Sam4s ER-350 II SERIES Operator'S And Programming Manual Download

Page: 1 / 95

For Fast Startup, See

"Quick Setup" on page 7

ER-350II Electronic Cash Register

Operator's and

Programming Manual

All specifications are subject to change without notice.

2006, CRS, Inc.

M-ER350II Version 1.3

Summary of Contents for ER-350 II SERIES

Page 1: ...For Fast Startup See Quick Setup on page 7 ER 350II Electronic Cash Register Operator s and Programming Manual All specifications are subject to change without notice 2006 CRS Inc M ER350II Version 1 3 ...

Page 2: ...IS THESE PRODUCT S CRS INC SPECIFICALLY DOES NOT WARRANT THAT THE OPERATION OF ANY DRIVERS SOFTWARE OR PROGRAMMING PRODUCTS LICENSED HEREUNDER WHETHER EMBEDDED IN PRODUCTS OR PROVIDED AS SEPARATE PROGRAMS SHALL BE UNINTERRUPTED OR ERROR FREE OR THAT FUNCTIONS CONTAINED IN SUCH DRIVERS SOFTWARE OR PROGRAMMING PRODUCTS SHALL OPERATE IN COMBINATION S WHICH MAY BE SELECTED FOR USE BY YOU OR OTHERWISE ...

Page 3: ...Basic Operations 16 Registering Items 16 Totaling a Cash Sale 17 Tendering a Cash Sale 17 Tendering a Check Sale 18 Totaling a Charge Sale 18 Advanced Operating Instructions 19 Clerk Operations 19 Clerk Sign On 19 Clerk Sign Off 19 Department Registrations 20 Open Department 20 Preset Price Department 20 Department Repeat Entry 21 Multiplication 21 Department Multiplication With Decimal Point 22 S...

Page 4: ...ash Sale 36 Tendering a Cash Sale 37 Tendering a Check Sale 37 Totaling a Charge Sale 38 Check Cashing 38 Split Tender 39 Post Tender 40 Currency Conversion 41 Add Check 42 Receipt On Off and Receipt on Request 43 Advanced Programming Instructions 45 Department Programming 45 Programming Department Status 45 Programming Department Entry Limit or Price 48 System Option Programming 50 System Option ...

Page 5: ...port 77 Reports 79 Report Summary 79 Running a Report 80 Cash In Drawer Declaration 80 Declaring Cash 80 Report Samples 81 Financial Report 81 Hourly Sales Report 84 PLU Report 85 Clerk Report 86 Cash in Drawer Report 87 Check in Drawer Report 87 System Balancing 88 Department Sales Total 88 Net Total 88 Gross Total 88 Grand Total 88 Manual Revision Record 89 ...

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Page 7: ...in this section For information about reports and balancing see Reports on page 79 This manual also includes detailed information about many additional features that will help you solve the special calculation problems or security issues that you might face For detailed programming instructions see Advanced Programming on page 45 For detailed operations sequences see Advanced Operating Instruction...

Page 8: ...keys on the keyboard to register different types of merchandise Eight additional department classifications are available by using the DEPT SHIFT key for a total of 16 department classifications Departments may be used to accept open priced entries or may be programmed to register preset prices DEPT SHIFT Press the Department Shift key before pressing a department to access departments 9 to 16 NO ...

Page 9: ...the cash drawer PAID OUT Use to track cash paid out for merchandise or to record loans from the cash drawer TAX SHIFT Press to reverse the programmed tax status of a department key For example by using the TAX SHIFT key prior to registering a taxable item the item will be sold without sales tax added Decimal Use the Decimal key to enter fractions of percentages For example to enter a one third off...

Page 10: ...Use to read register reports Z Use to read register reports and reset totals to zero PGM Use to program the register The SAM4s ER 350II includes two sets of keys that may be used to access the following key lock positions Key Positions Accessible VD VOID OFF REG X REG OFF REG Z VOID OFF REG X Z P VOID OFF REG X Z PGM C ALL POSITIONS Note Keys may be removed from the key lock in the OFF or REG posi...

Page 11: ...ated AMOUNT Displays the amount the amount of the item subtotal or total CLERK If the clerk system is implemented one of 10 lines illuminate indicating which clerk is active Display Messages C Change Due E Error Negative entry Total E1 Input Error E3 Printer Error paper jam E8 No Paper E11 Amount Tender Compulsory on CASH or CHECK Rear Display The rear display may be lifted and turned for easy cus...

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Page 13: ...packing the following items 1 roll of paper 1 ribbon cartridge 1 rewind spindle 1 set of control keys 3 Remove the cardboard protectors from the cash drawer 4 Plug the register into a grounded outlet three prong insert a control key and turn the key to the REG control lock position Installing the Paper 1 Remove the printer cover ...

Page 14: ...straight even edge on the end of the paper roll Place the paper roll in the paper holder so that the paper will feed from the bottom of the roll 3 Insert the end of the paper into the paper slot 4 Press the PAPER FEED key until the paper comes out about 8 inches If the E8 message is displayed press the CLEAR key ...

Page 15: ...ipt Journal Status on page 77 Wind the paper two or three turns around the spool shaft and install the spool in the mount The illustration below show the use of 2 ply carbonless paper so that both a journal and receipt are printed 1 2 6 If you wish to use the printer to print customer receipts pass the paper through the window of the printer cover and replace the printer cover ...

Page 16: ...e the printer cover 2 If you are replacing a worn ribbon lift up to remove the old cartridge You must install the first cartridge on a new cash register 3 Insert the new ribbon cartridge firmly into place 4 Turn the post on the ribbon cartridge to tighten the ribbon 5 Replace the printer cover ...

Page 17: ...r programming and operation WARNING This is a one time procedure Do not repeat this procedure after the cash register is programmed it causes all programs and totals to be erased 1 Unplug the register 2 Turn the control lock to PGM position 3 Press and hold the CLEAR key while connecting the AC plug into a power outlet CLEAR POWER UP 4 When memory is cleared the register prints INITIAL RAM ALL CLE...

Page 18: ...e date in the format you have selected and press the FOR key 3 Press CASH TEND M M D D FOR Y Y CASH TEND Date Setting Example If the date is March 1 1999 enter 0 3 0 1 FOR 0 6 CASH TEND The date you have entered will display and print on the printer 03 01 2006 Setting the Time 1 Turn the control lock to the PGM position 2 Enter the hour and minute in military time 24 hour time and press the FOR ke...

Page 19: ...nted tax chart for your area As a merchant you are responsible for accurate tax collection If the cash register is not calculating tax accurately or if you cannot program your tax properly from the information in this manual contact your local SAM4s dealer for assistance Programming a Tax Rate Percentage 1 Turn the control lock to the PGM position 2 Enter the rate with a decimal 0 000 99 999 It is...

Page 20: ...5 percent enter TAX SHIFT 0 2 0 5 0 0 7 If tax 3 is 10 percent enter 0 TAX SHIFT 0 3 0 0 0 0 1 Press the CASH TEND key to end programming CASH TEND The rates you have entered will display and print on the printer TAX1 STATUS 00 TAX1 RATE 6 000 TAX2 STATUS 00 TAX2 RATE 7 500 TAX3 STATUS 00 TAX3 RATE 10 000 PROGRAM TERMINATE 01 03 1999 16 36 000013 0 ...

Page 21: ...ess DEPT SHIFT and the appropriate department if you are programming departments 9 16 5 Repeat steps 2 3 and 4 for each department you wish to program 6 Press the CASH TEND key to end programming Taxable Department Programming Flowchart DEPT SHIFT Tax Status Code Repeat for each Department DEPT KEY Use DEPT SHIFT for depts 9 16 CASH TEND FOR Taxable Department Programming Example Set department 1 ...

Page 22: ...ng an Item 3 To register a second item exactly as the first press the department key a second time For example press department 1 9 1 9 Registering Multiple Items 4 Enter the quantity of items being purchase press the FOR key For example enter 4 on the numeric key pad and press the FOR key 4 FOR 5 Enter an amount on the ten key pad Do not use the decimal key For example for 1 99 enter 1 9 9 6 Pres...

Page 23: ... SUBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 CASH 14 30 03 01 1999 15 27 000002 00 Tendering a Cash Sale 1 Register the items you wish to sell 2 To display and print the subtotal of the sale including tax press SUBTOTAL SUB TOTAL 3 Enter the amount tendered by the customer For example for 20 00 enter 0 0 0 2 4 Press CASH TEND CASH TEND 5 The display will indicate C for change the drawer will ope...

Page 24: ...L AGAIN DEPT 1 T1 2 99 DEPT 1 T1 2 99 4 X 1 99 DEPT 2 7 96 SUBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 TOTAL 14 30 CHECK 20 00 CHANGE 5 70 03 01 1999 15 27 000005 00 Totaling a Charge Sale 1 Register the items you wish to sell 2 To display and print the subtotal of the sale including tax press SUBTOTAL SUB TOTAL 3 Press CHARGE CHARGE 4 The display will indicate for total the drawer will open and...

Page 25: ...em might be used when only one operator uses the register at a time and a different operator begins when a work shift is changed Pop up means that the clerk is automatically signed off an the end of each transaction Therefore to begin a transaction you must first sign a clerk on A pop up clerk system might be used in a department store where several clerks might use the register during the same sh...

Page 26: ...ten key pad Do not use the decimal key For example for 2 99 enter 2 9 9 2 Press a department key For example press department 1 9 1 9 THANK YOU CALL AGAIN DEPT 1 T1 2 99 TAXABLE1 2 99 TAX1 AMOUNT 0 18 CASH 3 17 03 01 1999 15 27 000002 00 Preset Price Department A preset department registers the price that was previously programmed See Department Programming on page 45 to program preset prices 1 Pr...

Page 27: ...1 9 THANK YOU CALL AGAIN DEPT 1 T1 2 99 DEPT 1 T1 2 99 TAXABLE1 5 98 TAX1 AMOUNT 0 36 CASH 6 34 03 01 1999 15 28 000006 00 Multiplication When several of the same items are to be entered into the same Department you can use multiplication You may enter a quantity up to 4 figures 1 to 9999 using the FOR key You may multiply open or preset departments 1 Enter the quantity of items being purchased pr...

Page 28: ... THANK YOU CALL AGAIN 3 750 X 0 99 DEPT 1 T1 3 71 TAXABLE1 3 71 TAX AMOUNT 0 22 CASH 3 93 03 01 1999 15 30 000008 00 Split Pricing When items are priced in groups i e 3 for 1 00 you can enter the quantity purchased and let the register calculate the correct price 1 Enter the quantity purchased press the FOR key For example enter 2 FOR 2 Enter the quantity of the group price press the FOR key For e...

Page 29: ...all ticket sales are one item sales you can assign open or preset department single item department for ticket sales After each registration the drawer will immediately open and a separate receipt is printed See Department Programming on page 45 to program a single item department 1 Press a single item preset department key or enter a price and press a single item open department key For example p...

Page 30: ... for 2 99 enter 2 9 9 3 Press the PLU key again PLU THANK YOU CALL AGAIN PLU2 T1 2 99 TAXABLE1 2 99 TAX1 AMOUNT 0 18 CASH 3 17 03 01 1999 15 45 000032 00 Preset Price PLU 1 Enter the PLU number press the PLU key For example enter 1 PLU THANK YOU CALL AGAIN PLU1 1 29 CASH 1 29 03 01 1999 15 46 000033 00 PLU Repeat Entry 1 Enter the PLU number press the PLU key For example enter 1 PLU 2 To register ...

Page 31: ...OR 2 Enter the PLU number press the PLU key For example enter 1 PLU THANK YOU CALL AGAIN 4 X 1 99 PLU1 T1 7 96 TAXABLE1 7 96 TAX AMOUNT 0 48 SUBTOTAL 7 96 CASH 8 44 03 01 1999 15 51 000036 00 PLU Multiplication With Decimal Point If you are selling items by weight or if you are selling yard goods you can multiply a fraction of a unit 1 Enter the quantity purchased with the decimal point press the ...

Page 32: ...r calculate the correct price 1 Enter the quantity purchased press the FOR key For example enter 2 FOR 2 Enter the quantity of the group price press the FOR key For example if the items are priced 3 for 1 00 enter 3 FOR 3 Enter the PLU number press the PLU key For example enter 3 PLU THANK YOU CALL AGAIN 2 3 X 2 99 PLU3 T1 1 99 TAXABLE1 1 99 TAX AMOUNT 0 12 CASH 2 11 03 01 1999 15 55 000039 00 ...

Page 33: ...AX SHIFT key 1 Enter the number for the tax you wish to shift Press 1 to shift tax 1 press 2 to shift tax 2 or press 3 to shift tax 3 Press the TAX SHIFT key For example shift tax 1 1 TAX SHIFT 2 Enter an amount on the ten key pad Do not use the decimal key For example for 2 99 enter 2 9 9 3 Press a department key For example press department 1 9 1 9 4 If department 1 9 is normally taxable by tax ...

Page 34: ... use the decimal key For example for 2 99 enter 2 9 9 2 Press a taxable department key For example press department 1 9 1 9 3 Press Subtotal SUB TOTAL 4 Enter the number for the tax you wish to exempt Press 1 to shift tax 1 press 2 to shift tax 2 or press 3 to shift tax 3 Press the TAX SHIFT key For example exempt tax 1 1 TAX SHIFT 5 Total the sale with CASH TEND CHECK or CHARGE The sale will not ...

Page 35: ... on a Department or PLU Item In this example the key is preset with a rate of 10 00 1 Register the discounted item 2 Press the key 3 The discount is automatically subtracted THANK YOU CALL AGAIN DEPT 2 10 00 10 000 1 00 CASH 9 00 03 01 1999 15 51 000031 00 Enter a Percent on a Department or PLU You can also operate the or keys by entering the percentage of the discount or surcharge If necessary yo...

Page 36: ...0033 00 Return Merchandise Registrations If you wish to return or refund an item press Return Merchandise then re enter any item you wish You can return merchandise as part of a sale or you can return merchandise as a separate transaction and return cash to the customer 1 To return an item press MDSE RTRN MDSE RTRN 2 Enter the price of the item you wish to return then press the department key wher...

Page 37: ...OUNT 0 14 CASH 2 43 03 01 1999 15 47 000027 00 Void Previous Item This function allows you to correct an item registered previously in a transaction 1 Register an item Then register a second item 2 To correct the first item press CLEAR then press VOID VOID CLEAR 3 Enter the price of the first item then press the department key where it was registered originally 2 10 2 9 1 THANK YOU CALL AGAIN DEPT...

Page 38: ...ON 0 50 CANCEL 03 01 1999 15 46 000026 00 Void Position Operations You can use the Void control lock position to correct any complete transaction To correct any transaction 1 Turn the control lock to the VOID position 2 Enter the transaction you wish to correct exactly as it was entered originally in the REG control lock position You can enter discounts voids returns tax exemptions or any other fu...

Page 39: ... the Minus key Note You can program the minus key so that tax is charged on the gross amount or on the net amount after the subtraction See Minus Key Programming on page 60 1 Register the items you wish to sell 2 Enter the amount you wish to subtract from the sale for example for a 50 coupon enter 0 5 3 Press the Minus key THANK YOU CALL AGAIN DEPT 1 T1 2 29 COUPON 0 50 TAXABLE1 2 29 TAX1 AMOUNT 0...

Page 40: ...er up to 8 digits on the printer paper You can enter the number any time during a transaction For example if you wish to record a charge account number enter the number and press the NO SALE key before totaling the sale with the CHARGE key 1 Register the items you wish to sell 2 Enter the number you wish to record for example enter 2 3 4 1 3 Press NO SALE NO SALE 4 Press CHARGE CHARGE 5 The displa...

Page 41: ... you are receiving for example enter 0 0 0 2 2 Press RECD ACCT RECD ACCT 3 The drawer will open and the receipt will print as in the example on the right THANK YOU CALL AGAIN RECEIVED ON 20 00 03 01 1999 15 40 000020 00 Paid Out Operations You can use the PAID OUT key to track cash paid out for merchandise or to record loans from the cash drawer 1 Enter the amount of cash you are paying for exampl...

Page 42: ... subtotal of the sale including tax press SUBTOTAL SUB TOTAL 3 The subtotal will display with indicated in the left digit position of the display Totaling a Cash Sale 1 Register the items you wish to sell 2 To total a cash sale press CASH TEND CASH TEND 3 The display will indicate for total the drawer will open and the receipt will print as in the example on the right THANK YOU CALL AGAIN DEPT 1 T...

Page 43: ...T 1 T1 2 99 4 X 1 99 DEPT 2 7 96 SUBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 TOTAL 14 30 CASH 20 00 CHANGE 5 70 03 01 1999 15 27 000004 00 Tendering a Check Sale 1 Register the items you wish to sell 2 Enter the amount tendered by the customer For example for 20 00 enter 0 0 0 2 3 Press CHECK CHECK 4 The display will indicate C for change the drawer will open and the receipt will print as in the...

Page 44: ...ABLE1 5 98 TAX1 AMOUNT 0 36 CHARGE 14 30 03 01 1999 15 27 000006 00 Check Cashing Check cashing means exchanging cash for a check Normally this function is not allowed If you wish to allow check cashing you must set system option 15 to a value of 1 See System Option Programming on page 50 1 Enter the amount of the check tendered by the customer For example for 20 00 enter 0 0 0 2 2 Press CHECK TEN...

Page 45: ... payment must be entered last 1 Register the items you wish to sell 2 Enter the amount of cash tendered by the customer For example enter 10 00 and press CASH TEND CASH TEND 0 0 1 0 3 The display will indicate and 10 00 indicating the amount still due The drawer will not open Press CHARGE to charge the remaining amount CHARGE 4 The display will indicate for total the drawer will open and the recei...

Page 46: ...wish to allow post tendering you must set system option 14 to a value of 1 See System Option Programming on page 50 1 Register the items you wish to sell 2 Press CASH TEND CASH TEND 3 The display will indicate for total the drawer will open and the receipt will print as in the example on the right 4 Enter the amount of the tender Press CASH TEND CASH TEND 0 0 2 0 5 The display will indicate C for ...

Page 47: ...See Programming Currency Exchange Rates on page 63 to set a conversion rate 1 Register the items you wish to sell 2 Press SUBTOTAL to display the amount due in your home currency SUB TOTAL 3 To convert the amount due to an equivalent value in foreign currency press C CONV C CONV 4 Enter the amount of the foreign currency tender Press CASH TEND CASH TEND 0 0 1 0 5 The display will indicate C for ch...

Page 48: ...ceipt 2 Press ADD CHECK to issue a receipt for the items ADD CHECK 3 Register the items you wish to sell on the next receipt press ADD CHECK to issue a receipt for the items ADD CHECK 4 Press SUBTOTAL to display the amount due for both of the receipts SUB TOTAL 5 Total or tender the sale with CASH TEND CHECK or CHARGE THANK YOU CALL AGAIN DEPT 1 T1 2 00 TAXABLE1 2 00 TAX1 AMOUNT 0 12 ADD CHECK 2 1...

Page 49: ... 17 to a value of 1 See System Option Programming on page 50 To Turn the Receipt Off With the control lock in the REG position press PAID OUT PAID OUT To Turn the Receipt On With the control lock in the REG position press PAID OUT again PAID OUT Printing a Receipt after the Sale After the sale has been totaled but before the next transaction is started press CASH TEND CASH TEND Note Because receip...

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Page 51: ...rtments Open departments accept amount entries Use open departments to enter different priced items into the same category Preset departments automatically register a preprogrammed price when the department key is pressed Use preset departments to register an individual item quickly and accurately For example cigarette packs or food items can be assigned to departments as presets When you select p...

Page 52: ...ent If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit Department is Preset Yes 1 No 0 Allow Preset Override Yes 2 No 0 Department is Single Item Yes 4 No 0 4 Complete the tax status table below by adding the status digits for each tax Then enter the res...

Page 53: ... Programming Examples For example set department 1 open taxable by rate 1 department 4 preset taxable by rate 2 department 9 negative preset taxable by rate 1 2 To set Department 1 enter 1 9 1 0 0 FOR To set Department 4 enter 4 12 2 0 1 FOR To set Department 9 enter 1 9 3 1 1 DEPT SHIFT FOR Press the CASH TEND key to end programming CASH TEND The status you have entered will display and print on ...

Page 54: ...reset price The price you program here is the amount that is automatically registered when the department key is pressed Programming a Department Entry Limit or Price 1 Turn the control lock to the PGM position 2 If the department is preset enter the preset price up to seven digits 01 to 1234567 It is not necessary to enter proceeding zeros For example enter 1 00 as 100 OR If the department is ope...

Page 55: ...epartment Entry Limit or Price Programming Examples For example set department 1 open with a entry limit of 50 00 department 4 preset for 2 50 department 9 preset for 0 99 To set Department 1 enter 1 9 0 5 0 0 To set Department 3 enter 4 12 0 2 5 To set Department 9 enter 1 9 9 9 DEPT SHIFT Press the CASH TEND key to end programming CASH TEND The tax status you have entered will display and print ...

Page 56: ...lly set to 0 and because your most likely option selections require a status setting of 0 you do not need to program this section unless you wish to change the default status Programming a System Option 1 Turn the control lock to the PGM position 2 Enter the option number of the system option you wish to change Press the RECD ACCT key 3 Enter the number representing the status you have selected Pr...

Page 57: ...System Option Programming Examples Set the following options Option 15 Allow check cashing Option 20 Enforce cash or check tender at totaling To set option 16 PAID OUT RECT ACCT 1 5 1 To set option 20 PAID OUT 1 0 2 RECT ACCT Press the CASH TEND key to end programming CASH TEND ...

Page 58: ...YES 1 5 Skip totals with zero value on X Z report YES 0 NO 1 6 Reset the grand total after a Z report NO 0 YES 1 7 Print the subtotal when pressed YES 0 NO 1 8 Cash must be declared before X Z report NO 0 YES 1 9 Allow X reports YES 0 NO 1 10 Decimal point position 0 none 1 1 place 2 2 places 1 3 places 11 Select a method for tax printing Print Taxable Totals Print tax amounts separately 0 Print T...

Page 59: ...up at 0 50 0 multiplication and split pricing Always Round up 1 Always Round down 2 14 Allow Post Tender NO 0 YES 1 15 Allow Check Cashing NO 0 YES 1 16 Select clerk option Clerk function inactive 0 Allow clerk function Clerk stay down mode 1 Allow clerk function Clerk pop up mode 2 17 Allow receipt after sale NO 0 YES 1 18 Print Currency Symbol Print 0 Print 1 Do not print currency symbol 2 19 En...

Page 60: ...e entering a tax table see Tax Table Programming on page 56 to enter the tax break points If you are entering a Canadian Goods and Services Tax GST use tax rate 3 for the GST tax and use tax rates 1 and or 2 for any other provincial tax or taxes Programming Tax Rates and Status 1 Turn the control lock to the PGM position 2 If the tax is a percentage rate enter it with a decimal 0 000 99 999 It is ...

Page 61: ...ype CASH TEND Tax Rate Examples If tax 1 is 6 percent enter TAX SHIFT 0 1 0 0 0 0 6 If tax 3 is 8 percent Canadian GST and the GST is taxable enter TAX SHIFT 3 3 0 0 0 2 8 Press the CASH TEND key to end programming CASH TEND The rates you have entered will display and print on the printer TAX1 STATUS 00 TAX1 RATE 6 000 TAX3 STATUS 23 TAX3 RATE 8 000 PROGRAM TERMINATE 01 03 1999 16 36 000013 00 00 ...

Page 62: ...xercise 2 Calculate the break point differences by subtracting the high side of the previous range from the high side of the dollar range 3 Examine the pattern of break point differences to determine when the break points begin to repeat Mark the beginning break points that do not fit a pattern as non repeat breaks Mark the break points that are repeating in a pattern as repeat breaks Programming ...

Page 63: ...ter 1 for tax 1 press the TAX SHIFT key 2 Enter 1 0 the maximum amount that is not taxed press the TAX SHIFT key 3 Enter 1 the first tax amount charged press the TAX SHIFT key 4 Enter 2 1 non repeat break point press the TAX SHIFT key 5 Enter 3 8 non repeat break point press the TAX SHIFT key 6 Enter 5 6 non repeat break point press the TAX SHIFT key 7 Enter 7 3 non repeat break point press the TA...

Page 64: ...ge Press the or key depending on which key you are programming Be sure to enter the decimal point if you are setting a rate that is not an even percentage i e enter 33 H as 3 3 3 3 3 If you are setting an even percentage it is not necessary to enter the decimal point i e enter 50 as 5 0 3 To decide if tax is calculated before or after the percentage is applied complete the table below by adding th...

Page 65: ...egister v1 3 Advanced Programming Instructions 59 or Key Programming Example Set the discount Key preset for 50 and so that tax 1 is calculated after the discount is applied and override is allowed Enter CASH TEND 0 1 1 0 5 0 0 ...

Page 66: ... example setting a 3 digit limit means the maximum you can enter is 9 99 This is referred to as the High Digit Lock Out or HDLO Programming the Minus Key 1 Turn the control lock to the PGM position 2 Enter the High Digit Lock Out entry limit digit from the table below Enter 0 for no limit HDLO Limits 1 01 09 2 01 99 3 01 9 99 4 01 99 99 5 01 999 99 6 01 9999 99 0 01 99999 99 3 To decide if tax is ...

Page 67: ...ogramming Flowchart CASH TEND HDLO Tax Status Code Inactive Minus Key Programming Example Set the Minus key with a three digit HDLO 9 99 and so that tax 1 is calculated after the Minus key amount is entered In other words tax is calculated on the net cost of the item Enter CASH TEND 0 1 3 ...

Page 68: ...owever you may wish to inactivate it for security reasons Programming the CANCEL Key 1 Enter 0 to activate the CANCEL key 1 to inactivate the CANCEL key 2 Press the CANCEL key 3 Press the CASH TEND key to end programming Cancel Key Programming Flowchart CASH TEND CANCEL Inactive Cancel Key Programming Example To inactivate the CANCEL key enter CASH TEND CANCEL 1 ...

Page 69: ...oreign currency in dollars or dollars in foreign currency Use the rate stated in dollars in foreign currency when you are programming this section Programming Currency Exchange Rates 1 Turn the control lock to the PGM position 2 Enter the exchange rate of up to 5 digits do not enter the decimal point 3 Enter a number from 0 to 4 to indicate the decimal position 4 Press the C CONV key 5 Press the C...

Page 70: ...nt store where several clerks might use the register during the same shift and clerk sales information is required With the clerk system activated you can operate up to 10 clerks The clerk registering a transaction is printed on the bottom of the receipt to indicate clerks 1 through 10 For example 03 01 1999 15 27 000002 CLERK 1 00 See Clerk Operations on page 19 for clerk sign on and sign off seq...

Page 71: ...R CLERK 7 5 6 CASH TEND 5 Printing Clerk Codes If you need to verify clerk codes 1 Turn the control lock to the PGM position 2 Press the CLERK key 3 The printer will print as in the example below THANK YOU CALL AGAIN CLERK 1 1 CLERK 2 2 CLERK 3 3 CLERK 4 4 CLERK 5 567 CLERK 6 6 CLERK 7 7 CLERK 8 8 CLERK 9 9 CLERK 10 10 03 01 1999 15 39 000017 00 ...

Page 72: ...ttes that you wish to inventory Use open PLUs when you wish to enter different priced items into a larger number of categories Programming PLU Status There are two parts to PLU programming PLU status is set here Depending on whether you select open or preset PLU status in this section you can also program either the open PLU entry limit or the preset PLU price See Programming PLU Entry Limit or Pr...

Page 73: ... 0 4 Decide if you want a preset or single item PLU If you do not want any of these options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit PLU is Preset Yes 1 No 0 PL U is Single Item Yes 2 No 0 5 Complete the tax status table below by adding the status digits for each tax Then enter the resulting ta...

Page 74: ...xable by rate 1 with sales reported to department 2 PLU 30 preset single item taxable by rate 2 with sales reported to department 4 PLU 6 open not single item non taxable with sales reported to department 9 To set PLU 1 enter 1 2 10 1 0 1 PLU To set PLU 30 enter 2 4 12 3 0 0 PLU 3 To set PLU 6 enter 0 1 9 0 0 6 PLU DEPT SHIFT Press the CASH TEND key to end programming CASH TEND The status you have...

Page 75: ...et the preset price The price you program here is the amount that is automatically registered when the PLU is entered Programming a PLU Entry Limit or Price 1 Turn the control lock to the PGM position 2 Enter the number of the PLU you wish to program 1 300 press the PLU key 3 If the PLU is preset enter the preset price up to seven digits 01 to 1234567 It is not necessary to enter proceeding zeros ...

Page 76: ...Price Programming Examples For example set PLU 1 with a preset price of 1 99 PLU 30 with a preset price of 10 00 PLU 6 with a entry limit of 5 00 To set PLU 1 enter 9 FOR 9 1 1 PLU To set PLU 30 enter 0 FOR 0 1 0 PLU 3 0 To set PLU 6 enter 5 6 PLU FOR 0 0 Press the CASH TEND key to end programming CASH TEND The tax status you have entered will display and print on the printer PLU1 T1 1 99 PLU30 T2...

Page 77: ...r of each transaction If you are using more than one cash register the register number can be used to identify the register where the transaction was entered 03 02 1996 02 38 000026 99 Register Number To set a register identification number 1 Turn the control lock to the PGM position 2 Enter register number and press the NS key NS 3 Press the CASH TEND key to end programming CASH TEND ...

Page 78: ...e Table on page 76 and enter the two digits that represent each character you wish You can enter up to 26 character codes for each line 4 Press the FOR key 5 Enter the two digit number that represents the line of the message you wish to program Preamble Message Postamble Message 11 1st Line 21 1st Line 12 2nd Line 22 2nd Line 13 3rd Line 23 3rd Line 14 4th Line 24 4th Line 15 5th Line 25 5th Lin 1...

Page 79: ... Turn the control lock to the PGM position 2 Press the FOR key 3 To center the message on the receipt enter six space characters 7 0 7 0 7 0 7 0 7 0 7 0 4 Enter the codes representing the text GENERAL STORE 2 6 2 4 3 3 2 4 3 7 2 0 3 1 7 0 3 8 3 9 3 4 3 7 2 4 5 Press the FOR key 6 Enter 1 1 press the CHECK TEND key 7 Press the CASH TEND key to end programming ...

Page 80: ...e two digits that represent each character you wish You can enter up to 10 character codes for each department 4 Press the FOR key 5 Press the department key you wish to program or press DEPT SHIFT and the appropriate department if you are programming departments 9 16 6 Repeat from step 2 for each department you are programming 7 Press the CASH TEND key to end programming Department Descriptor Pro...

Page 81: ...ey 3 Refer to the Enter the PLU code press the PLU key 4 Code Table on page 75 and enter the two digits that represent each character you wish You can enter up to 10 character codes for each PLU 5 Press the FOR key 6 Enter the PLU number press the PLU key 7 Repeat from step 2 for each department you are programming 8 Press the CASH TEND key to end programming PLU Descriptor Programming Flowchart F...

Page 82: ...t for the character by following the column to the top of the table 3 Find the second entry digit for the character by following the row to the left margin of the table For example the code for A is 20 and the code for Z is 45 First Entry 1 2 3 4 5 6 7 0 0 A K U SPACE 1 1 B L V 2 2 C M W Second 3 3 D N X Entry 4 4 E O Y 5 5 F P Z 6 6 G Q 7 7 H R _ 8 8 I S 9 9 J T DBL WIDTH ...

Page 83: ...ournal mode there is no additional paper feeding between transactions The default state of this program is the RECEIPT status To change the printer status from receipt to journal or from journal to receipt 1 Turn the control lock to the X position 2 Enter 9999 on the numeric keypad and press the PAID OUT key 9 9 PAID OUT 9 9 Printing a Programming Report You can generate a printed report of all th...

Page 84: ... Exchange Rate Decimal Position System Option Value System Option Value System Option Value System Option Value is listed for each option System Option Value PLU Status Department PLU Price PLU Status and Price is listed for each PLU that is programmed Date Time Transaction Counter Register Number THANK YOU CALL AGAIN DEPT 1 70 0 00 DEPT 2 70 0 00 DEPT 3 70 0 00 DEPT 16 70 0 00 TAX1 STATUS 00 TAX1...

Page 85: ...lowing table summaries the reports available on the SAM4s ER 350II Report Control Lock Position Key Financial X or Z CASH TEND Period to Date Financial X or Z CHARGE Hourly Sales X or Z X TIME All PLU X or Z PLU Clerk X or Z CLERK String Report Financial PLU Time and Clerk reports in sequence Z SUB TOTAL From To PLU X PLU First PLU PLU Last PLU Cash in Drawer X SUB TOTAL Check in Drawer X CHECK TE...

Page 86: ...er totals you are assured that all cash will be deposited System option 8 must be set to a value of 1 to enforce cash declaration See System Option Programming on page 50 to program system options Declaring Cash 1 Turn the control lock to the X position 2 Enter the amount of the cash counted press the SUBTOTAL key SUB TOTAL 7 9 9 8 3 The printer will print the declared amount the cash in drawer to...

Page 87: ... on the setting for system option 5 Report Name Report Type Reset Z Counter Department Activity Counter Department Sales Total Department Counters and Totals are listed for each department THANK YOU CALL AGAIN DAILY REPORT X 1 DEPT 1 18 T1 33 03 DEPT 2 1 0 07 DEPT 3 4 50 99 DEPT 4 2 3 50 DEPT 5 0 0 00 DEPT 6 0 0 00 DEPT 7 1 20 99 DEPT 16 0 0 00 DEPT TTL 26 108 58 DEPT TTL 0 0 00 ADJST DEPT TTL 26 ...

Page 88: ...ivity Total of VOID key activity of VOID key position transactions Dollar amount of VOID key position of canceled transactions Amount of canceled transactions Gross Sales Total of Cash sales Dollar amount of Cash sales of Check sales Dollar amount of Check sales of Charge sales Dollar amount of Charge sales of Rec d on Account transactions Total of Rec d on Accounts of Paid Out transactions Total ...

Page 89: ...rawer amount Check in drawer amount Count of no sales Customer Count Non resettable Grand Total Date Time Transaction Counter Register Number CURRENCY TOTAL 0 00 CASH IN DRAWER 81 58 CHECK IN DRAWER 19 99 NO SALE COUNT 0 CUSTOMER COUNT 9 GRAND TOTAL 12474 83 03 11 1999 2 03 000089 00 ...

Page 90: ...rt Name Report Type Reset Z Counter Time Period Activity Counter Time Period Sales Total Counters and Totals are listed for each time period Activity count of all time periods Total of all time periods Date Time Transaction Counter Register Number THANK YOU CALL AGAIN TIME REPORT X 1 10 00 7 7 59 11 00 1 346 67 12 00 9 110 57 CNT TOTAL 17 TOTAL 474 83 03 11 1999 12 03 000091 00 ...

Page 91: ...Activity Counter PLU tax status PLU price or limit Reporting Dept PLU Sales Total PLU Counters and Totals are listed for each PLU Activity count of all PLUs Total of all PLUs Date Time Transaction Counter Register Number THANK YOU CALL AGAIN PLU REPORT X 1 PLU1 1 T1 1 99 DEPT 2 1 99 PLU30 1 T2 10 00 DEPT 4 10 00 CNT TOTAL 417 TOTAL 12474 83 03 11 1999 2 03 000089 00 ...

Page 92: ...Report Name Report Type Reset Z Counter Total sales for the clerk Number of no sales performed Customer Count for the clerk Totals are listed for each CLERK Total count of all No Sales Total count of all customers Date Time Transaction Counter Register Number THANK YOU CALL AGAIN CLERK REPORT X 1 CLERK 1 1 06 NO SALE CNT 0 CUSTOM CNT 1 CLERK 2 7 92 NO SALE CNT 0 CUSTOM CNT 9 NO SALE CNT 0 CUSTOM C...

Page 93: ...ime Transaction Counter Register Number THANK YOU CALL AGAIN CASH IN DRAWER CASH IN DRAWER 81 58 03 11 1999 2 03 000097 00 Check in Drawer Report Run a Check in Drawer report to quickly verify the amount of checks that should be in the cash drawer Report Name Check in drawer amount Date Time Transaction Counter Register Number THANK YOU CALL AGAIN CHECK IN DRAWER CHECK IN DRAWER 19 00 03 11 1999 2...

Page 94: ...s DEPT TTL Add All Negative Departments ADJST DEPT TTL Net Total ADJST DEPT TTL TAX1 AMOUNT TAX2 AMOUNT TAX3 AMOUNT Surcharge Total Discount Total Minus Key Total NET TTL Gross Total NET TTL RETURN MDSE VOID KEY Surcharge Total Discount Total Minus Key Total GROSS TTL Grand Total Yesterdays Grand Total Gross Total GRAND TOTAL ...

Page 95: ...ion Record Edition Date published Revison contents V1 0 5 26 2006 Integrated Payment Appendix added V1 1 1 05 2006 Added Postable Message Programming Information V1 2 3 14 2007 Dept PLU descriptors 10 characters not 12 V1 2 6 25 2007 Added E11 Error Message Compulsory Tender p 5 ...

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