Setup and Testing
HFA3 Instructions for Use
2660021166131 Rev. A 2018-11
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2. If the HFA3 is connected to FORUM or an EMR system, you may choose between All Patients
and Scheduled Patients. Select Scheduled Patients and choose between Today, Tomorrow,
Week, or Time Span from the drop-down menu.
3. Enter a combination of Last name, First name, Patient ID, Referring physician, Accession
number, Visit date), Date of birth, and Modality.
Note: Many of the search terms listed above are only effective in certain contexts. A search on
Referring Physician and Date of Birth will work only when All Patients has been selected.
You can only search on Accession Number, Modality, with use of a date range, when
connected to EMR systems that support these searches. Scheduled Patients
must also be
selected when searching for an Accession number.
4. Select Search to search the patient database.
5. Highlight a patient from the search results and choose the Select button.
6. Select the Reset button to clear all fields.
Add New Patient
If the patient is not in the database create a new patient record by selecting the Add button. Fill in
the required entries: Last name, First name, Gender, and Date of Birth (DOB). For DOB, type in
month, day, then year, or choose the correct date from the drop-down calendar and select OK.
Patient age will then appear. Patient ID is automatically generated if the Auto-generate patient ID
setting is turned on under
“General Settings,” on page 3-11
. The patient is identified in the device
by ID and DOB.
If the HFA3 is connected to FORUM, the new patient is saved to the FORUM archive if data export
has been enabled. For EMR systems, we recommend adding new patients to the system and
importing to the instrument using work lists.
Note: It is possible to create two records for the same patient with the same name, gender, DOB,
and Patient ID if the Issuer of ID differs between the two records. Do not add a new patient unless
you are sure the patient does not currently exist in the database.
Confirm or Change Patient Information
Review and confirm that the patient information displayed on the screen is correct.
Local Database Mode
Change Patient Information by selecting First Name, Last Name, Gender, ID number and/or Date of
Birth to edit the fields. Changes are visible only after the patient selection screen is refreshed by
navigating away from and back to the screen, or by selecting another patient and then selecting the
first patient again.
Note: All changes are logged.
FORUM and EMR Connected Modes
Patient records obtained from FORUM, DICOM compatible, and non-DICOM EMR systems should
not be edited on the instrument. Changes should be made to the patient record stored on the server
and the patient record retrieved again from the server prior to testing. Patient records will be
updated.
When patient records are imported from an EMR, they are reconciled with local records as follows:
• Same ID and Issuer of ID, different name, date of birth, or gender: The local record is
updated to match the EMR record.
• Different ID or Issuer of ID: A new patient record is generated.
