IBM VIAVOICE-SIMPLY DICTATION FOR MAC OS X User Manual Download

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ViaVoice

Simply Dictation for Mac

OS X

User’s Guide

Summary of Contents for VIAVOICE-SIMPLY DICTATION FOR MAC OS X

Page 1: ...ViaVoice Simply Dictation for Mac OS X User s Guide...

Page 2: ...IBM PSG Sales 1 800 426 7235 should be returned directly to them To receive your refund directly from us you will need to first obtain a Return Authorization Form The form is available by calling 1 80...

Page 3: ...e 33 Users and Voice Models 33 Using the ViaVoice SetupAssistant 33 Audio Setup Assistant 34 Analyze My Voice Assistant 34 Creating a Voice Model 34 Analyze My Documents 35 Dictating with ViaVoice 37...

Page 4: ...I Say Window 67 What Can I Say Window Components 68 Training a Word or Phrase 68 Recording a Pronunciation 69 Training a Command 69 The Correction Window 70 Correction Window Components 71 The Histor...

Page 5: ...ck Setup Guide section may be sufficient to get you well on your way especially if you are upgrading from a previous version of ViaVoice It is recommended however that you follow the lessons in the Qu...

Page 6: ...ents Using detailed graphics and callouts this chapter is designed to introduce the main components of the ViaVoice application VoiceCenter SpeakPad ViaVoice Preferences CommandCenter What Can I Say w...

Page 7: ...ber when saying a voice command For example for the voice command MOVE UP 1 to 20 LINES you could say MOVE UP 2 LINES TIP TIP TIP TIP Useful information such as shortcuts and other time saving methods...

Page 8: ...our computer by selecting a destination disk accepting license agreements etc 5 Complete the Program Registration form now or at a later time 6 Follow the steps provided by the ViaVoice SetupAssistant...

Page 9: ...ers with Administrator privileges can install ViaVoice so make sure you have your Administrator password handy This program must be installed on the OS boot volume Consult the ReadMe file for informat...

Page 10: ...through the necessary steps for a successful setup Consult the ReadMe file for information about using previous versions of ViaVoice and other information To begin the installation 1 Insert the ViaVoi...

Page 11: ...6 Click Continue The Important Information window appears 7 Read the information supplied and click Continue to move to the next step The Software License Agreement window appears 8 Read the terms of...

Page 12: ...ion window appears 11 Click the appropriate disk icon to select a Destination volume 12 Click Continue The ViaVoice Easy Install window appears 13 Click Install to perform a basic installation of the...

Page 13: ...mpted to go back and correct it In that event click Go back to return to the previous window and or exit the installer until the situation is resolved 15 Click Close when the message The software was...

Page 14: ...ation issues see the Troubleshooting Guide on page 77 If you have a backed up user and then uninstall ViaVoice for Mac OS X you can import that same backed up user folder if you decide to re install V...

Page 15: ...lly the first time you start ViaVoice It also opens each time a new Voice Model is created When you want to adjust audio settings or analyse your voice for greater accuracy you can also access this co...

Page 16: ...igured your audio hardware and completed all the tests do the following 1 Click the right arrow to continue on to Analyze My Voice 2 Follow the on screen instructions For more information see ViaVoice...

Page 17: ...tes A progress meter will indicate the remaining processing time To improve your voice recognition accuracy you can activate this Assistant later and complete the second part of the story or read a ne...

Page 18: ...top To learn how to start and use the Analyze My Documents Assistant at a later time see Analyze My Documents on page 35 Congratulations You are ready to start using ViaVoice The next section is desig...

Page 19: ...ve on your desktop The VoiceCenter icon is located in the ViaVoice folder inside your Mac OS X Applications folder Take a moment now to become familiar with these components The ViaVoice Folder In thi...

Page 20: ...lick once on the VoiceCenter drawer handle to open and access many ViaVoice components and preferences The speech mode default is Dictation and Command since this is the mode you use most frequently T...

Page 21: ...Another way is to dictate into another application instead of SpeakPad This process is called DSR short for Dictation Stream Redirection Using this method you can dictate directly into most text based...

Page 22: ...l pace and tone of voice 1 If SpeakPad is already open skip to step 2 Open SpeakPad and click the button to turn the microphone on You can also place your mouse over the Speech Mode button on the Voic...

Page 23: ...When asked to save your first document click Don t Save You will learn about saving files later Congratulations You are now using the latest technology in speech recognition You are also on your way...

Page 24: ...oice as well as other ways to augment your vocabulary through the use of word correction and training If someone else uses ViaVoice during your User login session it may alter your files and thus redu...

Page 25: ...tter recognize your speech patterns Practicing Dictation 1 Open VoiceCenter from the ViaVoice folder 2 Place your mouse over the Speech Mode button on the VoiceCenter to see the tool tip and ensure th...

Page 26: ...is way ViaVoice distinguishes commands from dictation With ViaVoice you can select the process that is easier for you applying special formats while you dictate or after text has been entered The foll...

Page 27: ...ognized by ViaVoice The process of correcting your dictation is dynamic in other words while you correct you also help ViaVoice to learn how to identify your own particular speech pattern and add each...

Page 28: ...it easier to select and correct Displaying the Correction Window 1 Place your cursor in the SpeakPad window to give the window focus SAY It s easy to correct mistakes with ViaVoice PERIOD 2 From Speak...

Page 29: ...ure out what you were dictating when you are correcting misrecognized text You can hear the text you dictated read back in your own voice in SpeakPad 1 Highlight the desired text 2 Select Playback Sel...

Page 30: ...s On applications with copy and selection capabilities the Read Selection menu item reads the text using the voice currently selected in the Voices panel in ViaVoice Preferences For more information s...

Page 31: ...elcome Welcome Welcome Welcome Closing ViaVoice 1 When you have finished with this tutorial SAY QUIT SPEAKPAD Or you can select Quit SpeakPad from the menu 2 ViaVoice will prompt you to save the speec...

Page 32: ...e SpeakPad Help menu by using the voice command SAY INFORMATION CENTRAL or by clicking the ViaVoice Help link in the Mac OS X Help Center Viewing the PDF Files The following files are available in the...

Page 33: ...ly in background noise you should create a different Voice Model for each location For example you can create a Home Voice Model and an Office Voice Model Open the ViaVoice UserSettings window to crea...

Page 34: ...es are designed to help you obtain the best possible results from your ViaVoice experience If you would like to get better acquainted with the ViaVoice menu tools and other components such as UserSett...

Page 35: ...32 Viewing the Help Files...

Page 36: ...Guide Using the ViaVoice SetupAssistant The components of the ViaVoice SetupAssistant include the following Audio Setup Analyze My Voice Analyze My Documents The ViaVoice SetupAssistant starts when yo...

Page 37: ...r recognition accuracy As you read a story ViaVoice learns how you pronounce words You can create more than one Voice Model if you are going to be dictating in different environments with different ba...

Page 38: ...he Assistant allows you to restart at the point you left off The window also shows you the percentage of the story already processed Analyze My Documents One of the best ways to increase your personal...

Page 39: ...l order The Frequency column shows the number of times each word appears in the document sorted numerically beginning with the highest number of occurrences To view the different contexts for a partic...

Page 40: ...ogy This integration provides a simple and seamless way to dictate and edit text Additionally correction is only available in SpeakPad Once you dictate into SpeakPad you can easily edit format and tra...

Page 41: ...0 Correcting Text in SpeakPad Correcting words as you dictate in SpeakPad updates your personal vocabulary which helps improve recognition accuracy by immediately teaching ViaVoice new words and phras...

Page 42: ...e word you spelled you will be prompted to record a pronunciation for it Follow the on screen instructions to train the word For more information see Recording a Pronunciation on page 69 Removing a mi...

Page 43: ...tions save the text or close SpeakPad You can specify the transfer text settings from the Other tab in SpeakPad Preferences For more information see SpeakPad Preferences on page 60 Using Dictation Str...

Page 44: ...diting and text formatting voice commands look in the What Can I Say window For more information see Navigating With Commands in SpeakPad on page 45 Dictating Punctuation Use commands for punctuation...

Page 45: ...not run the words together as at first you might tend to speak quickly Be patient and slow down a bit Over time you will find that you can increase your rate of speaking with no loss of accuracy as lo...

Page 46: ...or more spell mode commands Use any of the methods below to spell out letters Spelling with letters Say any letter of the alphabet to spell out words Spelling with the Phonetic Alphabet Say any letter...

Page 47: ...ding upon the surrounding words in that sentence Select the desired format for the Date Time Currency and Measures from the Then You Get column EXAMPLE SAY I sold three feet of rope on November third...

Page 48: ...ere are multiple words 3 Pause briefly after you say the voice command then continue dictating your text This way ViaVoice can translate your speech into a voice command If ViaVoice recognizes your vo...

Page 49: ...s can perform any function that is scriptable on your computer The name of the script becomes a voice command that ViaVoice executes when you say it thereby speech enabling your favourite application...

Page 50: ...ilable voice commands To display the What Can I Say window SAY WHAT CAN I SAY Or you can select this item from the VoiceCenter drawer menu Some voice commands displayed in the What Can I Say window ha...

Page 51: ...d voice read the text aloud 1 Highlight some dictated text 2 SAY PLAY THIS or select the Playback Selection menu item from the Dictation menu 3 You now hear your recorded voice played back 4 Select St...

Page 52: ...Vocabulary it shows you all of the words you have added to your personal vocabulary Words shown in this window were added during dictation correction or when creating voice commands 1 SAY MANAGE MY VO...

Page 53: ...e command What Appears The text displayed for the macro Join To Selects the spacing option for displaying the macro Formatting of Next Word Selects options for the words that follow the macro Creating...

Page 54: ...le the following text was used to create a dictation macro and named my closing Mr Mrs Example 1234 Happy Lane Anywhere USA 56789 To insert this macro say the macro name SAY my closing The system will...

Page 55: ...l from the list Backing Up a User If you use more than one computer you might want to copy your personal speech files from one computer to another You do this by backing up your user data on one compu...

Page 56: ...53 Managing ViaVoice Users...

Page 57: ...iaVoice Preferences Includes the settings used to customize ViaVoice components For more information see ViaVoice Preferences on page 63 CommandCenter Allows you to switch between the What Can I Say C...

Page 58: ...peech enabled Microphone Button Click to turn ON or OFF Speech Mode Buttons Switches between the three speech modes Dictation Command and Dictation and Command The default is Dictation and Command mod...

Page 59: ...a list of available voice commands Correction Displays the Correction window Preferences Use to customize functions of ViaVoice Macros Displays the Macro Editor window so you can create and edit dict...

Page 60: ...ceCenter you can change the view There are three views available Zoomed In Zoomed Out and Minimized The default for the VoiceCenter is the Zoomed Out view To switch between views click the correspondi...

Page 61: ...iceCenter Preferences panel appears 3 Make the desired changes to the following settings Speech Mode Select the speech mode you prefer at start up Command or Dictation and Command Window Adjust the sl...

Page 62: ...ave your document saved automatically Enter the desired time interval in the minutes text box We suggest you select this checkbox to have your documents analyzed every time you save which updates your...

Page 63: ...ext in SpeakPad on page 48 Read Selection Stop Reading This option reads any text you have highlighted in a computer generated voice You can use this feature to help you proofread your documents For m...

Page 64: ...ation session information it can be quite large and take a while to save It can also take a while to re open To save your dictated text follow these steps 1 Click File and select Save or Save As 2 In...

Page 65: ...oice Preferences 1 In the VoiceCenter drawer menu click the Preferences button The ViaVoice Preferences window appears 2 To modify any settings click any icon to open the desired panel and make your c...

Page 66: ...voice command WAKE UP You can click the microphone button to turn it back on To Activate Speech Select this checkbox to turn the microphone on or off by pressing a hot key Choose the function key F1 F...

Page 67: ...he voice that reads your text and hear a sample played From the Speech Pitch and Voice Quality tabs adjust the sliders until you reach the desired settings From the Options tab select the hot key for...

Page 68: ...Window tab found in ViaVoice Preferences by clicking on the CmdCenter icon The What Can I Say Correction and History tabs only allow you to modify the default Font settings 1 Click Set and select a ne...

Page 69: ...se any of the folders in the window To display the What Can I Say window SAY WHAT CAN I SAY Alternatively you can select this item from the VoiceCenter drawer menu Some voice commands displayed in the...

Page 70: ...n and need to be trained are marked with the word UNTRAINED after the voice command Select the voice command and then select the Train This menu item from the View menu The Train Word window is used t...

Page 71: ...field Recording a Pronunciation 1 If the word does not sound like it is written type the word or phrase the way that you pronounce it in the Sounds like spelling field Remember to place a hyphen betw...

Page 72: ...or let the recorder stop automatically when you finish speaking 5 If you want to check the quality of your recording click the Play triangle button 6 Click DONE when you have trained the selected voic...

Page 73: ...rmat and other settings for the selected word or phrase Add Word Or Phrase Opens the Train Word window and corrects individual words or words as a phrase It is recommended that you use this setting on...

Page 74: ...N HISTORY WINDOW ViaVoice SetupAssistant ViaVoice users must create their own Voice Model for each User of the application The speech recognition engine needs to understand the natural differences bet...

Page 75: ...n any of the other assistants individually at any time such as when you need help with any audio or to learn proper microphone positioning 1 Open the SetupAssistant from the ViaVoice drawer or click t...

Page 76: ...Voice UserSettings window User Name Select a User Backup User Click this button to backup the User speech files If you have a backed up user and then uninstall ViaVoice for Mac OS X you can import tha...

Page 77: ...confirm that you want to delete the selected Voice Model Then ViaVoice enables the next available Voice Model for the same User You cannot delete a Voice Model for a User who has only one Model Rename...

Page 78: ...76 ViaVoice UserSettings...

Page 79: ...ensure your audio is working correctly and possible read an additional story ViaVoice recognizes voice commands as text Check that speech mode you are using on the VoiceCenter supports commands Use a...

Page 80: ...ntral button in the VoiceCenter drawer menu or click the Question mark button and select ViaVoice Help from the HelpCenter window where applications that contain a help file are listed as shown below...

Page 81: ...n screen instructions to import the user For more information see ViaVoice UserSettings on page 74 2 From the ViaVoice application CD double click the Un installer icon and follow the on screen instru...

Page 82: ...r e mailing a message to technical support you must have the following information readily available Your name and Technical Support ID see the label on the back cover of this book Information about y...

Page 83: ...r support for the US English version of ViaVoice send your e mail to vvmacus uk ibm com Be sure to include in your e mail all of the information shown in Information Required Before You Contact Techni...

Page 84: ...ng Help Microphone Support Refer to the warranty information that came with the microphone you purchased Any information concerning the microphone functionality or claims related to the product should...

Page 85: ...er in this document The furnishing of this document does not give you any license to these patents You can send license inquiries in writing to IBM Director of Licensing IBM Corporation North Castle D...

Page 86: ...the mutual use of the information which has been exchanged should contact IBM Corporation Department TL3 3039 Cornwallis Road Research Triangle Park NC 27709 2195 USA Such information may be availabl...

Page 87: ...ted States or other countries or both Apple AppleScript Mac and Macintosh are trademarks of Apple Computer Inc registered in the U S and other countries Microsoft is a registered trademark of Microsof...

Page 88: ...86 Notes Notes...

Page 89: ...rection window 24 38 hands free correction 38 playback text 25 tips 29 Correction window 70 available commands 39 components 71 delayed correction 38 displaying Correction window 24 creating macros 50...

Page 90: ...g 77 uninstalling 79 voice model 11 introduction 1 L list of voice commands 47 M Mac about ViaVoice 5 administrator password 5 7 applications folder 15 help 78 multiusers 5 33 quit ViaVoice 27 system...

Page 91: ...umber 80 technical support 80 telephone numbers 81 text editing 41 text formatting 22 41 tips 29 tool tips 58 topics 75 training commands 69 training ViaVoice 11 troubleshooting 77 U uninstalling 79 u...

Page 92: ...UserSettings 74 views 57 58 vocabularies 13 75 voice model 33 52 Voice preference 49 voice selection 26 VoiceCenter 56 web site 80 web support 81 What Can I Say window 26 47 ViaVoice Preferences micro...

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