IBM VIAVOICE 3-FOR MAC OS X User Manual Download

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ViaVoice

™

for Mac

OS X

User’s Guide

Release 3

Summary of Contents for VIAVOICE 3-FOR MAC OS X

Page 1: ...ViaVoice for Mac OS X User s Guide Release 3...

Page 2: ...nexclusive right to use or distribute the information in any way it believes appropriate without incurring any obligation to you Copyright International Business Machines Corporation 1999 2003 All rig...

Page 3: ...Viewing the PDF Files 29 Tips for Using ViaVoice 30 Using ViaVoice 33 Users and Voice Models 33 Using the ViaVoice SetupAssistant 33 Audio Setup Assistant 34 Analyze My Voice Assistant 34 Creating a V...

Page 4: ...Preferences 66 Numbers Preferences 66 Performance Preferences 66 Voices Preferences 67 The CommandCenter 67 CommandCenter Preferences 68 The What Can I Say Window 69 What Can I Say Window Components...

Page 5: ...ck Setup Guide section may be sufficient to get you well on your way especially if you are upgrading from a previous version of ViaVoice It is recommended however that you follow the lessons in the Qu...

Page 6: ...Components Using detailed graphics and callouts this chapter is designed to introduce the main components of the ViaVoice application VoiceCenter SpeakPad ViaVoice Preferences CommandCenter What Can...

Page 7: ...saying a voice command For example for the voice command MOVE UP 1 to 20 LINES you could say MOVE UP 2 LINES TIP TIP TIP TIP Useful information such as shortcuts and other time saving methods This ty...

Page 8: ...ter by selecting a destination disk accepting license agreements etc 5 Complete the Program Registration form now or at a later time 6 Follow the steps provided by the ViaVoice SetupAssistant to creat...

Page 9: ...m must be installed on the OS boot volume Consult the ReadMe file for information about using previous versions of ViaVoice and other information What Will I Need Have all components at hand such as t...

Page 10: ...ful setup Consult the ReadMe file for information about using previous versions of ViaVoice and other information To begin the installation 1 Insert the ViaVoice CD into the CD ROM drive 2 Double clic...

Page 11: ...Continue The Important Information window appears 7 Read the information supplied and click Continue to move to the next step The Software License Agreement window appears 8 Read the terms of the agr...

Page 12: ...ion window appears 11 Click the appropriate disk icon to select a Destination volume 12 Click Continue The ViaVoice Easy Install window appears 13 Click Install to perform a basic installation of the...

Page 13: ...go back and correct it In that event click Go back to return to the previous window and or exit the installer until the situation is resolved 15 Click Close when the message The software was successfu...

Page 14: ...ation issues see the Troubleshooting Guide on page 79 If you have a backed up user and then uninstall ViaVoice for Mac OS X you can import that same backed up user folder if you decide to re install V...

Page 15: ...irst time you start ViaVoice It also opens each time a new Voice Model is created When you want to adjust audio settings or analyse your voice for greater accuracy you can also access this component m...

Page 16: ...igured your audio hardware and completed all the tests do the following 1 Click the right arrow to continue on to Analyze My Voice 2 Follow the on screen instructions For more information see ViaVoice...

Page 17: ...gress meter will indicate the remaining processing time To improve your voice recognition accuracy you can activate this Assistant later and complete the second part of the story or read a new segment...

Page 18: ...top To learn how to start and use the Analyze My Documents Assistant at a later time see Analyze My Documents on page 35 Congratulations You are ready to start using ViaVoice The next section is desig...

Page 19: ...se Now you can The ViaVoice Folder You should already have completed the section Setting Up ViaVoice on page 11 and the VoiceCenter should be active on your desktop The VoiceCenter icon is located in...

Page 20: ...icrophone button conveniently located so you may quickly turn it ON or OFF It also has standard Mac OS X action buttons to close zoom and minimize the VoiceCenter Click once on the VoiceCenter drawer...

Page 21: ...with ViaVoice provides a simple way to dictate your text and transfer it to another application Another way is to dictate into another application instead of SpeakPad This process is called DSR short...

Page 22: ...e 1 If SpeakPad is already open skip to step 2 Open SpeakPad and click the button to turn the microphone on You can also place your mouse over the Speech Mode button on the VoiceCenter to see the tool...

Page 23: ...PARAGRAPH SAY I think that this rather diminishes the role of the father FULLSTOP NEW PARAGRAPH SAY Their sound is based on four different musical personalities working together FULLSTOP NEW PARAGRAP...

Page 24: ...cess rate The next section introduces you to some of the correction techniques used by ViaVoice as well as other ways to augment your vocabulary through the use of word correction and training When yo...

Page 25: ...ice s most powerful features dictating correcting text controlling your applications and navigating the Web Practicing Dictation 1 Open VoiceCenter from the ViaVoice folder 2 Place your mouse over the...

Page 26: ...is way ViaVoice distinguishes commands from dictation With ViaVoice you can select the process that is easier for you applying special formats while you dictate or after text has been entered The foll...

Page 27: ...by ViaVoice The process of correcting your dictation is dynamic in other words while you correct you also help ViaVoice to learn how to identify your own particular speech pattern and add each element...

Page 28: ...it easier to select and correct Displaying the Correction Window 1 Place your cursor in the SpeakPad window to give the window focus SAY It s easy to correct mistakes with ViaVoice PERIOD 2 From Speak...

Page 29: ...what you were dictating when you are correcting misrecognized text You can hear the text you dictated read back in your own voice in SpeakPad 1 Highlight the desired text 2 Select Playback Selection...

Page 30: ...s On applications with copy and selection capabilities the Read Selection menu item reads the text using the voice currently selected in the Voices panel in ViaVoice Preferences For more information s...

Page 31: ...tion SAY CLOSE THIS To close the active application SAY QUIT THIS Navigating the Internet To launch Microsoft Internet Explorer SAY OPEN INTERNET EXPLORER To create a new e mail message from Apple s M...

Page 32: ...ome Welcome Closing ViaVoice 1 When you have finished with this tutorial SAY QUIT SPEAKPAD Or you can select Quit SpeakPad from the menu 2 ViaVoice will prompt you to save the speech session If you wa...

Page 33: ...from the SpeakPad Help menu by using the voice command SAY INFORMATION CENTRAL or by clicking the ViaVoice Help link in the Mac OS X Help Center Viewing the PDF Files The following files are availabl...

Page 34: ...noise you should create a different Voice Model for each location For example you can create a Home Voice Model and an Office Voice Model Open the ViaVoice UserSettings window to create another Voice...

Page 35: ...e features are designed to help you obtain the best possible results from your ViaVoice experience If you would like to get better acquainted with the ViaVoice menu tools and other components such as...

Page 36: ...32 Viewing the Help Files...

Page 37: ...Guide Using the ViaVoice SetupAssistant The components of the ViaVoice SetupAssistant include the following Audio Setup Analyze My Voice Analyze My Documents The ViaVoice SetupAssistant starts when yo...

Page 38: ...r recognition accuracy As you read a story ViaVoice learns how you pronounce words You can create more than one Voice Model if you are going to be dictating in different environments with different ba...

Page 39: ...tant allows you to restart at the point you left off The window also shows you the percentage of the story already processed Analyze My Documents One of the best ways to increase your personal vocabul...

Page 40: ...l order The Frequency column shows the number of times each word appears in the document sorted numerically beginning with the highest number of occurrences To view the different contexts for a partic...

Page 41: ...rection is only available in SpeakPad Once you dictate into SpeakPad you can easily edit format and transfer your text into other supported applications 1 Open SpeakPad from the ViaVoice folder 2 Begi...

Page 42: ...ting words as you dictate in SpeakPad updates your personal vocabulary which helps improve recognition accuracy by immediately teaching ViaVoice new words and phrases This way if you say the word agai...

Page 43: ...word 1 If you find that a word that you dictated is misrecognized SAY CORRECT TEXT where text is the actual word that is incorrect 2 SAY DELETE THIS Correction Voice Commands To display a list of avai...

Page 44: ...ported transfer programs listed in the What Can I Say window highlight the text and use the COPY THIS and PASTE THIS commands to move your dictated or typed text to another application of your choice...

Page 45: ...a list of text editing and text formatting voice commands look in the What Can I Say window For more information see Navigating With Commands on page 45 Dictating Punctuation Use commands for punctua...

Page 46: ...ictating your document Do not run the words together as at first you might tend to speak quickly Be patient and slow down a bit Over time you will find that you can increase your rate of speaking with...

Page 47: ...ods below to spell out letters Spelling with letters Say any letter of the alphabet to spell out words Spelling with the Phonetic Alphabet Say any letter of the phonetic alphabet such as Alpha Delta D...

Page 48: ...ding upon the surrounding words in that sentence Select the desired format for the Date Time Currency and Measures from the Then You Get column EXAMPLE SAY I sold three feet of rope on November third...

Page 49: ...thout pausing if there are multiple words 3 Pause briefly after you say the voice command then continue dictating your text This way ViaVoice can translate your speech into a voice command If ViaVoice...

Page 50: ...se scripts can perform any function that is scriptable on your computer The name of the script becomes a voice command that ViaVoice executes when you say it thereby speech enabling your favourite app...

Page 51: ...ication only works in that application 3 If you selected a shortcut for a specific application then you must click the Select button to choose an application Otherwise continue with the next step 4 En...

Page 52: ...ied page in Internet Explorer SAY JUMP TO favorite To move back one page SAY GO BACK To move forward one page SAY GO FORWARD Reading E mail Provided your e mail application supports the Select All and...

Page 53: ...ng the command name These voice commands do not have a recorded pronunciation available Follow these steps to train these voice commands 1 Select the voice command name 2 Select the Train This menu it...

Page 54: ...documents and e mail messages 1 Open the application 2 SAY READ ALL or highlight the text you want to read and SAY READ SELECTION The text selected is read using the currently selected system voice 3...

Page 55: ...speak the word 5 Click OK when you have trained the word If you want to check the quality of your recording click the Play button Working With Dictation Macros A dictation macro is a shortcut command...

Page 56: ...os button from the VoiceCenter drawer to open this window If you do not have text available to select click the New button in the Macro Editor window and type your text in the What Appears field 3 In...

Page 57: ...rent cursor position in the document If the system still does not recognize your macro names you should re train them Editing a Dictation Macro You can use a dictation macro with any application that...

Page 58: ...l from the list Backing Up a User If you use more than one computer you might want to copy your personal speech files from one computer to another You do this by backing up your user data on one compu...

Page 59: ...ored Topics and Vocabularies ViaVoice offers specialized Topics which are mini vocabularies containing words specific to a given field such as computers You can also add specialized Vocabularies offer...

Page 60: ...56 Managing ViaVoice Users...

Page 61: ...to customize ViaVoice components For more information see ViaVoice Preferences on page 65 CommandCenter Allows you to switch between the What Can I Say Correction and History windows For more informa...

Page 62: ...peech enabled Microphone Button Click to turn ON or OFF Speech Mode Buttons Switches between the three speech modes Dictation Command and Dictation and Command The default is Dictation and Command mod...

Page 63: ...of available voice commands Correction Displays the Correction window Preferences Use to customize functions of ViaVoice Macros Displays the Macro Editor window so you can create and edit dictation ma...

Page 64: ...ceCenter you can change the view There are three views available Zoomed In Zoomed Out and Minimized The default for the VoiceCenter is the Zoomed Out view To switch between views click the correspondi...

Page 65: ...oiceCenter Preferences panel appears 3 Make the desired changes to the following settings Speech Mode Select the speech mode you prefer at start up Command or Dictation and Command Window Adjust the s...

Page 66: ...ckbox to have your document saved automatically Enter the desired time interval in the minutes text box We suggest you select this checkbox to have your documents analyzed every time you save which up...

Page 67: ...peakPad on page 49 Read Selection Stop Reading This option reads any text you have highlighted in a computer generated voice You can use this feature to help you proofread your documents For more info...

Page 68: ...ation session information it can be quite large and take a while to save It can also take a while to re open To save your dictated text follow these steps 1 Click File and select Save or Save As 2 In...

Page 69: ...aVoice Preferences 1 In the VoiceCenter drawer menu click the Preferences button The ViaVoice Preferences window appears 2 To modify any settings click any icon to open the desired panel and make your...

Page 70: ...voice command WAKE UP You can click the microphone button to turn it back on To Activate Speech Select this checkbox to turn the microphone on or off by pressing a hot key Choose the function key F1 F...

Page 71: ...that reads your text and hear a sample played From the Speech Pitch and Voice Quality tabs adjust the sliders until you reach the desired settings From the Options tab select the hot key for reading t...

Page 72: ...Window tab found in ViaVoice Preferences by clicking on the CmdCenter icon The What Can I Say Correction and History tabs only allow you to modify the default Font settings 1 Click Set and select a ne...

Page 73: ...pse any of the folders in the window To display the What Can I Say window SAY WHAT CAN I SAY Alternatively you can select this item from the VoiceCenter drawer menu Some voice commands displayed in th...

Page 74: ...n and need to be trained are marked with the word UNTRAINED after the voice command Select the voice command and then select the Train This menu item from the View menu The Train Word window is used t...

Page 75: ...cording a Pronunciation 1 If the word does not sound like it is written type the word or phrase the way that you pronounce it in the Sounds like spelling field Remember to place a hyphen between the w...

Page 76: ...or let the recorder stop automatically when you finish speaking 5 If you want to check the quality of your recording click the Play triangle button 6 Click DONE when you have trained the selected voic...

Page 77: ...other settings for the selected word or phrase Add Word Or Phrase Opens the Train Word window and corrects individual words or words as a phrase It is recommended that you use this setting only to add...

Page 78: ...N HISTORY WINDOW ViaVoice SetupAssistant ViaVoice users must create their own Voice Model for each User of the application The speech recognition engine needs to understand the natural differences bet...

Page 79: ...the other assistants individually at any time such as when you need help with any audio or to learn proper microphone positioning 1 Open the SetupAssistant from the ViaVoice drawer or click the ViaVoi...

Page 80: ...Voice UserSettings window User Name Select a User Backup User Click this button to backup the User speech files If you have a backed up user and then uninstall ViaVoice for Mac OS X you can import tha...

Page 81: ...oice Model Then ViaVoice enables the next available Voice Model for the same User You cannot delete a Voice Model for a User who has only one Model Rename Click this button to change the Voice Model s...

Page 82: ...78 ViaVoice UserSettings...

Page 83: ...ensure your audio is working correctly and possible read an additional story ViaVoice recognizes voice commands as text Check that speech mode you are using on the VoiceCenter supports commands Use a...

Page 84: ...ntral button in the VoiceCenter drawer menu or click the Question mark button and select ViaVoice Help from the HelpCenter window where applications that contain a help file are listed as shown below...

Page 85: ...instructions to import the user For more information see ViaVoice UserSettings on page 76 2 From the ViaVoice application CD double click the Un installer icon and follow the on screen instructions S...

Page 86: ...82 Obtaining Technical Support Getting Help Getting Help Getting Help Getting Help Getting Help Getting Help Getting Help Getting Help Obtaining Technical Support...

Page 87: ...h ViaVoice is warranted by the manufacturer US Upgrade package does not include a microphone Refer to the warranty information that came with the microphone Any information concerning the microphone f...

Page 88: ...er in this document The furnishing of this document does not give you any license to these patents You can send license inquiries in writing to IBM Director of Licensing IBM Corporation North Castle D...

Page 89: ...the mutual use of the information which has been exchanged should contact IBM Corporation Department TL3 3039 Cornwallis Road Research Triangle Park NC 27709 2195 USA Such information may be availabl...

Page 90: ...ted States or other countries or both Apple AppleScript Mac and Macintosh are trademarks of Apple Computer Inc registered in the U S and other countries Microsoft is a registered trademark of Microsof...

Page 91: ...ference card pdf 29 80 CommandCenter 67 preferences 68 conventions 3 correction 23 commands 25 Correction window 24 38 hands free correction 38 playback text 25 tips 30 Correction window 72 available...

Page 92: ...phone 12 password 7 problems 9 quick setup guide 4 troubleshooting 79 uninstalling 81 voice model 11 internet commands 27 introduction 1 K KSD editor 46 47 L list of voice commands 49 M Mac about ViaV...

Page 93: ...18 menus 63 opening files 63 playback dictation 49 quitting 28 reading text 50 starting 17 speech mode 58 command 45 spell mode 43 spelling methods 43 spelling words 43 starting ViaVoice 15 support 8...

Page 94: ...estore users 55 sample macro 53 setup 11 SpeakPad 17 37 62 spell mode 43 story 11 13 system requirements 1 technical support 82 text editing 41 text formatting 41 tips 30 tool tips 60 topics 55 77 tra...

Page 95: ...de 91 W web pages 48 What Can I Say window 49 CommandCenter 69 components 70 dictation 26 displaying 26 navigation 26 training a word or phrase 22 views 26 word processor 17 working with numbers 25 Z...

Page 96: ...92 Index...

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