Xerox CopyCentre C2128 Quick Reference Manual Download Page 1

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Quick Reference Guide

701P41734

-e

Summary of Contents for CopyCentre C2128

Page 1: ...Quick Reference Guide 701P41734 e...

Page 2: ...ated AppleTalk LaserWriter and Macintosh are trademarks of Apple Computer Inc PCL and HP GL are registered trademarks of Hewlett Packard Corporation WinZip is a registered trademark of Nico Mak Comput...

Page 3: ...liance 1 13 Environmental ChoiceM 1 14 Product Recycling and Disposal 1 14 Regulatory Information 1 15 FCC Part 15 1 15 ICES 003 1 15 US Regulatory Information for the Fax Kit option 1 16 Canadian Reg...

Page 4: ...Color Options 3 10 Output Color 3 11 Preset Color Options 3 12 Color Balance 3 13 Sharpness Saturation 3 13 Color Shift 3 14 Image Adjustment 3 15 Image Quality 3 16 Original Type 3 17 Bound Originals...

Page 5: ...up 4 26 Basic Faxing Server Fax 4 27 Dialing Options 4 28 Resolution 4 30 Sides Scanned 4 31 More Fax Features 4 32 Image Quality 4 33 Original Type 4 34 Original Input 4 35 Delayed Send 4 36 Authenti...

Page 6: ...djustment 6 7 Image Quality 6 8 Original Type 6 9 Sides Scanned 6 10 Edge Erase 6 11 Original Input 6 12 Resolution 6 13 Output Format 6 14 Document Name 6 15 If File Already Exists 6 15 Document Form...

Page 7: ...Advanced 8 4 Paper Output 8 4 Image Options 8 4 Layout Watermark 8 5 9 Maintenance 9 1 Customer Replaceable Units 9 2 Cleaning the Machine 9 3 User Interface 9 3 Calibration 9 4 Further Assistance 9...

Page 8: ...vi XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE...

Page 9: ...36 C3545 QUICK REFERENCE GUIDE PAGE 1 1 1 WELCOME Introduction 1 2 Overview of Features at the Machine 1 5 Overview of Features at the Workstation 1 7 Safety 1 8 Environmental Compliance 1 13 Regulato...

Page 10: ...ams and damaged originals because originals are only scanned once high quality output which can be enhanced and customized to your unique specifications About this Guide This Quick Reference Guide sup...

Page 11: ...of the paper tray or document handler Italic typeface The Italic typeface is used to emphasize a word or phrase In addition references to other publications are displayed in Italic typeface For exampl...

Page 12: ...hazardous radiation exposure Warnings Warnings are statements that alert users to the possibility of personal injury For example WARNING This product must be connected to a protective earthing circui...

Page 13: ...other copiers and see the difference Customize Image Size and Placement You can manipulate the appearance of the image on the output stock Shift the image to create margins for binding Automatically r...

Page 14: ...lectronic digital document you can change manage share and distribute the document in electronic form using a wide variety of software applications Fax Documents Optional The optional Embedded Fax ser...

Page 15: ...your desktop Options include 1 sided or 2 sided Stapled sets if you have a Finisher Resolutions up to 1200x1200 dpi Add standard or customized watermarks Secure Printing print your confidential docum...

Page 16: ...ration of your product The safety testing and performance of this product have been verified using Xerox materials only WARNING Any unauthorized alteration which may include the addition of new functi...

Page 17: ...source receptacle that lacks an earth connection terminal This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power availab...

Page 18: ...ride or disable electrical or mechanical interlocks Do not obstruct the ventilation openings Never push objects of any kind into slots or openings on this equipment If any of the following conditions...

Page 19: ...them by an authorized local dealer or unless a procedure is specifically described in the user documentation Cleaning your Product Before cleaning this product unplug the product from the electrical o...

Page 20: ...product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light Si...

Page 21: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 1 13 W ELCOME ENVIRONMENTAL COMPLIANCE...

Page 22: ...ecycled supplies Currently Environmental Choice has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogo approved products Product Recycling and Disposal Xero...

Page 23: ...lled and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference...

Page 24: ...mation business name the send and receive behavior and dial type must be entered when installing the Embedded Fax kit option Refer to the System Administration CD CD1 for further information on instal...

Page 25: ...s determined by the total RENs contact the local telephone company The REN for this product is part of the FCC Approval Number US XRXFB03BFAXKIT The digits represented by 03 are the REN without a deci...

Page 26: ...disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer IMPORTANT SAFETY INSTRUCTIONS When using your teleph...

Page 27: ...equest the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system...

Page 28: ...onds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to copy a legal document on which there is a...

Page 29: ...ards Selective Service Induction papers which bear any of the following information Registrant s earnings or income Registrant s dependency status Registrant s court record Registrant s previous milit...

Page 30: ...vince 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency...

Page 31: ...ntrol Panel Overview 2 3 Power On or Off 2 4 Loading Paper 2 5 Making Copies 2 6 Sending an Embedded Fax 2 7 Sending a Server Fax 2 8 Sending an Internet Fax 2 9 Scanning a Document 2 10 Sending an E...

Page 32: ...VIEW Touch Screen Document Handler Document Glass under the document handler Control Panel Output Tray Paper Trays Bypass Tray Folds up when not in use Finisher NOTE This is a photograph of a fully co...

Page 33: ...ent job to allow a priority job to be run Pause Temporarily stops the current job Hash Indicates the dialing character or designates a group dial number Also used when entering a password Clear Delete...

Page 34: ...ine will immediately enter Low Power Mode If there are any jobs in the queue a second pop up screen is displayed NOTE The ON OFF switch is disabled in Low Power Mode To re activate the machine when in...

Page 35: ...4 are fully adjustable For the Tray 1 plus 1 Tray Option Paper Trays 1 and 2 are fully adjustable 2 Load paper Paper must not be loaded above the fill line Close the tray NOTE For Paper Trays 1 to 4...

Page 36: ...arency sets Arranging multiple images on a page Adding printed or blank covers Image Shift Erasing edges and borders Build Job to apply different programming within a stack of documents Storing the pr...

Page 37: ...d on the WorkCentre Pro at the same time however only one service can be enabled for use Fax Features include Adjusting the resolution Faxing double sided originals Programming the size of the origina...

Page 38: ...le on the network and the optional Network Server Fax Integration kit has been enabled and set up for use Fax Features include Adjusting the resolution Faxing double sided originals Programming the si...

Page 39: ...or options Setting up a Public or Internal Address Book Adjusting the resolution Scanning double sided originals Programming the size of the originals being scanned Image quality adjustment Changing t...

Page 40: ...se Scan Features include Color options Adjusting the image output requirements Adjusting the resolution Scanning double sided originals Programming the size of the originals being scanned Changing the...

Page 41: ...or Internal Address Book Adjusting the resolution Scanning double sided originals Programming the size of the originals being scanned Image quality adjustment Document Format TIFF Multi Page TIFF PDF...

Page 42: ...CentreWare print driver supplied Print Features include Color options Printing 1 or 2 sided Printing stapled sets if the machine has a Finisher Changing the printing resolution Adding a banner sheet...

Page 43: ...modifying and deleting scan templates if Network Scanning is available Promoting deleting or releasing a job in the Print Queue Reviewing the status of the WorkCentre Pro NOTE For more detailed infor...

Page 44: ...k machine use a valid User Number needs to be entered in order to access the machine functions 1 To Log on when the Internal Auditron has been enabled enter a valid User Number Password To Log on when...

Page 45: ...the Xerox Welcome and Support Center quoting the machine serial number 1 Access the Job Queue Press the Job Status button on the control panel The All Incomplete Jobs queue will be displayed Review t...

Page 46: ...PAGE 2 16 XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE G ETTING S TARTED...

Page 47: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 3 1 3 COPY Copy 3 2 Basic Copying 3 3 Color Options 3 10 Image Adjustment 3 15 Output Format 3 22 Job Assembly 3 28...

Page 48: ...ndard on the CopyCentre WorkCentre Pro Access to the Copy features is gained using the Features button on the control panel This chapter contains information about the options available within Copy Th...

Page 49: ...elect a feature Multiple options can be selected for each copy job if required To view all the options for a feature select More Most feature screens include three buttons to confirm or cancel your ch...

Page 50: ...Office Finisher which offers a selection of single or double stapling options Collated and uncollated stapled sets will be delivered offset to the finisher L Staples 2 50 sheets The 50 sheet maximum a...

Page 51: ...als and rotates every second side image Use this option to create documents which can be read in a head to toe manner for example a calendar 2 2 SIDED Use this option for originals that are printed on...

Page 52: ...rtionately reduce or enlarge the output image in both directions by the selected Normal options are as follows 100 Produces an image on the copies the same size as the image on the original AUTO Propo...

Page 53: ...tions are as follows 100 Produces an image on the copies the same size as the image on the original AUTO Automatically fits the image of the original onto the paper selected X Y 25 400 Enables you to...

Page 54: ...hoose an additional 1 Tray with Stand Option an additional 3 Tray Option or an additional High Capacity Feeder Option Tray 1 plus 1 Tray with Stand Option AUTO With this option selected the machine ch...

Page 55: ...5 5 SEF to 12 x 19 SEF Tray 1 plus High Capacity Feeder Option AUTO With this option selected the machine chooses the correct paper for the copy job based on the size of the originals being scanned T...

Page 56: ...job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has been modified from its ini...

Page 57: ...ite or color If the document is black and white the Black White option is selected automatically If the document is color the Color option is selected automatically COLOR This option enables the copie...

Page 58: ...changes to the image quality and produces copies with the same quality and density of the original LIVELY This option uses the highest color saturation to produce rich vivid output colors BRIGHT This...

Page 59: ...ut using the up and down scroll buttons for each color Sharpness Saturation Use this feature to adjust the amount of definition and overall richness of color on the copy Options SHARPNESS This option...

Page 60: ...nt hue using the up and down scroll buttons If you scroll toward Warm the red colors shift toward the yellow hue the green colors shift toward the cyan hue and the blue colors shift toward the magenta...

Page 61: ...ach copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has been modified from...

Page 62: ...elect the down scroll button To lighten the output select the up scroll button BACKGROUND SUPPRESSION Prevents undesired marks or images that are printed on the back of an original from appearing on t...

Page 63: ...and printed text PHOTO Use this option for original documents that contain photographs Photo Text and Photo options are as follows TEXT Use this option when copying text documents composed of fine li...

Page 64: ...he book lined up with the marker on the rear edge of the glass Align the top of the bound original against the rear edge of the document glass Do not close the document handler during the copying proc...

Page 65: ...area from the center of the book to eliminate unwanted marks caused by scanning the binding When Left Page or Right Page is selected between 0 and 1 0 inch can be erased When Both Pages is selected b...

Page 66: ...Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations...

Page 67: ...e on the output paper MARGIN SHIFT Use to create a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the scroll buttons to adjust t...

Page 68: ...b if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has been modified from its initia...

Page 69: ...with blank dividers When dividers are selected a transparency set will always be single sided on transparency stock with no stapling Options OFF The feature is switched off BLANK DIVIDERS Use this op...

Page 70: ...sided originals The machine will reduce and correctly position each image to fit on the required page When the page is folded a booklet will be created NOTE Your originals should be loaded Long Edge...

Page 71: ...mages on a single page The Multiple Up options are as follows REPEAT IMAGE Use to print the same image more than once on a single page The Repeat Image options are as follows NOTE The number of images...

Page 72: ...This option is primarily used to change the position of a graphic NEGATIVE IMAGE Use Negative Image to create copies that are the opposite of the original document For black and white images the whit...

Page 73: ...ted program the following options OUTPUT COVER IMAGES Use this option to select the imaging requirements for the covers Output Cover Images options are as follows COVER PAPER Use this option to select...

Page 74: ...tions can be selected for each copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this fea...

Page 75: ...ting for each original can be applied and the job can still be completed as a single job HINT Quantity Stapling and Collation options can be adjusted at any time and will assume the values of the last...

Page 76: ...ontrols options are as follows END BUILD JOB Select this option after the last segment of the job has been scanned The job will be sent to print SAMPLE LAST SEGMENT Select to see a proof of the last s...

Page 77: ...OFF The feature is switched off ON Use to enable the Sample Set feature One complete set of the job will be printed To print the remainder of the job press the Job Status button and select your job i...

Page 78: ...e location then select a function button Store or Recall Programming Options JOB NUMBER Use to scroll to a job number between 1 and 10 STORE PROGRAMMING Use this option to store the current programmin...

Page 79: ...NTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 4 1 4 FAX Fax 4 2 Basic Faxing Embedded Fax 4 4 Image Adjustment 4 9 Added Fax Features 4 14 Basic Faxing Server Fax 4 27 More Fax Features 4 32 A...

Page 80: ...s the default service when both fax services are installed EMBEDDED FAX Once enabled on your machine you will be able to transmit and receive hard copy fax jobs over the telephone network directly to...

Page 81: ...out a dedicated telephone line on the machine Your images are sent from your machine to a Third Party fax server which forwards them on to the fax number you entered This type of fax travels over norm...

Page 82: ...ne has been configured you may have to select All Services in the top right hand corner first The tabs available for selecting Fax features are Basic Faxing Image Adjustment Added Fax Features Touch a...

Page 83: ...etails Information includes the recipients name fax number and transmission preferences for example the resolution and communication mode Individual and Group entries can be stored within the Send Lis...

Page 84: ...NALLING Pauses regular fax dialing and starts DTMF Dual Tone Multi frequency procedure for the fax mailbox PAUSE Gives the machine time to switch from an inside line to an outside line during automati...

Page 85: ...TANDARD 200 x 100 dpi Recommended for text documents It requires less communication time but does not produce the best image quality for graphics and photos FINE 200 x 200 dpi Recommended for line art...

Page 86: ...anned This is used to specify whether the originals are single sided or double sided For 2 sided originals the orientation can also be programmed Options 1 SIDED Use this option for originals that are...

Page 87: ...job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its init...

Page 88: ...HTEN DARKEN Adjusts the lightness or darkness of the fax To darken the fax select the down scroll button To lighten the fax select the up scroll button BACKGROUND SUPPRESSION This option automatically...

Page 89: ...ion Auto automatically detects the size of the originals in the Document Handler MANUAL SIZE INPUT Use this option to specify the dimensions of the document scanning region when scanning from the Docu...

Page 90: ...e document glass Do not close the document handler during the faxing process HINT If necessary apply a little pressure to the centre of the book to flatten it during scanning Options OFF The feature i...

Page 91: ...to enhance the quality of the fax based on the type of original being scanned Original Type options are as follows PHOTO AND TEXT This is the standard setting and can be used for most originals PHOTO...

Page 92: ...ple options can be selected for each fax job if required Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current screen to the default values th...

Page 93: ...printed listing all of the recipients TRANSMIT HEADER PRINT Prints partial or full details of the transmission in the header of each page of your fax job Partial header details include the sending fax...

Page 94: ...capability Options REDUCE TO FIT Reduces the faxed document to fit the paper size of the receiving fax machine SPLIT ACROSS PAGES If this option is selected the receiving fax machine will either split...

Page 95: ...number or name Select the keyboard button to amend the recipient s name FROM Displays the sending machines local name Select the keyboard button to amend the sender s name COMMENT Use the up down but...

Page 96: ...hen experiencing telephone noise or when fax communications are susceptible to errors SUPER G3 33 6 KBPS Determines the communication mode to be used based on the maximum capabilities of the remote ma...

Page 97: ...also select either the AM or PM button NOTE Batch Send is a feature which is set up by your System Administrator It allows multiple fax jobs to be sent to the same destination during the same transmis...

Page 98: ...lays the last 50 fax activities completed on the machine DIAL DIRECTORY REPORT Lists all the numbers stored in the Dial Directory GROUP DIRECTORY REPORT Lists all the numbers stored within each group...

Page 99: ...istrator Options STORE TO MAILBOX Allows users to scan and store fax documents for polling Documents are stored in your mailbox and automatically sent to a remote fax machine when requested PRINT MAIL...

Page 100: ...of many individual entries HINT This feature saves time when sending faxes to frequently used destinations Options INDIVIDUAL Use this option to set up individual fax destination names numbers and se...

Page 101: ...28 C2636 C3545 QUICK REFERENCE GUIDE PAGE 4 23 F AX Advanced Fax Features Offers advanced features which enable you to transmit large complex jobs scan and store fax jobs for retrieval by another fax...

Page 102: ...he destination fax number must be entered prior to using Build Job Options OFF The feature is switched off ON Use to enable the Build Job feature BUILD JOB CONTROLS Offers options which can be selecte...

Page 103: ...te machines poll the device they are able to retrieve the scanned document s Passcodes can be set up to control which machines have access to the documents stored POLL REMOTE FAX This option allows us...

Page 104: ...ments that you want to appear on the fax Cover Letter Up to 10 comments can be stored on the machine To add or modify a comment select an empty entry from the comment list and select Edit Using the ke...

Page 105: ...machine has been configured you may have to select All Services in the top right hand corner first The tabs available for selecting Fax features are Basic Faxing More Fax Features Touch any of the to...

Page 106: ...on Continue to add numbers until all the locations have been entered SEND LIST Stores the list of telephone numbers entered to enable faxing to multiple locations The number on the Send List button wi...

Page 107: ...eleted once a fax job has been completed PASSWORD CHECK SWITCH S Used for remote terminal identification This character verifies that the correct number has been dialed PULSE TO TONE SWITCH Use to swi...

Page 108: ...igher resolution yields better quality for photos A lower resolution reduces communication time Options STANDARD 200 x 100 dpi Recommend for text documents It requires less communication time but does...

Page 109: ...canned This is used to specify whether the originals are single sided or double sided For 2 sided originals the orientation can also be programmed Options 1 SIDED Use this option for originals that ar...

Page 110: ...fax job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its...

Page 111: ...LIGHTEN DARKEN Adjusts the lightness or darkness of the fax To darken the fax select the down scroll button To lighten the fax select the up scroll button BACKGROUND SUPPRESSION This option automatic...

Page 112: ...on to further enhance the quality of your output Use this option to enhance the quality of the fax based on the type of original being scanned Original Type options are as follows PHOTO AND TEXT This...

Page 113: ...nt Handler MANUAL SIZE INPUT Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common docu...

Page 114: ...l when sending to another country or time zone The time to send is added to the job information sent to the fax server with the scanned image The Third Party Fax Server retains the fax for sending at...

Page 115: ...ess to the features within Scan to E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available NETWORK AUTHENTICATION Requires your network login name and password...

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Page 117: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 5 1 5 INTERNET FAX Internet Fax 5 2 Color Options 5 6 Image Adjustment 5 7 Output Format 5 13 Authentication Mode 5 17...

Page 118: ...il Transfer Protocol e mail addresses for your fax You can also use this screen to add and remove recipients and edit the subject line NOTE An SMTP compliant e mail address format must be used For exa...

Page 119: ...required recipient you wish to be copied on the e mail job EDIT SUBJECT Use this option to edit the default e mail subject The subject is the title of the e mail and not the text contained within the...

Page 120: ...a list of e mail addresses and details that are relevant to your company and or you If configured your machine is able to support two types of e mail address books Public and Internal When an entry is...

Page 121: ...th John john smith company com The order in which the entries are sorted in the CSV file determines the order displayed in the Public Address Book at your machine Internal Address Book Otherwise known...

Page 122: ...s feature has been modified from its initial default settings Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current screen to the default valu...

Page 123: ...can be selected for each fax job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature ha...

Page 124: ...anned originals Options LIGHTEN DARKEN This option provides controls to adjust the lightness or darkness of black and white output To darken the output press the down scroll button To lighten the outp...

Page 125: ...ased on the type of original being scanned Options PHOTO TEXT Use this option for original documents that contain lithographs or pictures and printed text PHOTO Use this option for original documents...

Page 126: ...sided For 2 sided originals the orientation can also be programmed Options 1 SIDED Use this option for originals that are printed on 1 side only 2 SIDED Use this option for originals that are printed...

Page 127: ...ss through Optical Character Reference OCR applications Also recommended for high quality line art or medium quality photos and graphics This is the default resolution and the best choice in most case...

Page 128: ...t are not of the same size may result in a reduced size image being processed by the Fax recipient Options AUTO Use this option to allow the machine to determine the size of the originals being fed th...

Page 129: ...x job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has been modified from its in...

Page 130: ...Document Format option when your job is to be sent with a different file format than that set as the default Options MULTI PAGE TIFF Multi Page Tagged Image File Format One TIFF file containing severa...

Page 131: ...the number of successful failed and unconfirmed recipients Options ENABLED Use this option to print a status report after the job has been sent DISABLED Use this option to switch the feature off NOTE...

Page 132: ...Body Use this feature to edit the default e mail message being transmitted with the job The message body is the text contained within the e mail and not the e mail subject line The message entered wi...

Page 133: ...tures within Scan to E mail Network Scanning and Internet Fax Once enabled it will apply to all three services There are two authentication modes available NETWORK AUTHENTICATION Requires your network...

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Page 135: ...RKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 6 1 6 NETWORK SCANNING Scan 6 2 Network Scanning 6 4 Color Options 6 7 Image Adjustment 6 8 Output Format 6 15 Refresh Destinations 6 19 Authe...

Page 136: ...that work together to create and deliver the scanned document to its final destination Refer to the CentreWare Network Scanning Services Pack delivered with the Scanning Services Kit FreeFlow Office...

Page 137: ...3 N ETWORK S CANNING Resources Provided on the World Wide Web WEB SITE GENERAL CONTENTS www xerox com This is a source of general solution overview and options for upgrade www centreware com Contains...

Page 138: ...features for a scan to file job The tabs available for selecting Network Scanning features are Network Scanning Color Options Image Adjustment Output Format Refresh Destinations Touch any of the top l...

Page 139: ...are defined within the template along with the template name MAKING TEMPLATES Templates can be created or changed using CentreWare Scan Services CentreWare Internet Services or FreeFlow Office Contact...

Page 140: ...ve been created using Internet Services Templates without the symbol are templates that have been created using CentreWare Network Scanning Software SCROLLING THROUGH THE TEMPLATE LIST Use the Scroll...

Page 141: ...ture has been modified from its initial default settings Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current screen to the default values th...

Page 142: ...ew all the options for a feature select the feature required Multiple options can be selected for each scan job if required Most feature screens include three buttons to confirm or cancel your choices...

Page 143: ...uality of your scanned originals Options LIGHTEN DARKEN Adjusts the lightness or darkness of black and white output To darken the output select the down scroll button To lighten the output select the...

Page 144: ...t based on the type of original being scanned Options PHOTO TEXT Use this option for original documents that contain lithographs or pictures and printed text PHOTO Use this option for original documen...

Page 145: ...can also be programmed Options 1 SIDED Use this option for originals that are printed on 1 side only 2 SIDED Use this option for originals that are printed on both sides 2 SIDED ROTATE SIDE 2 Use this...

Page 146: ...at has hole punch staple or other marks Options BORDER ERASE Erases equal amounts on all edges of your output image Up to 2 0 inches 0 50 mm in 0 05 inch 0 1 mm increments can be erased EDGE ERASE Use...

Page 147: ...option to allow the machine to determine the size of the originals being fed through the document handler MANUAL SIZE INPUT Use this option to specify the dimensions of the document scanning region wh...

Page 148: ...ium quality photos and graphics This is the default resolution and the best choice in most cases 400X400 Recommended for use with high quality photos and graphics It produces a larger image file size...

Page 149: ...cted for each scan job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has been mod...

Page 150: ...folder name If File Already Exists Use this option to tell the machine what to do when the document destination folder already contains a document with the same name as your current scan job Options R...

Page 151: ...at Use this feature to temporarily change the file type of the scanned image file at the destination server The default setting is the same as the value entered in the selected template Options TIFF T...

Page 152: ...g the template at the Web UI NOTE If your selected template does not contain any enabled fields the Document Management Fields button will not be available Add File Destinations Use this feature to ad...

Page 153: ...cess to the network via the machine Authentication can be set up by the System Administrator to restrict access to the features within Scan to E mail Network Scanning and Internet Faxing Once enabled...

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Page 155: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 7 1 7 E MAIL E mail 7 2 Color Options 7 6 Image Adjustment 7 7 Output Format 7 14 Authentication Mode 7 17...

Page 156: ...nycompany com NOTE Sending high resolution color documents using the E mail feature may cause documents to exceed file size limits Access to the E mail features is gained using the Features button on...

Page 157: ...Use this option to enter the e mail address of the recipient you wish to be copied on the e mail job without their name being displayed on the e mail EDIT SUBJECT Use this option to edit the default...

Page 158: ...t of e mail addresses and details that are relevant to your company and or you If configured your machine is able to support two types of e mail address books Public and Internal When an entry is made...

Page 159: ...ohn john smith company com The order in which the entries are sorted in the CSV file determines the order displayed in the Public Address Book at your machine Internal Address Book Otherwise known as...

Page 160: ...as been modified from its initial default settings Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current screen to the default values that wer...

Page 161: ...elected for each e mail job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has bee...

Page 162: ...ality of your scanned originals Options LIGHTEN DARKEN Adjusts the lightness or darkness of black and white output To darken the output press the down scroll button To lighten the output press the up...

Page 163: ...on the type of original being scanned Options PHOTO TEXT Use this option for original documents that contain lithographs or pictures and printed text PHOTO Use this option for original documents that...

Page 164: ...so be programmed Options 1 SIDED Use this option for originals that are printed on 1 side only 2 SIDED Use this option for originals that are printed on both sides 2 SIDED ROTATE SIDE 2 Use this optio...

Page 165: ...hole punch staple or other marks Options BORDER ERASE Erases equal amounts on all edges of your output image Up to 2 0 inches 0 50 mm in 0 05 inch 0 1 mm increments can be erased EDGE ERASE Use to er...

Page 166: ...omatically Options AUTO Use this option to allow the machine to recognize the size of the originals being fed through the document handler MANUAL SIZE INPUT Use this option to specify the dimensions o...

Page 167: ...rt or medium quality photos and graphics This is the default resolution and the best choice in most cases 400X400 Recommended for use with high quality photos and graphics It produces a larger image f...

Page 168: ...cted for each e mail job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A green light indicates that this feature has been m...

Page 169: ...graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms MULTI PAGE TIFF Multi Page Tagged Image File Format One TIFF file containing several pa...

Page 170: ...GUIDE E MAIL Reply To Use the Reply To feature to alter the default address to which replies to an e mail job can be sent Message Body Use this feature to edit the default e mail message The message b...

Page 171: ...within Scan to E mail Network Scanning and Internet Faxing Once enabled it will apply to all three services There are two authentication modes available NETWORK AUTHENTICATION Requires your network l...

Page 172: ...PAGE 7 18 XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE E MAIL...

Page 173: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 8 1 8 PRINT Introduction to Print 8 2 Printer Driver Features 8 3...

Page 174: ...re printing can be sent from a workstation directly to the machine The CentreWare printer drivers enable printing from a workstation to a CopyCentre WorkCentre Pro on a network The CentreWare drivers...

Page 175: ...Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened Any changes made are lost APPLY Saves all the changes made without closing the dri...

Page 176: ...nd press the Release button The Secure Print Login pop up window prompts a password to be entered to release and print the job SAMPLE SET Enables users to print and proof a single copy of a document b...

Page 177: ...45 QUICK REFERENCE GUIDE PAGE 8 5 P RINT Layout Watermark This tab can be used to change the layout of a document and add watermarks In addition documents can be printed 1 Up 2 Up and so on up to 16 U...

Page 178: ...PAGE 8 6 XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE P RINT...

Page 179: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 9 1 9 MAINTENANCE Customer Replaceable Units 9 2 Cleaning the Machine 9 3 Calibration 9 4 Further Assistance 9 5...

Page 180: ...e fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the docume...

Page 181: ...al solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentation Keep all cleaning materials out of the reach of chi...

Page 182: ...laten glass the machine will scan the calibration pattern and automatically make adjustments as required Selecting the Reset Copying Calibration button restores the factory default calibration setting...

Page 183: ...uoting the machine serial number HINT The Machine Serial Number can also be found on a metal plate toward the back of the machine in Area 1 in the back of the fuser module 1 Press the Machine Status b...

Page 184: ...PAGE 9 6 XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE M AINTENANCE...

Page 185: ...XEROX COPYCENTRE WORKCENTRE PRO C2128 C2636 C3545 QUICK REFERENCE GUIDE PAGE 10 1 10TROUBLESHOOTING General 10 2 Fault Clearance 10 3 Xerox Welcome and Support Center 10 4 Troubleshooting Tips 10 5...

Page 186: ...ator Avoid sudden changes in the environment surrounding the CopyCentre WorkCentre Pro When a change occurs allow the CopyCentre WorkCentre Pro at least two hours to adjust to its new environment depe...

Page 187: ...ructions to clear the fault NOTE The jammed sheets will automatically be reprinted 2 Paper jams The fault screen will indicate the location of the jam Open the doors indicated in the instructions disp...

Page 188: ...enter will want to know the following information The nature of the problem the Machine Serial number the fault code if any plus the name and location of your company Locating the serial number NOTE T...

Page 189: ...f the document set is fully inserted into the Document Handler The green light on the Document Handler will light when documents are fully inserted Ensure that the edge guides are adjusted to touch th...

Page 190: ...n the job queue and begin again Paper Curls Load the paper in the paper trays seam side of the paper up Load the paper in the Bypass Tray with the seam side down Load non standard media in the Bypass...

Page 191: ...Left The output is blank Ensure the originals are loaded either face up in the Document Handler or face down on the Document Glass Streaks lines spots or black solid or dotted lines on the prints Run...

Page 192: ...uality of the original Clean the Document Glass if it is being used Rotate the original 180 degrees and try the job again The machine cannot sense the size of the original on the glass Select Original...

Page 193: ...37 Auto Detect 3 11 B Basic Copying 3 3 Basic Faxing Embedded Fax 4 4 Server Fax 4 27 Booklet Creation Copy 3 24 Bound Originals Copy 3 18 Embedded Fax 4 12 Build Job Copy 3 29 Embedded Fax 4 24 C Ca...

Page 194: ...Fax 4 20 Fax Sending Features Embedded Fax 4 14 Finisher Troubleshooting Tips 10 6 Further Assistance 2 15 9 5 G General 10 2 I ICES 003 1 15 If File Already Exists Network Scanning 6 15 Illegal Copy...

Page 195: ...olling Embedded Fax 4 25 Power Troubleshooting Tips 10 5 Power On or Off 2 4 Preset Color Options Copy 3 12 Print 8 2 Printer Driver Control Options 8 3 Printer Driver Features 8 3 Printing from a PC...

Page 196: ...0 Server Fax 4 31 Single Color 3 11 Starting Rate Embedded Fax 4 18 Stored Programming Copy 3 32 T Template Destinations Network Scanning 6 5 Template Overview Network Scanning 6 4 Transmission Option...

Page 197: ...701P41734 September 2004 Xerox Corporation Global Knowledge and Language Services 780 Salt Road Webster New York 14580...

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