Oki OKIFAX 5400 User Manual Download

Page: 1 / 116

English

User’s Guide

Summary of Contents for OKIFAX 5400

Page 2: ...ation in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer of this equipment This product complies with the requirements of the Council Directives 89 336 EEC and 73 23 EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage Copyright 1999 All rights reserved Ene...

Page 3: ...nterface board 7 Telephone handset 7 High speed modem board 7 Component Identification 9 What you should receive 9 Components 10 Control panel keys indicators 12 One touch keypad 16 Using one touch keys for dialling 16 Using one touch keys for selecting functions programming 17 Signal tones 18 Installation 21 Getting started 21 Where to install your fax machine 21 Unpacking 21 Setting up 22 Instal...

Page 4: ...BX 36 Dial Directories 39 One touch keys 39 Programming 39 One touch parameters 41 Chain dialling 41 Auto dial numbers programming 42 Groups programming 43 Basic Operations 45 Preparing documents 45 Document size 45 Multiple page documents 45 Loading documents 46 Sending faxes to single location 47 Search key dialling 47 Real time dialling 48 Redialling 48 Confirming results 48 Stopping transmissi...

Page 5: ...2 Creating confidential mailbox 62 Changing password or closing mailbox 63 Printing confidential faxes 64 Relay broadcasting 64 Relay initiating station 65 Relay key station 65 Relay broadcast report 65 Initiating relay broadcasts 65 Polling 66 Polling transmission 66 Cancelling ITU bulletin polling transmission 67 Printing bulletin messages 68 Polling reception 68 Dual access 69 While sending fax...

Page 6: ...wer outage report 82 Printing reports 82 Printing message confirmation report 82 Printing other reports 82 Codes used in reports 83 Result codes 83 Communication codes 83 Problem Solving 85 Clearing document jams 85 Clearing printer paper jams 85 Replacing toner cartridge 88 Replacing image drum unit 91 Reading print counters 93 Shipping the fax machine 93 Problem checklist 94 Specifications 99 Ap...

Page 7: ... If you place the fax machine on something unsteady it may fall and become damaged or injure someone If you place the fax machine on a soft surface such as a rug sofa or bed the vents may become blocked causing the fax machine to overheat Do not use your fax machine near water or spill liquid of any kind into it Installation hints Install your fax machine in a dust free location away from direct s...

Page 8: ...ay cause false tripping of the ring detector Should such problems occur the user is not to contact the telephone company Please note that this fax machine does comply with Machine Noise Information Ordinance 3 GSGV 18 1 1991 where the maximum sound pressure level is equal or less than 70 dB A according to ISO 7779 Operation maintenance Use a dry cloth to clean the control panel and the main body o...

Page 9: ...it always use original toner cartridges Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Emergency first aid IF TONER IS SWALLOWED Induce v...

Page 10: ...4 User s Guide ...

Page 11: ... look for pre programmed telephone numbers by name Halftone transmission in up to 64 shades of gray High speed fax transmission and reception at up to 14 400 bits per second 16 mail boxes for confidential reception or bulletin polling Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication Advanced transmission and reception features includ...

Page 12: ...n 1st paper size setting A fax forwarding feature to allow your fax machine to receive messages into memory and automatically forward the messages to another remote fax machine Product options A number of options are available to increase the usefulness and convenience of your fax machine Memory expansion Installing additional memory allows the fax machine store to more pages of information in mem...

Page 13: ...nter Send fax messages directly from your computer Receive and store fax messages on your computer Scan pages from your fax machine into your computer Carry out optical character recognition OCR on received faxes or scanned pages Program One Touch Keys Auto Dial Numbers and groups into your fax machine from a personal computer Telephone handset A telephone handset which allows you to use your fax ...

Page 14: ...8 User s Guide ...

Page 15: ...Component Identification 9 English Component Identification What you should receive Fax Machine Document Stacker Power Cable Telephone Cable Image Drum Unit inside fax machine Toner Cartridge ...

Page 16: ...or received faxes 5 Front Panel The panel on the front of the fax machine gives you access to the manual paper feeder This allows you to bypass the paper cassette and feed paper directly into the machine Use this feature when you want to use a different type of paper 6 Copy Stacker Extension Slide this tray out to help support copies or received faxes 7 Paper Cassette Holds up to 250 sheets of pap...

Page 17: ... handset feed the telephone cable through this cable run to TEL1 or TEL2 terminals 16 TEL1 TEL2 Terminals Terminals for connecting an external handset external telephone or answering machine to the fax machine 17 LINE Terminal Terminal for connecting the fax machine to a telephone line 18 Expansion Slot Cover Open this cover for access to expansion slots for the optional PC interface board and mem...

Page 18: ...irmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report You can also use the Copy key as a short cut for programming One Touch keys and Auto Dial numbers After you have manually entered a telephone number press Copy so you can instantly program that number into an unassigned One Touch Key or Auto Dial number 3 Hyphen Key When programming ...

Page 19: ...Component Identification 13 English ...

Page 20: ...one number you can enter a 2 digit code number to Auto Dial number instead You can also use the Location IDs names associated with Auto Dial numbers to search for these locations by name using the Search key 8 Redial Key Pressing this key manually redials the last number dialled on your fax machine 9 Hook V Request Key During a fax communication pressing this key tells the operator at the other fa...

Page 21: ... You will also use the YES key when making selections or to move your cursor while programming 16 Type of Original NO key This key selects the document contrast after loading a document for transmission Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK for originals that are too dark You will also use the NO key when making selections or to move your curso...

Page 22: ...ion Unlike the Pause key spaces are used for easier reading only and have no effect on dialling 22 Pause Key One Touch Key 15 and 30 Use this key on the One Touch keypad to enter automatic 3 second pauses in dialling when programming telephone numbers For example you may want to use this key to tell your machine to wait for an outside or international line to open Pauses in telephone numbers are m...

Page 23: ...s key and send your fax message from the document feeder Or if you want to initiate a voice request during a fax transmission from the document feeder press this key Note Voice request initiation is not possible when transmitting from memory 3 Confidential TX Key Using this key sends a confidential document to a personal mail box a memory storage area in the receiving fax machine 4 Relay Initiate ...

Page 24: ... mode is set on your fax machine use this key to print faxes that have been received in memory Also use this key to print any bulletin polling messages that have been stored in memory for transmission When no messages are in memory using this key prints a cleaning page to clear accumulated toner from your fax machines image drum Signal tones Your fax machine emits a number of sounds to inform you ...

Page 25: ...mits a short beep to inform you that there were no errors or problems in the communication Off Hook Alarm Tone If your fax machine is equipped with a handset and if the handset is left off the hook your fax machine will emit an intermittent warbling sound To turn off the sound hang up the handset or press the Stop key ...

Page 26: ...20 User s Guide ...

Page 27: ...eral centimetres on each side of the fax machine to ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the relative humidity is between 20 and 80 and where the temperature is between 10 C 50 F and 32 C 92 F Unpacking Before you begin be sure that all the items listed below are included in your package Refer to the illustrations ...

Page 28: ...ide Setting up Installing document stacker Slip the document stacker indents over the tabs on the rear of the unit You will feel them lock into place Installing toner cartridge 1 Lift the document table into an upright position 2 Push in the cover release buttons on the side of the copy stacker until you hear a click Lift the copy stacker 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO...

Page 29: ...SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V REQU EST PHOT O EX FINE FINE STD LIGH T NORM AL DARK ALAR M STOP STAR T 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V REQU EST PHOT O EX FINE FINE STD LIGH T NORM AL DARK ALAR M STOP STAR T PU SH PU SH 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ...

Page 30: ...Slide the left end of the cartridge in first then lower the right end into place 9 Once the toner cartridge is in place push the coloured lever all the way forward to secure it and release the toner 10 Close the copy stacker and push down until you hear the copy stacker click into place Be sure that the cover is latched on both sides 11 Close the document table 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7...

Page 31: ...r the external handset option for your fax machine See the instructions below Installing external handset If you purchased an external handset option with your fax machine follow these instructions to install it 1 Insert the supplied telephone cable into the socket located on the bottom of the cradle and feed the cable to back of the cradle 2 Using the supplied screw connect the handset cradle to ...

Page 32: ...rom the back of the cradle through the cable run located on the back of the fax machine 6 Insert the other end of the telephone cable into TEL1 or TEL2 sockets on the back of the fax machine Connecting external telephone or answering machine 1 Insert one end of the telephone cable into the TEL1 or TEL2 terminals on the back of the machine 2 Insert the other end of the telephone cable into the sock...

Page 33: ... See Setting Answering Mode in Installation Connecting power 1 Make sure the power switch is in the OFF position the 0 should be pressed down 2 Insert the power cable into the power inlet socket located on the back of the fax machine 3 Connect the unattached end of the power cable into an earthed AC power outlet 4 Turn the power switch on the I should be pressed down Your fax machine will take a f...

Page 34: ...er through the fax machine twice Avoid using paper with perforations cut outs and ragged edges Do not use envelopes with windows or metal clasps Do not use envelopes with self sealing flaps Avoid using damaged or curled envelopes Note Printing on envelopes can only be carried out if the optional PC interface board is installed in your fax machine Also user function 13 1 ST PAPER SIZE must be set t...

Page 35: ...ction setting to match your new paper size See Programming later in this user s guide 1 Pull the paper cassette out of the fax machine 2 Adjust the paper guides to the width of your paper 3 If necessary lift and adjust the vertical paper guide for the length of your paper 4 If you are using legal size paper pull out the extension at the back of the paper cassette ...

Page 36: ...e date Follow these instructions to set the time and date on your fax machine 1 Press the Select Function key 2 Press the 9 User Prog One Touch key 3 On the numeric keypad press 3 The display will show 3 CLOCK ADJUSTMENT 4 Press the YES key The display will show the currently set date and time 5 Using the numeric keypad enter the new date and time 6 Press the YES key to confirm your entry 7 Press ...

Page 37: ...ot answer the telephone and someone tries to send you a fax message your machine will not accept it Note Some older types of fax machines do not send CNG tones and the line may be silent when you answer a call in TEL answering mode If you answer a call using a telephone connected to the same telephone line but not connected directly to your fax machine you can remotely tell your fax machine to sta...

Page 38: ... 10 Message Print from Memory One Touch Key print function to print out any messages that have been stored in memory Fax Forwarding Mode FWD When set to this mode your fax machine receives all fax messages into memory and then automatically re sends the fax messages to the forwarding number programmed into your fax machine For information on setting the forwarding number refer to Setting Forwardin...

Page 39: ... will also be used as your Personal ID which may appear on the displays or reports of other fax machines you are communicating with Note Some fax machines do not print your TSI CSI on their received pages To make sure that your TSI CSI is always printed you can include your fax number as part of your Sender ID Call Back Number The Call Back Number is a telephone number not a fax number which the o...

Page 40: ...r you want to use for call back messages Enter up to 20 characters 10 Press the Start key to save your entry 11 Press the Select Function key to finish Setting forwarding number When the answering mode of your fax machine is set to Fax Forwarding FWD it will receive fax messages into memory and then automatically resend the faxes to the number which you enter here To Do This Use Enter numbers Nume...

Page 41: ... your fax machine are used Make sure your fax machine prints a report warning you if a forward fax message could not be sent Setting language Your fax machine comes with two languages installed which appear on the display and in reports Follow the instructions below to switch languages Note Your supplier may be able to provide you with additional languages 1 Press the Select Function key 2 Press t...

Page 42: ...e will wait until it sees that the outside line is available before dialling the rest of the number Note In some countries you may require service assistance to make these changes Also some PBX installations may require additional adjustments to your fax machine If you continue to have difficulty with fax communication after following these steps contact your supplier 1 Press the Select Function k...

Page 43: ...ber of your PBX LINE must be included in all outside telephone numbers you program into your fax machine or dial with the numeric keypad Note 2 To later turn off the PBX LINE and DIAL PREFIX functions follow Steps 1 7 above At Step 8 press the Space key four times then continue with Steps 10 11 ...

Page 44: ...38 User s Guide ...

Page 45: ... Note 1 To program or use One Touch keys 16 to 30 grasp the One Touch keypad latch and swing the main One Touch panel up and to the right You can then select from One Touch keys 16 to 30 When you are finished close the One Touch keypad to continue Note 2 To find One Touch keys which are not yet programmed you may repeatedly press the Search key in Step 2 below If all your One Touch keys are progra...

Page 46: ...re finished programming press the Select Function key To Do This Use Enter numbers Numeric keypad Enter spaces Space One Touch key Enter hyphens i e to wait for dial tone Hyphen key Enter pauses i e to wait for outside lines Pause key Add a switch from pulse to tone dialling for part of the call Tone key Move the cursor to make corrections YES and NO keys To Do This Use Enter numbers Numeric keypa...

Page 47: ...E TOUCH PARAM 5 Press the One Touch key for the location whose settings you want to change The display shows ECHO PROTECTION OFF 6 Press the NO key to switch Echo Protection on 7 Press the YES key to confirm your selection 8 Press the Select Function key to finish Note Should you later change the location the One Touch key is used for then remember to switch Echo Protection off Chain dialling Each...

Page 48: ...h are not yet programmed you may repeatedly press the Search key in Step 2 below If some One Touch keys are not programmed searching automatically looks for the first unassigned One Touch key 1 Press the Select Function key then press the 8 Location Prog One Touch key The display shows LOCATION PROGRAMMING 2 Press the Auto Dial key 3 Using the numeric keypad enter a 2 digit number for the Auto Dia...

Page 49: ...to allow you to send the same fax to multiple locations 1 Press the Select Function key then press the 8 Location Prog One Touch key The display shows LOCATION PROGRAMMING 2 On the numeric keypad press the key The display shows GROUP SETTING 3 Using the numeric keypad enter the group number 01 20 you want to program To Do This Use Enter numbers Numeric keypad Enter spaces Space One Touch key Enter...

Page 50: ...O key The display shows LOCATION PROGRAMMING 7 To program another group go back to Step 2 If you are finished press the Select Function key To Do This Use Add a One Touch location Press the One Touch key Press YES to add it to the group Add Auto Dial location Press Auto Dial Enter the 2 digit Auto Dial number Press YES to add it to the group Delete One Touch location Press the One Touch key Press ...

Page 51: ...ey If your documents are extremely bent creased or torn make a copy on a photocopier and send the copy instead You can also use a photocopier to enlarge or reduce documents before sending Document size All documents must have a minimum width of 148 mm and a minimum length of 128 mm Documents cannot be wider than 216 mm or longer than 356 mm Note If you often have documents longer than 356 mm your ...

Page 52: ... Do not load documents of different sizes at the same time Note You can load and prepare to transmit a document while your fax machine is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the Start key Your document will be sent when the current communication ends 1 Adjust the document guides to the width ...

Page 53: ...Document Type Resolution Normal office documents STD Standard Documents with small type or other fine details FINE or EX FINE Documents with photos or many shades of gray PHOTO Document Type Contrast Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK To Dial Using Do This One Touch key Press the One Touch key Lift the main One Touch keypad t...

Page 54: ...er your fax machine waits and then automatically redials the number Also if your fax machine is transmitting from memory and a communication error occurs it will automatically redial the number and try to send the fax again You can redial a number manually at any time by pressing the Redial key Confirming results After transmission press the Copy key once with no documents loaded to see a report c...

Page 55: ...ring your 2 digit code for remote receive using your telephone keypad Refer to Remote Receive in Programming 3 After you receive the fax a long beep will tell you that the transmission was successful Receiving faxes into memory Your fax machine automatically receives messages into memory and does not immediately print them in the following situations Memory reception When your fax machine has been...

Page 56: ... When your fax machine is running low on toner it displays a TONER LOW REPLACE TONER CART message Rather than risk printing an unreadable message your fax machine can be set by the supplier to automatically receive faxes into memory The default setting not to receive faxes into memory when toner is running low allows time for you to change the toner cartridge If your fax machine has received a mes...

Page 57: ...nction allows you to reject any unsolicited faxes such as advertising Note In some countries this function cannot be set by the user Please contact your supplier for assistance You can also set your fax machine not to send faxes to locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers The available settings are limit reception only RX limit both transmi...

Page 58: ...e up to 99 copies at one time Your fax machine automatically makes all copies in FINE mode EX FINE and PHOTO mode can be selected manually by pressing the YES key 1 Load your documents 2 Press the Copy key The display shows PRG NO OF COPIES 1SETS If you want to make just one copy you are finished Your fax machine waits a moment then begins copying 3 To make multiple copies enter the number of copi...

Page 59: ...aper guides on the manual paper feeder 5 Insert a sheet of paper face up adjusting the guides again to ensure the paper is straight 6 Press the COPY key Note It is recommended to make single copies only when using the manual paper feed slot This will prevent any possible paper feed jams from occurring ...

Page 60: ...talled and communication occurs at speeds higher than 14 400 bits per second the voice request feature cannot be used Initiating voice request 1 During a fax communication press the Hook V Request key 2 When the other party answers your request your fax machine will emit a repetitive warbling sound The display shows LIFT HANDSET AND PRESS VOICE REQUEST 3 Lift your handset and press the Hook V Requ...

Page 61: ...Basic Operations 55 English transmit from the document feeder by using 2 Broadcast Feeder TX One Touch key Answering voice request 1 Lift the handset and press the Hook V Request key ...

Page 62: ...56 User s Guide ...

Page 63: ...and groups Up to ten fax locations can be entered using the numeric keypad 7 When you are finished selecting individual locations and or groups press the NO key at the SELECT LOCATION S message 8 If you have selected multiple locations your fax machine will ask if you want to confirm your selections with a printed report before proceeding Press the YES key After the report is printed the display w...

Page 64: ...to use Sending delayed fax from document feeder 1 Load your documents 2 Press the Select Function key 3 Press the 1 Delayed TX One Touch key The display shows DELAYED TX and today s date 4 If transmission is to occur today press YES key and go to step 7 If transmission is to occur at a later date press the NO key 5 Using the numeric keypad enter the date on which you wish the transmission to begin...

Page 65: ... the NO key 5 Using the numeric keypad enter the date on which you wish the transmission to begin 6 Press the YES key The display shows PRG START TIME 7 Using the numeric keypad enter the time on which you wish the transmission to begin Note Enter the time using a 24 hour clock i e 8 00 a m would be entered as 08 00 and 8 00 p m would be entered as 20 00 8 Press the YES key and the display shows B...

Page 66: ...rections press the NO key and go back to Step 10 To remove a location select the location in the same way but press the NO key at Step 11 to delete it from your transmission 15 When all of your selections are correct press the Start key Your fax machine scans the documents into memory and then waits for the time and date you have set before sending the fax When scanning is completed your fax machi...

Page 67: ...wever the International Telecommunications Union ITU has now created a worldwide standard that uses ITU sub addressing to allow fax machines or PC fax software from different manufacturers to send and receive confidential faxes When sending confidential faxes you must know in advance the mailbox number or ITU sub address of the recipient you are sending the message to Ask the person who is receivi...

Page 68: ...confidential fax has been received and is waiting to be printed Also MSG IN MEMORY appears on the display after receipt of a confidential fax Creating confidential mailbox Create a confidential or personal mailbox on your fax machine as follows 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Using the numeric keypad press 5 The display s...

Page 69: ... press the Select Function key Changing password or closing mailbox If you want to change the password of an existing mailbox or if you want to close an existing mailbox follow the instructions below 1 Press the Select Function key 2 Press the 9 User Prog One Touch key The display shows 1 FUNC PROGRAMMING 3 Using the numeric keypad press 5 The display shows 5 PERSONAL BOX PRG 4 Press the YES key T...

Page 70: ...ay shows PERSONAL BOX NO 4 Using the numeric keypad enter the two digit number of the mailbox you want to print from The display shows PERSONAL BOX NO YES or NO Press the YES key Note If no message is stored in that mailbox the display shows NO DATA IN MEMORY 5 Using the numeric keypad enter the 4 digit password for the mailbox you want to print from 6 Press the YES key The message begins printing...

Page 71: ...vailable the fax machine operating as a relay key station must be able to receive and relay broadcast the message to other fax machines Relay broadcast report After a relay broadcast is completed it is possible for the relay key station to send a message back to your fax machine confirming the success of the relay broadcast For this function to work the telephone number of your fax machine must be...

Page 72: ...d into their fax machine is called polling reception There are two standards for polling Standard polling is to an old standard that is used by many but not all manufacturers and ITU selective polling which is the latest standard Your fax machine supports both standards ITU selective polling allows you to retrieve documents from individual mailboxes or ITU sub addresses from a fax machine that mee...

Page 73: ...TE appearing on the display then the personal mailbox you have selected is already in use for ITU bulletin polling You can select another personal mailbox to use or over write the bulletin message already in the personal mailbox Note 3 After your fax machine has been polled and the document has been sent your document remains in mailbox allowing the document to retrieved more than once Note 4 To c...

Page 74: ...ey to clear the mailbox Polling reception When carrying out polling reception the fax machine you are polling should be able to carry out standard polling transmission or ITU polling transmission 1 With no documents loaded press the Select Function key 2 Press the 5 Polling One Touch key The display shows NO MAIL BOX NO 3 Press the Start key when the fax machine you are contacting supports standar...

Page 75: ...ile it is transmitting from memory you can do the following Load another document and prepare it for transmission Continue to load documents as long as there is memory available on your fax machine When the first transmission is complete the next fax is automatically sent Make copies While receiving faxes While your fax machine is receiving a fax you can Load another document and prepare it for tr...

Page 76: ...ng reports While your fax machine is automatically printing reports you can Continue to receive faxes while reports are being automatically printed if your fax machine has enough memory available When the report has finished printing your received fax message is then printed Continue to load documents as long as there is memory available on your fax machine After the report is printed your fax is ...

Page 77: ...wing your fax machine s current settings 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 4 The display shows 4 CONFIGURATION 4 Press the YES key and the report will begin printing 5 Press the Select Function key to finish User function settings User function settings allow you to customize the general ope...

Page 78: ...ax machines will print your TSI CSI 06 MONITOR VOLUME This function sets the volume your fax machine uses for telephone line monitoring sounds during dialling Available settings are low high and off 07 BUZZER VOLUME This function sets the volume of the various beep and alarm tones your fax machine emits during operations Available settings are low middle and high 08 CLOSED NETWORK This function al...

Page 79: ...onds or 20 seconds Note If your fax machine is set to telephone fax auto switch answering mode it is recommended that you set ring response to one ring 12 DISTINCTIVE RING Distinctive ringing is a service offered by some telephone services that allow you to have different numbers on one line each with its own distinctive ring In this way when you get an incoming call you can identify what number i...

Page 80: ...is available Also when set to OFF there is no effect on ringer in telephone fax auto switch answering mode 17 REMOTE RECEIVE When you receive an incoming call this function allows you to remotely tell your fax machine to switch from telephone to fax mode to receive an incoming fax To use this function use the keypad of a handset or an external telephone to enter the remote receive number you have ...

Page 81: ...e person to remotely dial and service your fax machine Available settings are on and off 22 PC FAX SWITCH When your fax machine is set to answer in PC Receive Mode and your optional MFP software is set to receive fax messages all incoming calls are transferred directly to your PC by setting this function to OFF However if you are experiencing a problem with your PC you can tell your fax machine to...

Page 82: ...nt setting OFF 5 Press the NO key to change the setting to SET 6 Press the YES key The display changes to SETUP FAX RING CALL FAX NUMBER NOW 7 Using a separate telephone line immediately dial the number assigned to the fax machine you must do this within 90 seconds When your fax machine begins to ring the display changes to AUTO DETECTING RING PATTERN 8 Your fax machine then automatically detects ...

Page 83: ... Available settings are on and off BUSY TONE DETECT This function allows your fax machine to detect a busy tone when sending a fax Available settings are on and off MF TONE DP PULSE This function controls what method your fax machine uses for dialling Two dialling methods are in common use DP or dial pulse dialling uses monotone pulses to dial a number like a rotary telephone MF or multi frequency...

Page 84: ... function is turned on your fax machine will automatically begin dialling as soon as you have selected a location by pressing a One Touch key or entering an Auto Dial code You do not have to press the Start key Available settings are on and off DIAL PREFIX If your fax machine is connected to a PBX use this function to tell your fax machine what access number is used to obtain an outside line from ...

Page 85: ... R TIME of each transmission or reception The name or telephone number of the fax machine you were communicating with DISTANT STATION ID If you were sending a fax the Personal ID or telephone number of the remote fax machine that received the document will be printed If the remote fax machine does not have a Personal ID or telephoned number programmed the Location ID or telephone number you entere...

Page 86: ...n this report cannot be printed Telephone directory This report provides a complete listing of all of the telephone numbers programmed for the One Touch keys Auto Dial codes and groups of your fax machine The information includes The Location ID and main fax number TEL NO for each One Touch key and Auto Dial code The alternate number OR for each One Touch key The One Touch Parameter settings PRM E...

Page 87: ...communication mode used The number of pages sent or received The result of the communication Service codes Depending on the settings of your fax machine a portion of the page will be printed after the report see 04 IMAGE IN MCF in Programming Confidential reception report This report is automatically printed each time your fax machine receives a confidential message into a mail box Information in ...

Page 88: ...has a memory expansion board installed and power has been interrupted for more than one hour then the power failure may have interfered with delayed transmissions messages received into memory or other communications In this case your fax machine automatically prints a power outage report to alert you Printing reports Printing message confirmation report After transmission press the Copy key once ...

Page 89: ...ving machine ran out of paper PUNIT This error code indicates a problem with the printing unit Contact your supplier R_JAM A paper jam occurred in your fax machine while it was receiving a fax and your fax machine was unable to receive the entire message in memory S_JAM A document jam occurred in your fax machine STOP The Stop key was pressed ending the communication session Code Description B C M...

Page 90: ...84 User s Guide ...

Page 91: ...uctions below 1 Grasp the control panel Pull up and toward you until it releases Swing the control panel out of the way 2 Pull out the jammed document 3 Push the control panel back down until it locks Clearing printer paper jams If your fax machine displays PAPER JAM or NO PAPER when the paper cassette still contains paper there may be one or more sheets of paper jammed in the machine Clearing pap...

Page 92: ...age drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit 4 Lift the image drum unit out and set it aside Keep it out of direct sunlight and DO NOT touch the green surface of the drum 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V ...

Page 93: ... paper cassette all the way back into your fax machine 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V REQU EST PHOT O EX FINE FINE STD LIGH T NORM AL DARK ALAR M STOP STAR T PU SH PU SH 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V REQU ...

Page 94: ...ge with a new one However if the print density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If the print density becomes low even before your fax machine displays TONER LOW or REPLACE TONER CART gently wipe the lens surface 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL H...

Page 95: ...it Dispose of it in the plastic bag you received with your new toner cartridge 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V...

Page 96: ...e package with your new toner cartridge gently wipe back and forth across the full length of the LED array 8 Close the copy stacker and push down until you hear the copy stacker click into place Be sure that the cover latches on both sides 9 Close the document table 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V REQU ...

Page 97: ...not out of toner or if your fax machine displays a CHANGE DRUM message your fax machine needs a new image drum unit Contact your supplier to order one The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job CAUTION Never expose the image drum unit to light for more than 5 minutes Never expose the image dr...

Page 98: ...ction key 7 Press the 7 Counter Display One Touch key The display shows DRUM COUNT 8 Press the YES key to clear the image drum unit counter 9 Press the Select Function key to finish 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC T FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOOK V REQU EST PHOT O EX FINE FINE STD LIGH T NORM AL DARK ALAR M STOP STAR T 1 ABC 2 DEF 3 GHI ...

Page 99: ... the 7 Counter Display One Touch key The display shows DRUM COUNT 3 Press the NO key The display shows the PRINT COUNT 4 Press the NO key again The display shows the SCAN COUNT 5 Press the Select Function key to finish Shipping the fax machine CAUTION DO NOT ship the fax machine with the image drum unit installed unless it is a new fax machine and has never been used When shipping the fax machine ...

Page 100: ... the paper cassette out and make sure that the paper is firmly stacked in the tray Push the paper firmly under the plastic tabs on the edge of the tray Check for a paper jam in the fax machine Your documents jam Check the document for wrinkles tears or other damage Make sure there are no staples or paper clips and that the paper is clean and dry Make sure the document is not wider than your fax ma...

Page 101: ...e the remote fax machine received was very poor If your document had a lot of small type complex illustrations photos or was very light or very dark try changing your Transmit Resolution and Type of Original settings see Loading Documents in Basic Operations Copy the document on your fax machine to see how it will transmit The problem may be caused by telephone line interference Try sending the do...

Page 102: ... not send Check the display to make sure that you have set the clock on your fax machine to the correct time See Setting Time Date in Installation Your fax machine disconnected before you could answer a voice request You must answer a voice request while the warbling tone is being emitted When you hear the warbling tone press the Hook V Request Key after picking up your handset Someone tried to se...

Page 103: ... type of problem could also be communication related You are constantly receiving unsolicited advertising on your fax machine Try using the closed network function See Receiving Faxes in Basic Operations Your fax machine does not immediately switch to TEL mode when you make or receive a voice call Try pressing the Stop key Your fax machine will return to standby mode so that you can converse This ...

Page 104: ...98 User s Guide ...

Page 105: ...lf duplex Coding scheme MH MR MMR with ITU T ECM Horizontal resolution 8 pel mm or 300 dpi Vertical resolution 3 85 line mm standard 7 7 line mm fine 15 4 line mm or 300 dpi ex fine Halftone transmission 64 shades of gray Document size A4 A5 letter or legal size Recording paper Plain paper A4 letter or legal size Effective scan width 204 mm Weight 12 kg approx excluding paper Display 2 rows of 20 ...

Page 106: ...100 User s Guide ...

Page 107: ...n circuits should be such that this equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2 3 of EN60950 for SELV circuits after making connections between circuits Interconnection points Line TEL1 TEL2 are for connection to TNV circuits and the Power Inlet Socket is for connection to a 220 240VAC 50 60 Hz supply The apparatus has been approved for connection ...

Page 108: ...to exceed a value of 2V at a PSTN line current of 40mA dc The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network Terminal Point NTP of a Relevant Branch system RBS containing the apparatus Only one facsimile transceiver should be connected between any series connected apparatus and the PSTN Difficulties may occasionally be experienced wh...

Page 109: ...ot be the responsibility of the network operator If such difficulties are experienced please consult your supplier NOTE 2 A relevant branch system RBS is a telecommunication system other than a public telecommunication system that is i Run under a license granted or having effect under section 7 of the Telecommunications Act 1984 ii Connected to one or more PSTN lines Line Socket Installation UK o...

Page 110: ...104 User s Guide ...

Page 111: ...to start 78 Auto switch mode 31 B Broadcast confirmation report 80 Broadcast entry report 82 Broadcast feeder TX key 17 Bulletin messages 68 Busy tone detect 77 Buzzer volume 72 C Cable run 11 Call back number 33 Cancelling messages in memory 51 Chain dialling 41 Changing Dial parameters 78 Image drum unit 91 Toner cartridge 88 User function settings 75 Closed network 72 Communication codes 83 Com...

Page 112: ...y 14 Auto rec key 14 Copy key 12 Hook V request key 14 Hyphen key 12 LCD panel 12 No key 15 Numeric keypad 14 One touch keypad 14 One touch labels 14 Pause key 16 Plus key 16 Redial key 14 Search key 14 Select function key 14 Space key 16 Start key 15 Stop key 15 Transmit resolution key 15 Type of original key 15 Yes key 15 Copy key 12 Copy stacker 10 Copy stacker extension 10 Copying Making 52 Ma...

Page 113: ...e 26 F Fax forwarding mode Fwd 32 Fax machine identification Call back number 33 Sender ID 33 Setting 33 TSI CSI 33 Flash earth normal 78 Forwarding number 34 Front panel 10 G Groups 43 H Hook V request key 14 Hyphen key 12 I Image drum unit 11 91 Image in MCF 72 Incoming ring 74 Installation Document stacker 22 Toner cartridge 22 Unpacking 21 K Key select tone 18 L Language 35 74 LCD panel 12 LED...

Page 114: ... parameters 75 P Paper Envelope types 28 Loading 28 Paper types 28 Paper cassette 10 Paper indicator 10 Paper jams 85 Paper path icon 11 Paper types 28 Passwords Confidential faxes 62 Memory reception 50 Pause key 16 PBX 36 PBX line 78 PC interface mode 32 PC fax switch 75 Plus key 16 Polling Cancelling 67 Printing bulletin messages 68 Reception 68 Transmission 66 Polling key 17 Power failures mem...

Page 115: ...nting 82 Result codes 83 Telephone directory 80 Result codes 83 Ring response 73 S Search key 14 Search key dialling 47 Select function key 14 Sender ID 33 72 Sending faxes Confirming results 48 Multiple locations 57 Real time dialling 48 Redialling 48 Search key dialling 47 Single location 47 Stopping transmission 48 Setting Date 30 Dial prefix 36 Distinctive ring 76 Forwarding number 34 Language...

Page 116: ...ction 75 Error report MCF 72 Image in MCF 72 Incoming ring 74 MCF Multi Loc 72 MCF Single Loc 72 Mem feeder switch 74 Monitor volume 72 One touch parameters 75 PC fax switch 75 Power save mode 74 Remote diagnosis 75 Remote receive 74 Ring response 73 Sender ID 72 T F timer prog 73 TX mode default 72 User language 74 User prog key 18 V Voice request Answering 55 Initiating 54 Using 54 Voice request...

Search results

Summary of Contents for OKIFAX 5400

Reviews:

Related manuals for OKIFAX 5400

Brands by name

Popular brands

Oki OKIFAX 5400, User Manual

Search results

Summary of Contents for OKIFAX 5400

Reviews:

Related manuals for OKIFAX 5400

Brands by name

Popular brands