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Xerox Legacy 4110, User Manual

The Xerox Legacy 4110 is a powerful copier that offers seamless performance while delivering high-quality results. To assist users in utilizing this exceptional machine, we provide a comprehensive manual with copier basic operations instructions. Download this manual for free from manualshive.com and unlock the full potential of your copier.

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Xerox 4590/4110 Copier/Printer User Guide

4-76

4. Mailbox Management

Configure/Start a Job Flow

Operations supported in Job Flow Configure/Start and their 

references are described below.

Create a Job Flow

Job Flow is a feature for executing a series of registered actions.
A Job Flow operates on documents stored in a mailbox and are 

started in the following ways: 

1.

Manually or automatically start a Job Flow when a document is 
stored to a mailbox, or 

2.

Select a Job Flow to act on documents already stored in a 
mailbox. 

To start a Job Flow, you must first link a mailbox with the Job Flow. 

When set to start automatically, documents are automatically 

processed by the Job Flow when they are stored in the mailbox.

KEY POINT:

Job Flows created from 

Check Mailbox

 can only be 

used/edited/duplicated/deleted from within that mailbox. These 

types of Job Flows are not displayed in the 

Job Flow Sheets 

screen.
Features that can be registered are listed below.

Forwarding Methods and Limits

Multiple forward recipients can be configured for each forwarding 

method.

•

FTP
Forward via FTP. Up to 2 recipients can be specified. 

•

SMB
Forward via SMB. Up to 2 recipients can be specified. 

•

Mail
Forward via E-mail. Up to 100 recipients can be specified.

Summary of Contents for Legacy 4110

Page 1: ...Xerox4590Copier Printer Xerox4110Copier Printer User Guide Version 3 2 January 2008 ...

Page 2: ...rands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged Microsoft MS DOS Windows Windows NT Microsoft Network and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and or other countries Novell NetWare IntranetWare and NDS are registered trademarks of Novell Inc in the United ...

Page 3: ...creen 1 12 Power on off 1 12 Powering on 1 12 Powering off 1 13 About the circuit breaker 1 13 Power Saver Mode 1 14 Exiting the Power Saver Mode 1 14 2 Copy 2 1 Copy Procedure 2 1 Step 1 Load Documents 2 1 Step 2 Select Features 2 4 Step 3 Enter the Quantity 2 6 Step 4 Start the Copy Job 2 6 Step 5 Confirm the Copy Job in the Job Status 2 7 Cancel the Copy Job 2 9 Change the copy quantity 2 10 In...

Page 4: ...mage Shift 2 43 Image Rotation 2 46 Mirror Image Negative Image 2 48 Original Orientation 2 49 Output Format tab 2 50 Booklet Creation 2 51 Covers 2 55 Transparency Separators 2 58 Multiple Up 2 59 Poster 2 61 Repeat Image 2 62 Annotation 2 64 Watermark 2 75 Tab Margin Shift 2 78 Output Orientation 2 79 Folding 2 80 Preset Repeat Image 2 81 2 Sided 2 82 Finishing 2 82 Job Assembly tab 2 86 Build J...

Page 5: ... 15 Recipient Name Email Address 3 15 From 3 17 Subject 3 18 Delete 3 18 Change 3 19 From 3 19 Subject 3 20 Message Contents 3 20 Scan to Mailbox 3 21 Document List 3 22 Job Templates 3 23 Scan to FTP SMB 3 25 Transfer Protocol 3 25 Address Book 3 26 Specify a Forwarding Destination 3 27 Lighten Darken 3 28 2 Sided Originals 3 28 Original Type 3 28 File Format 3 28 Basic Scanning 3 29 Lighten Dark...

Page 6: ...anning Kit only 3 47 Split Send 3 48 File Name 3 48 Document Name 3 49 File Name Conflict 3 50 Reply To 3 51 Read Status MDN 3 52 4 Mailbox Management 4 1 Check Mailbox Procedure 4 1 Step 1 Open the Check Mailbox screen 4 1 Step 2 Select a mailbox type 4 2 Step 3 Select a mailbox 4 2 Step 4 Check Select mailbox documents 4 4 Step 5 Perform maintenance on mailbox documents 4 4 Select Copy Print Job...

Page 7: ...Punching Screen 4 26 Covers 4 27 Front Cover Quantity 4 28 Annotation 4 29 Stamp Screen 4 30 Stamp Position Screen 4 31 Date Screen 4 32 Date Position Screen 4 33 Page Number Screen 4 34 Page Number Total Pages N Screen 4 35 Page Number Print On Screen 4 36 Watermark 4 37 Watermark Text Screen 4 38 Watermark Text Effect Screen 4 39 Document Name 4 40 Printing Copy Print Job Documents 4 41 Document...

Page 8: ...ow 5 3 Step 3 Confirming Changing a Job Flow 5 3 Step 4 Starting a Job Flow 5 3 Job Flow List 5 4 Job Flow Sheet Filtering 5 4 Confirming Changing Job Flow 5 5 6 Stored Programming 6 1 Stored Programming Overview 6 2 Registering Deleting Renaming Stored Programs 6 2 Registering a Stored Program 6 3 Registering Stored Program Build Job 6 5 Deleting Stored Programs 6 6 Naming Renaming a Stored Progr...

Page 9: ...ray settings from the All Services screen 7 19 Change confirm the DEFAULT tray settings System Administration 7 23 Copy print on tabs 7 28 Copy job with tabs 7 28 Network print on tabs with the PCL print driver 7 29 Network print on tabs with the PS print driver 7 30 8 Job Status 8 1 Job Status Overview 8 2 Checking Current Pending Jobs 8 3 Checking Completed Jobs 8 4 When jobs are not completed c...

Page 10: ...4 User Account Billing Meter 9 15 Reset Job Counters 9 17 Print Report List 9 18 Job Status 9 19 Copy Mode Settings 9 20 Print Mode Settings 9 21 Scan Mode Settings 9 22 Mailbox List 9 23 Job Counter Report 9 25 Auditron Administration 9 25 Text Effect Sample List 9 28 Consumables 9 29 Faults 9 30 10 Maintenance 10 1 Replacing Consumables 10 1 Replacing Toner Cartridges 10 2 Replacing the Waste To...

Page 11: ...omputer 11 25 Unable to Send the Scanned Document over the Network FTP SMB 11 26 Problems with Sending E mail 11 27 Image not What was Expected 11 27 Error Code 11 30 Other Errors 11 30 Paper Jams 11 48 Paper Jams in Trays 1 4 11 49 Paper Jams in Transport Unit 4 11 50 Paper Jams in Duplex Module 3 11 51 Paper Jams in Tray 5 Bypass 11 53 Paper Jams in optional Trays 6 and 7 High Capacity Feeder Tr...

Page 12: ... Capacity Feeder Unit 11 77 Paper jams in Lower Left Cover 11 77 Paper jams at lever 1a and Knob 1c 11 78 Paper jams at lever 1b 11 79 Paper jams at lever 1d 11 80 Document Jams 11 81 Document jams at cover 11 81 Document jams at output area 11 84 Stapler Faults 11 85 Staple jams in the staple cartridge 11 86 D Finisher 11 86 D2 Finisher 11 88 Staple jams at staple cartridge for booklet 11 90 Solv...

Page 13: ...rmation and Notices 13 1 Safety notices 13 1 Electrical safety 13 1 Disconnect device 13 2 Laser safety 13 3 North America 13 3 Europe and other markets 13 4 Safety standards 13 4 North America 13 4 Europe and other markets 13 4 Maintenance safety 13 5 Operational safety 13 5 Ozone safety 13 6 Notices 13 7 Radio frequency emissions 13 7 FCC in the USA 13 7 In Canada ICES 003 13 7 Regulatory inform...

Page 14: ...erox 4590 4110 Copier Printer User Guide xii Table of Contents Environmental notices for the USA 13 14 Product recycling and disposal 13 15 North America 13 15 European union 13 15 Other countries 13 15 ...

Page 15: ...ng paper jams daily care and safety information System Administrator Guide System Administrators use this guide to set up the machine defaults settings and the network environment PostScript User Guide This guide provides information for installing print driver configuring the printer environment and other information related to the CentreWare Utilities CD ROM Customer documentation updates You ca...

Page 16: ...Xerox 4590 4110 Copier Printer User Guide 1 2 1 Product overview Machine components WARNING To prevent personal injury do not touch any labeled area that indicates High Temperature 12b 12a ...

Page 17: ...er Open this cover to replace the toner cartridge 8 Tray 1 2 3 4 Contains the media used for copy or print output 9 Locking casters Locks the wheels of the machine Lock these casters after moving the machine to its installation site 10 Bottom left cover Open this cover to remove paper jams 11 Front cover for the optional Trays 6 and 7 Open this cover to access the bottom left cover This cover and ...

Page 18: ...Xerox 4590 4110 Copier Printer User Guide 1 4 1 Product overview ...

Page 19: ...scanned documents here 20 Document Stopper Holds large document such as 11 x 17 in A3 in place When not in use position it upward 21 Waste toner container cover Open this cover when removing the waste toner bottle 22 Waste toner container Collects used toner 23 Fuser Fuses the printed image on the paper The Fuser is extremely hot and will cause injury if jam clearing instructions are not followed ...

Page 20: ...Xerox 4590 4110 Copier Printer User Guide 1 6 1 Product overview D Finisher ...

Page 21: ... you select Bi Fold or Bi Fold Stapling 32 Booklet output tray button Press this button to deliver and retrieve booklets from the output area 33 Right cover Open to clear paper jams replace staples clear jammed staples or remove the scraps from the puncher 34 Staple cartridges for booklet There are two staple cartridge for booklet Remove this cartridge to replace staples and clear staple jams 35 S...

Page 22: ...iner for staple waste remove this cartridge when full D2 Finisher only 43 Right cover Open to clear paper jams replace staples clear jammed staples or remove the scraps from the puncher 44 Post process inserter Cover Transparency separator tray Tray 8 Load paper for cover or transparency separators Paper loaded here is not used for copying 42 Staple waste container Container for staple waste remov...

Page 23: ...l and Touch Screen The following describes the names and functions of components on the control panel No Component Function 1 Control panel Allows keypad selection of features 2 Touch Screen Allows selections to be made simply by touching a button on the screen 3 Copy Custom 2 Custom 3 Use for the copy feature or for a custom feature ...

Page 24: ... have entered the wrong numerical value or if instructed by the U I 12 Log In Out This button is used by the System Administrator to log into the System Administration mode or Login Setup Auditron Administration mode 13 Machine Status Press this button to check the machine status meters and the state of consumables and print reports 14 Review Press this button to open the Review screen in order to...

Page 25: ... to make the changes for you Attach the labels included in this product when you have changed the assignment If you have used a feature for which no label is provided use a blank label and write down the feature using a permanent marker and attach it to the appropriate Custom button Customizing the All Services Screen You can customize the types of features and the location of buttons on the All S...

Page 26: ... is on the machine will take about 5 minutes to warm up before you can start making copies Turn the machine off at the end of the day or when it is not in use for a long period of time Also use Power Saving feature when not in use for a while to reduce the power consumption CAUTION Switching off the power of the machine may cause loss of data being processed For information about power saving feat...

Page 27: ...ng imported from computer 2 Press the power switch to the position KEY POINT Power off processing is performed internally on the machine for a while after the power switch is turned off Therefore do not unplug the power cord from the power outlet immediately after turning the power switch off NOTE If you turn the power back on after turning it off first make sure that the display on the UI has gon...

Page 28: ...ime The machine then enters the Sleep mode if a further preset time elapses Here are two examples If Low Power mode is set to 15 minutes and Sleep mode is set to 60 minutes Sleep mode activates after 60 minutes of total inactivity not 60 minutes after Low Power mode begins If Low Power mode is set to 15 minutes and Sleep mode is set to 20 minutes Sleep mode activates 5 minutes after Low Power mode...

Page 29: ...nly documents of standard sizes For documents that of not of a standard size input the size in the Original Size field For information about entering a custom size refer to Original Size on page 2 36 NOTE The standard document sizes that can be auto detected depend on the Paper Size Settings in the System Administration mode For more information refer to Paper Size Settings in the System Administr...

Page 30: ...olded or creased documents on the document glass because they may cause paper jams if placed in the DADF 1 Remove any clips and staples before loading the document 2 Adjust the movable document guides to just touch the edge of the document stack 3 Load the document and ensure the Confirmation indicator lights to show that the document has been loaded correctly ...

Page 31: ...Size Settings in the System Administration mode For more information refer to Paper Size Settings in the System Administration Guide CAUTION When copying a thick document do not use excessive force to press it against the document glass The glass may break and cause an injury WARNING When making copies with the document cover open avoid looking directly at the copy lamp Direct eye exposure can cau...

Page 32: ...u can select one from the Copy screen NOTE The features displayed depend on the configuration of the machine To use the Login Setup feature or Auditron Administration feature you need a UserID and Password or just a UserID For information about UserIDs and Passwords contact the System Administrator 1 Press the All Services button 2 Select Copy 3 If the previous settings remain press the Clear All ...

Page 33: ...data from the Mailbox or change settings For details about Copy Save and Save Only refer to Save Scanned Documents on page 2 12 Also refer to Check Box in the System Administration Guide for details about check mailbox NOTE The features displayed are different according to the machine configuration To use the Login Setup feature or Auditron Administration feature you need a UserID and Password or ...

Page 34: ...ress the C button and enter the correct value Step 4 Start the Copy Job 1 Press the Start button NOTE If a problem occurs an error message appears on the display Solve the problem in accordance with the message on the display You can set the next job during copying If You Have Another Document If you have another document select the Next Original on the touch screen while the current document is b...

Page 35: ...b Assembly Build Job On NOTE 2 When using the document feeder load the next document after the machine has finished scanning the first document 2 Load the next document 3 Press the Start button If you have more documents load the next document and press the Start button 4 When all documents have been scanned select Last Original Step 5 Confirm the Copy Job in the Job Status 1 Press the Job Status ...

Page 36: ...Xerox 4590 4110 Copier Printer User Guide 2 8 2 Copy 2 Confirm the job status NOTE Use the up button and down buttons to navigate between screens ...

Page 37: ...h screen or press the Stop button on the Control Panel 2 Select Stop 3 If the screen of step 1 does not appear press the Job Status button 4 Select the job to cancel and then select Stop NOTE If the job is a short one the job may complete before being able to cancel it Stop button Job Status button ...

Page 38: ...ontrol panel 2 Select Change Quantity on the touch screen 3 Specify the quantity using the numeric keypad 4 Press the Start button on the control panel NOTE The quantity entered must be greater than the quantity already copied If you enter a quantity that is the same number as that which has been copied no additional copies will be made Stop button ...

Page 39: ...e 2 Place a document in the document feeder or on the document glass and change the feature settings as required 3 Specify a desired output quantity by using the numeric keypad 4 Press the Start button 5 When the interrupt copy job is completed press the Interrupt button NOTE The Interrupt indication is no longer lit this informs you that the job interrupt mode is canceled or completed If you plac...

Page 40: ...8 5 x 11 inch or A4 portrait This figure should only be used as a guide since the maximum scanned pages depend on the types sizes and direction of the document Up to 100 copied and printed documents can be stored altogether 1 On the All Services screen select Copy 2 Select Copy Save or Save Only 3 Specify the mailbox to save data NOTE If a password is set for the mailbox the password entry screen ...

Page 41: ...lbox then appears at the top of the list No of Documents When a mailbox is selected which contains documents the number of stored documents is displayed Document List Select a box and press this button to check or delete documents stored within Document List Check or delete documents stored within a box 1 From the All Services screen select Copy Then select Copy Save or Save Only and specify the m...

Page 42: ... selected which contains documents the number of stored documents is displayed Select All Select to choose all documents stored in the box Delete Use to delete selected documents Yes No Use this to confirm deletion of the selected document It is valid only when selecting one document Document Details Displays additional information about the selected document ...

Page 43: ...he Basic Copying screen that appears first Reduce Enlarge 1 In the Reduce Enlarge area select the copy ratio 100 Copies are made at the same size as the document Auto The copy ratio is automatically set based upon the document and paper sizes specified in Paper Supply and the document is copied to fit in the specified size NOTE If you select Auto specify a value other than Auto for Paper Supply ...

Page 44: ...hen Independent X Y is Selected and When Calculator is Selected for more information When Reduce Enlarge Preset is Selected You can select from preset standard copy ratios 1 From the Basic Copying screen select More and then select Preset 2 Select the copy ratio 100 Copies are made at the same size as the document Auto The copy ratio is automatically set based upon the document and paper sizes and...

Page 45: ...nt Note that even if the border erase is set to 0 inches 0 mm the edge of the copied document sometimes appears dirty or image loss sometimes occurs depending of the size of the original When Variable is Selected You can enter any ratio for copying Set the ratio within the range from 25 to 400 in 1 increments 1 Select Variable 2 Specify the ratio with the numeric keypad or the up and down buttons ...

Page 46: ...er size and the document is copied at a slightly reduced size to prevent image loss If this option is selected a check mark appears in the Copy All check box KEY POINT If you select Copy All you need to set border erase dimensions to 0 inches 0 mm depending on the size of the original document Note that even if the border erase is set to 0 inches 0 mm the edge of the copied document sometimes appe...

Page 47: ...utomatically selects the tray loaded with the appropriate paper and makes copies NOTE If you select Auto you must specify a value other than Auto for Reduce Enlarge Trays 2 to 5 Select from preset paper trays You can change the paper trays to display For more information about settings in the System Administration Guide refer to Paper Supply Button 2 Paper Supply Button 3 Paper Supply Button 4 or ...

Page 48: ...e 2 Select the Bypass paper tray 3 Select the paper size and paper type 4 Select Save to keep your changes Auto Based on the document size and set ratios the machine automatically selects the tray loaded with the appropriate paper and makes copies Trays 1 to 4 and optional HCF trays 6 and 7 You can select paper from six different trays if you have the optional HCF attached Bypass The Tray 5 Bypass...

Page 49: ...Select the Bypass paper tray 3 Select the paper size and paper type 4 Select Save to save the changes NOTE Select the up button to display the previous screen and select the down button to display the next screen Paper Size Select from Auto Size Detect Standard Size and Non Standard Size When Auto Size Detect is selected the paper size is identified automatically NOTE Auto Size Detect can only det...

Page 50: ...andard Size is Selected Set the width X within the range from 5 9 to 19 2 inches 140 to 400 mm and the height Y within the range from 4 0 to 12 9 inches 100 to 330 mm in 0 1 inches or 1 mm increments KEY POINT Printing may not be performed correctly when the X horizontal direction of a non standard size paper is less than 5 7 inches 148 mm When copying both sides on a non standard size paper speci...

Page 51: ...creen 4 Select Save to save the changes 2 Sided Making 2 sided Copies Copies of 1 sided and 2 sided documents can be made on one side or both sides 1 From the Basic Copying screen in the 2 Sided area make a selection 1 Æ 1 Sided When you select the 1 1 Sided button you are making fast simplex to simplex copies 1 Æ 2 Sided Head to Head The 1 2 Sided option allows you to create double sided head to ...

Page 52: ...entations 2 Æ 2 Sided Head to Head The 2 2 Sided option allows you to generate fast duplex copies from duplex originals 2 Æ 1 Sided Head to Head Makes fast simplex copies from duplex originals More Displays the 2 Sided screen 2 Sided screen Specify how the two sides of the 2 sided documents were originally printed and how copies are to be printed Select Save to keep your changes ...

Page 53: ...arker when you move the down button to the left and lighter when you move it to the right NOTE Copy Density of the Basic Copying screen and Copy Density of Lighten Darken Contrast of the Image Quality screen are the same 1 From the Basic Copying in the Lighten Darken area adjust the density by selecting either the left or right buttons ...

Page 54: ...0 4110 Copier Printer User Guide 2 26 2 Copy Image Quality tab 1 On the All Services screen select Copy 2 Select the Image Quality tab and then select a feature on the Image Quality screen For example Sharpness ...

Page 55: ...0 4110 Copier Printer User Guide 2 27 2 Copy Lighten Darken You can select from seven copy density levels between Lighter and Darker 1 Select Lighten Darken 2 Select the density 3 Select Save to save the changes ...

Page 56: ...s of documents that contain both text and photos The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document Text Select this item to make sharp copies of text Sharp copies of graphs and illustrations for example can also made in this mode Photo Select this item for making copies of photos Pencil Text Select this item for pe...

Page 57: ...s is erased NOTE When Document Type is set to Photo the Auto Exposure feature does not work 1 On the All Services screen select Copy Then select the Image Quality tab and select Auto Exposure 2 Select Off or On 3 Select Save to save the changes Off The background color of the document is included during copying On The background color of the document is excluded during copying ...

Page 58: ...ss levels between Sharper and Softer The nearer the level is to Sharper the sharper the contours of images The nearer the level is to Softer the softer the contours of images 1 Select Sharpness 2 Select the image outline level from one of the five levels displayed 3 Select Save to save the changes ...

Page 59: ...ments feature allows you to copy facing pages of a document on separate sheets of paper in page order This feature is useful if you need to make separate copies from facing pages of bound documents such as a booklet KEY POINT You cannot use the document feeder with this feature A document of non standard size or undetectable size may not be divided exactly into two 1 On the All Services screen sel...

Page 60: ... Left Page Only Copies are made of the left page only You can select this item when Left Page then Right or Right Page then Left is selected Right Page Only Copies are made of the right page only You can select this item when Left Page then Right or Right Page then Left is selected Top Page Only Copies are made of the top page only You can select this item when Top Page then Bottom is selected Bot...

Page 61: ...with black marks along the binding edge Center Erase value 10 mm Using the same bound original you select Left Page then Right Increase the Center Erase to 10 mm You make a copy of the left and right side pages of your book The copy output shows the copies without black marks along the binding edge and you have a crisp white copy of the pages xjdhjcjhkjs sjhfjhksfh kshdhfd kshfkhf skhfk shfjdka fh...

Page 62: ... automatically as the first page NOTE Non standard sized documents will not be separated into two accurately 1 On the All Services screen select Copy then the Scan Options tab From the Scan Options screen that appears select 2 Sided Book Copy 2 Select which page to copy first 3 Select which pages to copy 4 Make any required settings for Center Erase 5 Select Save to save the changes NOTE Confirm t...

Page 63: ...age and then the bottom Start Page End Page Displays the 2 Sided Book Copy Start Page End Page screen Center Erase Erases the shadow from the center section of a bound document You can set the width for Center Erase in the range from 0 to 1 9 inches 0 to 50 mm in 0 1 inch or 1 mm increments See Center Erase on page 2 32 for more information on this function 2 Sided Book Copy Start Page End Page Sc...

Page 64: ...n select these items when Top Page then Bottom is selected Original Size You can set the scan size for the document Specify the size of the document when scanning non standard size documents or when making copies at a size different from that of the currently loaded document When a document size is specified it is scanned at the specified size regardless of the size of the loaded document This fea...

Page 65: ...es 15 to 432 mm for the width X on the document glass and within the range from 0 6 to 11 6 inches 15 to 297 mm for the height Y on the document glass The scale on the outside of the document glass is a useful reference for specifying the document size Mixed Size Originals You can simultaneously scan different sized documents Output can be made to media the same size as the originals or so that ou...

Page 66: ...ine automatically detects the size of each document Edge Erase When you make copies with the document cover open or make copies from a book black shadows sometimes appear along the edges and center margin of the paper If this happens you can make copies with the shadows erased NOTE When making 2 sided copies the same border erase amount is set for both sides 1 and 2 If you set Reduce Enlarge the e...

Page 67: ...ation 4 Select Save to save the changes Normal The border erase amount is set to 0 1 inches or 2 mm for the top bottom left and right Equal Opposite Edges Refer to When Equal Opposite Edges is Selected on page 2 40 4 Independent Edges Refer to When 4 Independent Edges is Selected on page 2 41 4 Equal Edges Refer to When 4 Equal Edges is Selected on page 2 42 Original Orientation Refer to Original ...

Page 68: ...ed in accordance with the direction that the document was loaded You can set the border erase width within the range from 0 to 1 9 inches 0 to 50 mm in 0 1 inch or 1 mm increments Left Right Edges Shadows on the left and right of the document are erased Edges on the left and right are erased in accordance with the direction that the document was loaded You can set the border erase width within the...

Page 69: ...rase width within the range from 0 to 50 mm in 1 mm increments Bottom Edge Erases shadows at the bottom of the copies The edges are erased based on the orientation of the document set You can set the border erase width within the range from 0 to 1 9 inches 0 to 50 mm in 0 1 inch or 1 mm increments Left Edge Erases shadows at the left of the copies The edges are erased based on the orientation of t...

Page 70: ...osite to Side 1 Select this item when you want the symmetry settings for both Side 1 and Side 2 When 4 Equal Edges is Selected You can specify the same value for the top bottom left and right edges 1 From the All Services screen select Copy then the Scan Options tab From the Scan Options screen that appears select Edge Erase and then 4 Equal Edges 2 Use the up and down buttons to enter the value f...

Page 71: ...shifted to the center of the paper You can also make copies with a margin added to the top bottom left or right When making 2 sided prints you can set the shift positions for both Side 1 and Side 2 NOTE When Mixed Size Originals is set the position is shifted in reference to the position of the image of the first sheet of the document The image shift amount is set in accordance with the paper Even...

Page 72: ...0 mm in 0 1 inch or 1 mm increments Side 1 Displays the Image Shift Side 1 screen Side 2 Displays the Image Shift Side 2 screen Mirror Shift When copying with the same setting as Side 1 Check Mirror Shift Original Orientation Refer to Original Orientation on page 2 49 Image Shift Side 1 Image Shift Side 2 Screen You can set the copy position image shift of Side 1 or Side 2 1 On the All Services sc...

Page 73: ... minor adjustment You can make a few minor adjustments left and right The document is copied with its image shifted to the left or right within a range of 1 9 to 0 to 1 9 inches 50 to 0 to 50 mm in 0 1 inch or 1 mm increments Top and bottom minor adjustment You can make a few minor adjustments up and down The document is copied with its image shifted to the top or bottom within a range of 0 to 1 9...

Page 74: ...or smaller 1 On the All Services screen select Copy then the Scan Options tab From the Scan Options screen that appears select Image Rotation 2 Select an item 3 Select Save to save the changes Off Copies of documents are made as they are even if the orientation of the document differs from that of the paper Always On Copies are made with the document image automatically rotated so that the orienta...

Page 75: ...ple Position When the finisher is installed Staple Position is displayed If documents are of mixed orientations images will be rotated to match the stapling edge based on the staple feature settings Portrait Original Left Edge If documents are of mixed orientations images will be rotated so that the top edge of a landscape document is aligned with the left edge of a portrait document Portrait Orig...

Page 76: ...ment image reversed NOTE When Negative Image and Edge Erase are set simultaneously the edge erase area turns to white 1 On the All Services screen select Copy then the Scan Options tab From the Scan Options screen that appears select Mirror Image Negative Image 2 Select On for Mirror Image and Negative Image 3 Select Save to save the changes ...

Page 77: ...m the Scan Options screen that appears select Original Orientation 2 Select Head to Top or Head to Left in accordance with the orientation that the document is loaded 3 Select Save to save the changes Head to Top Select this item when placing the top of the document facing the inner side of the document glass or document feeder Head to Left Select this item when placing the top of the document fac...

Page 78: ... 50 2 Copy Output Format tab On the Output Format screen you can configure features for scanning documents 1 On the All Services screen select Copy 2 Select the Output Format tab and then select a feature on the Output Format screen that appears ...

Page 79: ...onfirm that the orientation of the document and the Original Orientation setting of the Scan Options screen are the same NOTE If the number of pages in the booklet is not a multiple of four the remaining pages will be output as blank pages 1 On the All Services screen select Copy Select the Output Format tab and then select Booklet Creation 2 Select Left Bind Top Bind or Right Bind 3 Select Save t...

Page 80: ...as Back Cover Pastes the final image to the last page of the booklet as Back Cover Check when specifying the last page as the back cover When using Subsets to divide a booklet final image is pasted to the last page of the last division set NOTE A blank page may be inserted just before the last page to ensure correct pagination Gutter Displays the Booklet Creation Gutter screen Finishing Displays t...

Page 81: ...e the up and down buttons to specify a gutter value Booklet Creation Finishing screen When the booklet finisher D or D2 is installed Bi Fold or Bi Fold Stapling can be made 1 Select any item Off No Finishing is carried out Folding Output copies are folded in half Folding Stapling The copies are folded in half and stapled at the center The number of copies that can be stapled is from 2 to 15 ...

Page 82: ...e is a large number of sheets the number of sheets can be divided so that booklet does not become thick Copies are assigned and discharged in order by specified number of sheets You can set the number of sheets number of division in the range from 1 to 50 sheets For example if the number of sheets the number of division is set as 5 in order to use one sheet side 1 side 2 of paper with four documen...

Page 83: ... pages per job For multiple jobs the maximum is about 20 000 pages altogether if the document size is A4 or Letter This figure should only be used as a guide since the maximum number of the document pages the machine can scan depends on the types sizes and direction of the document 1 On the All Services screen select Copy Select the Output Format tab and then select Covers 2 Select any item 3 Sele...

Page 84: ... Blank Covers A blank sheet of paper is attached as the cover Printed Back Cover Side 1 Copies one document applicable to a back cover on the external side of the back cover Printed Back Cover Side 2 Copies one document applicable to a back cover on the internal side of the back cover Printed Back Covers 2 Sided Copies two documents applicable to a back cover on the both sides of the back cover If...

Page 85: ...r Quantity on page 2 57 Covers Front Back Cover Quantity You can specify the number of cover sheets used for front cover in the range between 1 and 99 for insertion Prints the front cover equally as the body text even if multiple number of copies are made NOTE These instructions also work for Covers Back Cover Quantity 1 Use the up down buttons or the numeric keypad to specify the number of cover ...

Page 86: ...x recommends OHP film Use of films not recommended by Xerox may cause machine breakdown or paper jams 1 On the All Services screen select Copy Select the Output Format tab and then select Transparency Separators 2 Select any item 3 Select Save to keep your changes No Separators Transparency separators are not used Blank Separators A blank sheet of paper is inserted as a separator each time a trans...

Page 87: ...ays with paper of the same size and orientation for the transparency and the separators N Sets Multiple Up Two four or eight sheets of original documents can be copied together onto a single sheet of paper When you select Multiple Up Auto or Reduce Enlarge is selected automatically The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper N...

Page 88: ... Select Save to keep your changes 1 Up Multiple Up is not applied 2 Up Two document sheets can be copied together onto a single sheet of paper 4 Up Four document sheets can be copied together onto a single sheet of paper 8 Up Eight document sheets can be copied together onto a single sheet of paper Image Order You can select the layout for copying the documents together ...

Page 89: ...the Original Orientation setting of the Scan Options screen are the same 1 On the All Services screen select Copy Select the Output Format tab and then select Poster 2 Select any item 3 Select Save to keep your changes Off Poster is not applied to copies Output Size You can select from seven paper sizes Enlargement You can select enlargement by percentage Depending on your selection the following ...

Page 90: ...eight Set the height and width ratios within the range from 100 to 400 in 1 increments Repeat Image An document image can be copied on one sheet of paper repeatedly for a specified number of times When the copy ratio is set to Auto the repeated copies of the image are reduced to fit on the selected paper You can also specify how the repeated copies of the image are arranged NOTE When making repeat...

Page 91: ... copies the document image onto the paper NOTE Copies cannot be made when the document image is larger than the specified paper size Variable Repeat Specify the number of times to repeatedly copy the document image along each of the long and short sides of the paper You can specify from 1 to 23 repeats along the long side Y and from 1 to 33 repeats along the short side X Image Layout Evenly Spaced...

Page 92: ...00 pages per job For multiple jobs the maximum is about 20 000 pages altogether if the document size is 8 5 x 11 in A4 landscape This figure should only be used as a guide since the maximum number of the document pages the machine can scan depends on the types sizes and direction of the document NOTE The annotation image and character size is not changed even if you set the enlarge reduce setting ...

Page 93: ... You can add the CONFIDENTIAL Copy Prohibited URGENT IMPORTANT Circulation Side 2 Recycled DRAFT and VOID stamps to copies 1 On the Annotation screen select Stamp 2 Make a selection 3 Select Save to keep your choices Off No stamp is added On A stamp is added Text You can select from eight character types for the stamp Print On Displays the Annotation Stamp Print On screen You can select the page s...

Page 94: ... Annotation Stamp Position screen You can set a position to print a stamp 1 From the Output Format tab select Annotation Stamp On and then Position 2 Make a selection 3 Select Save to keep your choices Side 1 Select from any of the nine positions for the stamp Side 2 Same as Side 1 Add the stamp to the same location as the Side 1 Opposite to Side 1 Add the stamp to the opposite location as the Sid...

Page 95: ...dministration Guide 1 From the Output Format tab select Annotation and then select Date 2 Make a selection 3 Select Save to keep your choices Off No date is added On A date is added Print On Displays the Annotation Date Print On screen You can select the page s to print the date from First Page Only and All Pages Position Displays the Annotation Date Position screen Size Displays the Annotation St...

Page 96: ...e Output Format tab select Annotation select Date and then select Position 2 Make a selection 3 Select Save to keep your choices Side 1 You can select from six positions for printing the date Side 2 Same as Side 1 Add the date to the same location as Side 1 Opposite to Side 1 Add the date to the symmetry location as compared to Side 1 ...

Page 97: ...3 Select Save to keep your choices Off No page number is added On A page number is added Style You can select from the 6 numbers for the page 1 2 Only page number is added 1 2 A hyphen is added to the left and right of the page number Example 1 Page1 Page2 Page is added in front of the page number Example Page1 Page2 1 N 2 N The total number of pages is added to the right side of the page number E...

Page 98: ...ion Page Number Total Page N screen appears Print On Displays the Annotation Page Number Page On screen Position Displays the Annotation Page Number Position screen You can select from six positions for the page number Size Displays the Annotation Page Number Size screen Annotation Page Number Total Pages N Screen You can set the total page number 1 From the Output Format tab select Annotation and...

Page 99: ...t Page Number and then select Print On 2 Use the up down buttons or numeric keypad to specify the start number 3 Select Save to keep your choices All Pages A page number is added to all pages Enter Start Page Number Refer to When Enter Start Page Number is Selected on page 2 72 Enter End Page Number Enter an end page number The procedure to enter an end page number is the same as When Enter Start ...

Page 100: ... POINT Page numbers after 9999 will not be printed When Enter Start Page Number is Selected You can specify the start page for adding page numbers within the range from 1 to 9999 1 From the Output Format tab select Annotation Select Page Number Print On and then select Enter Start Page Number 2 Use the up down buttons or select Enter Number Using Keypad to specify the start page and start number 3...

Page 101: ...age Number Print On and then select Enter End Page Number 2 Use the up down buttons or select Enter Number Using Keypad to specify the end page and start number 3 Select Save to keep your choices End Page You can specify the end page for adding page numbers within the range from 1 to 9999 Start Number Specify the start page for adding page numbers within the range from 1 to 9999 KEY POINT Page num...

Page 102: ... and End Page Number 2 Use the up down buttons or select Enter Number Using Keypad to specify the start and end page and start number 3 Select Save to keep your choices Start Page You can specify the start page for adding page numbers within the range from 1 to 9999 End Page You can specify the end page for adding page numbers within the range from 1 to 9999 Start Number Specify the start page for...

Page 103: ...eady scanned cannot be printed copied or saved In this case cancel the job following the message that is displayed The maximum number of the document pages that can be scanned is 2 000 pages per job For multiple jobs the maximum is about 20 000 pages altogether if the document size is 8 5 x 11 in A4 and Letter This figure should only be used as a guide since the maximum number of the document page...

Page 104: ... Account Number The user account number is printed Check when printing the user account number NOTE Displays when using Auditron Administration Date and Time You can print the date and time that copying started Check when printing the date For how to display the date refer to Date Format in the System Administration Guide Serial Number The serial number of the machine is printed Check when printin...

Page 105: ... then Text 2 Select any item 3 Select Save to keep your choice Watermark Text Effect Screen You can set the text effect 1 From the Output Format tab select Watermark and then Text Effect 2 Select any item 3 Select Save to keep your choice Off Print the specified text as it is Embossed When coping a printed paper the text on the background is printed so as it looks like it is embossed ...

Page 106: ... Margin Shift 2 Select any item 3 Select Save to keep your choices Off Nothing copied on the Tab paper Shift to Tab Copy the image on the edge of the document to the only the tab part of the paper Specify the Shift Value to shift the image being on the edge of the document so that the image would be copied onto the tab Enter the Shift Value to shift the image of the document onto the tab for copyi...

Page 107: ...the tab paper in tray 3 or 4 load the paper with the side to be copied facing down and with the edge opposite to the tab aligning to the left side of the tray You can load the tab paper in tray 3 to 4 only when selecting Tabbed Stock 1 105 216g m2 Tab Stock Size Select the size of index paper Tab Stock Type Select the quality of index paper Output Orientation You can select whether copies should b...

Page 108: ...the system setting For how to display it refer to the System Administration Guide Chapter 9 Setups Copy Mode Settings Folding You can make copies to be folded in half or in thirds KEY POINT An optional package is necessary for this selection For more information contact the Customer Support Center KEY POINT The orientation of documents is limited to short edge feed therefore you must select a pape...

Page 109: ...on the area that divides on a sheet of paper equally according to the number of documents and can be repeated NOTE When selecting other than Auto of the Reduce Enlarge image loss may occur depending on the document image size of the document 1 From the Output Format tab select Preset Repeat Image 2 Select any item 3 Select Save to keep your choice Off One copy of the document image is made on a si...

Page 110: ...then output In addition the output position of copies is offset alternately to distinguish each set of copies When the Offset Stacking Module is installed the output position of copies is offset alternately to distinguish each set of copies 1 From the Output Format tab select Copy Output Stapling 2 Select any item 3 Select Save to keep your choices Auto Copies are output collated when Auto Documen...

Page 111: ...paper heavyweight paper 1 side 2 paper punched paper tab paper 1 and custom paper 1 to 5 can be stapled Punch Position You can set the position for punching If you select More the Copy Output Punching screen displays Z Fold You can output Z folded copies Available paper sizes for Z folding are B4 A3 and 11 X 17 When loading mixed size documents load only the documents with the same length for the ...

Page 112: ...stapled differ a When the document is placed in the direction it is read top side up and one staple was stapled on the top left b When the document is placed in the left direction left side up and one staple was stapled on the top left 1 From the Finishing screen in the Staple Position area select More 2 Make a selection 3 Select Save to keep your choice None Stapling is not performed 1 Staple You...

Page 113: ...en 1 From the Finishing screen in the Staple Position area select Hole Punching 2 Make a selection 3 Select Save to keep your choice NOTE 3 holes can be set depending on a optional package For more information contact the Customer Support Center Off No punch position is selected 2 Holes You can select two positions for punching 4 Holes You can select four positions for punching ...

Page 114: ...ature on the Job Assembly screen that appears Build Job This feature allows you to change and save settings individually for each document page or stack and then to finally make copies of documents with different settings as one job 1 On the All Services screen select Copy and then select Job Assembly From the Job Assembly tab select Build Job 2 Select On 3 Make a selection 4 Select Save to keep y...

Page 115: ...hing feature refer to Finishing on page 2 82 Booklet Creation For information about booklet creation feature refer to Booklet Creation on page 2 51 Covers For information about cover feature refer to Covers on page 2 55 Annotation For information about annotation feature refer to Annotation on page 2 64 Separators Displays the Build Job Separators screen Watermark For information about watermark f...

Page 116: ...y tab select Build Job and then select Separators 2 Select any item 3 Use the up down buttons or numeric keypad to set the number of copies 4 Select Save to save your choices Off No separator Blank Separators Insert a blank paper as a separator Printed Separators Side 1 Copies on side 1 when inserting separators Printed Separators Side 2 Copies on side 2 when inserting separators Printed Separator...

Page 117: ...top is displayed while you scan documents By pressing Stop you can cancel the scanning documents Pressing either Start on the touch screen or the Start button on the Control Panel restart to scan documents Last Original Select this to end scanning of documents The build job starts Next Original Select this when you have another document When using Build Job feature this item has been selected Star...

Page 118: ...confirm that the copy appearance meets your expectations After checking the sample copy you can choose whether to make the remaining copies or to cancel copying Sample Set Screen This feature allows you to continue making copies after making and examining a sample set of copies when making multiple copies You can select to continue or cancel the job after the confirmation and can also change the n...

Page 119: ...isplays the Change Setting screen Settings on this screen can only be removed from the job Change Quantity Settings The Change Quantity screen is displayed You can change the number of copies including a sample set using the numeric keypad Change Setting Screen You can change the feature settings after making a sample copy A function can be cancelled by clearing a check mark 1 Select any item to c...

Page 120: ...ent select No more document 1 From the Job Assembly tab select Large Volume Document 2 Select On or Off 3 Select Save to keep your choice Off No more document will be selected on the screen displayed during scanning of a document On Next document will be selected on the screen displayed during scanning of a document Copy Screen The Copy screen appears after scanning the documents Stop The document...

Page 121: ...nt and the rest of the documents For example if you make the first page of the document only with header and footer the rest of the documents can be copied with the header and footer KEY POINT When you select this feature if the number of the document pages exceeds the maximum that the machine can scan the portion of the document already scanned cannot be printed copied or saved In this case cance...

Page 122: ...is overlaid Delete Outside Delete Inside This feature allows you to specify the area for extracting or deleting and then copy that area The maximum number of areas you can select is 3 1 Select Delete Outside Delete Inside 2 Select any item 3 Select Save to keep your choices Off Images are not extracted or deleted Delete Outside Extracts the selected areas and copies them ...

Page 123: ...s feature allows you to specify the areas for extracting or deleting The quadrangle with a diagonal line and four straight sides connecting the coordinates X1 Y1 and X2 Y2 is the deleted or extracted area By making the top right corner of a document into the starting point the X axis is set as the direction of width and the Y axis is set as the direction of length You can specify a value of 0 17 0...

Page 124: ...elect Next 5 Enter the value for the Y1 in Y1 using the numeric keypad and select Next NOTE To change the copy ratios you have entered select Next the right arrow button and enter the numerical values again If all of X1 Y1 X2 and Y2 are set to 0 the area will be invalid and the Extract Delete function cannot be used Clear Area X Clear the all area you have set NOTE X displays an area number Save N...

Page 125: ...te that scans for the Copy function are only in black and white since the Xerox 4110 4590 is a monochrome printer For reference here is a screen that shows the Output Color feature which is only present when the optional Color Scanner Kit is installed and replaces the Darken Lighten feature The Output Color area contains these four buttons Auto scans are made based on the content of the original F...

Page 126: ...For information about entering a custom size refer to Scan Size on page 3 41 NOTE The standard document sizes that can be auto detected depend on the Paper Size settings in the System Administration mode For more information refer to Paper Size Settings in the System Administration Guide The document feeder accept the following number of sheets For information about scanning documents of mixed siz...

Page 127: ...en placing the document in the DADF you can set timing for lifting up the document feeder tray NOTE Documents should normally be set with Head to Left When viewing scanned documents on a computer the document is imported as Head to Top The Confirmation indicator lights when the document is loaded correctly When placing the document in the DADF you can set timing for lifting up the document feeder ...

Page 128: ...dard document sizes that can be auto detected depend on the Paper Size Settings in the System Administration mode For more information refer to Paper Size Settings in the System Administration Guide CAUTION When copying a thick document do not use excessive force to press it against the document glass The glass may break and cause an injury WARNING When making copies with the document cover open a...

Page 129: ...te information to create the mailbox For information about Mailbox creation refer to Local Disk Mailbox in the System Administration Guide or ask you System Administrator for help Job Template Scans a document after specifying the file job template set with scanning conditions information about the transfer destination server and other information Scan to FTP SMB Scans a document and sends the sca...

Page 130: ... explanation of how to use the Scan to Mailbox feature 1 Press the All Services button 2 Select Scan to Mailbox 3 If the previous settings still remain press the Clear All button 4 Specify the mailbox where the scan will be saved All Services button Clear All button ...

Page 131: ...n on the touch screen while the current stack of documents is being scanned This allows you to scan several documents as one set of data NOTE The Build Job feature must be enabled and switched on Up to 999 pages can be stored NOTE If the number of document pages exceeds this maximum then scanning stops Follow the displayed message and either abort the operation or save the scanned document data 1 ...

Page 132: ...press the Start button 4 When all documents have been scanned select Last Original Step 4 Confirm the Scan Job in the Job Status 1 Press the Job Status button 2 Check the job status NOTE Select the up or down buttons to navigate between screens If the job is short it will not appear in Current and Pending Jobs Instead check Completed Jobs Job Status button ...

Page 133: ...ork scan driver Import Using Mailbox Viewer 2 You can import using Xerox s application software Mailbox Viewer 2 Import Using CentreWare Internet Services Uses CentreWare Internet Services to import Import Using WebDAV Protocol An application software that is compliant with the WebDAV protocol This feature may or may not be available with your machine For information about each of these modes refe...

Page 134: ...touch screen or the Stop button on the Control Panel 2 Select Cancel to end scanning or Start to restart the scan 3 If the screen in procedure 1 does not appear press the Job Status button 4 Select the job to cancel and then select Stop NOTE When a scan is cancelled scan data already stored to the mailbox is deleted Stop button Job Status button ...

Page 135: ...t screen are only available under the E mail feature 1 Select E mail from the All Services screen NOTE If the All Services screen is not visible press the All Services button NOTE 2 If you have the optional Color Scanner Kit installed the bottom section of the screen will be different than the one shown above 2 In the Basic Scanning Screen choose a recipient from the address book or enter one with...

Page 136: ...search for an address For information about directory services refer to Address Search Directory Service in the System Administrator Guide or ask your System Administrator for help 3 Select the necessary fields select Enter Change Keyword and enter a keyword or keywords Recipient Name Up to 18 alphanumeric characters are allowed Example John Smith E mail Address Up to 128 characters are allowed Ex...

Page 137: ...ils to bring up the Details screen For information about directory services refer to Address Search Directory Service in the System Administration Guide or ask your System Administrator for help Opening the Local Address List 1 From the Basic Scanning tab select Address Book 2 When the Address Book screen appears select Local Address List 3 In Go to use the numeric keypad to enter a 3 digit Addres...

Page 138: ...use recipients configured for e mail For information about configuring the Address Book refer to the System Administration Guide or ask your System Administrator for help For information about configuring the Address Book refer to the System Administration Guide or ask your System Administrator for help Keyboard Enter a recipient using the keyboard 1 Select Keyboard 2 Use the keyboard shown in the...

Page 139: ...TE When an address is entered in From you can select Sender 1 Select Sender 2 Select the recipient type 3 Select Save to keep your choice Recipient Name Email Address You can delete or change recipient names and e mail addresses Delete Deletes recipients 1 Select an item to be deleted from Recipient Name E mail Address ...

Page 140: ...Cancel is selected you can hide the popup menu Change Settings You can check or change recipient names or e mail addresses 1 Select an item to be checked or changed from Recipient Name E mail Address 2 Select Change Settings from the popup menu displayed NOTE When Cancel is selected you can hide the popup menu ...

Page 141: ...yed when they are registered on Address Book From You can register the e mail address of a sender Only one address can be specified A maximum of 128 characters can be entered NOTE When using the authorization feature a mail address registered in user information is automatically set For more information refer to the System Administration Guide Chapter 9 Create Check User Accounts 1 Select From the...

Page 142: ...Address Book on page 3 26 Subject You can enter e mail subjects 1 Select Subject and enter a subject using the keyboard displayed NOTE When you leave it empty the subject will be entered automatically as Scan Data from XXX XXX refers to the host name of the machine Also you can enter a maximum of 128 characters Delete Deletes an e mail recipient 1 Select the E mail Address to delete 2 Select Delet...

Page 143: ...new value From Enter an e mail address You can select from Address Book or Keyboard If selecting Keyboard enter an e mail address using the keyboard displayed You can specify a recipient address in only 1 place Up to 128 characters can be entered NOTE When using the authorization feature a mail address registered in user information is automatically set For more information about user information ...

Page 144: ... the subject using the keyboard displayed If you do not enter a subject and Auto Configuration is on the Subject is Scan data from XXX where XXX is the host name Auto Configuration is the default setting Up to 128 characters can be entered Message Contents Enter the Message Contents line for the e mail When selecting Message Contents you can enter the message content line using the keyboard displa...

Page 145: ...box in the System Administration Guide or ask your System Administrator for help 1 Select Scan to Mailbox from the All Services screen NOTE 1 If the All Services screen is not shown press the All Services button NOTE 2 If you have the optional Color Scanner Kit installed the bottom section of the screen will be different than the one shown above The differences are noted below 2 In the Basic Scann...

Page 146: ...ner Kit only on page 3 29 2 Sided Originals For more information refer to 2 Sided Originals on page 3 30 Original Type For more information refer to Original Type on page 3 32 Document List You can confirm or delete documents stored inside the mailbox 1 Select Document List 2 Select the document to confirm or delete NOTE If the scanned data is not displayed select Refresh Select the up and down bu...

Page 147: ...e set with scanning conditions information about the transfer destination server and other information Job Templates are created using CentreWare Internet Services Scanned data is converted to TIFF or JPEG format and automatically sent to the server For information about CentreWare Internet Services refer to Help 1 Select Network Scanning from the All Services screen NOTE 1 If the All Services scr...

Page 148: ...n For more information refer to Lighten Darken on page 3 29 Output Color with optional Color Scanner Kit only For more information refer to Output Color optional Color Scanner Kit only on page 3 29 2 Sided Originals For more information refer to 2 Sided Originals on page 3 30 Original Type For more information refer to Original Type on page 3 32 File Format For more information refer to File Forma...

Page 149: ... Defaults in the System Administration Guide An optional package is necessary for this selection For more information contact the Customer Support Center What follows is the basic procedure to scan to FTP SMB 1 From the All Services screen select Scan to FTP SMB NOTE 1 If the All Services screen is not shown press the All Services button NOTE 2 Fields displayed vary depending on the selected proto...

Page 150: ...tails NOTE Select the up and down buttons to navigate between screens 3 In the screen that appears check the Recipient Name Server Name IP Address Login Name Password for example KEY POINT You can only use recipients configured for SMB or FTP Mail recipients are not available For information about configuring the Address Book refer to Address Book in the System Administration Guide or contact your...

Page 151: ...be different than the one shown above 2 Enter values using the keyboard displayed NOTE Fields displayed vary depending on the selected protocol Server Displayed when either FTP or SMB is selected Enter either the server name or server IP address Up to 64 characters are allowed Example Server Name myhost mycompany com myhost Host Name mycompany com Domain Name Shared Name Displayed when SMB is sele...

Page 152: ...rken on page 3 29 2 Sided Originals For more information refer to 2 Sided Originals on page 3 30 Original Type For more information refer to Original Type on page 3 32 File Format For more information refer to File Format on page 3 33 Lighten Darken For more information refer to Lighten Darken on page 3 29 Output Color with optional Color Scanner Kit only For more information refer to Output Color...

Page 153: ...s not displayed on the screen 1 From the All Services screen select either E mail Scan to Mailbox Network Scanning or Scan to FTP SMB 2 Select the Basic Scanning tab Lighten Darken You can adjust the scan density for the documents to be scanned Use the up down buttons to adjust the settings Output Color optional Color Scanner Kit only Select the type of output desired from the documents to be scan...

Page 154: ...ned data Select any item 1 Sided Select to scan only 1 side of the document 2 Sided Head to Head Select when both sides of a 2 sided document are in the same position on the page 2 Sided Head to Toe Select when both sides of a 2 sided document are in opposite positions The top of one side of the page is printed in the same position as the bottom of the other side of the page More The 2 Sided Origi...

Page 155: ... sided document are in the same position on the page Head to Toe Select when both sides of a 2 sided document are in opposite positions The top of one side of the page is printed in the same position as the bottom of the other side of the page Originals Orientation To scan using the document feeder the orientation must be set to indicate the top of the document NOTE If the Original Orientation dif...

Page 156: ... be sure to select Head to Left Original Type The type of document that is being scanned can be set from the Basic Scanning screen From the Basic Scanning screen select the original type Text Photo Select this item when scanning documents that contain both text and photos This setting automatically scans text and photo areas with the optimum document quality per area Text Choose when you wish to s...

Page 157: ... From the Basic Scanning tab select the file format Multi page TIFF Saves multiple pages as 1 TIFF file Single page TIFF Saves each page as a TIFF file PDF Saves as a PDF file DocuWorks Saves as a DocuWorks file KEY POINT To view or print DocuWorks files on your computer you must have one of the following software applications installed on your computer DocuWorks Version 4 0 or later DocuWorks Vie...

Page 158: ...TIFF file or JPEG file This feature automatically selects JPEG when Full Color or Grayscale is selected for Output Color TIFF is selected when Black is selected for Output Color More optional Color Scanner Kit only Displays the FIle Format window which includes this additional file format choice JPG Saves each page as a JPG file ...

Page 159: ...one shown below Any differences are noted in the sections below 1 From the All Services screen select either E mail Scan to Mailbox Network Scanning or Scan to FTP SMB 2 Select the Image Quality tab and configure each feature Sharpness The contours of images can be made to look sharper or more blurred Sharpness can be set in five levels from Sharper to Softer 1 From the Image Quality tab select Sh...

Page 160: ...th no filtering On The document background color is suppressed when scanned Photographic Scanning optional Color Scanning Kit only If you are scanning color photographs turn this feature on When this feature is on Background Suppression and Auto Exposure are unavailable 1 From the Image Quality tab select Photographic Scanning 2 Make a selection 3 Select Save to keep your choice Off Document are s...

Page 161: ...keep your choice Lighten Darken Select one of 3 levels to lighten or 3 levels to darken the scanned image Contrast Select a contrast level to enhance the scanned image Background Suppression optional Color Scanning Kit only This feature suppresses the image on the back of a lightweight original by adjusting the relevant Image Quality settings It is unavailable when Black is selected as the Output ...

Page 162: ...noted in the sections below 1 From the All Services screen select either E mail Scan to Mailbox Network Scanning or Scan to FTP SMB 2 Select the Scan Options tab and configure each feature Scan Resolution You can set the resolution for the documents to be scanned As the resolution increases the scan becomes more detailed but the data size also increases As the data size increases scan and transfer...

Page 163: ...eparate scans from facing pages of bound originals such as a booklet NOTE The document feeder does not support this feature A document of non standard size or undetectable size may not be divided exactly into two 1 From the Scan Options tab select Book Scanning Bound Originals 2 Select any item 3 Select Save to keep your choices Off Do not scan bound originals Left Page then Right Scans are made f...

Page 164: ... Left Page then Right or Right Page then Left is selected Right Page Only Scans are made of the right page only You can select this item when Left Page then Right or Right Page then Left is selected Top Page Only Scans are made of the top page only You can select this item when Top Page then Bottom is selected Bottom Page Only Scans are made of the bottom page only You can select this item when To...

Page 165: ...nt with adding or deleting the margin 1 From the Scan Options tab select Scan Size 2 Select a size 3 Select Save to keep your choices Auto Size Detect Document sizes are automatically detected The following shows the sizes being detected automatically NOTE When a document size cannot be detected automatically a message prompting document size entry appears Standard Size Select a document size from...

Page 166: ...n so that scan is made on the same size of paper When using the document feeder to scan you can match the scan size to use for each document KEY POINT Always load the A5 size documents in portrait orientation LEF When loading a B5 size document with A3 or 8 5 x 11 in A4 size documents in a vertical direction place the B5 document also in a vertical direction The recommended combinations of documen...

Page 167: ...ixed Size Originals 2 Select On or Off Off Select this when all documents are of the same size On When scanning documents of different sizes the machine automatically detects the size of each document Original Orientation Refer to Originals Orientation on page 3 31 ...

Page 168: ...d back sides When Reduce Enlarge is set the border erase amount is also enlarged or reduced proportionately to the scanning ratio 1 From the Scan Options tab select Edge Erase 2 Select Variable Erase 3 Use the up and down buttons to set the width to erase for each of the top bottom left right and center 4 Select Original Orientation 5 Select Save to keep your choices Normal The border erase amount...

Page 169: ...e width can be set within the range 0 to 1 97 inches 0 to 50 mm in 05 inch 1 mm increments Top Bottom Edges Shadows at the top and bottom of the document are erased Edges on the top and bottom are erased with respect to the direction that the document was loaded The border erase width can be set within the range 0 to 50 mm in 1 mm increments Left Right Edges Shadows on the left and right of the do...

Page 170: ...s For more information about settings refer to Reduce Enlarge Presets in the System Administration Guide or ask your System Administrator for help Variable You can scan by selecting a variable ratio The ratio can be set in increments of 1 within the range 25 400 Auto The copy ratio is automatically set based upon the document and paper sizes specified in Output size and the document is scanned to ...

Page 171: ...the Output Format tab 3 Make a selection NOTE Fields displayed vary depending on the selected feature The screen above is for the e mail feature Image Compression optional Color Scanning Kit only This feature allows you to change the compression rate on scanned images The higher the compression rate the smaller the file size and the poorer the image quality The lower the compression rate the bigge...

Page 172: ...is set to PDF DocuWorks or Multi page TIFF For information about setting for page division refer to Page size for Split Send in the System Administration Guide or see your System Administrator for help 1 From the Output Format tab select Split Send 2 Select Split by page 3 Select Save to keep your changes File Name The file name to be saved can be specified You can input up to 28 characters 1 From...

Page 173: ...cified Up to 28 characters can be entered NOTE Document Name is available is item name shown only when using the Scan to Mailbox feature 1 From the All Services screen select Scan to Mailbox Select the Output Format tab and then select Document Name 2 Enter a filename using the keyboard that appears NOTE When specifying a Job Template the filename is taken from the template and cannot be changed ...

Page 174: ...o FTP SMB Select the Output Format tab and then select File Name Conflict 2 Select any item Cancel Job No save If a file of the same name already exists in the forwarding destination cancel the job and do not save Change Name and Save If a file of the same name already exists in the forwarding destination automatically change the file name and save A 4 digit number 0001 9999 is automatically added...

Page 175: ...t Format tab and then select Reply To Delete Deletes address entered to Reply To Configure the From address The address set in From is entered into recipient address NOTE When an address is entered in From on the Basic Scanning screen you can select Configure the From address Select from the Address Book For more information refer to Address Book on page 3 12 ...

Page 176: ...ort the MDN feature NOTE When multiple mails are sent using Split Send then Read Status is requested for each mail The return e mail recipient is the Reply To address if the Reply To address is defined Otherwise the return recipient is the From address 1 From the All Services screen select E mail Select the Output Format tab and then select Read Status MDN 2 Make a selection 3 Select Save to keep ...

Page 177: ...cuments NOTE The Check Mailbox feature is not available for some models An optional package is necessary For more information contact the Customer Support Center Check Mailbox Procedure The general procedure to check a mailbox is listed below Step 1 Open the Check Mailbox screen Follow the procedure below to open the Check Mailbox screen NOTE Features displayed may vary according to the configurat...

Page 178: ...ype 1 Select Copy Print Jobs or Scan Other Jobs Step 3 Select a mailbox Access to the selected mailbox may be restricted depending on authorization settings For information about selectable mailboxes depending on the authorization feature refer to Types of Mailbox in the System Administration Guide or ask your System Administrator for help ...

Page 179: ...3 4 Mailbox Management 1 Select the desired mailbox 2 Select Document List The document list appears For more information about the Check Mailbox screen refer to Select Copy Print Jobs on page 4 5 or Select a Scan Other Jobs Mailbox on page 4 71 ...

Page 180: ...ation about the Document List screen refer to Check Select Copy Print Jobs Documents on page 4 6 or Check Select Scan Other Jobs Documents on page 4 72 NOTE Up to 100 copied printed and scanned documents can be stored altogether Step 5 Perform maintenance on mailbox documents Operations available in the Check Mailbox screen and their references follow ...

Page 181: ...nd then Copy Print Jobs Select the mailbox you want to open NOTE Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display the last screen You can directly access a box by entering a three digit mailbox number in the Go to with the numeric keypad When a mailbox is selected and it contains documents the number of stored...

Page 182: ...layed in No of Documents Updated information is displayed by selecting Refresh Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display the last screen When Select All is selected all documents in the box are selected The selection will be canceled if the button is selected again You can sort documents in ascending or...

Page 183: ...de 4 7 4 Mailbox Management Delete Copy Print Jobs Documents 1 Select a document and then select Delete 2 Select Yes Yes This deletes the document NOTE Once the document is deleted it cannot be recovered No This cancels deleting the document ...

Page 184: ...nt the first page of each document for confirmation purposes and copy or move them from one mailbox to another For information about initializing data refer to the information presented below 1 From the All Services window select Check Mailbox and then Copy Print Jobs 2 Select the mailbox you want to open Select a document and then select Copy Move Document Details 3 Select an item ...

Page 185: ...t name using the keyboard shown 3 Select Save to keep the name change Print First Page Only Print the first page to confirm a document This feature allows you to print the first page of mailbox documents for confirmation purposes Select Print First Page Only 1 Select Print First Page Only 2 The Print window appears and the first page is printed The Mailbox Copy Move window reappears Close the wind...

Page 186: ... be copied and select Save NOTE If a password is set for the mailbox the password entry screen appears Enter the password and select Confirm Ask the System Administrator for the password NOTE If the mailbox is full the document cannot be copied to that mailbox Document List The Copy to Mailbox Document List screen displays For more information refer to Copy to Mailbox Document List screen on page ...

Page 187: ...screen This feature allows you to check or delete other documents stored in a mailbox to which a document is copied Select All Selects all the documents stored in a mailbox to which a document is copied Delete Deletes the selected document Document Details Displays the content of a selected document ...

Page 188: ...t be a mailbox other than the one that currently stores the document 1 Select Move 2 Select a mailbox to which a document will be moved and select Save NOTE If a password is set for the mailbox the password entry screen appears Enter the password and select Confirm Ask the System Administrator for the password NOTE If the mailbox is full the document cannot be moved to that mailbox Document List D...

Page 189: ...ument List screen You can check or delete other documents stored in a mailbox to which a document is moved Select All Selects all the documents stored in a mailbox to which a document is moved Delete Deletes a selected document Document Details Displays the content of a selected document ...

Page 190: ...x documents NOTE When print documents are edited and the mailbox displays Copy Print Jobs these print documents will be stored as Edited document After they are stored as Edited document they will no longer be displayed in the mailbox portion of Scan Other Jobs 1 Select a document to be edited and select Edit Pages 2 Select an item ...

Page 191: ... two pages with a different copy or print settings or two pages with different paper sizes or paper tray settings the page before and after the deleted page will not be linked with one another NOTE If a document with a deleted page is programmed to be copied or printed on two sides the page before and after the deleted page will be copied or printed in succession to one another In this case Side 1...

Page 192: ...arators or documents cannot be inserted to the main document 1 Select Insert Document Separators 2 Enter the page number of the target page using the numeric keypad 3 Select an item Insert Separators Displays the Mailbox Insert Separators screen For more information refer to Mailbox Insert Separators Screen on page 4 17 Chapter Start Insert Displays the Mailbox Chapter Start Insert screen For more...

Page 193: ...ges 2 pages with different chapter division separator settings 2 pages with different copy or print settings 2 pages with different paper size paper tray settings the page before and after a target page will not be linked with one another KEY POINT You cannot insert a document between a cover page and a separator NOTE After inserting a separator side 1and side 2 of the pages after a target page ma...

Page 194: ...ith different chapter division separator settings 2 pages with different copy or print settings 2 pages with different paper size paper tray settings the page before and after a target page will not be linked with one another NOTE After inserting a document side 1 and side 2 of the pages after a target page may switch positions with one another NOTE A document cannot be inserted between a cover pa...

Page 195: ...images 2 pages with different chapter division separator settings 2 pages with different copy or print settings 2 pages with different paper size paper tray settings the page before and after a target page will not be linked with one another KEY POINT You cannot insert a document to the main document if the main document is a mixed size document if it contains cover pages or separators if it conta...

Page 196: ...nd batch print them NOTE When print documents are edited in the box displays Copy Print Jobs they will be stored as Edited document After being stored as Edited document they will no longer be displayed in the box displays Scan Other Jobs 1 Select multiple documents and select Merge Batch Print NOTE The documents will be merged in the order they are selected 2 Select an item ...

Page 197: ...of the features other than below will remain as they are For more information refer to the following Separators on page 4 24 Staple Hole Punch Z Fold on page 4 25 Covers on page 4 27 Annotation on page 4 29 Watermark on page 4 37Set Numbering 176 Document Name on page 4 40 Document Details This feature allows you to check the content of a document selected In the screen displayed you can merge doc...

Page 198: ...ge This feature allows you to merge selected documents 1 Select Merge 2 Select an item Delete source documents Deletes source documents after they are being merged Keep source documents Keeps source documents after they are being merged Cancel Cancels merging of documents ...

Page 199: ...nts and batch print them 1 Select Merge and Print 2 Select an item Delete source documents Deletes source documents after they are being merged Keep source documents Keeps source documents after they are being merged Cancel Cancels merging of documents Print This feature allows you to batch print merged documents Simply select Print ...

Page 200: ...meric keypad No Separators No separators are inserted Blank Separators Blank separators are inserted The number of separators can be set within the range from 1to 99 as necessary Printed Separators When multiple documents are merged the first page of each documents is set as a separator No Chapter Start If a 2 sided document is merged to another document the merged documents will become one 2 side...

Page 201: ... before merging documents 1 Select Stapling Hole Punching Z Fold 2 Select an item Staple Position Stapling position can be set Punch Position Hole punching position can be set If More is selected the Finishing Hole Punching screen is displayed For more information refer to Finishing Hole Punching Screen on page 4 26 Z Fold Determines whether or not Z fold can be set ...

Page 202: ...e Punching Screen This feature allows you to program hole punching positions that are not displayed on the Stapling Hole Punching Z Fold screen None No holes are punched 2 Hole Punching 2 hole punching position can be selected 4 Hole Punching 4 hole punching position can be selected ...

Page 203: ... cover is attached On Back cover is attached Front Cover Quantity Displays the Front Cover Quantity screen For more information refer to Front Cover Quantity on page 4 28 Back Cover Quantity Displays the Back Cover Quantity screen For more information refer to Front Cover Quantity on page 4 28 Paper Tray Settings Displays the Covers Paper Tray Settings screen Either Front Cover Tray or Back Cover ...

Page 204: ...over Quantity You can set the number of front covers to be inserted within the range from 1 to 99 Even when multiple number of sets are printed the number of front covers programmed here will be printed per set Set the number of front covers using s and t or the numeric keypad ...

Page 205: ...NOTE If you are adding stamp date and page number all at once make sure each of their position does not overlap with each another Select Annotation Stamp Displays the Stamp screen For more information refer to Stamp Screen on page 4 30 Date Displays the Date screen For more information refer to Date Screen on page 4 32 Page Number Displays the Page Number screen For more information refer to Page ...

Page 206: ...ect Off or On Off No stamp is added On A stamp is added Style The character type of stamp can be selected from 8 choices Print On Displays the Stamp Print On screen Either First Page Only or All Pages can be selected for the pages that stamps will be printed Position Displays the Stamp Position screen For more information refer to Stamp Position Screen on page 4 31 Size Displays the Stamp Size scr...

Page 207: ...tion Screen This feature allows you to set the positions that stamps will be printed Side 1 Positions where dates will be printed can be selected Side 2 Same as Side 1 Prints stamp on the same positions as side 1 Opposite to Side 1 Prints stamp on the opposite positions as side 1 ...

Page 208: ...stem Administration Guide Chapter 9 the section entitled Watermark 1 Select Date 2 Select Off or On Off No date is printed On Date is printed Print On Displays the Date Print On screen Either First Page Only or All Pages can be selected for the pages that dates will be printed Position Displays the Date Position screen For more information refer to Date Position Screen on page 4 33 Size Displays t...

Page 209: ... allows you to set the positions to which the dates will be printed Side 1 You can select positions to which the dates will be printed Choose from six different options Side 2 Same as Side 1 Prints dates on the same positions as side 1 Opposite to Side 1 Prints dates on the opposite positions as side 1 ...

Page 210: ...s added in front of page numbers Example Page1 Page2 1 N 2 N The total number of pages is added to the right side of page numbers Example 1 50 2 50 If 1 N 2 N is selected the total number of pages set on Total Page N will be applied 1 N 2 N The total number of pages is added to the right side of page numbers and hyphens are added to the left and right of page numbers total number of pages Example ...

Page 211: ...osition screen For more information refer to Date Position Screen on page 4 33 Size Displays the Page Number Size screen You can select the sizes of page numbers from three point sizes Page Number Total Pages N Screen This feature allows you to set the total number of pages 1 Select From Document or Enter Number 2 If you selected Enter Number enter the total number of pages using s and t or the nu...

Page 212: ... The end page will be the last page of the document Enter End Page Number The end page can be specified within the range from 1 to 9999 The start page will be the first page of the document Enter Start and End Page Number The start and end pages can be specified within the range from 1 to 9999 Start Page The start page can be specified within the range from 1 to 9999 End Page The end page can be s...

Page 213: ...he numbers can be programmed on System Settings For more information refer to the System Administration Guide Chapter 9 Watermark on page 4 37 1 Select Watermark 2 Sect an item Control Number Select whether or not to print control numbers on the output Start Number The control numbers can be set within the range of 1 to 9999 The start number can be entered using s and t or the numeric keypad Text ...

Page 214: ...Administration Guide Chapter 9 the section entitled Watermark Serial Number Whether or not to print the serial number of the machine can be set If you want to print the serial number add a check mark Text Effect Displays the Set Numbering Text Effect screen For more information refer to Watermark Text Effect Screen on page 4 39 Watermark Text Screen This feature allows you to set character types u...

Page 215: ...d text will be printed as it is Embossed The text on the background is printed as if it is embossed The type of character of the text will be the type that had been programmed on Set Numbering Background Pattern of System Settings refer to Chapter 9 of the System Administration Guide Outline The text on the background is printed in outline The background other than the outlined text is printed in ...

Page 216: ...10 Copier Printer User Guide 4 40 4 Mailbox Management Document Name This feature allows you set document names after documents are merged 1 Select Document Name 2 Enter a document name using the keyboard displayed ...

Page 217: ...ore printing them NOTE Print speed may fall for image processing according to the item to be set 1 From the All Services window select Check Mailbox and then Copy Print Jobs 2 Select the mailbox you want to open Select a document to be printed and select Change Settings Print NOTE Documents are printed in the order selected 3 Select an item from those presented ...

Page 218: ... 4 44 Save and Print page 4 44 Print page 4 44 The following settings cancel or change the selected document settings Settings not listed are continued as originally set Paper Supply page 4 45 Finishing page 4 46 Covers page 4 27 Folding page 4 52 2 Sided Printing page 4 53 Adjust Image Shift page 4 54 Booklet Creation page 4 55 Annotation page 4 57 Watermark page 4 65 Output Orientation page 4 68...

Page 219: ...ple documents they are displayed in list form Sample Print Refer to Sample Print on page 4 43 Save Refer to Save on page 4 44 Save and Print Refer to Save and Print on page 4 44 Print Refer to Print on page 4 44 Sample Print When making multiple copies you can output a single sample in advance Making sample copy allow you to confirm that the copy appearance meets your expectations The remaining co...

Page 220: ...r of documents stored in the local disk reaches the maximum you cannot save the document again Select Save Save and Print Resave and print the selected documents NOTE If the number of documents stored in the local disk reaches the maximum you cannot save the document again Select Save and Print Print You can print the selected documents Select Print ...

Page 221: ... you want to open and then select Change Settings Print Select Paper Supply 3 Select any item 4 Select Save to keep your choice Document Settings Specified Uses the same settings as when the document was saved Holds settings at the time of document preservation Auto A paper tray loaded with the required paper size for copying will be selected automatically Tray 1 4 and optional 6 7 You can select ...

Page 222: ...y Print Jobs 2 Select the mailbox you want to open and then select Change Settings Print Select Finishing 3 Select any item 4 Select Save to keep your choice Document Specified Holds settings at the time of document preservation Collated The machine can output sheets sorted into sets that are arranged in page order Uncollated The machine can output the specified number of copies and sort sheets by...

Page 223: ...on You can set the position for punching To use the settings that were saved with the document select Document Specified If you select More the Finishing Punching screen appears Z Fold You can output Z folded copies To use the settings that were saved with the document select Document Specified Available paper sizes for Z folding are B4 A3 11 X 17 and 8K NOTE An optional package is necessary for t...

Page 224: ... can select from three positions for stapling Finishing Hole Punching Screen You can select a punching position which is not displayed on the Finishing Hole Punching screen NOTE Three positions for punching can be configured according to an optional feature In this case 2 and 4 positions for punching cannot be selected Contact your Customer Support Center for more information Document Settings Spe...

Page 225: ... the text paper type 1 From the All Services window select Check Mailbox and then Copy Print Jobs 2 Select the mailbox you want to open and then select Change Settings Print Select Covers 3 Select any item 4 Select Save to keep your choice Document Specified Uses the same settings as when the document was saved Change Settings Use different settings than those set when the document was saved Front...

Page 226: ...uantity screen For more information refer to Front Cover Quantity on page 4 51 Back Cover Quantity Displays the Back Cover Quantity screen For more information refer to Front Cover Quantity on page 4 51 Paper Tray Settings Displays the Covers Paper Tray Settings screen Select the paper tray from Front Cover Tray and Back Cover Tray When Bypass is selected the Tray5 Bypass screen appears For more i...

Page 227: ...er of cover sheets used for the front cover in the range between 1 and 99 for insertion Prints the front cover equally as the body text even if multiple number of copies are made 1 Use the up down buttons or the numeric keypad to specify the number of cover sheets that are loaded 2 Select Save to keep your choice ...

Page 228: ...the All Services window select Check Mailbox and then Copy Print Jobs 2 Select the mailbox you want to open and then select Change Settings Print Select Folding 3 Select any item 4 Select Save to keep your choice Document Specified Holds settings at the time of document preservation Off No folding Z Tri Fold Documents are folded in thirds out C Tri Fold Documents are folded in thirds in Bi Fold Do...

Page 229: ...t 1 From the All Services window select Check Mailbox and then Copy Print Jobs 2 Select the mailbox you want to open and then select Change Settings Print Select 2 Sided Printing 3 Select Save to keep your choice Document Specified Uses the same settings as when the document was saved Off Documents are not printed onto 2 sided Head to Head Both sides are printed in the same direction Head to Toe B...

Page 230: ... look different from the normal copied result 1 Select Adjust Image Shift 1 Select any item 2 Select Save to keep your choices Document Specified Uses the same settings as when the document was saved Adjust Image Shift You can specify the image shift value The document is copied with its image shifted to the top bottom left or right within a range of 0 50mm in 1mm increments Side 1 Displays the Im...

Page 231: ...shift is to be done from those presented 3 Use and to specify the image shift value 4 Select Save to keep your choices Booklet Creation The machine can copy pages laid out so that when multiple page sheets are overlaid and folded along the center gutter a booklet is created in page order 1 Select Booklet Creation 2 Select any item 3 Select Save to keep your choices Document Specified Uses the same...

Page 232: ...Creation Paper Tray Settings screen Select the tray to use from Body Pages Tray and Covers Tray The tray for body pages and covers should be the same size and set horizontally When Bypass is selected the Tray 5 Bypass screen appears For more information refer to Tray 5 Bypass Screen on page 2 21 Covers Quantity Displays the Booklet Creation Covers Quantity screen Booklet Creation Folding Stapling ...

Page 233: ...Annotation This machine can output copies with stamps page numbers and copy management numbers that are not in the original document You can select from already provided formats for the stamp type date page number and printing position NOTE If a stamp date and page are specified at the same time we recommend confirming that none of the positions overlap before making copies 1 Select Annotation 2 S...

Page 234: ...led DRAFT and VOID stamps to copies 1 Select Stamp 2 Select Off or On 3 Select Save to keep your choices Off No stamp is added On A stamp is added Style You can select from eight character types for the stamp Print On Displays the Stamp Print On screen You can choose to print the stamps on the First Page Only or All Pages Position Displays the Stamp Position screen Size Displays the Stamp Size scr...

Page 235: ...he stamp to the same location as Side 1 Opposite to Side 1 Add the stamp to the opposite location as Side 1 Annotation Date screen You can make copies with a date added The printed date is the date and time that the copy was made For how to display the date refer to Date Format in the System Administration Guide 1 Select Annotation and then Change Settings Select Date 2 Select Off or On 3 Select S...

Page 236: ...tion Displays the Date Position screen Size Displays the Date Size screen You can select from three sizes for the date Date Position screen You can set a position to print a date 1 Select any item 2 Select Save to keep your choices Side 1 You can select from six positions for printing the date Side 2 Same as Side 1 Add the date to the same location as the Side 1 Opposite to Side 1 Add the date to ...

Page 237: ...Off No page number is added On A page number is added Style You can select one of the 6 number styles for the page 1 2 Only page number is added 1 2 A hyphen is added to the left and right of the page number Example 1 Page1 Page2 Page is added in front of the page number Example Page1 Page2 1 N 2 N The total number of pages is added to the right side of the page number Example 1 50 2 50 When selec...

Page 238: ... screen is available Page1 N Page2 N Page is added in front of the page number and the total number of pages is added to the right side of the page number Example Page 1 50 Page 2 50 Total Pages N Displays Page Number Total Page N screen Print On Displays the Page Number Print On screen Position Displays the Page Number Position screen For more information refer to Date Position screen on page 4 6...

Page 239: ...umber 1 Select From Document or Enter Number 2 If you selected Enter Number use and or the numeric keypad to specify number of sheets From Documents The number of pages of the document is automatically counted as the total number of pages Enter Number You can specify the total number of pages within the range from 1 to 9999 ...

Page 240: ...d Page Number You can specify the end page for adding page numbers within the range from 1 to 9999 A start page turns into the first page Enter Start and End Page Number You can specify the start and the end page for adding page numbers within the range from 1 to 9999 Start Page You can specify the start page for adding page numbers within the range from 1 to 9999 End Page You can specify the end ...

Page 241: ...e distribution documents to people Character size or density which is printed in Watermark can be set by system settings For more information refer to Other Settings in the System Administration Guide 1 From the Change Settings Print window select Watermark 2 Select Document Settings or Change Settings 3 Select On or Off 4 Select any item 5 Select Save to keep any changes made Document Specified U...

Page 242: ...printing started Select the checkbox when printing the date and time For how to display the date refer to Date Format in the System Administration Guide Serial Number The serial number of the machine is printed Select the checkbox when printing the serial number is desired Text Effect Displays the Watermark Text Effect screen Watermark Start Number screen You can set a control number within the ra...

Page 243: ...rint the specified text as it is Embossed The text on the background is printed so as it looks like it is embossed The characters of the text are printed in the pattern set for Watermark Background Pattern of System Settings See the System Administration Guide or your System Administrator for help Outline The text on the background is printed in outline The background other than the outlined text ...

Page 244: ...Output Orientation You can select whether prints should be output facing up or down 1 Select Output Orientation 2 Select any item 3 Select Save to keep your choice Document Specified Uses the same settings as when the document was saved Auto Automatically determines whether the copies should be output facing up or down Face Up Prints are output facing up and delivered from the last page Face down ...

Page 245: ...Other print drivers such as PS do not support this feature You can send a job to your mailbox for printing by using the print driver Carefully review the considerations and limitations that are described later in this section 1 From your application select File Print The print driver window opens 2 From the Print dialog select the Properties button 3 Select the 4110 4590 PCL printer that contains ...

Page 246: ...er settings that are grayed out are not sent with the job to the mailbox An example of this is if your default print driver setting is 2 Sided Print that setting would be ignored at the print driver and two sided printing would have to be selected at the mailbox print settings Some settings such as paper size cannot be changed at the mailbox if they have been selected on the print driver dialog A ...

Page 247: ... open NOTE Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display the last screen You can directly access a mailbox by entering a three digit mailbox number in the Go to with the numeric keypad An arrow is displayed next to mailboxes that have a linked Job Flow and which have been configured for Auto Start When a ma...

Page 248: ... displayed by selecting Refresh Select to display the previous screen and select to display the next screen Also select to display the first screen and select to display the last screen When Select All is selected all documents in the mailbox are selected Selection will be canceled if the button is selected again You can sort documents in ascending or descending order by pressing either Document N...

Page 249: ...lbox 1 From the All Services window select Check Mailbox and then Scan Other Jobs Select the mailbox you want to open 2 Select a document to be deleted and select Delete 3 Select Yes Yes This deletes the document KEY POINT Once the document is deleted it cannot be recovered No This cancels deleting the document ...

Page 250: ...document or change a document name in a mailbox For information about initializing data refer to Change Document Name on page 4 9 1 From the All Services window select Check Mailbox and then Scan Other Jobs Select the mailbox you want to open 2 Select a document and the select Document Details 3 Select Change Document Name if required ...

Page 251: ...Management Change the Document Name You can rename documents NOTE When selecting multiple documents you cannot rename documents 1 Select Change Document Name 2 Enter document name using the keyboard shown 3 Select Save and then Close to keep the changed name ...

Page 252: ...ailbox To start a Job Flow you must first link a mailbox with the Job Flow When set to start automatically documents are automatically processed by the Job Flow when they are stored in the mailbox KEY POINT Job Flows created from Check Mailbox can only be used edited duplicated deleted from within that mailbox These types of Job Flows are not displayed in the Job Flow Sheets screen Features that c...

Page 253: ...pier Printer User Guide 4 77 4 Mailbox Management 1 Press the All Services button 2 From the All Services screen select Check Mailbox 3 Select Scan Other Jobs Select a mailbox and select Document List All Services button ...

Page 254: ...cending or descending order by pressing either Document Name or Stored Date 5 Perform a Job Flow Auto Start This configuration auto starts a Job Flow on a document when that document is stored in a mailbox If this box is checked the Job Flow automatically starts when a document is stored Start Select documents from the mailbox and press this button to start the Job Flows linked to this mailbox KEY...

Page 255: ...nd canceling links as auto start settings can also be performed when creating a mailbox 1 Select the Job Flow to link and select Create KEY POINT Pressing Create without selecting a Job Flow does not create a link If the selected Job Flow is already linked then the link is cancelled NOTE Select to display the previous screen and select to display the next screen Select to display the first screen ...

Page 256: ...System Administration Guide Edit Delete The Edit Delete screen is displayed For more information refer to Content Check in the System Administration Guide Select Job Flow Sheet Screen For a selected document you can specify a Job Flow and start it 1 Select the Job Flow and press the Start button NOTE Select to display the previous screen and select to display the next screen Select to display the ...

Page 257: ...strator for more information Edit Delete The Edit Delete screen is displayed For more information refer to Content Check in the System Administration Guide or ask your System Administrator for more information Edit Destination The Edit screen is displayed You can use CentreWare EasyOperator to select registered Job Flows on a network computer About Job Flow Restrictions Job Flows can be assigned t...

Page 258: ...Xerox 4590 4110 Copier Printer User Guide 4 82 4 Mailbox Management ...

Page 259: ...a series of registered actions This section describes scan operations using a Job Flow created on a network computer and registered with the machine The Job Flow Sheets screen is also explained Topics covered in this chapter include Job Flow Procedure Job Flow List Confirming Changing Job Flow ...

Page 260: ...rocedure steps and their references are detailed below Step 1 Opening the Job Flow Sheets Screen Follow the procedure below to open the Job Flow screen NOTE Features displayed may vary from device model to model 1 Press the All Services button 2 Select Job Flow Sheets All Services button ...

Page 261: ...w 1 To confirm Job Flow contents select Show Details To change the contents select Edit For more information about configuring and changing Job Flow refer to Confirming Changing Job Flow on page 5 5 Step 4 Starting a Job Flow 1 Load the original document s 2 Press the Start button KEY POINT Always print the job history report to confirm the results after executing a Job Flow For information about ...

Page 262: ...the displayed Job Flows Screen display may vary depending on user authorization feature settings Displayed Job Flows may vary depending on authorization features See Job Flow Sheet Types in the System Administration Guide for more information or ask you System Administrator for help 1 Select the conditions to filter by selecting from the Job Flow Sheet Owner area No Filtering All Job Flow Sheets w...

Page 263: ...splayed by selecting Refresh Select to display the previous screen and select to display the next screen Select to display the first screen and select to display the last screen You can sort documents in ascending or descending order by pressing either Name or Last Updated 2 To confirm Job Flow contents select Show Details To change contents select Edit 3 Select the group to change from the Group ...

Page 264: ...gs NOTE A triangle icon appears to the left of groups that have mandatory fields Data included in the Job Flow is displayed in the Items and Current Settings 5 Contents of the Change screen change to match the data you wish to change You make changes on this screen 6 Close any open screens to keep your changes ...

Page 265: ...6 1 6 Stored Programming This chapter describes the Stored Programming features provided by the machine Features covered in this chapter include Stored Programming Overview Registering Deleting Renaming Stored Programs Calling a Stored Program ...

Page 266: ...tions This enables you to record the hierarchy of displayed screens for each step For example a stored programming could be used when you want to record the following actions press the Machine Status button and display the screen to print the Activity Report Registering Deleting Renaming Stored Programs The Stored Programming screen is where the following can be accomplished Registering Stored Pro...

Page 267: ...stored program may become invalid when default values or paper tray settings are changed in the system setting when buttons are added or removed from the touch screen since stored programming only remembers the location of a button on the screen not the name of the button Button positions can change when after a stored program is registered a job flow job template or recipient for example is added...

Page 268: ... the next screen 3 Set the features you wish to register NOTE A tone is generated while registering to job memory 4 Press the Start button or Clear All button to end registration NOTE You can change the volume of the sound that notifies of Stored Program registration For information about setup refer to Stored Programming Tone in the System Administration Guide or ask your System Administrator for...

Page 269: ...when after a stored program is registered a job flow job template or recipient for example is added or deleted NOTE If the Interrupt button is pressed if the Auto Reset feature causes a time out or if a popup window paper jam for example appears then the Stored Program record operation is cancelled 1 From the All Services screen select Setup Menu and then Stored Program Select Store Build Job 2 Se...

Page 270: ...All Services screen select Setup Menu and then Stored Program Select Delete 2 Select the number to delete NOTE Select to display the previous screen and select to display the next screen 3 Select Yes 4 The steps are deleted Select Close Yes Deletes the Stored Program NOTE Deleted Stored Programs cannot be restored No The Stored Program delete operation is cancelled ...

Page 271: ...rs are allowed in a Stored Program name 1 From the All Services screen select Setup Menu and then Stored Program Select Enter Change Name 2 Select the number of the stored program to add or change the name NOTE Select to display the previous screen and select to display the next screen 3 Enter the name and select Save 4 Confirm the name change 5 Select Close to save your changes ...

Page 272: ...Program the last screen shown during Stored Program registration appears 1 Press the All Services button 2 From the All Services screen select Stored Programming 3 Select the number of the Stored Program containing the features you want to call NOTE You can only select registered numbers Select to display the previous screen and select to display the next screen All Services button ...

Page 273: ...ram is called select other features if necessary 5 Press the Start button if necessary The job will complete as programmed If there is an error in the program it will not complete Stored Programs with errors must be reprogrammed since they cannot be edited if there is an error Start button ...

Page 274: ...Xerox 4590 4110 Copier Printer User Guide 6 10 6 Stored Programming ...

Page 275: ...r recommended by Xerox If you want to use paper not recommended by Xerox contact the Customer Support Center KEY POINT The printed image may fade due to moisture such as water rain or vapor For more information contact the Customer Support Center Paper Type Normal Paper Printable Paper When using supplier paper known as printable paper for copies or printing make sure that it complies with the fol...

Page 276: ...2 217 253 gsm Labels Side 2 Paper preprinted Hole Punched Tab Stock 1 106 216 gsm Tab Stock 2 217 253 gsm Tray 6 and Tray 7 optional High Capacity Feeder 2 000 8 x 11 A4 6 9 x 9 9 B5 Variable from 11 7 x 8 3 297 2 mm x 210 8 mm 13 x 9 5 327 7 mm x 238 8 mm 16 lb Bond 52 gsm to 80 lb Cover 216 gsm Plain Recycled Lightweight 52 63 gsm Heavyweight 1 106 216 gsm Side 2 Paper preprinted Hole Punched Tr...

Page 277: ...n the System Administration Guide Storing and Handling Paper Please keep the following points in mind when storing paper Store paper inside a cabinet or other dry place Paper that has absorbed moisture can cause paper jams and image quality defects After opening a package of paper wrap up the remaining paper to store it It is recommended that you include moisture prevention packets Paper should be...

Page 278: ...s higher priority to the tray having the highest Paper Type Priority set at Paper Tray Settings During automatic tray selection trays whose Paper Type Priority setting is set to Off are not targeted in Automatic Tray Selection Also if the Paper Priority setting is exactly the same automatic tray selection is determined by Tray Priority NOTE Tray 5 Bypass cannot be selected in automatic tray select...

Page 279: ...machine trouble 3 Push the tray in gently until it comes to a stop Load paper in Trays 3 and 4 For information about changing the paper size and orientation refer to Change the paper size in trays on page 7 14 1 Pull out the tray towards you until it stops WARNING When pulling out the paper tray do it slowly If pulled out with too much force the tray can hit and injure your knees 2 Load and align ...

Page 280: ... trays 1 4 and or the optional trays 6 and 7 use Tray 5 Bypass To make detailed instructions during printings specify the instructions using the Tray Output tab in the print driver When doing this also specify the type of paper to load NOTE When adding paper to Tray 5 Bypass remove any paper remaining in the tray add it to the stack of paper to be added then load all of the paper into the tray at ...

Page 281: ... trouble 4 When loading a non standard paper size from Tray 5 Bypass move the paper guides to accommodate the paper 5 Select copying or printing Load paper in optional HCF Trays 6 and 7 1 Pull out the tray towards you until it stops WARNING When pulling out the paper tray do it slowly If pulled out with too much force the tray can hit and injure your knees 2 Load and align the edge of the paper ag...

Page 282: ...handle on the paper guide B and slide the guide to the desired paper size 3 Fan the sheets before loading them into the tray With the side to be printed on facing up load and align the paper stack in the lower right corner of the tray as shown below NOTE Do not load paper exceeding the maximum fill line Doing so might cause paper jams or machine malfunctions When loading drilled stock place the pa...

Page 283: ... in the front back direction based on the paper size Load paper in Tray 8 Post Process Inserter Following describes the procedure for loading paper in the Post Process Inserter The Post Process Inserter is meant for loading paper blank copied paper and so forth to be used as separators and covers Media loaded here will not be used to make copies NOTE When adding paper to the Post Process Inserter ...

Page 284: ...s and the Post Process Inserter Load tab paper in trays 3 and 4 1 Pull out the tray towards you until it stops WARNING When pulling out the paper tray do it slowly If pulled out with too much force the tray can hit and injure your knees 2 Load and align the edge of the tab paper against the right edge of the tray with the side to be copied or printed on facing down 3 Move the two paper guide lever...

Page 285: ...t cause paper jams or machine trouble Load tab paper in Tray 5 Bypass 1 Open Tray 5 Bypass NOTE If necessary extend the extension flap The extension flap can be extended in two stages When pulling out the extension flap do it gently 2 Hold the center of the paper guides and slide them to the desired paper size 3 Place the paper with the side to be copied or printed facing up and the bottom side to...

Page 286: ...Xerox 4590 4110 Copier Printer User Guide 7 12 7 Paper and Other Media to the end along the paper guide ...

Page 287: ... Other Media Load tab paper in Tray 8 Post process inserter 1 Hold the center of the paper guides and slide them to the desired paper size 2 If the paper in already printed on load the paper with the printed side facing up and with the tab side to be fed first ...

Page 288: ...ormation about paper quality refer to Paper Tray Attributes in the System Administration Guide When setting a non standard paper size you must register the paper size For information about registering paper sizes refer to Paper Size Settings in the System Administration Guide For a description of how to make copies on non standard size paper refer to Paper Supply on page 2 19 For a description of ...

Page 289: ...of the paper against the left side of the tray NOTE Make sure that the paper guides are adjusted to the paper being used 6 Gently push the tray in until it comes to a stop NOTE Affix the paper size label to the front of the tray to indicate the paper size currently in the tray Change the paper size in optional HCF Trays 6 and 7 NOTE When changing the paper size to non standard size loaded in trays...

Page 290: ...G When pulling out the paper tray do it slowly If pulled out with too much force the tray can hit and injure your knees 2 Remove any paper loaded on the tray 3 Loose the screw on the right to remove your side and the other side guide 4 Attach the guides according to the hole of the paper size to change and tighten the screws ...

Page 291: ...the front of the paper tray Change the paper size in the optional OHCF Tray 6 NOTE This optional tray is not available with the 4590 Copier Printer 1 Pull out the tray towards you until it stops WARNING When pulling out the paper tray do it slowly If pulled out with too much force the tray can hit and injure your knees 2 Remove any paper loaded on the tray 3 Squeeze the handle on the paper guide A...

Page 292: ...he paper size If the position of the paper guide is not correct the paper may not be fed properly and paper jams may occur CAUTION For paper heavier than 256 gsm slide both Paper Weight Switches to the heavier weight position 257 300 gsm Failure to do so may result in paper jams 6 Move both Paper Weight Switches to their appropriate positions 7 Push the tray in gently until it comes to a stop NOTE...

Page 293: ...and from marketplace to marketplace Therefore the UI screens shown here are a representation of the type of screens that may be seen on your particular system You can manually confirm and or change the paper settings such as weight size type etc from the All Services Setup Menu on the printer UI KEY POINT To change or confirm the tray settings from the All Services screen the System Administrator ...

Page 294: ...Xerox 4590 4110 Copier Printer User Guide 7 20 7 Paper and Other Media 2 Select Paper Tray Attributes 3 Select the desired paper tray and select Change Settings 4 If necessary select Paper Size ...

Page 295: ...either Auto Size Detect or Variable If you select Auto Size Detect select save to save and close the window If you select Variable the screen displays a Select the width and height of the paper by selecting the up down right and left buttons b Select Save 6 Select Paper Type Color ...

Page 296: ...Paper Type option called Coated Stock is available Remember The OHCF Tray 6 is not available with the 4590 Copier Printer 8 Select Save to return to the Tray screen 9 Select Save to return to the Paper Tray Attributes screen 10 Choose one of the following a If you want to change the attributes for another tray repeat Step 2 Step 9 b If you finished repeatedly select Close until you return to the A...

Page 297: ...h the user assigns a name For information about how to set names to custom paper 1 to 5 refer to Custom Paper Name in the System Administration Guide or contact your System Administrator For information about image quality processing for different paper types refer to Image Quality in the System Administration Guide or contact your System Administrator 1 Press the Log In Out button 2 Enter the Sys...

Page 298: ...Xerox 4590 4110 Copier Printer User Guide 7 24 7 Paper and Other Media 3 Select System Settings 4 Select System Settings 5 Select Common Settings ...

Page 299: ...Xerox 4590 4110 Copier Printer User Guide 7 25 7 Paper and Other Media 6 Select Paper Tray Settings 7 Select Paper Tray Attributes 8 Select the desired paper tray and select Change Settings ...

Page 300: ...ecause the default size for these trays is 8 5 x11 in A4 If you programming Trays 1 and 2 proceed to Step 11 10 Select either Auto Size Detect or Variable If you select Auto Size Detect select save to save and close the window If you select Variable the screen displays a Select the width and height of the paper by selecting the up down right and left buttons b Select Save ...

Page 301: ... optional OHCF Tray 6 is attached an additional Paper Type option called Coated Stock is available Remember The OHCF Tray 6 is not available with the 4590 Copier Printer 13 Review the Paper Type screen and ensure that the Current Settings for the Items you changed reflect the newly entered values and select Close 14 Select Close Exit repeatedly to exit the System Administration mode ...

Page 302: ... tab stock in Tray 5 Bypass 2 For Tray 5 Bypass program the following from the Setup Menu For Paper Size Standard Size 8 5 x11 in A4 For Paper Type Tab Stock 1 Select Save Close Exit until you return to the All Services screen 3 Select Copy from the All Services screen 4 Select the desired Copy feature 5 Select Output Format 6 For Output Orientation select Face Down 7 Select Save 8 From Output For...

Page 303: ... 4 Select Properties 5 For Paper Output select Paper Size 8 5 x 11 A4 Output Size 8 5 x 11 A4 6 Select the Tray Layout tab 7 For Paper Source select the desired tray where tabs are loaded 8 Select the Detailed Settings tab 9 For Items scroll to and select Tab Margin Shift 10 Select On for Settings for Tab Margin Shift 11 Select OK to save and close the Properties window 12 Select the desired copie...

Page 304: ...sired document to print 2 Select File Print 3 Select the desired printer 4110 4590 4 Select Properties 5 For Paper Output select Paper Size 8 5 x 11 A4 Paper Source Automatically select or Manual Feed Paper Type Tab Stock 1 or Tab Stock 2 6 Select OK to save and close the Properties window 7 Select the desired copies quantity and OK to print the job ...

Page 305: ...ob Status This chapter describes the job status features Features covered in this chapter are Job Status Overview Checking Executing Pending Jobs Checking Completed Jobs Printing and Deleting Stored Documents Preferentially Printing Pending Print Jobs ...

Page 306: ...g job For more details refer to Checking Current Pending Jobs on page 8 3 Completed Jobs You can display the status of completed jobs You can also display more details about the completed jobs For more details refer to Checking Completed Jobs on page 8 4 Stored Documents You can print or delete authentication print secure print sample print delayed print and documents stored in a public mailbox Fo...

Page 307: ...n time is displayed The time is displayed either in the form of Cumulative Time Required or Time Required NOTE The estimated job completion time is not displayed during data processing The information to displayed can be changed For more information about the settings refer to Estimated Time for Single or All Jobs in the System Administration Guide or contact your System Administrator for help 4 T...

Page 308: ...You can check whether a job has completed successfully Also by selecting a job you can display more details 1 Press the Job Status button 2 Select the Completed Jobs tab NOTE Select to display the previous screen and select to display the next screen 3 To check the details of a job select the job 4 After checking the job select Close ...

Page 309: ... and Deleting Stored Documents This section describes how to print or delete documents stored by the secure print or sample print feature or documents stored by authentication print receiving control NOTE An optional package is necessary for this selection For more information contact the Customer Support Center Carry out printing and deletion of stored documents from the following Job Status scre...

Page 310: ... 1 From the Stored Documents tab select Secure Print 2 Select the user that you want to check and select Document List NOTE Select Refresh to display any available updated information Select to display the previous screen and select to display the next screen You can also enter a three digit number to specify a user directly with the numeric keypad 3 Enter the password and select Confirm NOTE If n...

Page 311: ...l to select all documents Press this button once more to deselect all documents 5 Select Print or Delete When You Select Delete This deletes the secure print document 1 Select Delete 2 Make a selection Yes This deletes the document KEY POINT Once the document is deleted it cannot be recovered No This cancels deleting the document ...

Page 312: ...e number of copies using the numeric keypad if needed 2 Select what to do with the document after printing Print and Delete This starts printing the document After printing the document is deleted Print and Save This starts printing the document After printing the document is not deleted Cancel This cancels printing the document ...

Page 313: ...rom the screen of the machine This section describes how to print and delete documents stored by the sample print feature For information about the method of sample printing refer to the print driver help information 1 From the Stored Documents tab select Sample Print 2 Select the ID of the user you want to check and select Document List NOTE Select Refresh to display any updated information Selec...

Page 314: ...all documents Press this button once more to deselect all documents When You Select Delete This deletes the sample print document 1 Select Delete 2 Make a selection Yes This deletes the document KEY POINT Once the document is deleted it cannot be recovered No This cancels deleting the document ...

Page 315: ...ument is printed After printing the remaining copies the stored sample print document is deleted 1 Enter the number of copies using the numeric keypad if needed 2 Select Print 3 Select Yes Yes This starts printing the document After printing the document is deleted No This cancels printing the document ...

Page 316: ...s stored by the delayed print feature For information about delayed print operations refer to the print driver help information 1 Select Delayed Print 2 Select the document you want to print or delete NOTE Select Refresh to display the updated information Select to display the previous screen and select to display the next screen ...

Page 317: ...ob Status When You Select Delete This deletes the document saved by the delayed print feature 1 Select Delete 2 Select Yes Yes This deletes the document KEY POINT Once the document is deleted it cannot be recovered No This cancels deleting the document ...

Page 318: ...ocument saved by the delayed print feature After printing the document is deleted If printed manually the document is not printed again at the scheduled time 1 Select Print 2 Select Yes Yes This starts printing the document After printing the document is deleted No This cancels printing the document ...

Page 319: ...d by charge print receiving control For more details of charge print settings refer to Charge Print Settings in the System Administration Guide or consult your System Administrator for help 1 Press the Job Status button then select the Stored Documents tab 2 Select Charge Print 3 Select the user that you want to check and select Document List NOTE Select Refresh to display the updated information ...

Page 320: ...pier Printer User Guide 8 16 8 Job Status 4 Enter the password and select Confirm NOTE If no password is set the Password screen does not appear 5 Select the document you want to print or delete 6 Select Delete or Print ...

Page 321: ...8 Job Status When You Select Delete This deletes the document stored by charge print 1 Select Delete 2 Make a selection Yes This deletes the document KEY POINT Once the document is deleted it cannot be recovered No This cancels deleting the document ...

Page 322: ...number of copies using the numeric keypad if needed 2 Select Print 3 Select what to do with the document after printing Print and Delete This starts printing the document After printing the document is deleted Print and Save This starts printing the document After printing the document is not deleted Cancel This cancels printing the document ...

Page 323: ...8 19 8 Job Status Printing Waiting Print Jobs You can print pending print jobs NOTE If there are no pending print jobs then you cannot select Print Waiting Jobs 1 Press the Job Status button 2 Select Print Waiting Jobs 3 Locate the job to print ...

Page 324: ...Xerox 4590 4110 Copier Printer User Guide 8 20 8 Job Status ...

Page 325: ...aper tray status and optional overwrite hard disk status You can also set the printer mode For more information refer to Machine Status on page 9 2 Billing Meter Print Report You can check the number of pages printed for each meter or for each user You can also print a report list as well as check the job history and settings recorded values Consumables You can check the status of consumables For ...

Page 326: ... 9 2 9 Machine Status Machine Status From the Machine Status screen you can check the configuration of the machine the paper tray status and set the print mode 1 Press the Machine Status button 2 Make a selection from the Machine Status window ...

Page 327: ...and software version From the Machine Status screen select Machine Information For enquiry on maintenance and operation This indicates how to make maintenance and operating inquiries Serial Number You can check the machine serial number Machine Configuration The Machine Configuration screen is displayed Software Version The Software Version screen is displayed ...

Page 328: ...o display the previous screen and select to display the next screen In the Machine Configuration screen you can check the following items z Configuration Code z Waste Toner Container z Auto Document Feeder z Hard Disk z Paper Tray z Page Memory Size z High capacity paper tray Capacity Feeder z System Memory Size z Separators Covers Tray z PostScript z Output Device z HP GL 2 z Folder z PCL z Bookl...

Page 329: ...ion From the Machine Status screen select Software Version NOTE Select to display the previous screen and select to display the next screen In the Software Version screen you can check the following items z Controller PS ROM z I I T ROM z IOT ROM z I I T Option ROM z HCF ROM z ADF ROM z Finisher D ROM z Finisher D2 ROM ...

Page 330: ...atus Paper Tray You can check the paper tray configuration You can check the following items Tray status Amount of paper remaining Paper size Paper type 1 From the Machine Status screen select Paper Tray 2 When finished examining the configuration select Close ...

Page 331: ... NOTE An optional package is necessary for this selection For more information contact the Customer Support Center KEY POINT Overwrite Hard Disk only appears when Overwrite Hard Disk is set in the System Settings For more information refer to Overwrite Hard Disk in the System Administration Guide 1 From the Machine Status screen select Overwrite Hard Disk 2 When finished examining examined the sta...

Page 332: ...Machine Status screen select Print Mode 2 Make a selection 3 Select Close to keep your choice Off line The printer cannot accept data Any data being sent is terminated and not printed On line The printer can accept data 4 Select the printer language for set the printer mode ESC P Emulation for example 5 Select the item to be set NOTE When PDF is selected the Password button appears ...

Page 333: ...ming You can recall and use a printer mode saved in memory 1 Select Retrieve Programming 2 Select the memory number to be used 3 Select Close to use the stored programming Factory Defaults You can use the factory default settings Custom Settings The custom settings number appears ...

Page 334: ...the feature to be set using the numeric keypad 3 Select Confirm 4 Select Change Value 5 Enter New Value using the numeric keypad 6 Select Save 7 Select Close to leave this screen Item Number Enter the item number for the feature you want to set Current Value When you enter an Item Number this shows the currently set value New Value Enter the value to which you want to change the setting ...

Page 335: ...elect Store Delete Programming 2 Select Store Current Selections or Delete 3 Select the memory number you want to store or delete Store Current Selections This stores the current selections If you select a number in which information is already stored this is overwritten Overwritten data cannot be restored Delete When you select Delete and the number to be deleted the information stored in this nu...

Page 336: ...art the printer with a printer mode stored in memory 1 Select Default Programming 2 Select Factory Defaults or Custom Settings 3 If you select Custom Settings select the memory number to be used Factory Defaults Use the factory default settings Custom Settings The number stored in memory appears ...

Page 337: ...word entered here are the same Password up to 32 characters long can be entered 1 Select Password 2 Input the password and press Save Billing Meter Print Report In the Billing Meter Print Report screen you can check the number of pages printed for each meter or for each user You can also print a report list check the job history and settings recorded values 1 Press the Machine Status button 2 Sele...

Page 338: ... and printed pages by individual meters on the display on the Control Panel 1 From the Billing Meter Print Report tab select Billing Meter 2 Note the meter counts 3 Select Close to leave this screen Serial Number Displays the Serial Number of the machine Total Impressions This shows the number of pages copied or printed ...

Page 339: ...ion Guide or ask your System Administrator for help 1 Press the Log In Out button 2 Enter a UserID with the numeric keypad and select Confirm To Check the Billing Meter for the Currently Authenticated UserID a Enter the UserID for the user for which you want to check the billing meter NOTE If a password is required enter the password b Continue to Step 3 below To Check the System Administrator Met...

Page 340: ...ect the Billing Meter Print Report tab 4 Select User Account Billing Meter 5 Select the meter you want to check 6 Select Close to leave this screen Copy Meter This shows the number of pages copied Scan Meter This shows the number of pages scanned Print Meter This shows the number of pages printed ...

Page 341: ...r Mode in System Administration mode 1 Press the Log In Out button 2 Enter the UserID with the numeric keypad and select Confirm NOTE You may have to contact your System Administrator for the correct UserID 3 Select User Mode 4 Press the Machine Status button 5 Select the Billing Meter Print Report tab 6 Select Reset Job Counters 7 Make a selection Reset You can reset the counts for each feature T...

Page 342: ...port List This section describes how to print a report list NOTE The items shown depend on the features that are installed and if you are logged on as a User or System Administrator When the Job in Memory indicator is lit you can check the stored documents with Stored Documents List 1 Select Print Report List NOTE If using optional copy cards load a card before printing a Billing Data List or Audi...

Page 343: ...History Report The data for the last 50 jobs is printed You can also automatically print a Job History Report when 50 jobs are exceeded If automatic print is set all job results are printed For the settings refer to Reports in the System Administration Guide Error History Report Information about the errors occurring in the machine is printed Information is printed for the most recent 50 errors ...

Page 344: ...tings List Common Items 3 Press the Start button Settings List Common Items You can check the hardware configuration of the machine network information and the print feature and copy feature setting status NOTE The same content is printed for the Settings List regardless of whether you print from Copy Mode Settings Print Mode Settings or Scan Mode Settings ...

Page 345: ...atus NOTE The same content is printed for the Settings List regardless of whether you print from Copy Mode Settings Print Mode Settings or Scan Mode Settings PCL Settings List This prints settings for PCL virtual printers PDF Settings List This prints the various settings in PDF printer mode TIFF Settings List This prints the various settings in TIFF printer mode TIFF Logical Printers List This pr...

Page 346: ...HP GL HP GL 2 and HP RTL emulation modes Fonts List This prints a list of the fonts that can be used in the machine PostScript Fonts List This prints a list of PostScript fonts that can be used in the machine Scan Mode Settings 1 From the Print Report List screen select Scan Mode Settings 2 Select the report list to be printed 3 Press the Start button Settings List Common Items You can check the h...

Page 347: ...ck the contents of the address numbers and relay station settings When you specify a range of address numbers the three address book tables for the specified numbers and the table for the relay station settings are printed Each page contains the information on 50 address book numbers If you select Address Book the following screen for setting the range of address numbers is displayed Select the nu...

Page 348: ...Xerox 4590 4110 Copier Printer User Guide 9 24 9 Machine Status 5 Select Mailbox List 6 Select the range of mailbox numbers to be printed 7 Press the Start button ...

Page 349: ...1 Select the Billing Meter Print Report tab select Job Counter Report 2 Select Job Counter Report 3 Press the Start button Auditron Administration You can print a statistics report by user Note that the statistics report by user that appears on the screen depends on whether the Auditron Administration feature is enabled or not NOTE Auditron Administration appears when entered from the User Mode of...

Page 350: ...ation feature settings refer to Auditron Mode in the System Administration Guide 1 Select Auditron Administration 2 Select Print Meter Report 3 Press the Start button Print Jobs You can check how many pages have been printed on the machine and the total number of sheets of paper used for each client job owner The Printer Jobs report counts from the time when the data is initialized When the Auditr...

Page 351: ...Authentication Auditron Administration Auditron Report Copy You can check the total number of pages copied on the machine If there are restrictions in place on the number of pages these settings will appear Auditron Report Copy counts from the time at which the data is initialized NOTE Number displayed on the report is the User Administration Number registered by users in Authentication Auditron A...

Page 352: ...ifferent samples at different background contrasts Based on the print samples you can select the optimum background contrast NOTE Text Effect Sample List appears when entered from the User Mode of System Administration mode 1 Select Text Effect Sample List 2 Select Text Effect Sample List 3 Press the Start button ...

Page 353: ... For information about how to replace consumables refer to Replacing Consumables on page 10 1 1 Press the Machine Status button 2 Select the Consumables tab NOTE Select to display the previous screen and select to display the next screen KEY POINT If using a partly consumed toner cartridge for example a toner cartridge removed from another Xerox 4590 4110 Copier Printer the indicated status may no...

Page 354: ...espect to a fault in the machine The Error History Report contains the last 50 occurring errors The items printed include the date and time error code and error category This section describes how to print the error history 1 Press the Machine Status button 2 Select the Faults tab 3 Select Error History Report 4 Press the Start button ...

Page 355: ...he machine The use of consumables not recommended by Xerox may impair quality and performance NOTE We recommend having a spare toner cartridge available NOTE The D2 Finisher is easily identified by its staple waste container Type of consumable Periodical replacement part Product code Quantity Box Toner cartridge 6R1237 1 item 1 box Waste Toner Container 8R13036 1 unit 1 box 100 Sheet Capacity Stap...

Page 356: ...staple cartridges recommended by Xerox for the machine Confirming Status of Consumables The status of consumables can be confirmed on the Consumables screen The status of consumables is indicated by Ready Order New Replace Now or other indications An indication from 0 to 100 displays the remaining amount of toner For information about confirming consumables refer to Consumables on page 9 29 Replac...

Page 357: ...tridges not recommended by Xerox may impair quality and performance Use only toner cartridges recommended by Xerox for the machine When only a small amount of toner remains in a toner cartridge the machine may stop during printing and display a message Replace toner cartridges while the machine is on If a partially used toner cartridge is used the number of pages that you can copy or print after t...

Page 358: ... 3 Pull out the toner cartridge slowly and then lift to remove it KEY POINT Return used toner cartridges to our Customer Support Center for disposal Never throw a toner cartridge into an open flame since the toner remaining in the cartridge can cause an explosion ...

Page 359: ... the box and shake the toner cartridge to the left and right before removing it from the bag 5 Hold the toner cartridge with the arrow Ç mark facing up 6 Push the toner cartridge slowly to the end and turn it to the right until it aligns with the lock sign 7 Close the left cover of the machine ...

Page 360: ...ng during disposal Return them to our Customer Support Center The use of waste toner containers not recommended by Xerox may impair quality and performance Use only waste toner containers recommended by Xerox for the machine Replace the waste toner container while the machine is on NOTE The number of pages given in messages is for when 8 5 x 11 in A4 paper is used The number of pages that you can ...

Page 361: ...d pull it out about half way 4 Hold the center part on the top of the bottle as shown in the illustration and then use both hands to remove the bottle 5 Hold the used waste toner container firmly with both hands and put it into the provided plastic bag Never throw a toner cartridge into an open flame since the toner remaining in the cartridge can cause an explosion ...

Page 362: ...g If the bag is left open toner may leak out during disposal 6 Hold the center part on the top of the bottle and insert it as far as possible NOTE When inserting the waste toner container do not grip the container handle 7 Close the waste toner bottle cover 8 Close the front cover NOTE A message will be displayed and the machine will not operate if the front cover is even slightly open ...

Page 363: ...y Xerox may impair quality and performance Use only staple cartridges recommended by Xerox for the machine NOTE To order a staple cartridge contact the Customer Support Center D Finisher If you have a D Finisher follow this procedure to replace the staple cartridge 1 Make sure that the machine has stopped and then open the right cover on the finisher 2 Hold the UR1 at the position shown in the ill...

Page 364: ... Copier Printer User Guide 10 10 10 Maintenance 3 Pull out the staple cartridge 4 Push the positions indicated by arrows to remove the staple case from the cartridge 5 Push a new staple case into the staple cartridge ...

Page 365: ...in the illustration 7 Hold the staple case as shown in the illustration 8 Push the removed cartridge back to the original position 9 Push it downward until click sound is heard 10 Close the right cover on the finisher NOTE A message will be displayed and the machine will not operate if the right cover is even slightly open ...

Page 366: ... have the D2 Finisher follow this procedure to replace the staple cartridge D Finisher 1 Make sure that the machine has stopped and then open the right cover on the finisher 2 Hold the UR1 at the position shown in the illustration and lift it slightly 3 Pull out the staple cartridge ...

Page 367: ...le case from the cartridge 5 Push a new staple case into the staple cartridge 6 Push the removed cartridge back to the original position 7 Push it downward until click sound is heard 8 Close the right cover on the finisher A message will be displayed and the machine will not operate if the right cover is even slightly open ...

Page 368: ...re to replace the container 1 Make sure that the machine has stopped and then open the right cover on the finisher 2 Locate the Staple Waste Container R5 in the finisher 3 Grip the container and move the lever right to the Unlock position 4 Remove the container from the finisher 5 Remove the new container from the packaging Dispose the full container in the packaging that came with the new contain...

Page 369: ...Finisher optional is installed and it is time to replace the staple cartridge for booklets a message appears on the display KEY POINT The use of staple cartridges not recommended by Xerox may impair quality and performance Use only staple cartridges recommended by Xerox for the machine NOTE To order a staple cartridge contact the Customer Support Center 1 Make sure that the machine has stopped and...

Page 370: ...staple cartridge and then lift to remove it 4 Holding the tabs of a new booklet staple cartridge return the cartridge to the original position and gently push it until it clicks 5 Return the unit to its original position 6 Close the right cover of the finisher NOTE A message will be displayed and the machine will not operate if the right cover is even slightly open ...

Page 371: ...to 0 and the actual punch count no longer reflects the correct amount of scraps in the container To ensure that the container does not overflow and result in jams in the Finisher it is recommended that you regularly check and empty the punch scrap container such as every time you open the Finisher door KEY POINT Remove the container while the power is on If you switch off the power when emptying t...

Page 372: ...ine will not operate if the right cover is even slightly open Cleaning the Machine The following section describes how to clean the machine This section is divided into separate descriptions on how to clean the exterior internal components document cover document feeder and document glass Cleaning the Exterior The following procedure describes how to clean the exterior KEY POINT Before you start t...

Page 373: ...s This is why it is important to regularly clean the document cover and glass NOTE Occasionally the machine may display a message stating that The Scanner may be dirty See User Guide or label instructions on the Document Feeder to wipe the scanning glass If you get this message perform the cleaning procedure for the document cover and document glass When performing the cleaning procedure it is rec...

Page 374: ...erside of the DADF The document cover holds the document in place on the document glass 1 Life the DADF 2 Wipe the document cover with a soft cloth moistened with water to remove any dirt and then wipe it with a soft dry cloth NOTE If it is difficult to remove dirt try gently wiping with a soft cloth moistened with a small amount of neutral detergent ...

Page 375: ...he glass strip is the strip of glass located to the left the document glass The glass strip is approximately one inch wide 3 Wipe the document glass with a soft cloth moistened with water to remove any dirt and then wipe it with a soft dry cloth NOTE If it is difficult to remove dirt try gently wiping with a soft cloth moistened with a small amount of neutral detergent CAUTION Do not press heavily...

Page 376: ...ge quality when making copies 4 With the DADF open pull the lever that is located at the top of the document cover refer to the figure below Part of the document cover pulls away from the assembly which allows better access to the second side scanning lens assembly 5 Wipe the mirrored glass metal strip both sides of the white plastic strip and the rollers with a soft cloth moistened with water to ...

Page 377: ... Feeder Rollers If the machine is equipped with a document feeder and the document feeder rollers are dirty dirt may appear on copies and the machine may not properly detect document sizes To ensure that clean copies are made clean this area about once a month CAUTION Do not use benzene paint thinner or other organic solvents Doing so might damage paint or coating on plastic parts Cleaning the mac...

Page 378: ... to prevent drops of water falling into the machine Drops of water on internal components may cause a malfunction NOTE If it is difficult to remove dirt try gently wiping with a soft cloth moistened with a small amount of neutral detergent 3 Close the top cover of the document feeder until you hear it click into place 4 Close the left cover of the document feeder until you hear it click into place...

Page 379: ...s that may occur with the machine and the solutions to the troubles Topics covered in this chapter are Troubleshooting Machine Trouble Image Quality Problems Trouble during Copy Trouble during Printing Trouble during Scanning Error Code Paper Jams Document Jams Stapler Faults Solving Curled Output ...

Page 380: ... in the power cord Then turn the power switch on Refer to Power on off on page 1 12 No Cause Is power of the correct voltage being supplied Action Make sure that the power supply is 200 240 V volts 15 A amperes Make sure that power of capacity compatible with the specified maximum power consumption of the machine 2 8 3 1 KVA is being supplied Display is dark Cause Is the Power Saver button on No Y...

Page 381: ...ction Refer to Machine Trouble on page 11 4 No Yes Image quality is not good Action Refer to Image Quality Problems on page 11 9 No Yes Trouble during copy Action Refer to Trouble during Copy on page 11 15 No Yes Trouble during printing Action Refer to Trouble during Printing on page 11 20 No Yes Trouble during scanning Action Refer to Trouble during Scanning on page 11 24 Yes ...

Page 382: ...off on page 1 12 Is the power cord disconnected from the machine or the rear of the rack Is power of the correct voltage being supplied Make sure that the power supply is 200 240 V volts 15 A amperes Make sure that power of capacity compatible with the specified maximum power consumption of the machine 2 8 3 1 KVA is being supplied Display is dark Is the Power Saver button on The machine is in the...

Page 383: ...e tray Follow the instructions displayed to load paper of correct size and instruct it to print again Refer to Load paper in Tray 5 Bypass on page 7 6 Unsatisfactory print quality A probable cause is an image defect Remedy the trouble referring to Image Quality Trouble described later Refer to Image Quality Problems on page 11 9 Text is not printed correctly text is corrupted Non standard fonts ar...

Page 384: ...e document glass and place a white sheet on top of the document before making a copy Is the document at the correct position Load the document correctly Refer to Step 1 Load Documents on page 2 1 Is the document loaded correctly Is the document guides at the correct position Properly set the document guides Refer to Step 1 Load Documents on page 2 1 Is the document folded or bent Straighten and pr...

Page 385: ... any torn pieces of paper still remaining inside the machine or is there a foreign object in the machine Open the door of the machine or slide out the paper tray to remove the torn paper or the foreign object Refer to Paper Jams on page 11 48 Load paper in the trays on page 7 4 Is out of spec paper loaded in the tray Replace with paper that meets machine specifications Refer to Load paper in the t...

Page 386: ... or adhesive tape Remove sticky labels paper clips or adhesive tape from the document before copying Are the document guides at the correct position Properly set the document guides Refer to Step 1 Load Documents on page 2 1 Is part of the document ripped and a piece of paper remaining in the document feeder Open the document feeder cover and check inside Refer to Document Jams on page 11 81 When ...

Page 387: ...st the copy density or image quality and then retry copying Refer to Image Quality tab on page 2 26 Lighten Darken on page 2 27 Are you making copies of glossy printing paper Glossy printing paper sticks easily to the document glass and shadows are sometimes copied and reproduced as dirt Place a transparency or highly transparent film under the document and retry copying The copy has black lines I...

Page 388: ...o Load paper in Trays 1 and 2 on page 7 4 Part of the image is missing on the copy Is the paper damp If the paper is damp either some parts of the copy are not shown or the copy is smudged and unclear Replace with paper from a new ream Refer to Load paper in the trays on page 7 4 Is the loaded paper folded or wrinkled Remove the defective paper and replace with paper from a new ream Refer to Load ...

Page 389: ... dots are printed The drum cartridge is depleted or damaged Contact the Customer Support Center Black lines are printed The drum cartridge is depleted or damaged Contact the Customer Support Center The scanning glass on the document feeder is dirty Clean the document feeder glass Refer to Cleaning the Document Cover and Document Glass on page 10 19 Dirt appears at equal intervals Dirt on the paper...

Page 390: ...new ream Refer to Load paper in the trays on page 7 4 The paper in use is unsuitable Load suitable paper Refer to Load paper in the trays on page 7 4 The entire paper area is printed black The drum cartridge is depleted or damaged Contact the Customer Support Center A probable cause is a high voltage power supply malfunction Contact the Customer Support Center Nothing is printed Two or more sheets...

Page 391: ...f the actually loaded paper differed from the setting on the print driver Either load paper of the correct size and type into Tray 5 Bypass or fan the paper thoroughly before loading it again Refer to Load paper in Tray 5 Bypass on page 7 6 Two or more sheets may be feeding at once Fan the paper well and reset Refer to Load paper in the trays on page 7 4 Paper becomes wrinkled Text is blurred The ...

Page 392: ... drum cartridge is depleted or damaged Contact the Customer Support Center Text or images are printed at an angle The paper guide in the paper tray is not set at the correct position Set the horizontal and vertical paper guides to the correct positions Refer to Load paper in Trays 1 and 2 on page 7 4 Symptoms Check Remedy ...

Page 393: ...cies or thin documents In addition documents with tags paper clips and cellophane tape cannot be used Refer to Step 1 Load Documents on page 2 1 Cause The document guides are in the incorrect position Action Set the document guides to correctly match the document size Refer to Step 1 Load Documents on page 2 1 Cause Part of the document is ripped and a piece of paper remaining in the document feed...

Page 394: ...ng used Action The background color of the paper is copied Either adjust the copy density or image quality or specify suppress background color and then retry copying Cause Glossy printing paper is being used Action Glossy printing paper easily sticks to the document glass and shadows are sometimes copied and reproduced as dirt Place a transparency or highly transparent film under the document and...

Page 395: ...trays on page 7 4 Cause The document is pasted together or folded in Action It is possible that the folded in or pasted part of the document is not touching the document glass Place a stack of white sheets on the document to hold the document down flat against the document glass Stripes appear in the copy Cause The document enlargement ratio is too large No Action Stripes sometimes appear in copie...

Page 396: ...fer to Cleaning the Document Cover and Document Glass on page 10 19 Cause The document is made of highly transparent material like a transparency Action Place a white sheet of paper on the document and make a copy Cause The document is misaligned Action Load the document correctly Refer to Step 1 Load Documents on page 2 1 Cause The document guides are in an incorrect position Action Load the docu...

Page 397: ...ds 100 or the number exceeds 50 with staple cartridge for 50 sheets Action Staple enabled number of pages is 50 or lower with the staple cartridge for 50 sheets and 100 or lower with the staple cartridge for 100 sheets Reduce the number of printed pages to 50 or 100 or lower depending on the staple cartridge used For Z folding stapled enabled number of pages is 10 or 5 sheets depending on the size...

Page 398: ...nnect the network cable to the machine For information about network settings refer to the System Administration Guide Cause Printer mode is set to Offline Action Press the Machine Status button and confirm the Printer Mode in the Machine Status screen If Printer Mode is Offline select Online in the Printer Mode screen Cause An error occurred with the printer Action Check the error details Cause T...

Page 399: ...ter is connected to multiple computers Action Wait for a while and then try printing again Sent to printer Cause Out of paper Action Supply paper to the printer Cause No paper for the specified paper size Action Set paper for the specified paper size Refer to Load paper in Trays 1 and 2 on page 7 4 or Load paper in Tray 5 Bypass on page 7 6 Cause Copy operation is performed during interrupt and in...

Page 400: ...hed with this printer and reset the printer configuration Printing performed with a different paper size Cause Paper size provided is different from the specified tray size Action Change the paper size set in the tray or change print options to specify a tray that contains the appropriate size The image is cut off on the edge of the paper Cause Image exceeds the printable area of the machine No Ac...

Page 401: ...is in use No Action Install the print driver for this model Cause The optional apparatus cannot be attached to the printer Action Check the options attached with this printer and reset the printer configuration There is no edge Cause Image exceeds the printable area of the machine Action Increase the printable area of the machine or decrease the document print area ...

Page 402: ...cannot be used with irregular sized documents business cards transparencies or thin documents In addition documents with tags paper clips and cellophane tape cannot be used Refer to Step 1 Load Documents on page 3 2 Cause The document guides are in the incorrect position Action Set the document guides to correctly match the document size Refer to Step 1 Load Documents on page 3 2 Cause Part of the...

Page 403: ...Administration Guide Cause The Salutation port is not enabled Action Enable the Salutation port For information about network settings refer to the System Administration Guide Cause The network connection between the computer and machine is abnormal Action Check with your system administrator Unable to open Mailbox Cause No Mailbox has been created No Action Create a Mailbox Refer to Local Disk Ma...

Page 404: ... to File Format on page 3 33 or Scan Resolution on page 3 38 Unable to forward over the network Cause Is the server entered correctly Action Check the inputted server Cause Is the save location entered correctly Action Check the save location Cause When using SMB is the Shared Name entered correctly Action Check the Shared Name Cause When using SMB UNC Format is the save location entered correctly...

Page 405: ...y Cause The document glass or the document cover is dirty No Action Clean the document glass or the document cover Refer to Cleaning the Document Cover and Document Glass on page 10 19 Cause The document is made of highly transparent material like a transparency Action If the document is highly transparent marks on the document cover will appear on the image Place a white sheet of paper on the doc...

Page 406: ... document glass The image is not the desired size Cause The document glass or the document cover is dirty No Action Clean the document glass or the document cover Refer to Cleaning the Document Cover and Document Glass on page 10 19 Cause The document is made of highly transparent material like a transparency Action Place a white sheet of paper on the document and scan Cause The document is misali...

Page 407: ...uide 11 29 11 Problem Solving Action Straighten and properly reset the document Refer to Step 1 Load Documents on page 3 2 The image is coarse Cause Resolution is too low Action Set a higher resolution Refer to Scan Resolution on page 3 38 ...

Page 408: ...ors are divided into the following Categories C Copy P Print S Scan M Mail O Others Problems Other Errors Error Code Category Cause and Remedy C P S M O 002 770 Cause Unable to process job template due to insufficient hard disk space Remedy Remove unnecessary data from the hard disk to increase free disk space 003 750 Cause Unable to store any documents with 2 Sided Book Copy feature Remedy Check ...

Page 409: ...size for the tray or change the Paper Type Priority settings 003 764 Cause No document is scanned by Form Overlay Remedy Prepare 2 documents or more 003 795 Cause When enlarging reducing a scanned document to the specified paper size the reduction enlargement ratio value exceeds the allowed range Remedy Take one of the following actions z Manually enter a reduction enlargement ratio z Change the p...

Page 410: ... 012 250 012 251 012 252 012 253 012 254 012 255 012 260 012 264 012 265 012 282 012 283 012 284 012 285 012 291 Cause Finisher malfunctioned Remedy Power cycle the machine If the finisher error is not corrected by performing the relevant remedy contact the Customer Support Center 016 210 016 211 016 212 016 213 016 214 016 215 Cause An error occurred in the software settings Remedy Power cycle th...

Page 411: ...DNS server settings 016 504 Cause Unable to resolve POP3 server name during E mail send Remedy Check that the POP3 server settings from CWIS are correct Also check the DNS server settings 016 505 Cause Unable to login to POP3 server during mail send Remedy Check that the user name and password used in the POP3 server from CWIS are correct 016 701 Cause PCL print data could not be processed as ther...

Page 412: ...rmation about Secure Print refer to Secure Print on page 8 6 For information about mailboxes refer to Delete Documents in the Scan Other Jobs Mailbox on page 4 73 016 707 Cause Unable to sample print because the feature expansion kit is not installed or has malfunctioned Remedy A feature expansion kit is needed to use the Sample Print feature If the kit is malfunctioning contact the Customer Suppo...

Page 413: ... the print data and try to print again 016 721 Cause An error occurred during print processing Probable causes are as follows 1 Printing was instructed by Automatic Tray Selection when Paper Type Priority is set to Automatic Tray switching Off for all paper in the Common Settings 2 ESC P command error Remedy For 1 when printing by Automatic Tray Selection set one of the paper types to a setting ot...

Page 414: ... printing after waiting for a period 016 736 Cause Any data cannot be saved in the forwarding destination directory Remedy Take one of the following actions 1 Check the free space of the forwarding destination disk 2 Check to see whether you have privileges for the forwarding destination directory 3 Delete the LCK file in the forwarding destination directory 016 737 Cause Any data cannot be saved ...

Page 415: ...nistrator 016 760 Cause An error occurred during PostScript processing Remedy Take one of the following actions z Set Print Mode to Speed Priority z Increase PostScript memory For information about Print Modes refer to the print driver s online help For information about memory refer to Allocate Memory in the System Administration Guide 016 761 Cause An error occurred during image processing Remed...

Page 416: ...ase free disk space 016 775 Cause Image conversion is not possible due to insufficient hard disk space Remedy Remove unnecessary data from the hard disk to increase free disk space 016 776 Cause An error occurred during image conversion processing Remedy A portion of the data might have finished image conversion processing Check the data via CentreWare Internet Services Refer to CentreWare Interne...

Page 417: ... job history could not be acquired when printing Job Counter Report Remedy Specified job history does not exist 016 793 Cause The hard disk has run out free space Remedy Either remove unnecessary data from the hard disk to increase free disk space or initialize the hard disk 016 799 Cause An illegal print parameter is included Remedy Confirm the print data and option and specify the print data aga...

Page 418: ...terface destination does not exist Remedy Check whether an interfaced application operates correctly 027 722 Cause The job was timed out during connection with an application interface destination An application linkage destination does not exist Remedy Try to process the job flow 027 724 Cause An application interface destination could not be accessed Remedy Check whether an interfaced applicatio...

Page 419: ...of the job template server Remedy Make sure that the DNS server connection and the domain name are registered to the DNS server 027 745 Cause The address of the DNS server is not registered on the machine Remedy Either register the address of the DNS server on the machine or set the address of the job template server by an IP address 027 746 Cause The specified job template pool server protocol se...

Page 420: ...he mail again 062 211 Cause An error occurred in the document feeder Remedy Contact the Customer Support Center 062 220 Cause The document scanner malfunctioned Remedy Contact the Customer Support Center 062 277 Cause A communications error occurred between the document scan unit and the document feeder Remedy Contact the Customer Support Center 062 278 Cause An error occurred in the document scan...

Page 421: ... paper trays 6 and 7 and power cycle the machine If the trays errors are not fixed by performing the relevant remedy contact the Customer Support Center Trays other than 6 and 7 may be used in the interim 078 213 078 214 078 282 078 283 Cause Paper Tray 5 Bypass malfunctioned Remedy Power cycle the machine If the tray errors are not fixed by performing the relevant remedy contact the Customer Supp...

Page 422: ...713 Cause Job was divided and printed due to insufficient disk space Remedy Remove unnecessary data from the hard disk to increase free disk space 116 714 Cause An HP GL 2 command error occurred Remedy Check the print data 116 720 Cause An error occurred during printing as there was insufficient memory Remedy Stop unnecessary ports and remove unnecessary data from the hard disk to increase free di...

Page 423: ...sert the cable connection between the printer and the controller Power off and on both the printer and the controller If the problem persists call the Customer Support Center 127 212 Cause Detected an internal print check error by the controller Remedy Remove and reinsert the command video cable between the controller and the printer Power off and on both the printer and the controller If the prob...

Page 424: ... 11 46 11 Problem Solving 127 311 Cause Detected a fatal error by the controller Remedy Power on off both the controller and the printer If the problem persists contact the Customer Support Center Error Code Category Cause and Remedy C P S M O ...

Page 425: ...ord the displayed contents for xxx yyy Switch off the machine immediately wait for the Control Panel display to go dark and contact the Customer Support Center Completed with an error xxx yyy Cause An error occurred and the job completed Remedy Retry operation after waiting for a period A fault has occurred The machine has rebooted Select Close When in doubt report the malfunction to our Call Cent...

Page 426: ...ng is resumed from the state before the paper jam occurred This sections that follow describe how to remedy paper jams that occur at the following locations Paper Jams in Trays 1 to 4 Paper Jams in Transport Unit 4 Paper Jams in Duplex Module 3 Paper Jams in Tray 5 Bypass Paper Jams in optional Trays 6 and 7 High Capacity Feeder Tray Paper Jams in the Post Process Inserter Paper Jams in Lower Left...

Page 427: ...hine This can cause print defects Paper Jams in Trays 1 4 The following section describes how to remedy paper jams that occur in trays 1 4 1 Pull out the tray where the paper jam occurred KEY POINT Paper is sometimes torn and remains inside the machine if you draw out a tray without checking the paper jam position This may cause machine malfunction Check where the paper jam occurred before remedyi...

Page 428: ...owing describes how to remedy paper jams that occur on the Transport Unit 4 1 Make sure that the machine has stopped before opening the front cover 2 Pull out tray 1 3 Pull out Transport Unit 4 Tray 2 will come out as you pull out Transport Unit 4 4 Lift up the lever 4a and then remove the jammed paper ...

Page 429: ...ray 2 is pushed Transport Unit 4 will be inserted in simultaneously 7 Push the tray 1 in gently until it comes to a stop 8 Close the front cover 9 A message will be displayed and the machine will not operate if the front cover is even slightly open Paper Jams in Duplex Module 3 Following describes how to remedy paper jams that occur on the Duplex Module 3 1 Make sure that the machine has stopped b...

Page 430: ...the machine 4 Move lever 3b to the right and then remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 5 Push the duplex module in gently until it comes to a stop 6 Return all levers to their starting positions 7 Close the front cover NOTE A message will be displayed and the machine will not operate if the front cover is even slightly open ...

Page 431: ...ray 5 Bypass 2 Remove the jammed paper and all paper loaded in paper Tray 5 Bypass KEY POINT When two or more sheets of paper are loaded remove all of the sheets from the tray NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Fan the paper you removed making sure that all four corners are neatly aligned 4 Insert the paper into the tray with the printing side facing up u...

Page 432: ...he tray where the paper jam occurred KEY POINT Paper is sometimes torn and remains inside the machine if you draw out a tray without checking the paper jam position This may cause machine malfunction Check where the paper jam occurred before remedying the problem 2 Remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Push the tray in gently until it...

Page 433: ... where the paper jam occurred KEY POINT Paper is sometimes torn and remains inside the machine if you draw out a tray without checking the paper jam position This may cause machine malfunction Check where the paper jam occurred before remedying the problem 2 Remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Push the tray in gently until it comes ...

Page 434: ... all paper loaded in the Post Process Inserter KEY POINT When two or more sheets of paper are loaded remove all of the sheets from the tray NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Fan the paper you removed making sure that all four corners are neatly aligned and then load them again 4 Push the cover 1e until you hear it click into place NOTE A message will be ...

Page 435: ... jam without the HCF Trays 6 and 7 being present If you have an HCF open the Front Cover to optional Trays 6 and 7 to access this area 1 Open the lower left cover while gripping the release lever 2 Remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Close the lower left cover NOTE A message will be displayed and the machine will not operate if the ...

Page 436: ... before opening the front cover 2 Turn the green lever at the center of the transfer module to the right until it is in the horizontal position and then pull the transfer module out to the end 3 Lift up the lever 2b to remove the jammed paper Turn the knob 2b to remove the jammed paper as necessary WARNING Never touch a labeled area found on the fuser unit or nearby indicating High Temperature and...

Page 437: ...emoved lift up the lever 2c and then remove the jammed paper KEY POINT Never touch the six protrusions which are visible when you lift up the lever 2c 5 Lift up the lever 2c as necessary shift the lever 2d and then remove the jammed paper 6 Turn the knob 2f as necessary and then remove the jammed paper WARNING Never touch a labeled area found on the fuser unit or nearby indicating High Temperature...

Page 438: ...ifficult to remove pull out the duplex module after returning the transfer module to the original position Then try again 8 Insert the transfer module completely and turn the green lever 2 to the left NOTE If the lever cannot be turn pull the transfer module to the middle and insert it again 9 Close the front cover NOTE A message will be displayed and the machine will not operate if the front cove...

Page 439: ...per jams at lever 1d Paper jams at lever 1b NOTE Remedies differ according to the paper jam location Follow the instructions displayed to remove the jammed paper Paper jams at lever 1a and knob 1c 1 Make sure that the machine has stopped and then open the left cover on the finisher 2 Move lever 1a downwards and turn knob 1c left Remove the jammed paper NOTE If paper is torn check for any torn piec...

Page 440: ...essage will be displayed and the machine will not operate if the Staple Finisher s left cover is even slightly open Paper jams at lever 1d 1 Make sure that the machine has stopped and then open the left cover on the finisher 2 Move lever 1d upwards and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine ...

Page 441: ... will be displayed and the machine will not operate if the Staple Finisher s left cover is even slightly open Paper jams at lever 1b 1 Make sure that the machine has stopped and then open the left cover on the light finisher 2 Move lever 1b to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine ...

Page 442: ... Finisher s left cover is even slightly open Paper Jams Inside Finisher Right Cover This section describes how to remedy paper jams that occur at the following locations Paper jams at lever 3b and 3d Paper jams at lever 3e and knob 3c Paper jams at lever 3g and knob 3f Paper jams at lever 4b and knob 3a NOTE Remedies differ according to the paper jam location Follow the instructions displayed and ...

Page 443: ... on the light finisher 2 Move levers 3b and 3d to the left and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return levers 3b and 3d the original position 4 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the Staple Finisher s right cover is even slightly open ...

Page 444: ...right cover on the light finisher 2 Move lever 3e turn knob 3c to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 3e to the original position 4 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the right cover is even slightly open ...

Page 445: ...cover on the light finisher 2 Move lever 3g upward and to the left turn knob 3f to the left and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 3g to the original position 4 Close the right cover NOTE A message will be displayed and the machine will not operate if the right cover is even slightly open ...

Page 446: ...r on the light finisher 2 Move lever 4b to the left turn knob 3a to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 4b to the original position 4 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open ...

Page 447: ...a and knob 3a Paper jams at lever 2b and knob 2c Paper jams at knob 2c levers 2e 2f and tri fold output tray 2d Paper jams at tri fold output tray 2d and lever 2g Paper jams at unit 4 and knob 4a NOTE Remedies differ according to the paper jam location Follow the instructions displayed and remove the jammed paper Paper jams at lever 2a and knob 3a 1 Make sure that the machine has stopped and then ...

Page 448: ...layed and the machine will not operate if the Staple Finisher s right cover is even slightly open Paper jams at lever 2b and knob 2c 1 Make sure that the machine has stopped and then open the right cover on the light finisher 2 Move lever 2b turn knob 2c to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine ...

Page 449: ...will not operate if the Finisher right cover is even slightly open Paper jams at knob 2c levers 2e 2f and tri fold output tray 2d 1 Make sure that the machine has stopped and then open the right cover on the light finisher 2 Pull out the tri fold output tray 2d swing lever 2e to the right and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine ...

Page 450: ...pieces of paper inside the machine 4 Swing back the opened lever 2f or 2e and push back the tri fold output tray 2d 5 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open Paper jams at tri fold output tray 2d and lever 2g 1 Make sure that the machine has stopped and then open the right cover on the light ...

Page 451: ... pieces of paper inside the machine 3 Return lever 2g to the original position and push back the tri fold output tray 2d 4 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the Staple Finisher s right cover is even slightly open Paper jams at unit 4 and knob 4a 1 Make sure that the machine has stopped and then open the right cover on the light fini...

Page 452: ...If paper is torn check for any torn pieces of paper inside the machine 4 If the paper cannot be removed pull up on the green lever on the right top cover unit 4 and remove all the jammed paper 5 Return unit 4 to the original position 6 Close the finisher right cover NOTE A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open ...

Page 453: ...uctions displayed and remove the jammed paper Paper jams at output tray 1 Remove jammed paper from the output tray NOTE If paper is torn check for any torn pieces of paper inside the machine 2 Open and close the right cover of the finisher NOTE A message will be displayed and the machine will not operate if the Finisher right cover is even slightly open Paper jams at finisher tray 1 Remove jammed ...

Page 454: ...tput tray 1 Make sure that the machine has stopped and then open the right cover on the light finisher 2 Turn knob 4a to the right to remove the jammed paper at the booklet output tray NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the Finisher right cover is even slig...

Page 455: ...s at lever 1a and Knob1c Paper jams at lever 1b Paper jams at lever 1d NOTE Remedies differ depending on where paper jam occurs Follow the instructions displayed and remove the jammed paper Paper jams in Lower Left Cover 1 Open the front cover of the optional high capacity feeder unit 2 Open the lower left cover while gripping the release lever 3 Remove the jammed paper NOTE If paper is torn check...

Page 456: ...per jams at lever 1a and Knob 1c 1 Open the front cover of the high capacity feeder unit 2 Move lever 1a to the right and turn knob 1c to the right Remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 1a to the original position 4 Close the front cover of the high capacity feeder unit NOTE A message will be displayed and the machine wil...

Page 457: ... right and turn knob 1c to the right Remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 1b to the original position 4 Close the front cover of the high capacity feeder unit NOTE A message will be displayed and the machine will not operate if the High Capacity Feeder Unit front cover is even slightly open ...

Page 458: ... lever 1d upwards and remove the jammed paper NOTE If paper is torn check for any torn pieces of paper inside the machine 3 Return lever 1d to the original position 4 Close the front cover of the high capacity feeder unit NOTE A message will be displayed and the machine will not operate if the High Capacity Feeder Unit front cover is even slightly open ...

Page 459: ...t feeder This section describes how to remedy paper jams that occur at the following locations Document jams at cover Document jams at output area NOTE Remedies differ according to the document jam location Follow the instructions displayed and remove the jammed document Document jams at cover 1 Lift the latch of the DADF top cover until it is completely open NOTE Unlatch the document scanner cove...

Page 460: ...to eject the document upward KEY POINT If the document is stuck do not pull on it directly The document could be damaged 5 If there are instructions to open the inner cover lift up the lever with the green seal on it and open the inner cover Remove the jammed document 6 Turn the green wheel to eject the document upward NOTE If the document is stuck do not pull on it directly The document could be ...

Page 461: ... in step 10 then pick up the document feeder tray and remove the document 12 Gently return the document feeder tray 13 Make sure that the document is not torn wrinkled or folded and load the document again following the instructions displayed on the display NOTE After removing the jammed document load the entire document again including delivered document sheets Already scanned document sheets wil...

Page 462: ... document is not torn wrinkled or folded and load the document again following the instructions displayed on the display NOTE After removing the jammed document load the entire document again including delivered document sheets Already scanned document sheets will automatically be skipped and scanning will resume from the previous document sheet Torn wrinkled or folded documents may cause document...

Page 463: ...les are bent Contact the Customer Support Center if the problem persists after you have tried these solutions If staples are stapled on the copies in the manner shown in the illustrations contact the Customer Support Center KEY POINT Remove the bent staple when opening the staple cartridge cover If you do not remove the bent staple a staple jam may occur as a result Use the staple cartridge cover ...

Page 464: ... for staple jams in the staple cartridge for the D Finisher 1 Make sure that the machine has stopped and then open the front cover on the light finisher 2 Hold the UR1 at the position shown in the diagram and lift it slightly 3 Pull out the staple cartridge NOTE After removing the staple cartridge check the inside of the finisher for any remaining staples ...

Page 465: ...own in the illustration and remove the jammed staple 5 If the jammed staple cannot be removed push the staple in the direction indicated by arrow shown in the illustration 6 Push the removed cartridge back to the original position WARNING Be careful when removing jammed staples to avoid hurting your fingers ...

Page 466: ...en slightly open If the staples cannot be removed after carrying out the above procedures contact the Customer Support Center D2 Finisher The following section describes the remedy for staple jams in the staple cartridge for the D2 Finisher 1 Make sure that the machine has stopped and then open the front cover on the light finisher 2 Hold the R1 at the position shown in the diagram and lift it sli...

Page 467: ...the jammed staple cannot be removed push the staple in the direction indicated by arrow shown in the illustration 6 Push the removed cartridge back to the original position 7 Push it downward until click sound is heard 8 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the right cover is even slightly open WARNING Be careful when removing jammed s...

Page 468: ...ove procedures contact the Customer Support Center Staple jams at staple cartridge for booklet The following describes remedy for staple jams in the staple cartridge for booklet 1 Make sure that the machine has stopped and then open the front cover on the light finisher 2 Pressing the lever to the right pull out the cartridge ...

Page 469: ... return the cartridge to the original position and gently push it until it clicks 6 Return the unit to its original position 7 Close the Finisher right cover NOTE A message will be displayed and the machine will not operate if the right cover is even slightly open If the staples cannot be removed after carrying out the above procedures contact the Customer Support Center WARNING Be careful when re...

Page 470: ...n press the De curl button and then the change will be applied immediately Pressing the Reset button on the Control Panel cannot change the curling correction mode 1 Check how the output copy is curled 2 Check the De curl lights When turning on the power of this machine the de curl mode is set to Auto When you cancel the Power Saver Mode the de curl mode will be set to Auto 3 Press De curl NOTE Pr...

Page 471: ...rling correction is automatically performed according to the paper size or output orientation It is recommend that this feature be used in Auto mode The Auto mode is entered in the following cases z After turning on the power of this machine z After canceling the power saver mode Upward Curling ON The upward curling can be corrected for all paper Down ward Curling ON The downward curling can be co...

Page 472: ...Xerox 4590 4110 Copier Printer User Guide 11 94 11 Problem Solving ...

Page 473: ...intable Area Using ESC P Emulation Using PDF Direct Print PCL Emulation HP GL2 Emulation KS Emulation List of Options Cautions and Limitations Simple Procedures Specifications This section lists the specifications of the Xerox 4590 4110 Copier Printer In the interests of product development product specifications and external appearance are subject to change without prior notice ...

Page 474: ...10 x 14 11 17 12 6 19 2 13 18 8K 16K tab paper 8 5 x 11 A4 non standard size X direction from 5 5 13 140 330 mm Y direction from 7 19 182 488 mm Tray 5 Bypass A6 A5 A4 A4 A3 B6 B5 B5 B4 4 133 x 5 826 4 921 x 6 929 5 75 x 8 25 7 x 10 8 5 11 8 5 11 8 5 13 8 5 14 10 x 14 11 17 12 18 13 19 8K 16K 16K tab paper A4 8 5 11 non standard size X direction from 5 8 19 148 488 mm Y direction from 4 13 100 330...

Page 475: ...n A4 90 copies min SEF 8 5 x 11 in A4 64 copies min 7 x 10 B5 64 copies min 8 5x14 8 5x13 56 copies min 10 x 14 B4 56 copies min 11 x 17 A3 50 copies min 12 x 18 34 copies min Continuous double sided copy same magnification 7 x 10 B5 86 pages min 8 5 x 11 in A4 81 pages min SEF 8 5 x 11 A4 64 pages min 7 x 10 B5 64 pages min 8 5x14 8 5x13 56 copies min 10 x 14 B4 56 pages min 11 x 17 A3 50 pages m...

Page 476: ...he weight is with a new toner cartridge without any paper loaded Minimum Space Requirements With Finisher D or Finisher D2 90 3 width 30 8 depth extending Tray 5 Bypass completely 2 294 mm width 781 mm width extending Tray 5 Bypass completely With booklet Finisher D or Finisher D2 90 5 width 30 8 depth extending Tray 5 Bypass completely 2 299 mm width 781 mm depth extending Tray 5 Bypass completel...

Page 477: ...1200 dpi 47 2 47 2 dots mm Data processing RIP resolution 1200 1200 dpi 47 2 47 2 dots mm Page description language PCL5c PCL6 PostScript3 Memory capacity 512 MB maximum 512 MB Built in fonts PCL European 81 type faces symbol 35 sets PostScript European 136 type faces Interface Standard Ethernet 100Base TX 10Base T Supported protocol Ethernet TCP IP SMB LPD Port9100 IPP NetBEUI SMB IPX SPX NetWare...

Page 478: ...ng with print controller Scan to mailbox Supported protocol TCP IP Salutation HTTP Output format Monochrome 2 colors TIFF Driver TWAIN Salutation Driver supported Windows 95 98 Me Windows NT 4 0 Operating Systems Windows 2000 XP Windows Server 2003 Scan to FTP SMB Supported protocol TCP IP SMB FTP NetBEUI SMB Supported Operating Windows 95 98 Me 1 Windows NT 4 0 Systems Windows 2000 XP Windows Ser...

Page 479: ... SEF 8 5 13 SEF 8 5 14 SEF 10 x 14 SEF 11 17 SEF Number of originals held 250 sheets Important When using Xerox 20 lb 75 g m2 paper Original changing speed For Xerox 4590 4110 Copier Printer 100 sheets min 8 5 x 11 in A4 portrait 1 sided Item Specification Copy sheet size type Sizes 8 5 x 11 A4 7 25 x 10 5 Executive B5 Weight 13 57 lb 52 216g m2 Feeding stage number paper capacity 2300 sheets 2 st...

Page 480: ... 17 A3 12 x 18 12 6 x 17 7 SRA3 12 6 x 19 2 13 x 18 13 x 19 LEF B5 7 25 x 10 5 executive A4 8 5 x 11 8 0 x 10 Custom sizes 210 330 mm x 182 x 488 mm Paper weight 18 lb to 110 lb cover 64 300 g m2 Paper capacity 2000 sheets Important When using up to Xerox 24 lb 90 g m2 paper Dimensions 39 width 32 depth 37 height 988 mm width 785 mm depth 930 mm height Important The weight does not include any pap...

Page 481: ...Tray Collated Uncollated Finisher Tray Collated Uncollated Offset available Booklet Tray Collated Uncollated Output tray Paper sizes types Sizes Max 11 x 17 A3 13 19 330 488 mm Min 4 133 x 5 826 A6 Weight 13 67lb 52 to 253g m2 Non standard sizes Y direction 4 13 100 330 mm X direction 5 8 19 148 488 mm Capacity 500 sheets Important When using Xerox 20 lb 75 g m2 paper ...

Page 482: ...vailable Y direction is 8 in 203 mm or less 11 7 in 297 mm or more Uncollated unavailable X or Y direction is 13 182 mm or less Capacity Finisher D Finisher D2 3 000 sheets 200 sets 7 x 10 B5 8 5 x 11 A4 16K 1 500 sheets 100 sets 8 5 x 11 A4 11 x 17 A3 SRA3 7 x 10 B5 10 x 14 B4 8 5 13 8 5 14 12 18 12 6 19 2 13 18 13 19 8K 16K tab paper 8 5 x 11 A4 Booklet finisher D Finisher D2 2 000 sheets 200 se...

Page 483: ...ing Xerox 20 lb 75 g m2 paper Staple position 1 place front inner at an angle 2 places parallel Important Angled stapling is possible only for 8 5 x 11 in A4 and 11 x 17 in A3 sheets Stapling other than 8 5 x 11 in A4 and 11 x 17 in A3 sheets is parallel to the paper edge Paper type 13 43 lb 52 to 162g m2 Punching Size suitable for punching USA Canada 2 holes 8 5 x 11 A4 SEF 8 5 x 11 A4 11 x 17 A3...

Page 484: ... When using Bi Fold feature Important A maximum of 58 lb 220 g m2 for covers Tray 8 Post process inserter Paper size 8 5 x 11 A4 SEF 8 5 x 11 A4 11 x 17 A3 SEF 7 x 10 B5 SEF 7 x 10 B5 10 x 14 B4 SEF 8 5 13 8K 16K 16K tab paper 8 5 x 11 A4 Important You cannot copy on the paper loaded in Tray 8 Capacity 200 sheets Important When using Xerox 20 lb 75 g m2 paper Paper type 16 58 lb 60 220g m2 Size We...

Page 485: ...nsions occupied With body Finisher D Finisher D2 90 3 width 30 7 depth 2 294 mm width 781 mm depth with Tray 5 Bypass completely extended With body Booklet Finisher D Booklet Finisher D 51 1 width 44 9 depth with Tray 5 Bypass completely extended 2 299 mm width 1 140 mm depth with Tray 5 Bypass completely extended Item Specification ...

Page 486: ... 75 g m2 paper Z folding Important 20 sheets for 8K and10 x 14 B4 Paper type 16 24 lb 60 to 90g m2 Output tray Finisher tray Tri Fold In Out Paper size A4 8 5 11 Number of sheets to be folded 1 sheet Capacity 40 sheets Important When using Xerox 20 lb 75 g m2 paper Paper type 16 24 lb 60 to 90g m2 Output tray Tri fold output tray Size Weight 7 9 width 28 5 depth 43 9 height 88 2 lbs 200 mm width 7...

Page 487: ...m wide a margin of 0 45 in 11 5 mm left and right NOTE The actual printing area may vary depending on the printer plotter control language Extended Printing Area If you choose to extend the printing area in a print the maximum area for the print is 12 01 18 90 inches 305 480mm The maximum area for a copy is 43 2 17 01 inches 297 432mm The printing area changes depending on paper size used NOTE To ...

Page 488: ...s refer to the online help for the print driver For more about the setting on the Control Panel refer to Print Area in the System Administration Guide or contact your System Administrator When the paper width is less than 12 inches When the paper width is 12 inches When the paper width is 12 6 inches SRA3 320 mm width ...

Page 489: ...or example output destination paper size and print pitch For information about the PCL commands recognized by the printer go to the PDL Reference Guide which can be found on www xerox com under Support Drivers printer number Integrated Controller User Documentation HP GL 2 Emulation HP GL 2 or Hewlett Packard Graphics Language 2 is a Page Description Language PDL for representing vector graphics w...

Page 490: ... in A4 up to 13 x 19 in If installed this unit replaces any existing HCF Folder Module Enables you to output Z folded copies Note It is available when Finisher D or Finisher D2 or Booklet Finisher D or Booklet Finisher D2 is installed Booklet Maker This option allows you to create Booklets with or without saddle stitching and bi fold This option is available on both the D and D2 finishers Printer ...

Page 491: ... be careful not to trap your fingers Do not place things close to the ventilation opening of the extractor fan of the machine Meter Counts for Duplex Printing For duplex printing depending on the application being used and the way in which the number of copies is specified blank pages may be inserted automatically In this case the blank page inserted by the application is counted for metering purp...

Page 492: ...re restricts the sender s address by specifying the domains from which mail may be received For information about restricting domains from which mail is received refer to the System Administration Guide Chapter 9 Domain Settings Notes on Receiving Mail Depending on the data in a received E mail it is possible for there to be insufficient memory or for printing not to be possible In this case eithe...

Page 493: ...e Scan Settings Storing Address Numbers for Mail Log In Out UserID input System Settings Setup Menu Address Book If Setup Menu appears in the menu screen Setup Menu Address Book For details refer to Address Book in the System Administration Guide or ask your System Administrator for assistance Allowing Different Sizes of Original to be Loaded by Default Log In Out UserID input System Settings Syst...

Page 494: ...tings System Settings Common Settings Machine Clock Times Auto Power Saver For details refer to Auto Power Saver in the System Administration Guide Changing the Machine Volume Log In Out UserID input System Settings System Settings Common Settings Audio Tones Select sound level desired For details refer to Audio Tones in the System Administration Guide Checking the System Settings IP Address for e...

Page 495: ...ration Guide Changing the Functions Assigned to the Custom Buttons Log In Out UserID input System Settings System Settings Common Settings Screen Defaults Custom Button 1 Custom Button 3 For details refer to Custom Buttons 1 to 3 in the System Administration Guide Checking That a Job Has Completed Job status Completed Jobs For details refer to Checking Completed Jobs in the System Administration G...

Page 496: ...Xerox 4590 4110 Copier Printer User Guide 12 24 12 Specifications ...

Page 497: ...Electrical safety This product shall be operated from the type of electrical supply indicated on the product data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice Use only the power cord supplied with this equipment This equipment is to be used on a branch circuit that has larger capacity than rated ampere and vol...

Page 498: ...rting out a part may result in fire or electrical shock If any of the following conditions occur immediately switch off the power to the machine and disconnect the power cord from the electrical outlet Call an authorized Xerox service representative to correct the problem The machine emits unusual noises or odors The power cord is damaged or frayed A wall panel circuit breaker fuse or other safety...

Page 499: ...compliance with CDRH regulations and must be attached to laser products marketed in the United States This product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light Since radiation emitted inside this product is completely confined within the protective housin...

Page 500: ...roduct contains laser warning labels These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal Do not remove any of the panels There are no operator serviceable areas inside these covers If you need additional safety information concerning the product or Xerox supplied materials you may call the followin...

Page 501: ...rational safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines will help ensure the continued safe operation of your product Use the materials and supplies specifically designed for your product The...

Page 502: ...ese areas may be very hot and should not be touched If you need any additional safety information concerning the machine or materials contact your Xerox representative Ozone safety This product produces ozone during normal operation The ozone is heavier than air and the quantity is dependent on print volume Providing the correct environmental parameters as specified in the Xerox installation proce...

Page 503: ...equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment WARNING Shielded cables must be used with this equipment to maintain compliance with FC...

Page 504: ...t forth in Public Notice DSA00 1407 Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations All system ports meet the Safety Extra Low Voltage SELV circuits for connection to customer owned devices and networks Additions of customer owned or third party accessories that are attached to the press must meet or exceed th...

Page 505: ...representative or by contacting Environment Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Tel Number 44 0 1707 353434 WARNING This product is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations Any unauthorized alteration which includes the addition of new functions or the connection o...

Page 506: ... Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproducti...

Page 507: ...tion Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photographed 7 Immigration Papers 8 Draft Registration Cards 9 Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception United States military discharge ...

Page 508: ...arks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a provi...

Page 509: ...und guilty of making such reproductions which include Currency notes Bank notes and cheques Band and government bonds and securities Passports and identification cards Copyright materials or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt conta...

Page 510: ...fax multifunction machines personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Low Power Mode from the last copy print output set at 15...

Page 511: ...sal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate If your product is not part of the Xerox program and you are mana...

Page 512: ...Xerox 4590 4110 Copier Printer User Guide 13 16 13 Safety information and Notices ...

Page 513: ...s 12 5 C Center erase 2 32 Change document name 4 9 Change settings 3 19 Checking completed jobs 8 4 current jobs 8 3 mailboxes 4 1 pending jobs 8 3 Circuit breaker 1 13 Cleaning 10 18 Completed jobs checking 8 4 Confirmation indicator 1 5 Consumables 10 1 status 9 29 Continuous copy pages 12 3 Continuous copy speed 12 3 Continuous printing speed 12 5 Copier type 12 2 Copy Punching 2 82 Stapling 2...

Page 514: ...nlarge presets 2 16 Enlarging 2 15 Error codes 11 30 Error history report 9 19 9 30 Error messages 11 30 11 48 ESC P settings list 9 21 Exiting the Power Saver Mode 1 14 Extended function settings list 9 23 Extended printing area 12 15 Extension flap 7 6 F Fast copy time 12 2 Faults 9 30 Feeding stage number paper capacity 12 7 Filename specifying to save 3 48 Finishing 4 46 hole punching screen 4...

Page 515: ... locking casters 1 3 Login name 3 28 Low power mode 1 14 M Machine configuration 9 4 information 9 3 status 9 2 Machine configuration 9 3 Machine trouble 11 4 Mail send 12 6 Mailbox 4 2 checking 4 1 list 9 24 selecting documents 4 4 selecting type 4 2 Mailbox Viewer 2 3 9 Making 2 sided copies 2 23 clear copies of newspapers see Auto Exposure 2 29 Margin 2 43 Margin shift 3 44 4 54 Maximum fill li...

Page 516: ...onsumption 12 3 Power Saver mode 1 14 Power source 12 3 Power switch 1 3 Powering Off 1 13 Powering On 1 12 Preferentially printing pending print jobs 8 19 Preset repeat image 2 81 2 82 Print 4 44 Print First Page Only 4 9 Print mode 9 8 Print statistics report 9 27 Printer mode 9 8 Printer settings 9 21 Printing a delayed print document 8 14 a report list 9 18 an authentication print document 8 1...

Page 517: ... common items 9 21 Setup 9 10 Shared name 3 27 Sharpness 3 35 adjusting 2 30 Single page TIFF 3 33 Size Weight 12 7 Sleep mode 1 14 Software version 9 3 9 5 Specifying filename to save 3 48 Standard printing area 12 15 Standard size 3 41 Staple cartridge 1 7 1 8 10 9 Stapler faults 11 85 Stapling 2 83 Stored documents 8 5 deleting 8 5 Stored Documents Present indicator 9 18 Stored programs calling...

Page 518: ...bles during copy 11 15 during printing 11 20 during scanning 11 24 Troubleshooting 11 1 11 2 Two sided copies making 2 23 U Unable to print 11 20 User Interface 1 3 V Variable 2 17 W Warm up time 12 2 Waste toner container 10 1 10 6 waste toner container 1 5 waste toner container cover 1 5 Weight 12 4 ...

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