graphic s size resolution or type because this will prevent the re embedding Tables Tables are displayed in the Text Editor in grids Move the cursor int...

Page 74: ...for a set of reordering buttons in place of the Formatting toolbar Context sensitive help explains their use as does Reading order in online Help A changed order is applied in NF and RFP views It mod...

Page 75: ...ditor which can be mouse or keyboard driven To hear text Use these keys One character at a time forward or back Right or left arrow Letter number or punctuation names are spoken Current word Ctrl Nump...

Page 76: ...e latest information Only one speech system will be installed with OmniPage Pro depending on your language choice at the start of installation If you specify a language with no speech system available...

Page 77: ...ents the following topics X Saving original images X Saving recognition results Saving a document as you work Selecting a formatting level Selecting advanced saving options Saving to PDF X Copying pag...

Page 78: ...ct to save the current zone image only the current page image selected page images or all images in the document In the last two cases you can have all images in a single multi page image file providi...

Page 79: ...g level for the document See Selecting a formatting level on page 81 4 Type in a file name Click the Advanced button if you want to specify a page range a file separation option or other saving option...

Page 80: ...are all saved If the document was last saved to any other file type only changes to the recognition results are saved If you want to work with your document again in OmniPage Pro in a later session s...

Page 81: ...r the level to be applied for saving is independent of the formatting view displayed in the Text Editor When exporting to file or mail first specify a file type This determines which formatting levels...

Page 82: ...e Page view and click the Show reading order tool to have the order shown by arrows Use the Change reading order tool to specify a different order Multicolumn areas show which columns are linked If th...

Page 83: ...click New Converter provide a name then click OK Alternatively name the converter first change settings next and then click Save Custom converters are useful for repeated tasks such as publishing a w...

Page 84: ...mage so the text can be searched A found word is highlighted in the image PDF with image substitutes As for PDF Normal but words containing reject and suspect characters have image overlays so these u...

Page 85: ...s by mail You can send recognition results as one or more files attached to a mail message if you have installed a MAPI compliant mail application such as Microsoft Outlook W To send pages by e mail W...

Page 86: ...application if you are prompted to do so 3 Your mail application appears with the attachment s in a new empty message Attachments take the name used for the last save of the document in OmniPage Pro...

Page 87: ...ns last minute information relating to OmniPage Pro Access to the Readme file and to ScanSoft s web pages is provided in the Help menu This chapter contains the following information Troubleshooting S...

Page 88: ...www scansoft com It contains Tech Notes on commonly reported issues using OmniPage Pro 12 Our web pages may also offer assistance on the installation process and troubleshooting Turn off your compute...

Page 89: ...OCR on an image Use a known image file for instance one of the supplied sample image files If OmniPage Pro does not launch or run properly in safe mode then there may be a problem with the installati...

Page 90: ...r Close other open applications to release memory Close unnecessary OmniPage Pro applications Defragment your hard disk to free up contiguous blocks of disk space See Windows online Help for instructi...

Page 91: ...lts Check the resolution of the original image Hover the cursor over a page thumbnail for a popup display If the resolution is significantly above or below 300 dpi recognition is likely to suffer Make...

Page 92: ...m into OmniPage Pro See Input from image files on page 48 System or performance problems during OCR Try these solutions if a crash occurs during OCR or if processing takes a very long time Resolve low...

Page 93: ...checkmark Watch folders for incoming files Select this and specify one or more folders Then all files of the specified type s entering the folder s will be processed on arrival In the fifth wizard pan...

Page 94: ...rogram will offer conversion to grayscale With TIFF G3 and G4 it will offer conversion to black and white Saving to PDF format is supported with five options Two of these Image only and Image on text...

Page 95: ...ker 5 5 3 mif Freelance Graphics txt Harvard Graphics txt HTML 4 0 2 htm HTML 3 2 2 htm Microsoft PowerPoint 97 rtf Microsoft Publisher 98 rtf Microsoft Word 6 0 97 2000 XP doc PageMaker 6 5 2 doc Qua...

Page 96: ...n open OPD files created by OmniPage Pro 10 or 11 These files enter the program as unnamed documents To keep an OPD in the old format and also save it as a new OPD choose a different name to avoid ove...

Page 97: ...ver processing 40 Conversion of images 94 Copying pages to Clipboard 43 84 Creating training data 71 Custom Layout 32 52 Customizing Document Manager columns 28 export converters 82 toolbars 23 D Defe...

Page 98: ...anner 49 Inserting table dividers 60 Installing OmniPage Pro 13 scanners 14 IntelliTrain 32 47 70 91 Interface language 31 Interrupting automatic processing 39 Irregular zones 57 Italic text 72 J Jobs...

Page 99: ...rocess options 31 Process zones 56 Processing automatic 25 38 basic steps of 21 combined 25 41 documents in future sessions 29 from other applications 44 incomplete auto processing 39 interrupting aut...

Page 100: ...ext to Speech facility 13 76 Thumbnails 22 24 26 TIFF image files 94 Toolbar docking and floating 23 66 Training 69 automatic 70 creating training data 71 editing training files 71 IntelliTrain 70 loa...

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