3M Staff Workstation 795 Staff Manual Download

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Staff Workstation

Model 795

Staff Guide

Library Systems

3M Center, Building 225-4N-14

St. Paul, Minnesota 55144-1000

www.3M.com/library

78-8123-9058-7 Rev. C

Summary of Contents for Staff Workstation 795

Page 1: ...Staff Workstation Model 795 Staff Guide Library Systems 3M Center Building 225 4N 14 St Paul Minnesota 55144 1000 www 3M com library Copyright 2002 2004 2005 3M All rights reserved 78 8123 9058 7 Rev C ...

Page 3: ... and Regulations 7 EMC Compliance Europe 7 Introduction 8 Staff Workstation Configurations 9 Standard Configuration 9 Local Configuration 9 Remote Configuration 9 RFID Tags versus Barcodes 10 About D8 Security 10 Conversion Software 10 Components 10 Electronics Enclosure with computer 10 Memory Card Drive 11 Workstation Upper Unit 11 Keyboard Wedge Standard Configuration only 11 Software Wedge Loc...

Page 4: ...ly 30 Number of Items if enabled 31 Verify 31 Staff Settings 32 Adjusting the Sound Volume 33 Setting the Language for the User Interface 34 Using the Autosize setting 35 Using the Always on Top setting 35 Search Lists All Configurations 36 Lists Digital Data Manager DDM and Memory Cards 36 To Begin Using Lists 36 Enabling and Disabling Search Lists 37 Viewing Database Information 37 Appendix 38 I...

Page 5: ...ict all of the possible hazards and this list should not be a substitute for your judgment and experience Before you install and use this equipment please read and observe all safety information and instructions in this manual If you are unsure about any part of this installation or of the potential hazards discussed please contact your supervisor immediately Intended Use Statement The Staff Works...

Page 6: ...or CAUTION and a safety message The signal words and symbols and their meanings are shown below In addition to the symbols and words explained previously each safety message Identifies the hazard Describes what you can and should do to avoid the risk of exposure to the hazard Describes the probable consequences of not avoiding the hazard DANGER means you and or someone else WILL be KILLED or SERIO...

Page 7: ... other people Avoid any awkward reaching for library items WARNING Possibility of counter top mounted Staff Workstations tipping over Ensure that the on counter mounting skirt is secured to the counter top with 3M Command Adhesive strips WARNING Danger of explosion if internal lithium battery is incorrectly replaced Replace the battery only with the same or equivalent type recommended by the manuf...

Page 8: ...her than those specified herein may result in hazardous laser light exposure CAUTION Flickering or color variations may occur on CRT type monitors placed in proximity to the Staff Workstation due to its electromagnetic properties Maintain a separation of at least 18 in to 48 in 457 mm to 1 219 mm between CRT type monitors and the Staff Workstation The required separation distance varies depending ...

Page 9: ...The signal words and symbols and their meanings are shown below DANGER means you and or someone else WILL be KILLED or SERIOUSLY HURT if you do not follow these instructions WARNING means you and or someone else MAY be KILLED or SERIOUSLY HURT if you do not follow these instructions The following labels may also be applied to the equipment Refer to accompanying documents Risk of electric shock Ref...

Page 10: ...ubchapter J IEC 60825 1 1977 and EN 60825 1 1996 110 W 2 5 1 5 A 50 60 Hz 100 120V 200 240 V 3M Library Systems St Paul Minnesota 55144 1000 Model 795 Staff Workstation S N L 0678 BACKLIGHT CONTAINS MERCURY DISPOSE ACCORDING TO LOCAL STATE AND FEDERAL LAWS Figure 1 Safety Label Locations ...

Page 11: ...Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation FCC ID DGF LSD795 NO MODIFICATIONS Modifications to this device shall not be made without the written consent of The 3M Company Unauthorized modifications may void the authority ...

Page 12: ... if a 3M Tattle Tape security strip is present This function is not available for security provided by D8 RFID tags Read Tags Read and display the RFID tag information The workstation can be set up to match its intended functional requirements whether as a backroom check in unit or as a front counter utility machine that checks items in and out and occasionally is used for special processing of it...

Page 13: ...ays on top and autosize Always on top keeps the Companion user interface visible on the screen regardless of other applications being used and autosize shrinks the Companion user interface while not in use to free screen space for other uses as shown below Your library s circulation system software and the Companion user interface software are installed on the Staff Workstation computer Electronic...

Page 14: ...n system Conversion Software As an option the workstation can also be used to convert bar coded items to RFID technology A related product the 3M Conversion Station uses software that converts bar coded items to RFID technology The same conversion software used in the Conversion Station can be run on the Staff Workstation and used to convert items Refer to Running Conversion Software on the Staff ...

Page 15: ...n monitor c optional The Staff Workstation also includes a keyboard and mouse not shown Figure 4 Workstation Upper Unit c b a A diagnostic program for the touchscreen monitor is included with the Staff Workstation Refer to the 3M Staff Workstation Model 795 Administrator s Guide for the procedure to calibrate the touchscreen Keyboard Wedge Standard Configuration only A keyboard wedge a may be inst...

Page 16: ...ation is not active when an item is processed on the Staff Workstation you are prompted to select an application in the Select Target Application window If you need to change the target application follow these steps 1 Start the target application Normally this is the library circulation system 2 Start the Companion UI refer to Startup Procedure on page 14 3 Press Ctrl Alt t to display the Select ...

Page 17: ...eyboard Press the Ctrl key twice in rapid succession to change the selected computer Using the Select Press the Select button on the front of the KVM switch box to change the selected computer The indicator lights on the front of the KVM switch show which computer has keyboard monitor mouse control The On Line light indicates that the corresponding computer is connected to the KVM switch The Selec...

Page 18: ...er you apply power to the Staff Workstation The software takes a few seconds to load Local Configuration The Companion user interface appears on the screen after you apply power to the Staff Workstation The software takes a few seconds to load Remote Configuration Make sure the KVM switch is set to the library computer Double click on the desktop to start the Companion user interface UI The Compan...

Page 19: ... a complete shut down of the Staff Workstation computer You will need to turn off the power switch on the workstation once Windows has shut down Exit and restart computer Restarts the computer 3 Click OK The option you select is retained For example if you select Exit and shutdown computer that option is selected the next time the Exit pop up appears 4 When Windows has completely shut down switch ...

Page 20: ... switch Companion UI Operations menu Remote Configuration 1 Make sure the KVM switch is set to the library computer 2 Click Exit in the Operations menu of the Companion user interface UI 3 Press the Ctrl key twice quickly to toggle the KVM switch to the Staff Workstation computer 4 Click Shutdown in the Windows Start menu 5 Click Shutdown the computer and then click Yes 6 When Windows has complete...

Page 21: ...ing the Staff Workstation Standard configuration 1 Select the Operation either check in a or checkout b 2 Select the Number of Items to Process if enabled If the library Administrator has configured the workstation to display Number of Items buttons select the number of items to process If no Number of Items buttons appear the default setting one item at a time is in effect and you cannot select t...

Page 22: ...arcode If an RFID tag is present the workstation reads the tag If an RFID tag is not present the workstation goes into scan mode which means the barcode scanner is turned on after a short delay and the workstation reads the barcode 5 If you are using Tattle Tape strips for security you will hear one of the following sounds A thump indicating an item was secured or unsecured A beep indicating that ...

Page 23: ...and check out buttons Hotkeys have been assigned in the Companion software adminstrative settings Refer to the Staff Workstation Model 795 Adminstrator s Guide for further information on hotkeys 2 Select the number of items to process in the Items menu if enabled 3 Follow the Instructions Instructions appear in the Message area such as Present Items When a confirmation for an action is required a ...

Page 24: ...ht This determines which application receives the item ID or other information To set the target application refer to Software Wedge Local and Remote Configurations only on page 12 of this guide Select Target Application window 5 If you are using Tattle Tape strips for security you will hear one of the following sounds A thump indicating an item was secured or unsecured A beep indicating that the ...

Page 25: ...books the spine should be touching the back wall Within inside of the edge sensors on the deck b and Covering at least two adjacent inner sensors c 6 5 4 3 2 1 Figure 8 Correct placement on deck top view c a b Oversize Items If the item cannot fit between the edge sensors on screen instructions enable you to process the item Refer to the following pages for examples of correct and incorrect placem...

Page 26: ...orrect Placement for Barcoded Items Incorrect Placement for Barcoded Items 795 OG 001 Patron Card Move Item to Back Wall CD Move Item Under Scan Line Book Scanner and barcode placement in your library may be different than shown above ...

Page 27: ...Placement of Bar coded Items Parallel Barcodes Correct Placement for Barcoded Items Incorrect Placement for Barcoded Items Patron Card CD Move Book Left Move Book Left and to Back Wall Book Move Book Left ...

Page 28: ...dge sensors left Covering three adjacent non edge sensors left Covering two adjacent non edge sensors center Covering three adjacent non edge sensors right Covering two adjacent non edge sensors right For books the spine or binding must be against the back wall of the deck ...

Page 29: ...nt of Items with RFID Tags Warnings Oversize Book Left Oversize Book Right Oversize Book Covering Deck Oversize books produce a warning sound On screen instructions assist you in processing the items in this case ...

Page 30: ... Placement of Items with RFID Tags Incorrect Move Item to Back Wall Move Item to Back Wall Edge Condition Covering Only One Sensor For books the spine or binding must be against the back wall of the deck ...

Page 31: ...ry circulation system 5 Security Turns the security function on and off Companion UI menu item 6 Send ID Turns the Send ID function on and off When on the item ID is sent to the circulation system Companion UI menu item 7 One Item Causes the Staff Workstation to expect one item to process at a time Companion UI menu item 8 Two Items Causes the Staff Workstation to expect two items to process at a ...

Page 32: ... the circulation software Companion UI Staff screen menus Messages Messages appear in the message area in the Standard UI and Companion UI When a confirmation for an action is required a button appears on the right side of the message area as shown in the figure to the right The button that appears is the default action so you can press the Enter key on the keyboard touch the button or click to se...

Page 33: ...deck and Covering two adjacent non edge sensors sensors that are next to each other 3 Position the item until the RFID tag is read or the barcode is under the scan line When an item is processed you may hear a thump indicating that the status of the security strip was changed and the item ID was sent to the library circulation system If user confirmation is required a button appears on the right s...

Page 34: ... the designated area The item should be Touching the back wall for books the spine should be touching the back wall Within or inside of the edge sensors on the deck and Covering two adjacent non edge sensors sensors that are next to each other 3 Position the item until the RFID tag is read or the barcode is under the scan line When an item is secured or unsecured you hear a thump which indicates t...

Page 35: ...tation When the verifier detects a secured security strip in an item a green light located on the back wall of the workstation deck is turned ON Otherwise the green light is OFF This function works with security strips only It does not apply to D8 tags To turn verify functions on and off For the Standard configuration Select or de select the button This turns the Verify function ON or OFF For Loca...

Page 36: ...ministrative Settings window which is accessed through the Staff Settings window in the Staff Workstation software Companion UI Settings menu use to turn the Autosize and Always on top functions on or off ON checked OFF not checked You can also use the Settings menu to select a different Language for the Companion user interface The Staff Settings window Companion UI Staff screen Settings menu a b...

Page 37: ...drag the volume adjustment bar up or down to the desired setting You can also press the Up and Down arrow keys on the keyboard to adjust the setting 3 Click the Close button For Local and Remote Configurations 1 Click the Volume icon in the Windows taskbar The volume control appears 2 Adjust the sound volume by using the mouse to drag the volume adjustment bar up or down to the desired setting You...

Page 38: ... Administrative Settings window 2 Click the OK button in the Staff Settings window The languages that appear in the Staff Settings window can be changed through the Administrative Settings window refer to the Staff Workstation Model 795 Administrator s Guide Staff Settings window 1 2 For Local and Remote Configurations 1 From the Settings menu click Language 2 From the Language list select one of ...

Page 39: ...the full Companion UI Using the Always on Top setting If you select Always on top The Companion UI is always visible on the screen You can still use the Minimize button to remove the Companion UI from the screen If you do not select Always on top The Companion UI is not necessarily always visible on the screen when it is running However it is represented in the taskbar at the bottom of the screen ...

Page 40: ...and Memory Cards The DDM software package processes the order lists and search lists you extracted from your library s circulation system and exports them to a memory card You load the memory card into the Staff Workstation memory card drive and use the lists on the memory card as a basis for searching Some libraries may elect to export their search lists onto the unit s hard drive For more inform...

Page 41: ... processed The notification states that the item is on a search list The search list feature is not available if search list processing is disabled to the Staff Workstation Model 795 Administrator s Guide for information on enabling search lists Search Lists window Viewing Database Information The Database Information window allows you to review the attributes of the Memory Card Database such as w...

Page 42: ...whole sets only and a partial set is detected user confirmation is required to process the set No Activity If there is no activity on the workstation for a period of time defined by the administrative settings the workstation reverts to its default operation for example Read Tags Only Check in or Check out Running Conversion Software on the Staff Workstation You can run the conversion software on ...

Page 43: ...puter 3 To start the conversion software Click the Conversion Station icon on the desktop or At the Windows desktop select Start Programs 3M Library Systems 3M Conversion Station 3M Conversion Station The Conversion Station software takes a few seconds to load For details on using the conversion software refer to the 3M Conversion Software Staff Guide for Staff users and the 3M Conversion Software...

Page 44: ...ible to read the data If this happens you may have to use Windows to reformat the memory card Wait until the activity light on the memory card drive stops flashing For Remote Configuration If you re using the Remote configuration use the KVM switch to change the selected computer to the Staff Workstation computer 1 From the Windows Desktop double click My Computer 2 Right click on the Removable Dr...

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