Konica Minolta 4556-9598-01A User Manual Download

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magicolor 2490MF

Facsimile User’s

Guide

4556-9598-01A

1800799-001B

Summary of Contents for 4556-9598-01A

Page 1: ...magicolor 2490MF Facsimile User s Guide 4556 9598 01A 1800799 001B...

Page 2: ...uchi Chiyoda ku Tokyo 100 0005 Japan All Rights Reserved This document may not be copied in whole or part nor transferred to any other media or language without written permission of KONICA MINOLTA BU...

Page 3: ...Configuration Menu 5 About the Control Panel 6 Fax Mode Screen 10 About the Fax Mode Screen 10 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 12 Configuration Menu 17 MACHINE SETTING...

Page 4: ...dcast Transmission 38 Sending a Fax at a Specified Time Timer Transmission 40 Sending a Fax Manually 41 Sending a Fax Manually After Using the Telephone 41 Sending a Fax Manually Using the On Hook Key...

Page 5: ...Reports and Lists 61 TX RESULT REPORT 61 RX RESULT REPORT 62 ACTIVITY REPORT 62 MEMORY DATA LIST 63 MEMORY IMAGE PRINT 63 ONE TOUCH LIST 63 SPEED DIAL LIST 63 GROUP DIAL LIST 64 7 Troubleshooting 65 P...

Page 6: ...Contents iv...

Page 7: ...Introduction...

Page 8: ...ke some time to become familiar with them Front View 1 Automatic document feeder ADF 1a Document guide 1b Document feed tray 1c Document output tray 2 Control panel 3 Output tray 4 Tray 1 Multipurpose...

Page 9: ...Machine Parts 3 Rear View 1 TEL telephone jack 2 LINE telephone line jack 3 10Base T 100Base TX IEEE 802 3 Ethernet interface port 2 3 1...

Page 10: ...Machine Parts 4...

Page 11: ...Control Panel and Configuration Menu...

Page 12: ...Receiving Faxes Automati cally on page 46 3 Resolution key Adjusts the image quality of the fax documents For details refer to Improving Resolution on page 34 4 Speed Dial key Recalls a speed dial num...

Page 13: ...counters or the amount of toner remaining or to print reports and lists For details refer to Confirmation Mode on page 59 9 Message window Displays settings and messages For details refer to Fax Mode...

Page 14: ...e that the machine is ready to start transmitting Lights up in orange to indicate that the machine is not ready to start transmitting 17 TC Change key Press when replacing the toner For details refer...

Page 15: ...rough the available menu choices Sets the current character and moves the cursor to the left when entering text For details refer to Specifying Settings in Configu ration Menu on page 26 24 Copy opera...

Page 16: ...Symbol list Position Part Name Description Upper Mode or function name Indicates the currently selected mode or func tion settings Displays the current menu function or settings Error messages are dis...

Page 17: ...e dialing is being used push button tones are sent Pause A pause is inserted In standby for timer transmis sion A document is queued for timer transmission In standby for memory recep tion A document...

Page 18: ...shown below Press the Menu Select key to enter the configuration menu Menu Select MACHINE SET TING 1 AUTO PANEL RESET 2 ENERGY SAVE MODE 3 LCD CON TRAST 4 LANGUAGE 5 LAMP OFF TIME 6 BUZZER VOLUME 7 IN...

Page 19: ...CK PAPER GLOSSY 2 TRAY2 PAPER A4 LETTER COPY SETTING 1 MODE 2 DENSITY LEVEL A 3 DENSITY LEVEL M 4 COLLATE 5 QUALITY 6 PAPER PRI ORITY FAX REGIS TRATION 1 ONE TOUCH DIAL 2 SPEED DIAL 3 GROUP DIAL TX SE...

Page 20: ...of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FOOTER 7 SELECT TRAY COMM SET TING 1 TEL LINE TYPE 2 LINE MONI TOR 3 PSTN PBX REPORTING 1 ACTIVITY REPORT 2 TX RESULT REPORT 3 RX RESULT REPORT USER SET...

Page 21: ...NTH SET DAY 3 DATE FOR MAT 4 PRESET ZOOM 5 USER FAX NO 6 USER NAME DIRECT PRINT 1 IMAGE QUALITY 2 PAPER SIZE TRAY1 PLAIN PAPER LABELS POSTCARD THICK PAPER GLOSSY TRAY2 LETTER A4 3 N UP LAY OUT NETWORK...

Page 22: ...verview 16 3 GATEWAY 4 DNS CON FIG E MAIL SET TING 1 SENDER NAME 2 E MAIL ADDRESS 3 SMTP SERVER 4 SMTP PORT NO 5 SMTP TIME OUT 6 TEXT INSERT 7 DEFAULT SUBJECT SCANNER SET TING 1 RESOLUTION 2 IMAGE FOR...

Page 23: ...are shown in bold For details on specifying settings on the configuration menu refer to Specifying Settings in Configuration Menu on page 26 For details on specifying settings for options in the Paper...

Page 24: ...FAX OFF Select whether or not printing stops when the toner has run out If a fax is received while printing is stopped the received fax is saved in the memory and automatically printed after the error...

Page 25: ...on page 50 2 SPEED DIAL Program speed dial numbers with fax numbers allowing the recipient to be specified easily and accurately with out the need to manually enter the number using the keypad A maxi...

Page 26: ...uments such as newspapers or those containing detailed illustrations Super Fine H T For documents with shades such as photos Half Tone If H T was selected a screen appears allowing you to select a det...

Page 27: ...fault Depends on the sales region Enter the number of rings between 1 and 16 until the call is answered 3 REDUCTION RX Settings ON OFF CUT Select whether documents longer than the paper are printed re...

Page 28: ...ok key then pressing the Start key For details on manual reception refer to Receiving Faxes Manually on page 46 6 FOOTER Settings ON OFF Select whether or not the reception information date received n...

Page 29: ...the USER SETTING menu is set to USA the settings cannot be changed 2 LINE MONI TOR Settings HIGH LOW OFF Select the volume of the monitoring sound of the trans mission signal Even when OFF is selected...

Page 30: ...matically after the transmission is finished ON Prints the report after each transmission ON ERROR Prints the report after a transmission only if an error occurred OFF Does not print the report after...

Page 31: ...31 Enter the date and time for the machine using the key pad If FAX PTT SETTING is set to USA or CANADA the time changes automatically for daylight saving time Starts First Sunday of April at 2 a m E...

Page 32: ...ed menu is displayed press the Menu Select key The desired menu can also be displayed by pressing the key in the keypad for the corresponding number Example To display Buzzer Volume press the 6 key in...

Page 33: ...l reception mode where faxes are printed after being received from 8 00 to 18 00 Example 2 When ON TIME is set to 12 00 and OFF TIME is set to 12 00 the start time and end time are the same MEMORY RX...

Page 34: ...pecify no password press the Menu Select key without specifying a password Turning Off the Memory RX Mode 1 With the Fax mode screen displayed press the Menu Select key to enter Menu mode 2 Press the...

Page 35: ...Sending Faxes...

Page 36: ...nt misfeed or damage to the document may occur Do not open the ADF cover while documents loaded into the ADF are being scanned 1 Press the Fax key to enter Fax mode 2 Make sure that there is no docume...

Page 37: ...lt Report can be printed For details refer to TX RESULT REPORT on page 61 If you want to cancel a scanned document queued for transmission or a fax waiting to be redialed select CANCEL RESERV from the...

Page 38: ...ent in one of the following ways Direct dialing Using the one touch dial keys including group dialing Using the speed dial numbers Using the phone book functions Using the Redial Pause key For details...

Page 39: ...ment queued for transmission or a fax waiting to be redialed select CANCEL RESERV from the Function menu For details refer to Canceling Deleting a Document Queued in Memory for Transmission on page 42...

Page 40: ...F The resolution returns to the default setting after the document is scanned with a normal transmission or after transmission after manual transmission The default setting can be changed This is use...

Page 41: ...nd or press the Stop Reset key Using a One Touch Dial Key If a recipient has been registered with a one touch dial key the recipient s fax number can be dialed simply by pressing the programmed one to...

Page 42: ...peed dial number is not registered with a recipient the message NOT REGISTERED appears Enter a speed dial number registered with a fax number Using the List Function of the Phone Book If a recipient i...

Page 43: ...ss the Menu Select key The number of names beginning with the text entered in step 3 is dis played If there are no names programmed with one touch dial keys or speed dial numbers beginning with the en...

Page 44: ...touch dial keys the speed dial numbers or group dialing by selecting from the phone book or by enter ing the fax number using the keypad A maximum of 125 recipients can be selected at one time If rec...

Page 45: ...ber Refer to Using the List Function of the Phone Book on page 36 Press the Menu Select key and then specify the next recipient 6 Press the Start key A message appears allowing you to select whether...

Page 46: ...then press the Menu Select key 5 Using the keypad enter the desired transmission time and then press the Menu Select key The time is set in the 24 hour format If you want to correct the time press th...

Page 47: ...x number OR The fax number of the recipient can also specified using the keypad in the control panel of this machine If Pulse is selected as the telephone line type press the key to tem porarily chang...

Page 48: ...ess the Function key then the key twice 2 Check that the CANCEL RESERV screen appears and then press the Menu Select key The details specified transmission time and type of transmission of the jobs qu...

Page 49: ...configuration menu and then use Header to select whether or not the transmission source information is printed For details refer to RX SETTING on page 21 Element Description Transmission date time Sh...

Page 50: ...About the Fax Header 44...

Page 51: ...Receiving Faxes...

Page 52: ...ode on page 27 Receiving Faxes Manually If a telephone is connected to this machine and the same line is used for phoning and faxing the fax can be received after picking up the telephone receiver 1 A...

Page 53: ...Received Faxes What Is the Guaranteed Imageable Printable Area The printable area on all media sizes is up to 4 mm 0 157 from the edges of the media The printable area of received faxes differs depend...

Page 54: ...print the footer the Footer parameter on the RX Setting menu of the configuration menu must be set ON For details refer to RX SETTING on page 21 Item Description This machine s fax num ber Shows the f...

Page 55: ...Registering Recipients...

Page 56: ...the group For details on specifying settings refer to Group Dialing on page 55 If a recipient is registered with a one touch dial key or a speed dial number the recipient can be searched for by using...

Page 57: ...Menu Select key and then press the Cancel C key 6 Using the keypad enter the fax number of the recipient and then press the Menu Select key The fax number can contain a maximum of 50 characters For de...

Page 58: ...Menu Select key If EDIT was selected the name is displayed Continue with step 7 If DELETE was selected the settings programmed for the one touch dial key are deleted and the message SELECT REGIST KEY...

Page 59: ...y and then press key 3 Check that the SPEED DIAL screen appears and then press the Menu Select key 4 Using the keypad enter the 3 digit speed dial number ex 011 that you want to program If the speed d...

Page 60: ...o the Fax mode screen continue pressing the Cancel C key until the Fax mode screen is displayed Changing Deleting Speed Dial Information The registered speed dial information can be corrected 1 Press...

Page 61: ...and then repeat the procedure starting from step 5 OR To finish the procedure and return to the Fax mode screen continue pressing the Cancel C key until the Fax mode screen is displayed Group Dialing...

Page 62: ...specified A one touch dial key programmed with a group can be specified as a recipient when programming a one touch dial key for group dialing In that case all fax numbers programmed in the specified...

Page 63: ...the name of the group enter the new name and then press the Menu Select key For details on editing text refer to Entering Text on page 73 8 To delete the displayed recipient press the Cancel C key OR...

Page 64: ...Group Dialing 58...

Page 65: ...Confirmation Mode...

Page 66: ...then press the Menu Select key 3 Press the key four times The FAX PRINT screen appears so that the counter can be checked 4 Press the Menu Select key The TOTAL PAGE screen appears To return to the Fa...

Page 67: ...il the Fax mode screen is displayed About the Reports and Lists Reports on the status of fax transmissions and fax receptions and the con tents of the one touch dial keys etc can be printed with this...

Page 68: ...er of pages sent received mode and transmission reception result are printed The machine can also be set to print this report automatically after every 60 transmissions receptions For details refer to...

Page 69: ...dial keys are printed in numeri cal order of the keys SPEED DIAL LIST The recipients programmed for the speed dial numbers are printed in numeri cal order SESSION FUNCTION TIME NO DESTINATION STATION...

Page 70: ...e group dialing settings specified for one touch dial keys are printed in numerical order of the keys KEY NO NAME NO DESTINATION STATION OT 01 GROUP 01 01 OT 02 AAA TOKYO 098765432 02 OT 04 NJ OFFICE...

Page 71: ...Troubleshooting...

Page 72: ...The document is scanned at an angle The document guides are not adjusted to the width of the document Slide the document guides to fit the width of the document The fax received by the recipient is bl...

Page 73: ...ion proce dure may have been performed incorrectly Check the transmission procedure and then try sending the fax again The fax number may be wrong Check the fax number The one touch dial key or speed...

Page 74: ...it is empty and then print the faxes stored in the memory The telephone line is incorrectly connected Check the telephone line connection If it is dis connected connect it There may be a problem with...

Page 75: ...FAILED All redial attempts failed because either the recip ient s line is busy or there was no answer Check the condition of the recipi ent s line and then try sending the fax again MEM FULL TX CAN CE...

Page 76: ...XXX Comm Err A fax transmission error occurred while an opera tion was being per formed in Copy mode Press the Fax key to check the error condition and take appro priate measures PLEASE WAIT ADMINISTE...

Page 77: ...A Appendix...

Page 78: ...4000 21600 19200 16800 14400 12000 9600 7200 9600 7200 4800 2400 bps Fax transmission speed 3 sec page at V 34 Coding method MH MR MMR Memory for receiving 4 MB approx 250 pages Maximum scanning size...

Page 79: ...ach press of the key switches the input mode between numbers and let ters 1 Numbers can be typed in A Letters can be typed in Inputting Example The procedure for entering text is described below using...

Page 80: ...1 Press the 3 key six times e is entered Correcting Text And Input Precautions To erase all entered text hold down the Cancel C key To delete only part of the entered text use the and keys to move the...

Page 81: ...Counter Total scans 60 Counters 60 Fax printing 60 D Deleting Memory 42 Dialing direct 35 E Entering text 73 Correcting text 74 Input mode 73 Input precautions 74 Error messages 69 F Fax mode screen...

Page 82: ...38 Group dial 35 O One touch dial key 6 Changing Deleting 52 Programming 50 Specifying a recipient 35 P Parts 2 Phone book List 36 Search 37 Printable area 47 R Receiving faxes Automatic reception 46...

Page 83: ...ial 36 Specifying recipient 34 List 36 Phone book 36 37 Search 37 Speed dial Changing deleting 54 Programming 53 Specifying recipient 36 T Timer transmission 40 Transmission result 61 Troubleshooting...

Page 84: ...Index 78...

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