Ricoh Aficio MP 2500SPF Printer Reference Download

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Printer/Scanner Unit

Type 2500

Operating Instructions

Printer Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

Appendix

Summary of Contents for Aficio MP 2500SPF

Page 1: ...anual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Preparing the Machine Setting Up the Printer Driver Other Print Operations Appendix 1 2 3 4 ...

Page 2: ...ibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licens es The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing cer tain items consult with your legal advisor Notes Some illustrations in this ma...

Page 3: ... as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that you can use to prevent unauthorized use...

Page 4: ...Images illustrations and information about operating systems that are supported might also differ slightly from those of this machine Other manuals PostScript 3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web...

Page 5: ...the Printer Driver under Windows Vista 24 Installing the Printer Driver for the Selected Port 26 Using as a Windows Network Printer 36 Using as a NetWare Print Server Remote Printer 39 Form Feed 41 Banner Page 41 Printing after Resetting the Printer 41 Installing the Printer Driver Using USB 42 Windows Me USB 42 Windows 2000 USB 44 Windows XP Windows Server 2003 USB 45 Printing with Parallel Conne...

Page 6: ...rties 68 Windows NT 4 0 Accessing the Printer Properties 70 3 Other Print Operations Printing a PDF File Directly 73 Printing Method 73 Using DeskTopBinder Lite 73 Using commands 76 Unauthorized Copy Control 77 Using Data security for copying 78 Using Mask type 80 Important Notice 81 Form Feed 82 Printing from a Selected Tray 82 Canceling a Print Job 83 Canceling a Print Job 85 Canceling a Print J...

Page 7: ...ect the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party...

Page 8: ...n Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil numérique de la classe B est conforme à la norme NMB 003 du Can ada ...

Page 9: ...read these notes They can be found in the Safety Information section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is loca...

Page 10: ...u press it when the machine is offline and Hex Dump is selected Hex Dump is canceled 3 Menu Press to display the menu to select the following options FormFeed Press to print all the data left in the machine s input buffer Error Log Displays the error logs of print jobs that are sent from a computer Note When the power is turned on the copier display is shown This is a factory default This initial ...

Page 11: ... V or W key ap pears in this manual press the scroll key of the same direction 2 OK key Press to set a selected item or entered nu meric value 3 Escape key Press to cancel an operation or return to the previous display 4 Selection keys Correspond to the function items at the bottom line on the display Example Ba sic screen When the instruction press JobReset appears in this manual press the left s...

Page 12: ...onfiguration and installed PostScript font list PDF Config Font Page You can print the current configuration and installed PDF font list This menu can be selected only when the op tional PostScript 3 unit is installed Hex Dump You can print in the Hex Dump mode Menu Description Menu Protect This function lets you protect menu settings from accidental change It makes it impossi ble to change menu s...

Page 13: ...Language You can specify the printer language Sub Paper Size You can enable the Auto Substitute Paper Size A4 LT feature Page Size You can select the default paper size Letterhead Setting You can rotate original images when printing When printing original images are always rotated by 180 degrees Therefore output might not be as expected when printing onto letterhead or preprinted paper requiring o...

Page 14: ...or the selected font Font Pitch You can set the number of characters per inch for the selected font Symbol Set You can specify the set of print characters for the selected font The available options are as follows Courier Font You can select a courier font type Ext A4 Width You can extend the printing area width when printing on A4 sheet with PCL Append CR to LF When set to On a carriage return wi...

Page 15: ...selected some options are not displayed Depending on the security settings you might not be able to set certain op tions Reference For details see Printer Features General Settings Guide For more information about copier features and system settings see Copy Reference and General Settings Guide ...

Page 16: ... the printer function original images are always rotated by 180 degrees the orientation of images to be printed is opposite to that of the copier function When printing onto paper with specific orientation re quirements such as envelopes and letterheads be sure to rotate the paper feed orientation to 180 degrees Be sure to set the paper size using the printer driver when printing data from the com...

Page 17: ...L 81 2 11 L If the paper guides are not flush against the paper skewing and misfeeds might occur Gently insert paper until it stops Load only as much paper as can be held between the guides on the bypass tray Overloading the bypass tray can result in misfeeds and skewed imag es Fan the paper to get air between the sheets to avoid a multi sheet feed When setting an OHP transparency make sure that i...

Page 18: ...l panel or printer driver Reference For details about setting the paper size see p 13 Setting the Paper Size Us ing the Control Panel For details about setting paper in the regular paper tray see Copy Refer ence and General Settings Guide When loading custom size paper see p 14 Setting the Custom Size Paper Using the Control Panel Select paper type when printing onto OHP transparencies or thick pa...

Page 19: ...e is not necessary A Press the User Tools Counter key B Select System Settings using T or U and then press the OK key C Select Tray Paper Settings using T or U and then press the OK key D Select Printer Bypass Paper Size using T or U and then press the OK key E Select the paper size using the scroll keys and then press the OK key F Press the User Tools Counter key to return to the default screen A...

Page 20: ...e Custom Size Paper Using the Control Panel The following procedures are not required if you select the printer driver for the settings In that case set the paper size using the printer driver Important Custom size settings set using the printer driver have priority over those set using the machine s control panel When the printer driver is not used make settings using the control panel A Press th...

Page 21: ...3 62 in G Enter the vertical size of the paper using the number keys and press q Available size 90 297 mm 3 55 11 69 in H Press the User Tools Counter key to return to the default screen Note If the printer driver is not used select Machine Settings from Bypass Tray Priority in System of Printer Features see Printer Features General Set tings Guide Set paper size using the control panel Reference ...

Page 22: ...aper size settings set using the printer driver have priority over those set us ing the machine s control panel When the printer driver is not used make settings using the control panel A Press the User Tools Counter key B Select System Settings using T or U and then press the OK key C Select Tray Paper Settings using T or U and then press the OK key D Select Paper Type Bypass Tray using T or U an...

Page 23: ...ngs for the next user Reference For the printer driver settings see the printer driver Help For details about printing onto envelopes see p 17 Setting Envelope Us ing the Control Panel Setting Envelope Using the Control Panel A Press the User Tools Counter key B Select System Settings using the U or T key and then press the OK key C Select Tray Paper Settings using the U or T key and then press th...

Page 24: ... T key and then press the OK key F Select Printer Bypass Paper Size using the U or T key and then press the OK key G Select the paper envelope size and then press the OK key H Press the User Tools Counter key to return to the default screen ...

Page 25: ...e used as a Windows printing port or network printer Using This Machine as the Windows Printing port Network connections can be established through Ethernet and IEEE 802 11b Available ports are determined based on the combination of Windows operating system version and connection method used Windows 95 98 Windows Me Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Cli...

Page 26: ...rd TCP IP port see p 32 Using the Standard TCP IP Port For the LPR port see p 34 Using the LPR Port For details about installation under Windows Vista see p 24 Installing the Printer Driver under Windows Vista Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port Connection Method Available Ports Ethernet IEEE 802 11b Standard TCP IP LP...

Page 27: ...rs cannot be used Reference See the explanation about how to install the printer driver for each type of network printer For the Windows network printer see p 36 Using as a Windows Network Printer For the NetWare print server and remote printer see p 39 Using as a Net Ware Print Server Remote Printer For details about installation under Windows Vista see p 24 Installing the Printer Driver under Wi...

Page 28: ... and Bluetooth connections Windows Server 2003 USB Parallel and Bluetooth connections Windows Vista USB and Parallel connections Windows NT 4 0 Parallel connections Reference See the explanation about how to install the printer driver for each method of connection For the USB connection see p 42 Installing the Printer Driver Using USB For the parallel connection see p 47 Printing with Parallel Con...

Page 29: ...e set Important To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrator If you connect using USB refer to p 42 Installing the Printer Driver Using USB and install the printer driver A Quit all applications currently running B Insert the CD ROM into the CD ROM drive T...

Page 30: ...l Communication Is Disabled for details about bidirectional communication between the machine and computer Installing the Printer Driver under Windows Vista Use the following procedure to install and set up the printer driver under Win dows Vista Important The printer driver Help cannot be displayed on computers running Windows Vista SmartDeviceMonitor for Client cannot be installed on computers r...

Page 31: ...rming the Connection Method E Configuring the properties If necessary configure the settings in the printer properties dialog box If bidirectional communication has been enabled the options are automati cally configured If bidirectional communication has not been enabled you must configure the options manually Windows Vista Accessing the Printer Properties To make the printer default settings open...

Page 32: ...TopBinder SmartDeviceMonitor for Client E The message to quit all other applications appears Quit all applications and then click Next F The software license agreement appears in the License Agreement dialog box After reading through its contents click Yes G Click Full install or Custom Install Full install installs all required applications DeskTopBinder Lite and Smart DeviceMonitor for Client Cu...

Page 33: ...then click Port Settings The Port Settings dialog box appears Windows 2000 Windows NT 4 0 A Open Printers window from Start menu B In the Printers window click the icon of the printer you want to use On the File menu click Properties C On the Ports tab click Configure Port The Configuration dialog box appears Windows XP Windows Server 2003 A Open the Printers and Faxes window from the Start menu T...

Page 34: ...Client Help Installing the PCL or RPCS Printer Driver TCP IP Important To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member A Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C...

Page 35: ...ck Continue Installation starts R After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note Setting a user code allows a SmartDeviceMonitor for Admin user to dis play and check statistics about the number of sheets which each user prints For details see SmartDeviceMonitor for Ad...

Page 36: ...iver you want to use in the Select Program dialog box You can select several printer drivers G Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box H Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port I Click Port and...

Page 37: ...on starts T After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directo...

Page 38: ...E The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next F Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers G Click Next H Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box ...

Page 39: ... printer driver installation starts S After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings In that case launch Setup exe ...

Page 40: ...ement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next F Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers G Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box H Click Next I Double click the printer ...

Page 41: ...r to complete installation Note To stop installation of the selected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto...

Page 42: ...ional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member If you print with a print server connected to the printer using the SmartDe viceMonitor port Recovery Printing and Parallel Printing cannot be used from the client If you print with a Windows XP or Windows Server 2003 print server notifi...

Page 43: ...ouble click the computer name you want to use as a print server in the Browse for Printer window M Select the printer you want to use and then click OK N Check that the port of the selected printer is displayed in Port O Configure the user code as necessary For an RPCS printer driver a user code can be set after the printer driver in stallation For information about user code see the printer drive...

Page 44: ... newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See When a Message Appears during Installation of the Printer Driver Troubleshoot ing ...

Page 45: ...installed on the client computer and the NetWare server environment is correctly set up Install all nec essary client applications before following this procedure Set up the printer driver while logging on to the NetWare file server The following values are used in the example Operating system Windows 98 NetWare version 4 1 File server name CAREE Queue name R QUEUE A Insert the CD ROM into the CD ...

Page 46: ...x P After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Q After restarting the computer launch the Printers window and then open the printer properties Under Windows XP or Windows Server 2003 open the printer properties from the Printers and Faxes window R On the Printer Settin...

Page 47: ...ot use NetWare to configure a banner page Follow the procedure below to disable banner pages according to the operating system used Under Windows 95 98 Me clear the Enable banner check box on the Print er Settings tab in the printer properties dialog box Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Enable banner check box on the NetWare Settings tab in the printer prop ert...

Page 48: ...ug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window A Download USB Printing Support from the supplier s Web site Use a search to find the model name and then download USB Printing Sup port from the supplier s Web site Save it where you can locate it easily B Connect the machine to the computer using the USB cable Connect the USB cable firmly...

Page 49: ...r driver are stored in the following location RPCS D DRIVERS RPCS WIN9X_ME Language DISK1 PCL 5e D DRIVERS PCL5E WIN9X_ME Language DISK1 PCL 6 D DRIVERS PCL6 WIN9X_ME Language DISK1 PostScript 3 Printer Drivers and Utilities CD ROM D DRIVERS PS WIN9X_ME Language DISK1 L Check the location and then click Next Add Printer Wizard starts M Click Finish Installation is complete If installation is succe...

Page 50: ...ded and then click Next C Select the Specify location check box and then click Next D Insert the CD ROM into the CD ROM drive When Auto Run starts click Exit To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM E Specify the location where the source files of the printer driver is stored If the...

Page 51: ... machine to the computer using the USB cable Connect the USB cable firmly B In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next C Insert the CD ROM into the CD ROM drive If Auto Run starts click Cancel and then Exit To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until th...

Page 52: ...ick Continue G Click Finish If installation is successful the icon of the printer connected to the USB001 port is added to the Printers and Faxes window Note The number after USB varies depending on the number of printers con nected ...

Page 53: ...ert the CD ROM into the CD ROM drive The installer starts C Select an interface language and then click OK The default interface language is English D Click PCL RPCS Printer Drivers E The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next F Select the printer driver you want to use in the Select Progra...

Page 54: ...elected software click Cancel before installa tion is complete Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add ...

Page 55: ...on supports bidirectional communications BIP For BIP connection a module including PostScript 3 must be installed in the machine Only one Bluetooth adaptor or Bluetooth equipped computer can be con nected via BIP Only JPEG images that can be printed using BIP User codes are disabled for BIP You cannot print if print functions are restricted Some printers do not support BIP Note In this manual the ...

Page 56: ...num ber used by Bluetooth K Click OK Close the Printers window Note To always use the same printer select the Always use for this connection check box System requirements vary depending on the Bluetooth standard and spec ifications For details see the manuals supplied with each product For information about setting up Bluetooth under other operating systems or using it with different utilities see...

Page 57: ...x Reference For details about the security mode see 3Com Bluetooth Connection Man ager Help For details about the password entry which is required to trans mit print jobs see p 51 Printing in the Security Mode Printing in the Security Mode This describes how to print in the security mode A Send the print job to the printer in use Depending on the computer configuration the Connect dialog box may a...

Page 58: ...iver and bidirectional communication is en abled under Windows 2000 the Change Accessories tab is unavailable Note The RPCS printer driver supports bidirectional communications and updates the machine status automatically The PCL printer driver supports bidirectional communications You can up date the machine status manually To support bidirectional communication the following conditions must be m...

Page 59: ...to the computer s USB port using the USB in terface cable The computer must support bidirectional communication Note Install SmartDeviceMonitor for Client from the supplied CD ROM If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled Important Under Windows 2000 XP and Windows Server 2003 Manage Printers per mission is required to change t...

Page 60: ...iver click the Change Accessories tab E Select options installed from the options area and then make the necessary settings F Select the total amount of the memory in Total memory when the optional SDRAM module is added G Under Paper source tray settings click and highlight the tray to be used and then select the appropriate size position and type for the tray Select the Do not use Auto Tray Selec...

Page 61: ...stalling applications by Auto Run requires administrator permission To in stall a printer driver by Auto Run log on using an account that has administrator permission A Quit all applications currently running B Insert the CD ROM into the CD ROM drive The installer starts C Click Font Manager 2000 D Follow the instructions on the screen ...

Page 62: ...eMaker folder For PageMaker 6 0 default installation The directory is C PM6 RSRC PPD4 For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection Note If the driver is not set...

Page 63: ...printer you want to use C On the File menu click Properties D Make the necessary settings and then click OK Note With some applications the printer driver settings are not used and the application s own default settings are applied Reference For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer s...

Page 64: ...ter driver Help Windows 2000 Accessing the Printer Properties Making Printer Default Settings The Printer Properties Important To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrator and Power Users groups have Manage Printers permission by default You cannot change the printer default s...

Page 65: ...ttings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 A On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list C Make the necessary setting...

Page 66: ...f the printer you want to use C On the File menu click Properties The printer properties dialog box appears D Make the necessary settings and then click OK Note Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Default Settings Printing Preferences Important You cannot change the printer default settings fo...

Page 67: ...use Any settings you make in the following procedure are valid for the current application only General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For details see the printer driver Help Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Pr...

Page 68: ...l permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default You cannot change the printer default settings for each user Settings made in the Document Defaults dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer yo...

Page 69: ...nter properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use With some applications the printer driver settings are not used and the application s own default settings are applied An...

Page 70: ...o make the printer default settings open the printer properties dialog box from the Printers window Important You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users A On the Start menu point to Settings and then click Printers The Printers window appears B Click the icon of the printer you want to use C On the File m...

Page 71: ...inter properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use With some applications the printer driver settings are not used and the application s own default settings are applied A...

Page 72: ...ter you want to use C On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears D Make the necessary settings and then click OK Note Settings you make here are used as the default settings for...

Page 73: ...ication provided with Windows 2000 A On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list C Make the necessary settings and then click Print to start printing Note The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use Any ...

Page 74: ...C On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears D Make the necessary settings and then click OK Note Settings you make here are used as the default settings for all applications Re...

Page 75: ...lication provided with Windows XP A On the File menu click Print The Print dialog box appears B Select the printer you want to use in the Select Printer list C Make the necessary settings and then click Print to start printing Note The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use Any s...

Page 76: ...ears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears D Make the necessary settings and then click OK Note Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Default Se...

Page 77: ...ick Print The Print dialog box appears B Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears C Make the necessary settings and then click OK D Click OK to start printing Note The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication yo...

Page 78: ...Setting Up the Printer Driver 72 2 ...

Page 79: ... be printed Some types of High Compression PDF files may not be printed Consult your sales representative about the supported file types Note Paper size errors may occur when printing on custom size paper Printing Method The following procedures explain the two methods of direct PDF printing us ing Auto Document Link or by entering commands Using DeskTopBinder Lite Installing DeskTopBinder Lite Fo...

Page 80: ... displayed Click Finish Function Palette The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement Using these buttons you can print Windows files preview printouts convert images and register scanners for doc uments without having to open DeskTopBinder Lite You can also use these functions simply by dragging a target file to the button ...

Page 81: ...epeatedly until Finish appears Click Finish to close the Extended Features Wizard screen E Move the PDF file you want to print to the PDF Direct Printing icon on the palette using a drag and drop operation F Output File List PDF Direct Print is displayed Select the PDF file you want to output to make it reverse video and then click OK G The PDF Direct Print Properties screen opens Enter the passwo...

Page 82: ...s the original s orientation 9 Number of copies Specifies the number of copies to print 10 Collate Sorts printed sheets 11 Range Specify the pages you want to print 12 Printout paper size Specifies the size of the printout paper 13 Resolution Specifies a print resolution 14 PDF Password If the PDF file is password protected en ter the password in this field Otherwise the file cannot be printed 15 ...

Page 83: ...o print files that are protected by data security for copying However because you cannot install the Copy Data Security unit on this machine copies of files cannot be grayed out when using data security for copying Data security for copying cannot be used together Toner saving Use the following setting to make the embedded pattern or text for prevent ing unauthorized copying more visible Under Cop...

Page 84: ...d file is grayed out This section explains how to specify the printer driver setting for printing using Data security for copying Setting Data security for copying in the printer driver Select the Data security for copying check box You can also enter the text in the Text box You cannot select the Mask type check box at the same time To print a document protected by gray overprint the machine must...

Page 85: ... partially embed a pattern and text in a document Use 182 257 mm 71 4 101 2 in or larger paper Use ordinary or recycled paper of at least 70 whiteness Duplex printing may interfere with this function as a result of text and pat terns being visible through the paper Printing with background patterns and text may be slower than normal print ing Reference For details about setting Data security for c...

Page 86: ...e and then enter text in the Text box Note You can set only Text but Mask type and Text must be set together To switch text and background patterns select the Reverse patterns text background check box Printing a document using Mask type 1 The pattern and text you have set is printed palely 2 The document is copied scanned or stored in copiers multifunction machines 3 The pattern and text you have...

Page 87: ...l and setting conditions Printing with background patterns and text may be slower than normal print ing Reference For details about setting Mask type see the printer driver Help Important Notice The supplier does not provide warranty regarding the appearance of print patterns and other copy protection features The appearance of the print pat terns and the performance of Unauthorized Copy Control m...

Page 88: ... the following settings you can change the tray by canceling the settings Duplex Print Staple If Auto Continue is selected form fed paper is printed after a set interval See Printer Features General Settings Guide Printing from a Selected Tray If the machine does not have a tray for the selected paper size or paper type or if the selected paper loaded in the machine has run out a caution message a...

Page 89: ...d tray Note If a tray with a smaller paper size is selected the print job may be cut short or other problems may occur Canceling a Print Job Follow this procedure for canceling the print job if the message prompting form feed appears A Press JobReset B Press Current The confirmation message appears To cancel all jobs current and queued press All Jobs To resume printing jobs press Resume C Press Ye...

Page 90: ...g is displayed on the control panel After the interval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a different client computer will not be canceled in this case You cannot stop printing data that has already been processed For this reason printing may continue for a few pages after you press JobReset A print job containing a large volume o...

Page 91: ... the control panel Canceling a Print Job Using the Control Panel A Press JobReset on the display panel A confirmation message appears B Press Current To cancel all jobs current and queued press All Jobs To resume printing jobs press Resume C Press Yes to cancel the print job Press No to return to the previous display ...

Page 92: ...ent print jobs may be canceled if JobReset is pressed while Waiting is dis played on the control panel After the interval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a different client computer will not be canceled in this case In Windows XP Windows Server 2003 Windows Vista and Windows NT 4 0 click Cancel on the Document menu In Windows 9...

Page 93: ...dy stored the oldest error is deleted If the main power switch is turned off the log is deleted A Press the Printer key to display the Printer screen B Press Menu C Select Error Log and then press the OK key D Select the error log you want to check using T or U and then press the OK key A detailed error log appears Note Press the Escape key until the Printer screen appears after checking the log T...

Page 94: ...cation s Print dialog box If Collate is enabled in the application printing will not be as intended When printing restarts after removing jammed paper the printing position may be different depending on the location of the jam If the paper jam occurred in the optional finisher printing will restart from the top page of the data currently being printed or from the page where the paper jam occurred ...

Page 95: ...option is not selected in the application s print settings If a collate option is selected printing will not be as intended Note Set Collate and Rotating collate when using the RPCS printer driver Follow the procedure below when using the printer driver other than the RPCS Set Collate and Rotating Collate in the printer driver If you cannot make Shift Collate even with the optional finisher instal...

Page 96: ...containing pages of various sizes are set If custom size paper is set Note When Rotating Collate has been selected printing speed will be slower than with other collate functions Shift Collate The optional finisher is required for this function The finisher shift tray moves backward or forward when a job or set is output causing the next to shift so you can separate them Important This function is...

Page 97: ... specified position if combine layout and duplex printing are both selected After setting the staple position use the printer driver s preview icon to check the position before printing Reference For paper sizes and maximum numbers of sheets available for stapling see Specifications for Options About This Machine For details about the types of paper that can be used with the stapling func tion see...

Page 98: ...s have run out Note When the stapling is cancelled Staple Cancelled appears If Staple is selected with the optional finisher installed the paper will be out put to the finisher shift tray irrespective of the setting When printing on letterhead stapling may not be at the specified position If you cannot make staple settings even with finisher installed options may not be set correctly in the printe...

Page 99: ...wireless LAN interface Bluetooth interface Network protocol TCP IP IPX SPX AppleTalk Printer language Standard RPCS PCL 5e PCL XL Option PostScript 3 PDF Fonts PCL XL 5e Monotype Imaging 35 Intellifonts 10 TrueType fonts 13 Interna tional fonts and 1 Bitmap font PostScript 3 136 fonts Type 2 24 Type 14 112 Memory 384 MB Network cable 100 BASE TX 10 BASE T shielded twisted pair STP Catego ry Type5 ...

Page 100: ...EE 1284 interface board and Bluetooth interface unit cannot be installed concurrently IEEE 1284 Interface Board Type A Transmission spec IEEE 1284 Required cable Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802 11b Interface Unit Type H Transmission spec Based on IEEE 802 11b wireless LAN Protocol TCP IP IPX SPX AppleTalk Note SmartDeviceMonitor and Web Image Monitor are support...

Page 101: ...smission mode Ad hoc and infrastructure mode Bluetooth Interface Unit Type 3245 Supported Profiles SPP Serial Port Profile HCRP Hardcopy Cable Replacement Profile BIP Basic Imaging Profile Frequency Range 2 45 GHz ISM band Data Transmission Speed 723 kbps Note The transmission speed is adjusted according to factors such as the dis tance and obstacles between the devices radio signal condition and ...

Page 102: ...r under Windows Vista 24 Installing the Printer Driver Using USB 42 Interface 93 M mask type 80 Memory 93 N Network cable 93 Network Guide i Network protocol 93 O Operating system 93 Options 94 P PageMaker 56 PDF Direct Print 73 printer features 6 Printer Features Menu 6 Printer language 93 printer properties PCL 57 58 60 61 printer properties RPCS 64 66 68 70 Printer Reference i Printing a PDF fi...

Page 103: ...orized copy control 77 78 80 Using commands 76 Using This Machine as the Windows Printing port 19 W Windows 49 85 Windows 2000 47 58 66 Windows 95 98 Me 57 64 Windows NT 4 0 61 62 70 Windows Server 2003 60 68 Windows Vista 19 24 25 Windows XP 60 68 ...

Page 104: ...98 EN USA D327 7693 ...

Page 105: ...s of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems are as follows The product name of Windows 95 is Microsoft Windows 95 The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Window...

Page 106: ...Printer Scanner Unit Type 2500 Operating Instructions Printer Reference EN USA D327 7693 ...

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