Planon DocuPen R700 Operating Manual Download

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R700 Operating Manual

04/07/07

PLANON SYSTEM SOLUTIONS INC.

(English)

Summary of Contents for DocuPen R700

Page 1: ...Powered By DocuPort R700 Operating Manual 04 07 07 PLANON SYSTEM SOLUTIONS INC English ...

Page 2: ...a registered trademark of Docuport Incorporated PaperPort Copy rights OCR technology by ScanSoft Inc All rights reserved Copyright Outside In Viewer Technology Inso Corporation All rights reserved Copyright 2004 Planon System Solutions Inc All rights reserved All other product or company names are trademarks or registered trademarks of their respective holders Regulatory Information This device co...

Page 3: ...sing Window s Imaging 25 ERASING THE DOCUPEN MEMORY BANK 26 3 DocuPen Operation Manual Warranty Card Planon System Solutions Inc Suite 1130 555 Rene Levesque Montreal Quebec H2Z 1B1 1 877 DOCUPEN 362 8736 www planon com Attention Warranty Control Center Customer s Name Address Phone Number Purchase Date Location Purchased Serial Number Can be found on the Bottom of Scanner E Mail Address Do you wi...

Page 4: ...ation or any other incidental or consequential damages caused by the product or because the product cannot be used 3 Deficient maintenance or a repair performed by unauthorized persons 4 Incompatibility due to technological developments 5 Defects caused by external equipment or abnormal wear 6 Defects caused by normal wear and tear 7 Damage to the external unit such as scratches and abuse of optic...

Page 5: ...Operation Manual Leather Case 5 DocuPen Operation Manual B Proper Handling and Safe Use Avoid bending or dropping the DocuPen unit Do not scan over sharp objects such as staples or paper clips Do not store the unit in high or very low temperatures or humid or dusty places Do not place or drag the scanner lens down on a hard abrasive surface If you drop the unit in water or get water inside it cont...

Page 6: ...installation disk COMPUTER INTERFACE USB cable SIZE AND WEIGHT Size 8 5 long x 66 wide x 70 high Weight 2 oz POWER SOURCE AND MEMORY Memory 2MB flash up to 100 pages at 100 dpi or 12k file size the number of pages varies depending on text graphics and scanning resolution Power source Lithium Ion Rechargeable Battery through USB 41 DocuPen Operation Manual DocuPen Overview LED Indicators Power Butt...

Page 7: ...oad images LED 4 ALL 4 LED S ON READY TO SCAN HI RES MODE Scan Resolution By default the DocuPen s scan resolution is 100 dpi When you press the power button two times this light turns on indicating that the resolution is set at 200 dpi Hi resolution mode SEE ALSO Blinking LEDs also indicate error conditions The error conditions and their meanings are discussed on page 38 7 DocuPen Operation Manua...

Page 8: ...iled help contact TOLL FREE 1 877 DOCUPEN HELPLINE 39 DocuPen Operation Manual Points to Remember Before You Scan To obtain the best scan results note the following The document you scan must be well supported on a smooth flat clean stable surface It is recommended that you hold the top of the document with one hand while you scan with the other Hold document Hold the Scanner flat Do Not tilt Typi...

Page 9: ...or OCR applications Pressing the Power button two times The right most LED indicator light turns on indicating Fine resolution 200 dpi scan mode best for OCR applications Scanning in hi resolution mode 9 DocuPen Operation Manual Troubleshooting Software Installation Messages ScanSoft This may appear if a previous installation has been detected 1 You can choose to continue but it is best if you rem...

Page 10: ...scan speed and records every movement you make The more uniform your scan swipe the better your scanned image results This may take a little practice at first Your entire scan swipe motion must be sooth and uniform Scanning too quickly or abruptly changing acceleration causes the RED LED to flash reminding you to reduce your scanning speed Scanning Too Fast It should take approximately 4 seconds t...

Page 11: ...e of and avoid staples and paper clips These can interfere with a scan and could also cause damage to the scanner 11 DocuPen Operation Manual Troubleshooting Software Installation Error Messages The USB driver failed to install properly OK Cancel USB either not present or configured properly Verify in Device Manager the USB configuration if present If you see a yellow exclamation mark review prope...

Page 12: ...e DocuPen to be controlled from your PC scanner or imaging software After installation the DocuPen driver is made available to your Windows TWAIN compatible applications Such as Windows Imaging or PaperPort This gives you the ability to download the scanned images to your computer as well as to view and manage the scanned image files DocuPen Driver Platform Requirements Before you install the Docu...

Page 13: ...Operation Manual inserted fail Troubleshooting Cannot Connect to the Penscanner PenTwain message when trying to Download or Erase 1 Ensure cables fully The black plastic plug should touch the silver casing It is also possible that you missed the timing sequence ie first 3 LED s are on for 4 seconds during power on 2 Ensure that drivers are working CP2101 USB Both the Ports the USB ports should be ...

Page 14: ...on Manual Installing the Paperport SE 8 0 Software 1 The final software to load is the Paperport SE 8 0 simply follow on screen instructions to proceed This is required under Windows XP 2 Opening pop up window 3 Welcome ready to install window 4 License Agreement 5 User information required 6 Installation Set up 7 Set up Ready to Install DocuPen Operation Manual 14 ...

Page 15: ...p message from the Hardware Wizard WINDOWS SHOULD SELF INSTALL THE DRIVERS IF NOT REFER TO THE TROUBLESHOOTING SECTION PAGE 37 You can now start the Imaging program by Kodak or the PaperPort SE 8 0 by ScanSoft 15 DocuPen Operation Manual Frequently Asked Questions Why is image compressed Your scan was too fast Text image are compressed DocuPen Operation Manual 32 ...

Page 16: ...images of the documents you scan are maintained in the DocuPen s flash memory bank After downloading the memory bank to your computer you can view and manage the individual images using any TWAIN compatible imaging application When you download the DocuPen s memory bank to your computer you overwrite the existing image file created from the previous download Before you download your most recent sc...

Page 17: ...Desktop Start Programs Accessories menu Choose the Imaging command to open the Imaging application Window that applies to your operating system Windows 2000 SELECT DEVICE Windows 98 SELECT SCANNER For downloading with the PaperPort SE 8 0 see page 14 for installation general set up You can also read the help Tutorial sections of the respective Software 17 DocuPen Operation Manual Frequently Asked ...

Page 18: ...not readable If you are having problems scanning see the troubleshooting tips and suggestions on pg 13 14 All LED lights flashing simultaneously Depending on how many flashes there are it typically means that the DocuPen s memory is full Download the images to your PC See also pg 38 Blinking LED Lights Error Conditions Do I need my computer to scan No you do not you can take the scanner anywhere t...

Page 19: ...be done in either Windows Imaging or PaperPort To view the scanned images you must download the DocuPen s memory bank to your computer The memory bank is downloaded to your computer as a single file containing all the scanned images After you download the memory bank you view and manage the images from within your imaging application You can also manage view images especially text with the include...

Page 20: ...rgotten images that have already been deleted from the scanner s memory Simply unplug the cable from the back of pen and your DocuPen is now ready to continue scanning 27 DocuPen Operation Manual A message displays prompting you to press the DocuPen scanner power button 7 In response to the prompt press the DocuPen power button FIRST and Immediately AFTER click the OK button in the prompt window I...

Page 21: ...he scanned image file Tip To quickly select all images in the memory bank click the Pen Scanner Control window s Select All button and then click OK 21 DocuPen Operation Manual Erasing the DocuPen Memory Bank After you have save the desired scanned image files on your hard disk it is recommended that you empty the DocuPen s memory bank By doing so you ensure maximum storage capacity and optimum do...

Page 22: ...and image file type Creating Multi Page Image Files To create an image file having more than one page first select the desired pages in the Pen Scanner Control window and then export all selected images to a file From the File save as menu you may save the files in tif bmp jpg formats If you require saving to other formats we suggest you open and save the images using PaperPort SE 8 0 see page 24 ...

Page 23: ...the image and Click on the application you wish to use or drag your file over to the application It starts automatically 5 The default file format is max which allows you to stack unstack multiple pages This format also allows the most editing options 6 You can select other default file formats such as tiff jpg bmp but these cannot be un stacked all images will open in the selected application The...

Page 24: ...the image and Click on the application you wish to use or drag your file over to the application It starts automatically 5 The default file format is max which allows you to stack unstack multiple pages This format also allows the most editing options 6 You can select other default file formats such as tiff jpg bmp but these cannot be un stacked all images will open in the selected application The...

Page 25: ...and image file type Creating Multi Page Image Files To create an image file having more than one page first select the desired pages in the Pen Scanner Control window and then export all selected images to a file From the File save as menu you may save the files in tif bmp jpg formats If you require saving to other formats we suggest you open and save the images using PaperPort SE 8 0 see page 24 ...

Page 26: ...he scanned image file Tip To quickly select all images in the memory bank click the Pen Scanner Control window s Select All button and then click OK 21 DocuPen Operation Manual Erasing the DocuPen Memory Bank After you have save the desired scanned image files on your hard disk it is recommended that you empty the DocuPen s memory bank By doing so you ensure maximum storage capacity and optimum do...

Page 27: ...rgotten images that have already been deleted from the scanner s memory Simply unplug the cable from the back of pen and your DocuPen is now ready to continue scanning 27 DocuPen Operation Manual A message displays prompting you to press the DocuPen scanner power button 7 In response to the prompt press the DocuPen power button FIRST and Immediately AFTER click the OK button in the prompt window I...

Page 28: ...be done in either Windows Imaging or PaperPort To view the scanned images you must download the DocuPen s memory bank to your computer The memory bank is downloaded to your computer as a single file containing all the scanned images After you download the memory bank you view and manage the images from within your imaging application You can also manage view images especially text with the include...

Page 29: ...not readable If you are having problems scanning see the troubleshooting tips and suggestions on pg 13 14 All LED lights flashing simultaneously Depending on how many flashes there are it typically means that the DocuPen s memory is full Download the images to your PC See also pg 38 Blinking LED Lights Error Conditions Do I need my computer to scan No you do not you can take the scanner anywhere t...

Page 30: ...Desktop Start Programs Accessories menu Choose the Imaging command to open the Imaging application Window that applies to your operating system Windows 2000 SELECT DEVICE Windows 98 SELECT SCANNER For downloading with the PaperPort SE 8 0 see page 14 for installation general set up You can also read the help Tutorial sections of the respective Software 17 DocuPen Operation Manual Frequently Asked ...

Page 31: ...images of the documents you scan are maintained in the DocuPen s flash memory bank After downloading the memory bank to your computer you can view and manage the individual images using any TWAIN compatible imaging application When you download the DocuPen s memory bank to your computer you overwrite the existing image file created from the previous download Before you download your most recent sc...

Page 32: ...p message from the Hardware Wizard WINDOWS SHOULD SELF INSTALL THE DRIVERS IF NOT REFER TO THE TROUBLESHOOTING SECTION PAGE 37 You can now start the Imaging program by Kodak or the PaperPort SE 8 0 by ScanSoft 15 DocuPen Operation Manual Frequently Asked Questions Why is image compressed Your scan was too fast Text image are compressed DocuPen Operation Manual 32 ...

Page 33: ...on Manual Installing the Paperport SE 8 0 Software 1 The final software to load is the Paperport SE 8 0 simply follow on screen instructions to proceed This is required under Windows XP 2 Opening pop up window 3 Welcome ready to install window 4 License Agreement 5 User information required 6 Installation Set up 7 Set up Ready to Install DocuPen Operation Manual 14 ...

Page 34: ...Operation Manual inserted fail Troubleshooting Cannot Connect to the Penscanner PenTwain message when trying to Download or Erase 1 Ensure cables fully The black plastic plug should touch the silver casing It is also possible that you missed the timing sequence ie first 3 LED s are on for 4 seconds during power on 2 Ensure that drivers are working CP2101 USB Both the Ports the USB ports should be ...

Page 35: ...e DocuPen to be controlled from your PC scanner or imaging software After installation the DocuPen driver is made available to your Windows TWAIN compatible applications Such as Windows Imaging or PaperPort This gives you the ability to download the scanned images to your computer as well as to view and manage the scanned image files DocuPen Driver Platform Requirements Before you install the Docu...

Page 36: ...e of and avoid staples and paper clips These can interfere with a scan and could also cause damage to the scanner 11 DocuPen Operation Manual Troubleshooting Software Installation Error Messages The USB driver failed to install properly OK Cancel USB either not present or configured properly Verify in Device Manager the USB configuration if present If you see a yellow exclamation mark review prope...

Page 37: ...scan speed and records every movement you make The more uniform your scan swipe the better your scanned image results This may take a little practice at first Your entire scan swipe motion must be sooth and uniform Scanning too quickly or abruptly changing acceleration causes the RED LED to flash reminding you to reduce your scanning speed Scanning Too Fast It should take approximately 4 seconds t...

Page 38: ...or OCR applications Pressing the Power button two times The right most LED indicator light turns on indicating Fine resolution 200 dpi scan mode best for OCR applications Scanning in hi resolution mode 9 DocuPen Operation Manual Troubleshooting Software Installation Messages ScanSoft This may appear if a previous installation has been detected 1 You can choose to continue but it is best if you rem...

Page 39: ...iled help contact TOLL FREE 1 877 DOCUPEN HELPLINE 39 DocuPen Operation Manual Points to Remember Before You Scan To obtain the best scan results note the following The document you scan must be well supported on a smooth flat clean stable surface It is recommended that you hold the top of the document with one hand while you scan with the other Hold document Hold the Scanner flat Do Not tilt Typi...

Page 40: ...oad images LED 4 ALL 4 LED S ON READY TO SCAN HI RES MODE Scan Resolution By default the DocuPen s scan resolution is 100 dpi When you press the power button two times this light turns on indicating that the resolution is set at 200 dpi Hi resolution mode SEE ALSO Blinking LEDs also indicate error conditions The error conditions and their meanings are discussed on page 38 7 DocuPen Operation Manua...

Page 41: ...installation disk COMPUTER INTERFACE USB cable SIZE AND WEIGHT Size 8 5 long x 66 wide x 70 high Weight 2 oz POWER SOURCE AND MEMORY Memory 2MB flash up to 100 pages at 100 dpi or 12k file size the number of pages varies depending on text graphics and scanning resolution Power source Lithium Ion Rechargeable Battery through USB 41 DocuPen Operation Manual DocuPen Overview LED Indicators Power Butt...

Page 42: ...Operation Manual Leather Case 5 DocuPen Operation Manual B Proper Handling and Safe Use Avoid bending or dropping the DocuPen unit Do not scan over sharp objects such as staples or paper clips Do not store the unit in high or very low temperatures or humid or dusty places Do not place or drag the scanner lens down on a hard abrasive surface If you drop the unit in water or get water inside it cont...

Page 43: ...ation or any other incidental or consequential damages caused by the product or because the product cannot be used 3 Deficient maintenance or a repair performed by unauthorized persons 4 Incompatibility due to technological developments 5 Defects caused by external equipment or abnormal wear 6 Defects caused by normal wear and tear 7 Damage to the external unit such as scratches and abuse of optic...

Page 44: ...sing Window s Imaging 25 ERASING THE DOCUPEN MEMORY BANK 26 3 DocuPen Operation Manual Warranty Card Planon System Solutions Inc Suite 1130 555 Rene Levesque Montreal Quebec H2Z 1B1 1 877 DOCUPEN 362 8736 www planon com Attention Warranty Control Center Customer s Name Address Phone Number Purchase Date Location Purchased Serial Number Can be found on the Bottom of Scanner E Mail Address Do you wi...

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