Ricoh Aficio 1018 Operating Instructions Manual Download

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FAX Option Type 1018

Operating Instructions

Facsimile Reference (option)

<Basic Features>

ZEQH010N.eps

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

<Advanced Features>

Summary of Contents for Aficio 1018

Page 1: ...structions Facsimile Reference option Basic Features ZEQH010N eps Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions in this manual Advanced Features ...

Page 2: ......

Page 3: ...he network until the problem is resolved 8 This equipment cannot be used telephone company provided coin service Connection to Party Line Service is subject to state tariffs WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak ho...

Page 4: ...Available Options Handset Handset Type 1018 Supplies Marker Ink Marker Type 30 is recommended for the best performance ...

Page 5: ... of the transmission the date and time it is sent and an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual This information is transmitted with your document by the TTI Transmit Terminal Identification feature In order for you to meet the requirement your machine must be pr...

Page 6: ...adio or television reception which can be deter mined by turning the equipment off and on the user is encouraged to try to cor rect the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consul...

Page 7: ...sal instructions Save these instructions Certalnes mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une balgnoire d un lava bo d un évier de cuisine d un bac à laver dans un sous sol humide ou près d une piscine ...

Page 8: ...hine without following the instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section in the Copy Reference manual The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this Preparation This symbol indicates ...

Page 9: ...iginals 14 Placing a Single Original on the Exposure Glass 15 Loading Originals in the Document Feeder 16 If the Machine Cannot Detect the Size of Your Original 17 Original Sizes Difficult to Detect 18 Memory Transmission 19 Canceling a Memory Transmission 22 Canceling the Transmission Before the Original is Scanned 22 Canceling a Transmission While the Original is Being Scanned 22 Canceling a Tra...

Page 10: ...d Function Key Label Dial label 42 Deleting Quick Dials 45 Speed Dial 46 Registering Speed Dial 46 Deleting Speed Dial 48 Groups 50 Registering Groups 50 Deleting Groups 52 Entering Text 54 Available Characters 54 Keys 54 How to Enter Text 55 4 Troubleshooting Adjusting Volume 57 Error Messages and Their Meanings 59 When the Facsimile key is Lit in Red 60 When the Receive File Indicator is Lit 61 ...

Page 11: ...ng the con tents of any files in memory Chapter 3 Transmission Features Explains about useful features for transmission You can find out about dial ing numbers easily Chapter 4 Reception Features Explains about reception features You can find out about screening out mes sage from anonymous senders Chapter 5 Facsimile User Tools Explains about programming frequently used functions for User Function...

Page 12: ...2 ...

Page 13: ...stack of up to 30 sheets which are fed automatically one at a time Place documents face up here 2 Exposure Glass Place the original face down on the upper left corner of the exposure glass aligning the upper left corner with the reference mark Close the platen cover when you set a document on the exposure glass ...

Page 14: ...ower switch is normally set by your service representative do not touch this switch If the operation switch is on and there is still no power turn on the Main Power switch If you leave the Main Power switch off for more than an hour all files in memory are lost 5 Paper tray unit Option For information about optional paper tray unit see the Copy Reference 6 Operation Switch Press this switch to tur...

Page 15: ...onents 5 1 Rear View 1 Bypass Tray Select this tray for non standard size pa per See Chapter 2 Copying from the Bypass Tray in the Copy Reference 2 G3 Line Connector 3 Optional Handset External Tele phone Connector ...

Page 16: ... return to the previous display 9 LCD display This guides you through tasks and in forms you of the machine status A mes sages appears here 10 0 0 0 0 1 1 1 1 keys Press to move the cursor or select func tions 11 OK key Press to answer Yes to a question dis played on the display 12 Speed Dial key Press to select a Speed Dial 13 User Tools key Press to enter User Tools mode These tools allow you to...

Page 17: ...ey Use to dial a number from the numeric keypad without having to lift the hand set 24 Tone key Press to send tonal signals down a pulse dialing line 25 Pause Redial key Pause Inserts a pause when you are dialing or storing a fax number A pause cannot be inserted as the first digit Redial Press to redial one of the last ten num bers 26 Number keys Use to dial fax numbers or enter the number of cop...

Page 18: ...rmed up you can make copies or send faxes Main power switch If the machine dose not operate af ter turning on the operation switch check if the main power switch is turned on If it is off turn it on Important If you leave the Main Power switch off for more than one hour all fax files in memory are deleted See P 9 Turning Off the Power Turning On the Power A Confirm that the power cord is plugged i...

Page 19: ...e On indicator will go out Important Before you unplug the power cord confirm that the display in Facsimile mode indicates that the remaining memory space is 100 Fax files stored in memory will be deleted an hour after you turn the Main Power switch off or you unplug the power cord ...

Page 20: ... you wish to use fax functions press the Facsimile key You can set this machine to display facsimile mode immediately after the power switch is turned on See Chapter 2 Setting You Can Change with the User Tools in the System Settings Limitation You cannot switch modes under the following circumstances While scanning in a fax During Immediate Transmission While editing the System Settings While usi...

Page 21: ...stem Settings Reading the Display and Using Keys A Display for the machine status or currently selected function B Display for the messages Items which can be selected or specified C Display for items which can be selected Note Press 0 1 key to display another function on the LCD panel or move the brackets to select another values Press the OK key to set a selected function or entered value and re...

Page 22: ... you are in User Tools mode press the User Tools key or the Cancel key Communication Display While the machine is communicating the status is displayed Display during Memory Transmission or Memory Reception The destination s name or fax number appears on the top of the LCD display Note Even whenthe machine is sending or receiving a fax message from intomemory you can still scan the next original i...

Page 23: ...ginal C Dial the number D Press the Start key The rest of this section describes these steps and the various features that are available in more detail There are two ways to send a fax mes sage Memory Transmission Immediate Transmission Check the indicators on the operation panel to check which mode is current ly active and press the Transmission Mode key to toggle between them ...

Page 24: ...d into two or more sheets When sending an im portant original we recommend that you ask the receiver about the size and direction of the paper used in their terminal When sending an original of an ir regular i e non standard size or part of a large original you can specify the scan area precisely You can scan non standard size documents as standard size docu ments with the Irregular Scan Area feat...

Page 25: ...a book on the exposure glass one page at a time A Lift the Document Feeder by at least 30 degrees Place the original face down and align its upper left corner with the reference mark at the upper left corner of the expo sure glass 1 Reference mark 2 Scale Note If you do not raise the Docu ment Feeder by at least 30 de grees the original size will not be detected properly B Close the Document Feede...

Page 26: ...sure glass Reference For information about the sizes and number of originals that can be placed in the Document Feeder see Chapter 9 Acceptable Types of Originals in the Advanced Fea tures manual A Adjust the document guide to match the size of your originals Align the edges of your originals and stack them in the Document Feeder face up 1 Limit mark 2 Document guide Originals unsuitable for the D...

Page 27: ...achine cannot detect the original size the following display is shown If this happens carry out the following steps A Press the Cancel key B Make sure that the original is set correctly C Remove the original and replace it on the exposure glass D Press the OK key to scan the original again If the above display appears again repeat steps A to D Note If the machine still cannot detect the original s...

Page 28: ...the cor rect size See P 17 If the Machine Cannot Detect the Size of Your Original Originals with index tabs tags or projecting parts Transparent originals such as OHP transparencies or translucent paper Dark originals with many characters or drawings Originals which partially contain solid printing Originals which have solid printing at their edges Documents set on the exposure glass of sizes othe...

Page 29: ...t ed to help you identify deleted files If you turn just the operation switch off files are not deleted Limitation If memory is full 0 appears on the display Memory Transmis sion is disabled Use Immediate Transmission instead Note Maximum number of Memory Transmission files 200 Maximum number of destinations per Memory Transmission 100 Combined total number of desti nations that can be stored 300 ...

Page 30: ...r Document Feeder or expo sure glass until you press the Start key The original can be placed at any time up until you press the Start key Reference P 14 Setting Originals C Select any scan settings you re quire See P 27 Scan Settings D Dial If you wish to send the same message to more than one desti nation press the OK key and dial another destination Repeat this step for all destinations If you ...

Page 31: ...de Sending Originals from the Exposure Glass A Place the first page of your original on the exposure glass face down B Dial C Press the Start key The machine starts scanning the original D Place the next original on the exposure glass within 60 sec onds after the machine has fin ished scanning the first original Note Repeat steps C to D for all pages When you press the p key you can select the irr...

Page 32: ...nned A Press the Clear Modes key Note When you set the document in the Document Feeder you can cancel the transmission by just removing it Canceling a Transmission While the Original is Being Scanned A Press the Clear Stop key The machine will stop storing the original and the data will not be sent ...

Page 33: ...as you finish this proce dure However some pages of your message may have already been sent and will be received at the other end A Make sure that the machine is in Facsimile mode and the standby display is shown B Press the Job Information key and confirm that 1 Cancel TX RX is displayed The Information menu is shown C Press the OK key D Press the 0 0 0 0 or 1 1 1 1 key until the file you wish to...

Page 34: ...hem one page at a time You can scan some pages of your original from the exposure glass and the remainder from the Docu ment Feeder When you have fin ished scanning from the exposure glass place the remainder of the pages in the Document Feeder and press the Start key within ten sec onds By default the transmission mode selected when the machine is turned on or when modes are cleared transmission ...

Page 35: ...wn Fax Number After transmission the machine will return to standby mode Sending Originals from the Exposure Glass A Place the first page face down on the exposure glass B Dial C Press the Start key The machine starts scanning the original D Place the next original on the exposure glass within 10 sec onds after the machine has fin ished scanning the first original Note Repeat steps C to D for all ...

Page 36: ...art key A Press the Clear Modes key Note When you have already set the original you can also cancel an Immediate Transmission by re moving the original from the machine Canceling a Transmission After You Have Pressed the Start Key A Press the Clear Stop key and then remove the original Note If the transmission finishes while you are carrying out this procedure it will not be can celed ...

Page 37: ...nals containing nor mal sized characters Detail 8 7 7lines mm 200 200dpi Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice as fine as Standard Fine 8 15 4lines mm 200 400dpi Select for originals with very fine details or when you require the best possible image clarity This resolution is four times as fine as Standard Limitation If the ...

Page 38: ...Photo resolution is automatically set to Detail Even if you select Text again the resolu tion will not return to Standard Note If you select Photo the transmis sion will take longer than when Text is selected If you send a fax message with Photo and the background of the received image is dirty reduce the density setting and re send the fax When the machine is turned on or modes are cleared the Or...

Page 39: ... the paper they are written on If your original has a darker background than normal for example a newspa per clipping or if the writing is faint adjust the image density Use the Image Density keys to vary the image density within 5 levels A Press i i i i or j j j j to change the den sity from five density level ...

Page 40: ... can store a name along with the number This section covers these features and others in more detail Number Keys Enter numbers directly using the number keys on the right side of the operation panel Note Maximum length of a fax number 254 digits You can insert pauses and tones in a fax number P 31 Pause P 32 Tone A Make sure that the machine is in standby mode B Set your original and select any sc...

Page 41: ...from the number keys decreases by two whenever this machine is requested to trans fer a call If a memory file is awaiting trans mission and the Exceeded the Max Cannot Add message is dis played when dialing with the number keys you cannot dial any more numbers That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission When these files have bee...

Page 42: ... in a Quick Dial key you can dial the number by just pressing that key Additionally you can store a name that will appear on the display when ever you press that Quick Dial See P 40 Registering Quick Dials Note To check the contents of the Quick dial print the list If a Quick Dial key is currently used for another function for ex ample a Group Dial you cannot store a number in it Flip the Quick Di...

Page 43: ...en you want to dial it just press the Speed Dial key followed by a 2 digit code See P 46 Registering Speed Dial Note To check the contents of registered Speed Dials print the Speed Dial list You can use codes 00 99 for Speed Dials If a search letter is registered with a Speed Dial you can find this number quickly using the Tele phone Directory feature See Chapter 3 Telephone Directory in the Advan...

Page 44: ... destinations in that Group with just a few keystrokes You can also pro gram a name for the Group for exam ple Branch Offices which will be displayed before you press the Start key Preparation You need to program the Groups See P 50 Registering Groups Limitation A Quick Dial programmed for Group cannot be used for other functions Note Groups are only available with Memory Transmission To check the...

Page 45: ... the Quick Dial in which the Group is programmed Note If you make a mistake press the Clear Stop key and try again If you wish to dial another des tination press the OK key and dial another fax number D Press the Start key ...

Page 46: ...al telephone If you hear high pitched beeps in struct the machine to receive the fax by following the procedure below Use this setting if you wish to share the line between the fax machine and a telephone Receiving a Fax in Telephone Mode This feature needs a User Function key programmed as Manual Recep tion By default the F1 key is al ready assigned this function A When the machine rings pick up ...

Page 47: ...is connected to Your fax header can be up to 32 characters long and is printed on the header of every page you send Own Fax Number Required by inter national law This is your fax machine s phone number which must include coun try and area codes in 20 characters or less During any communica tion your Own Fax Number ap pears on their display Conversely their Own Fax Number appears on your display No...

Page 48: ... Program Delete is displayed D Press 0 0 0 0 or 1 1 1 1 until 3 Setup is displayed E Press the OK key F Press 0 0 0 0 or 1 1 1 1 until 4 Fax Infor mation is displayed G Press the OK key Confirm that 1 Own Name is displayed H Press the OK key I Enter your Own Name Note If you want to erase a character of the name press the Clear Stop key J Press the OK key Your Own Name is programmed K Press 0 0 0 ...

Page 49: ...K key Q Enter your Own Fax Number Note The format of the number is normally as follows Interna tional Dial Prefix Your Country Code Your Area Code do not insert a pause after your Area Code followed by your tele phone number Check the Inter national Dialing Prefix and the Country Code with your local telecommunications operator Characters you can enter include numerals 0 9 plus signs and spaces R ...

Page 50: ...l Insertion whether to print the destination name on faxes sent to this number Important We recommend that you print the Quick Dial list and keep it when you program or change fax num bers See Chapter 5 Printing Re ports Lists in the Advanced Features manual Limitation When a registered Quick Dial key is being used for a standby Memo ry Transmission the message This Dial is in Use Cannot Change is...

Page 51: ... and press the User Function key that contains the Dial Option You can specify SUB or SEP SID and PWD See Chapter 3 Transmis sion Features in the Advanced Features manual H Press the OK key The fax number is programmed I Enter the destination name Note Under rare circumstances gar bled characters may appear during name registration if you use the Pause Redial key to display the fax number of par t...

Page 52: ...make labels for Quick Dial and User Function keys The template will have destination or Group names programmed in Quick Dials and the names of functions assigned to User Function keys Limitation Set the label paper to landscape in the Bypass Tray Portrait position will print to wrong size Note You can choose whether to print on transparent or non transparent label paper with the User Parame ters B...

Page 53: ...Quick Dial 43 3 Non transparent label paper 1 Quick Dial key number 2 Destination name 3 Group name G 4 Programmed contents of User Function keys ...

Page 54: ...Setup 44 3 Transparent label paper 1 Quick Dial key number 2 Destination name 3 Group name G 4 Programmed contents of User Function keys ...

Page 55: ...ntil 4 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Press 0 0 0 0 or 1 1 1 1 until 2 Del Quick Dial is displayed F Press the OK key G Display the Quick Dial key that you want to delete Press a Quick Dial key or search by pressing 0 or 1 The number of the Quick Dial key and the fax number or name are displayed H Press the OK key The s...

Page 56: ...ion name on faxes sent to this number Important We recommend that you print the Speed Dial list and keep it when you register or change a destina tion Limitation When a registered Speed Dial is be ing used for a standby Memory Transmission the message This Dial is in Use Cannot Change is shown and you cannot change the destination for this Quick Dial See Chapter 5 Printing Reports Lists in the Adv...

Page 57: ...e displayed Press 0 or 1 to select the fax number you want to specify and then press the OK key I Press the OK key The fax number is programmed J Enter the Destination name Note If a destination name is already registered in the Speed Dial the name is shown on the display If you wish to change the destina tion name press the Clear Stop key and enter another name K Enter a search letter A to Z for ...

Page 58: ...ssion the message This Dial is in Use Cannot Delete is shown and you cannot change the destination for this Speed Dial A Press the User Tools key B Press 0 0 0 0 or 1 1 1 1 until 4 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Press 0 0 0 0 or 1 1 1 1 until 4 Del Speed Dial is displayed F Press the OK key G Display the Speed Dial numb...

Page 59: ...Speed Dial 49 3 H Press the OK key The programmed data fax number and name is deleted If you want to delete another name go to step E I Press the User Tools key to re turn to standby display ...

Page 60: ...hapter 5 Printing Reports Lists in the Advanced Features manual Note The maximum number of Groups you can register is 9 The theoretical maximum number of destinations you can store in a Group 1 is 100 When a lot of destinations are reg istered in a Group using number keys you sometimes cannot enter a destination for a Memory Trans mission with the number keys See P 30 Number Keys When a registered...

Page 61: ...the group number only is displayed on the lower line of the display H Specify the destination using one of the following three methods Enter the fax number with the number keys Press a Quick Dial key Press the Speed Dial key and en ter a Speed Dial number I Press the OK key The destination is programmed J Press the 0 0 0 0 or 1 1 1 1 to select Add or Exit K Press the OK key If you selected Exit go...

Page 62: ...nt and check destinations registered in Groups Deleting Groups This function deletes all destinations registered in a Group Limitation When a registered Group is being used for a Memory Transmission on standby the message This Dial is in Use Cannot De lete is displayed and you can not delete destinations for this Group A Press the User Tools key B Press 0 0 0 0 or 1 1 1 1 until 4 Fax Fea tures is ...

Page 63: ... is displayed F Press the OK key G Display the number of the group you want to delete 1 to 9 Enter the group number with the number keys or search using 0 or 1 H Press the OK key The entire Group is deleted I Press the User Tools key to re turn to standby display ...

Page 64: ...pace Clear Stop key Deletes a character at the cursor position You can delete a charac ter at the right end of a line even if the cursor is placed to the right of the character 0 0 0 0 or 1 1 1 1 Use to move the cursor left or right Note If you wish to enter symbols press the Symbol key Wild Cards When you register other party s Own name or Own Fax Numbers for multi ple destinations you can regist...

Page 65: ... switch be tween Uppercase and Lowercase B Press a Quick Dial key A letter is entered and the cursor moves Note If you wish to enter another char acter continuously repeat step B If you wish to insert a character press the 0 or 1 key to move the cursor to a character you want to enter Entering symbols A Press the symbol key The available symbols are shown on the display Destination to be reg ister...

Page 66: ... repeat steps A to C Entering numbers A Press a number key The numeral is entered and the cursor moves Note If you wish to insert a character press the 0 or 1 key to move the cursor to a character you want to enter Deleting characters A Press the 0 0 0 0 or 1 1 1 1 key to move the cursor to a character you want to delete B Press the Clear Stop key The character at the cursor posi tion is deleted N...

Page 67: ...art key this sound is output until the line con nects to the destination Print Receive Files Sounds when a received message has been printed A Make sure that the machine is in Facsimile mode and the standby display is shown Note If the standby display is not shown press the Facsimile key B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 until 4 Fax Fea tures is displayed D Press the OK key Con...

Page 68: ... key H Press 0 0 0 0 or 1 1 1 1 to select the item you want to adjust and then press the OK key I Press 0 0 0 0 or 1 1 1 1 to adjust the vol ume J Press the OK key The volume is adjusted If you want to adjust another item repeat steps G to I K Press the User Tools key to re turn to standby display ...

Page 69: ...OK and resend the original Note There may be a problem with the machine or the telephone line for example noise or cross talk If the error re occurs frequently contact your service representative Cannot detect original size Reset original s and press Start The machine failed to detect the size of the original Press the 0 or 1 key to select the size and press the Start key three times LService call...

Page 70: ... run out Add paper See Chapter 3 Loading Paper in the Copy Reference The machine is in RDS Remote Diagnostic System mode Wait with the Main Power switch on Machine will go to the standby mode after it exits from the RDS mode A facsimile error has occurred The facsimile has a problem Contact a service representative The copier function will still work normally ...

Page 71: ... WhySubstituteReception Occurred Indication Status Solution Paper has run out B is lit red Add paper See Chapter 3 Loading Paper in the Copy Reference Toner is empty D is lit Replace the toner cartridge See Chapter 3 Changing the Toner Cartridge in the Copy Reference Paper is jammed x is lit Remove the jammed paper See Chapter 3 Clearing Misfeeds in the Copy Reference Cover is open M is lit Close ...

Page 72: ...res manual When D appears on the dis play toner is beginning to run out Replace the toner car tridge soon See Chapter 3 Changing the Toner Car tridge in the Copy Reference Message appears blank at the other end The original was set upside down Set it properly P 14 Setting Originals You want to cancel a Memory Transmission If the original is being stored press the Clear Stop key P 22 Canceling a Me...

Page 73: ...essages 59 Exposure Glass 3 External Telephone Connector 5 F Facsimile key 6 60 Fax Header 37 Faxing 13 Fine 27 Front View 3 G G3 Line Connector 5 Getting Started 3 Group Dial list 52 Groups 34 50 H Handset Option 4 5 How to Read this Manual iv I Image density 27 Image Density Contrast 29 Image Density key 7 Immediate Transmission 12 13 24 J Job Information key 6 L letters 55 M Main Power Indicato...

Page 74: ...Name 37 Resolution 27 Resolution key 7 RTI Own Name 37 S Scan Settings 27 Selecting the Reception Mode 36 Setting Originals 14 Setup 37 Solving Problems 62 Speed Dial 30 33 46 Speed Dial key 6 Speed Dial list 48 Standard 27 Start key 7 Substitute Reception 61 symbols 55 T Text 28 Tone 32 Tone key 7 Transmission Mode key 6 Transmission Option key 6 Troubleshooting 57 TTI Fax Header 37 U User Functi...

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Ricoh Aficio 1018, Operating Instructions Manual

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