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SCOPIA Video Gateway for Microsoft Lync

Version 7.7

User Guide

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Summary of Contents for Scopia

Page 1: ...SCOPIA Video Gateway for Microsoft Lync Version 7 7 User Guide...

Page 2: ...n this guide is made either by RADVISION Ltd or its agents RADVISION Ltd reserves the right to revise this publication and make changes without obligation to notify any person of such revisions or cha...

Page 3: ...a Lync Client 14 Creating a Video Conference in a Virtual Meeting Room 14 Joining a Conference in Progress Using your Lync Client 15 2 Scheduling SCOPIA Meetings in Microsoft Outlook Installing the iV...

Page 4: ...in a physical conference room in an enterprise Therefore you also need to set up contacts in your Lync Client which represent the conference rooms so they can be contacted like any other Lync Client...

Page 5: ...can also call from an H 323 video endpoint to a Lync Client Figure 1 1 Lync Client in a call with an H 323 video endpoint If your organization deploys a SCOPIA Solution as the video network you are ab...

Page 6: ...res are available in your organization Setting up the Lync Client Contact List You need to setup your Lync Client Contact List so that it contains meeting rooms equipped with H 323 room systems If you...

Page 7: ...l room or Auto Attendant as it does for any other contact See Figure 1 3 on page 4 Figure 1 3 Default picture of a Lync user RADVISION provides custom pictures to quickly track video equipment in the...

Page 8: ...ng rooms and Auto Attendant to the Contact List in addition to meeting rooms The names of these additional contacts are determined by your video network administrator Procedure Step 1 Open your Lync C...

Page 9: ...ay for Microsoft Lync Version 7 7 Figure 1 4 A list of meeting rooms b Hold down the Ctrl key and select the required meeting rooms c Right click and select Add to Contacts List Figure 1 5 Right click...

Page 10: ...r Contact List and adding it to the list as explained above You cannot change the name of the Meeting Rooms group Step 3 If necessary add virtual meeting rooms to your Contact List a Type virtual room...

Page 11: ...r for the name given to the Auto Attendant and type that name into the Search box Figure 1 8 The Auto Attendant contact b Right click the Auto Attendant contact and select Add to Contact List Other Co...

Page 12: ...Connect to the selected picture Accessing your Personal Virtual Room Your virtual room is your personal meeting place that was set by your administrator This meeting room has a special number that you...

Page 13: ...eway for Microsoft Lync Version 7 7 Figure 1 10 Accessing your personal virtual room Note Even when you re in a call the contact shows that your personal virtual room is available The welcome screen o...

Page 14: ...from your Lync Client to a meeting room equipped with the H 323 room system in the same way as you make a video call to another Lync Client Procedure Step 1 Open the Lync Client The Contact List is d...

Page 15: ...s and a calling number prior to call setup Ask your video network administrator which one of these URI dialing formats you can use for calling the public H 323 endpoint 1 2 3 4 external com In this in...

Page 16: ...r SCOPIA Video Gateway for Microsoft Lync Version 7 7 Figure 1 14 Starting a video call to an H 323 meeting room outside the organization The video call is established You can see participants in the...

Page 17: ...teps a In the Main Menu page select Make your call b Enter the URI address or dial the service number and the E 164 number using the Remote Control Unit c On the Remote Control Unit press the Call but...

Page 18: ...ther participants who joined the virtual room from their Lync Clients or H 323 endpoints can be seen in the virtual room Note Avoid inviting participants directly from your Lync Client They should joi...

Page 19: ...t Start a Video Call The video menu shows a list of conferences in progress each clearly numbered Step 3 Select the number pad icon in the Lync window to open the Lync Client s number dial pane Figure...

Page 20: ...irtual meetings by combining the scheduling features of Outlook with the scheduling functionality of SCOPIA iVIEW Management Suite In this way users can see when people are available for the call and...

Page 21: ...participants includes web links URLs to easily and quickly join the conference using any endpoints SCOPIA Desktop Clients or Microsoft Lync Clients when available Step 3 Enter passwords PINs if you wa...

Page 22: ...eoconference from an Invitation in iVIEW Microsoft Outlook Add on You can send invitations from the Microsoft Outlook calendar using the iVIEW Microsoft Outlook Add on to schedule a meeting in the rec...

Page 23: ...eeting entry You can modify or cancel meetings scheduled using the iVIEW Microsoft Outlook Add on only from within Outlook You cannot do so from the iVIEW Communications Manager web user interface Mod...

Page 24: ...nce of an iVIEW Microsoft Outlook Add on Meeting You cannot directly open and edit the recurrence properties of a meeting created with iVIEW Microsoft Outlook Add on You must cancel and create the mee...

Page 25: ...g systems innovative converged mobile services and highly scalable video enabled desktop platforms on IP 3G and emerging next generation IMS networks To gain additional insights into our products tech...

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